191NLE23Q0035 SOW - Server equipment.pdf

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United States Department of State

Bureau of International Narcotics and Law Enforcement Affairs (INL)

STATEMENT OF WORK (SOW)

INL Kyiv Server Equipment

191NLE23Q0035

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SECTION 1

SOLICITATION CONSIDERATIONS

1.1 SYSTEM FOR AWARD MANAGEMENT

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov.

1.2 TRADE AGREEMENTS ACT (19 U.S.C. 2512(A)) (TAA)

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that shall supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, and based solely on its integration into IT or other systems

1.3 UNAUTHORIZED DISCLOSURE

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the

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See FAR 3.104 for additional information.

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SECTION 2 (Instruction to Offerors)

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS/RESPONDENTS

SUBMISSION INFORMATION PERTAINING TO REQUEST FOR QUOTE

2.1 INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information shall be clearly marked. Marking of items shall not necessarily preclude disclosure when Department of State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents shall be deemed releasable.

2.2 QUESTIONS CONCERNING SOLICITATION

Offerors are warned against contacting any INL personnel other than the Contracting Officer and Contract Specialist prior to award of the Contract resulting from this RFQ. If such a contact occurs and found to be prejudicial to competing vendors, the vendor making such a contact may be excluded from award consideration.

No information concerning this RFQ shall be provided in response to telephone calls. All such requests shall be submitted in writing to the Contracting Officer and Contract Specialist.

Submit Questions by:

• 5:00 P.M. (local Washington D.C. time) on the following date: 11 August 2023

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2.3 NOTICE OF SAM.GOV SYNOPSIS CLOSING DATE AND TIME

All offers shall be submitted to the designated Government Representative via email.

Any communications in reference to this RFQ shall cite the reference section title and page number, and directed to the following individuals:

Name: Mohan N. Krishnakumar

Title: Contracting Officer

E-mail: KrishnakumarM@state.gov

Closing Date and Time:

• 5:00 P.M. (local Washington D.C. time) on the following date: 18 August 2023

2.4 CONTRACTOR RELATIONSHIPS

The Department of State (DOS) encourages the use of subcontractors. In addition, the Department requires that any potential Organization Conflict of Interest be identified in the proposal to ensure proper firewalls established prior to award.

2.5 MULTIPLE PROPOSALS/ALTERNATIVE SOLUTIONS

Contractors shall not submit, nor shall the Government accept or evaluate, multiple proposals offering alternative solutions. Contractors shall not submit, nor shall the Government accept or evaluate, multiple solutions within one proposal.

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2.6 PERIOD OF ACCEPTANCE OF OFFERS

Contractors shall agree, if the proposal is accepted within ninety (90) calendar days (unless a greater period is inserted by the contractor) from the date specified in the solicitation for receipt of proposals, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified.

2.7 SPECIFIC SUBMISSION INSTRUCTIONS

Vendors shall limit the number of pages to no more than Thirty (30), 12 Point Font, Times New Roman, pdf. (suggestion)

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STATEMENT OF WORK

Background: INL supports the reform and restructuring of the State Border Guard Service of Ukraine (the SBGS). SBGS is seeking assistance in enhancing the analytical system GART-21 of the SBGS IG unit. INL seeks to procure servers, licenses and networking equipment.

Requirements: The contractor shall supply the equipment with the following specifications. The equipment must be new, high-quality, and officially imported to Ukraine or made in Ukraine. The offer must include the costs of the product, door-to-door delivery, customs fees (if applicable), and any other associated costs. All devices must be compatible with standard Ukrainian voltage (220-230 volts), support 50Hz current frequency and have C (European) or F (Schuko) plug type. Equipment produced by Huawei, ZTE, Hikvision, Dahua, and Hytera, or their subsidiaries or affiliates, will not be accepted.

Delivery and Deadline The requested items must be delivered within 2 months after the contract award. The delivery address in Ukraine is 130th Main Center for Communication, Automatization and Data Protection (Military Unit 2428) of the State Border Guard Service of Ukraine, 54-A Narodna Str., Kyiv, Ukraine Full destination services (shipping, customs clearance, temporary warehousing, local delivery, loading/offloading at final destination) should be included to the contract price.

Shipping Terms FOB destination – Ukraine. Partial shipments are authorized if approved in writing by the Contracting Officer or a Contracting Officer Representative (COR).

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The total price shall include all labor, equipment, full delivery charges, materials, overhead, profit, insurance, warranty, customs clearance, and all other expenses necessary to deliver the required supplies. Once awarded make arrangements with DFS to pick up shipment from your warehouse, garage, home, Etc.

Coordination and Documentation The Contractor shall provide an itemized commercial invoice for all cargo prior to delivery. The Contractor is responsible for Customs documentation, if needed. All deliveries must be coordinated with the designated COR.

Warranty At least standard manufacturer warranty must be provided in Ukraine. An official manufacturer’s service center shall be available in Ukraine and be capable of providing warranty support, maintenance, upgrade, repair, and replacement services within the next 24 hours.

Tagging Defense Articles, 600 series assets, and items/units that cost $2,500 or more must be tagged with barcodes and serial numbers.

For items that contain multiple pieces, each piece must be tagged with a unique tag and a barcode. Upon delivery, vendors must submit a list of all tagged items and pieces along with their unique tag numbers and serial numbers. Vendors should consult MIL- STD-129 and other industry best practices for recommended placement of barcodes. Vendors may consult INL/Kyiv with additional questions.

VAT and Custom fee This requirement is tax and custom fee exempt in Ukraine as it is a part of an international technical assistance project registered with the Government of Ukraine. The U.S. Government will provide all necessary project registration documents for the vendor to claim tax and import duty exemptions in Ukraine.

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CLIN 001 – Server Quantity – 2 Specifications:

CPU Quantity 2 CPU Type 2.9 GHz 16-core Intel Xeon (24MB L3 cache) or equal RAM No less than 384 GB DDR4 RDIMM, one RAM module no less than 32 GB Storage No less than two 64GB SD Card modules in fail-safe configuration Body Rack type, no more than 2 U of height mountable to a standard 19” rack. Front panel with the key lock to prevent unauthorized access to disks. Hot-swappable fans.

Network Adapters No less than 2 Ethernet Base-T 1 Gigabit ports on the motherboard.

No less than 4 (four) 25 Gigabit ports. Should be supplied with the compatible SFP transceivers.

GPU Integrated. No less than two VGA per server Power Supply No less than two hot-swappable power adapters with no less than 800W in fail-safe configuration Administration Support remote administration via web-interface (HTML5). Support of remote keyboard, screen, mouse, CD/DVD drives that are identified by the server as local drives

Technical Support and Warranty No less than 3 years 8x5xNBD (8 hours a day, 5 days a week, replacement on the next business day), which includes software updates and advisory access to the manufacturer’s service centers.

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CLIN 0002 – Data Storage System Quantity - 1 Specifications:

Administrative Modules (Controllers)

Quantity: 1 with back-up;

Cache: no less than 1 Gigabyte Cache-memory support battery

Access to Data from Controllers Simultaneous access to one logical drive from different servers (cluster nodes)

Body Rack type mountable to a standard 19” rack

Storage Devices Installed storage devices: 2x 1.6TB MU SSD SAS, Hot-plug AG Drive;

5x 4TB HDD NL-SAS, Hot-plug Possibility of installation of no less than 200 storage devices

Connection of Storage Racks 12GB SAS interface

RAID Support Classic RAID and EC RAID with the distribution of the hot-swapped disk space to ensure faster disk recovery.

Possibility of changing storage devices by the end-user. Support of allocating virtual drives to server clusters

Host-interface connections

No less than 4 Ethernet adaptors per each controller with 25/10 Gigabit/sec bandwidth (SFP). 4 SFP adapters (LC (Multimode))

Technical Support and Warranty

No less than 3 years 8x5xNBD (8 hours a day, 5 days a week, replacement on the next business day), which includes software updates and advisory access to the manufacturer’s service centers. The damaged storage devices remain with the end-user.

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CLIN 0003 – Storage Administration Software

Quantity - 1 Specifications:

Licensing All administration software should be included in the system and should be based on the amount of physical processors (sockets) in the protected servers and should not require any additional licensing or expenses in the event of increase of storage space or functions

Main Features Automatic detection and protection of databases, virtual machines and file systems;

VMware, Hyper-V and open hypervisors protection;

Ability of quick restore after cyber incidents;

Centralized monitoring and administration with ensuring SLA and SLO;

Connection to cloud monitoring and analytics

Technical Support and Warranty No less than 3 years 8x5xNBD (8 hours a day, 5 days a week, replacement on the next business day), which includes software updates and advisory access to the manufacturer’s service centers.

CLIN 0004 – Server Software

Quantity: 1

Operation System 2x Microsoft Windows Server 2019 Datacenter for licensing the servers in CLIN 0001 Data Processing Software 2x Microsoft SQLSvrEntCore 2019 2Lic C Gov CoreLic;

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150x Microsoft WinSvrCAL 2019 OLP A Gov DvcCAL

CLIN 0005 – Network Switch (Cisco Catalyst C9300 series or equal)

Quantity: 4

Specifications:

Network Protocols Support - Support of switching protocols (L2): (IEEE 802.1Q tagging VLAN for trunk connections;

IEEE 802.1D STP specification (Spanning-Tree Protocol); IEEE 802.1s MSTP specification (Multiple STP); IEEE 802.1w RSTP specification (Rapid Spanning Tree Protocol); IEEE 802.3ad support for linking multiple physical connections into one logical connection;

- Per-VLAN Rapid Spanning Tree (PVRST+)

- Trunking, private VLAN (PVLAN), Q-in-Q;

- Support for QoS (quality-of-service) protocols;

- IEEE 802.1p CoS (class-of-service) support

- Differentiated Services Code Point (DSCP), Shaped Round Robin (SRR), Committed Information Rate (CIR).

- Weighted Random Early Detection (WRED), Class-Based Weighted Fair Queuing

(CBWFQ)

- QoS automatic configuration support.

- at least 8 queries per port support.

Support of switching procols (L3):

- Static switching support, protocols RIPv1/v2 and RIPng, Policy-Based Routing (PBR), OSPFv3, EIGRPv6, BGPv4, IS-ISv4, Multicast Source Discovery Protocol (MSDP), Protocol-Independent Multicast (PIM).

Support of other protocols and technologies:

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- 802.1x L2 Basic NAC authentication for ports.

- IEEE 802.1AE AES-128/AES-256 MACsec encryption;

- VPN Routing and Forwarding (VRF);

- Multiprotocol Label Switching (MPLS) VPNs – Layer 3 VPN (L3VPN);

- Ethernet over MPLS (EoMPLS);

- Hierarchical Virtual Private LAN Services (H-VPLS);

- Multicast VPN (MVPN)

- Encapsulated Remote SPAN (ERSPAN)

Interface No less than 24 1 Gigabit/sec 1000Base-TX (downlink) ports;

No less than 8 10 Gigabit/sec SFP+ (uplink) ports;

Ability to ensure the ports with 1G/10G/40G/MGig bandwidth through QSFP+, SFP+, SFP and BiDi-optics (by installing additional modules)

Architecture Fixed;

System memory: no less than 8GB DRAM and 16GB FLASH;

Ability to link into stack of 8 switches with a bandwidth of up to 480 Gigabit/sec;

Network switch should be supplied with AC power source

Productivity of Switch Bus Support of 100% load on all ports;

No less than 208 Gigabit/sec;

Productivity no less than 150Mpps

Table Size No less than 32,000/16,000 (IPv4/IPv6) entries;

No less than 8,000 multicast routes;

No less than 5,000 ACL/QoS entries;

No less than 32,000 MAC-addresses;

No less than 4,000 VLAN;

No less than 2,000 Switched Virtual Interfaces (SVIs) Jumbo frame support, 9,198 bytes packet size

Administration SSH, telnet, SNMPv1/v2c/v3, RMON I/II, NBAR2 (or equal);

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Control Plane Policing (CoPP) or equal technology support;

Second Level VLAN protocol support;

Linked connections second level protocol support;

SPAN and RSPAN support;

Flexible NetFlow (FNF) or similar technology support with no less than 64,000 flows;

Switch software should have open architecture with the ability of API programming, including NETCONF, RESTCONF, YANG, on-box Python scripting;

Ability to administrate through graphic interface;

Ability to work with the SDN-controller of the same manufacturer;

Ability to be administrated by the centralized administration system of the same manufacturer

Physical Specifications Mountable to a standard 19” rack;

Height no more than 1U;

Consumed power no more than 125W;

Mean Time Between Failures (MTBF) no less than 280,000 hours;

Working temperature range: -5 – +45 degree Celsius

Technical Support and Warranty

No less than 1 year 8x5xNBD (8 hours a day, 5 days a week, replacement on the next business day), which includes software updates

Additional Equipment 10GBASE-SR SFP Module, Enterprise-Class;

1000BASE-SX SFP transceiver module, MMF, 850nm, DOM;

100BASE-FX SFP for GE SFP port on 3750, 3560, 2970, 2960

CLIN 0006 – Patch Cord

Quantity: 8

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Type Optical patch cord LC-LC (multimode) Length 3 meters Color Black

CLIN 0007 – Patch Cord

Quantity: 4

Specifications:

Type Optical patch cord LC-LC (multimode) Length 50 meters Color Black

CLIN 0008 – UPS (APC Smart-UPS SRT 6000VA RM or equal)

Quantity - 100

Maximum Configurable Power 6000 Watts / 6.0 kVa Output Frequency 50/60 Hz Topology Double conversion online Waveform Type Sine wave Input Frequency 40-70 Hz Auto-sensing

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Minimum Input Voltage for Main Operations 100V Nominal Output Voltage 230V Input Connections Hard wire 3-wire (1P+N+E) Interface Ports RJ-45 10/100 Base-T, RJ-45 Serial, Smart-Slot, USB Battery Type Built-in battery Typical Recharge Time 1.5 hours Expected Battery Life 3-5 years Control Panel LED status display with on line : on battery Dimensions Mountable into standard 19” rack, height no more than 4U Weight Approx. 60 kg Operating Temperature 0 – 40° C Operating Humidity 0 – 95% Protection Class IP20 Certification CE, CE Mark, EAC, IRAM, RCM, VDE, ROHS Compliant

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BASIS OF AWARD

EVALUATION OF QUOTATIONS:

• Award from this solicitation will be made on an “All or None” basis.

• Award will be made based on the Lowest Priced-Technically Acceptable (LPTA) quote that is responsive to the Request for Quote (RFQ) requirements.

ADDITIONAL CONSIDERATIONS

1. The Government reserves the right to reject a quotation that is technically unacceptable or unreasonably high in price.

2. The Government will determine acceptability by assessing the quoter's compliance with the terms of the RFQ.

3. The quoter must be able to demonstrate that it has the necessary resources to provide on-time delivery as well as a high level of quality for the requested items.

QUOTATION MUST INCLUDE THE FOLLOWING

1. PRICE: unit and extended prices, inclusive of delivery charges. (N/A if not applicable)

2. DELIVERY DATE: Vehicles delivered to Government by XXXXXXXXX.

3. DESCRIPTION: Description/nomenclature of the item being quoted; product literature may be provided. Quotation must demonstrate compliance with all required features. Also include description of warranty terms.

4. Unique Entity Identifier (UEI) AND Central Contractor Registration (CCR): DUNS number and statement that the quoter is registered in Central Contractor Registration (CCR)/System for Award Management (SAM).

5. PAST PERFORMANCE: A list of contracts within the last two (2) years for the provision of comparable to federal or commercial customers. The list shall include contact information (name, organization, email, and phone) and limited to no more than five (5) references.