191NLE23Q0034 OFFICE AND IT EQUIPMENT.pdf

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

SENSITIVE BUT UNCLASSIFIED

United States Department of State

Bureau of International Narcotics and Law Enforcement Affairs (INL)

STATEMENT OF WORK (SOW)

OFFICE AND IT EQUIPMENT

191NLE23Q0034

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

SECTION 1

SOLICITATION CONSIDERATIONS

1.1 SYSTEM FOR AWARD MANAGEMENT

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov.

1.2 TRADE AGREEMENTS ACT (19 U.S.C. 2512(A)) (TAA)

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that shall supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, and based solely on its integration into IT or other systems

1.3 UNAUTHORIZED DISCLOSURE

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do no cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

See FAR 3.104 for additional information.

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(Rest of Page Intentionally Left Blank)

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SECTION 2 (Instruction to Offerors)

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS/RESPONDENTS

SUBMISSION INFORMATION PERTAINING TO REQUEST FOR QUOTE

2.1 INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information shall be clearly marked. Marking of items shall not necessarily preclude disclosure when Department of State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents shall be deemed releasable.

2.2 QUESTIONS CONCERNING SOLICITATION

Offerors are warned against contacting any INL personnel other than the Contracting Officer and Contract Specialist prior to award of the Contract resulting from this RFQ. If such a contact occurs and found to be prejudicial to competing vendors, the vendor making such a contact may be excluded from award consideration.

No information concerning this RFQ shall be provided in response to telephone calls. All such requests shall be submitted in writing to the Contracting Officer and Contract Specialist.

Submit Questions by:

• 5:00 P.M. (local Washington D.C. time) on the following date: 14 September 2023

2.3 NOTICE OF SAM.GOV SYNOPSIS CLOSING DATE AND TIME

All offers shall be submitted to the designated Government Representative via email.

Any communications in reference to this RFQ shall cite the reference section title and page number, and directed to the following individuals:

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Name: Mohan N. Krishnakumar

Title: Contracting Officer

E-mail: KrishnakumarM@state.gov

Closing Date and Time:

• 5:00 P.M. (local Washington D.C. time) on the following date: 21 September 2023

2.4 CONTRACTOR RELATIONSHIPS

The Department of State (DOS) encourages the use of subcontractors. In addition, the Department requires that any potential Organization Conflict of Interest be identified in the proposal to ensure proper firewalls established prior to award.

2.5 MULTIPLE PROPOSALS/ALTERNATIVE SOLUTIONS

Contractors shall not submit, nor shall the Government accept or evaluate, multiple proposals offering alternative solutions. Contractors shall not submit, nor shall the Government accept or evaluate, multiple solutions within one proposal.

2.6 PERIOD OF ACCEPTANCE OF OFFERS

Contractors shall agree, if the proposal is accepted within ninety (90) calendar days (unless a greater period is inserted by the contractor) from the date specified in the solicitation for receipt of proposals, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified.

2.7 SPECIFIC SUBMISSION INSTRUCTIONS

Vendors shall limit the number of pages to no more than Thirty (30), 12 Point Font, Times New Roman, pdf. (suggestion)

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Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

STATEMENT OF WORK

SUPPLY OF OFFICE AND IT EQUIPMENT FOR THE STATE BORDER GUARD SERVICE OF UKRAINE

Background:

INL supports the sustainment of the State Border Guard Service’s Polygraph unit. Currently, the SBGS Polygraph Unit is seeking assistance in procuring office and IT equipment to develop their infrastructure and operating capacities.

Requirements:

A vendor shall supply office and IT equipment as described in the following specifications. All goods must be new and of high quality, officially imported to Ukraine or made in Ukraine. All proposed equipment must be brand name or equal.

The documentation provided with the offer should clearly indicate the models offered, and clearly describe offered systems, so that the evaluators can see the exact configuration of the offered mobile thermal imaging surveillance systems/vehicle van based.

The offer must be clear enough to allow the evaluators to make an easy comparison between the requested specifications and the offered specifications.

Tagging:

Defense Articles, 600 series assets, and items/units that cost $2,500 or more should be tagged with barcodes and serial numbers. For items that contain multiple pieces, each piece should be tagged with a unique tag and a barcode. Upon delivery, vendors should submit a list of all tagged items and pieces along with their unique tag numbers and serial numbers. Vendors should consult MIL-STD-129, MIL-STD-130, and other industry best practices for recommended placement of barcodes. Vendors may consult INL/Kyiv POC at kyivinleum@state.gov with additional questions.

Delivery:

Delivery shall be made F.O.B. Destination as soon as possible but not later than sixty (60) days from the date of contract award and in accordance with the instructions you receive from the Point of Contact (POC) (to be advised on award). FOB delivery shall be made to the U.S.

Consolidated Receiving Point (CRP) in Dulles, Virginia or directly to the end-users address in Kyiv, Ukraine. Offerors that plan to deliver to Dulles, Virginia shall coordinate with INL POC in the U.S.

and provide weight, dimensions, and other details of their proposed consignment.

mailto:kyivinleum@state.gov

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Full destination services (shipping, custom clearance, temporary warehousing, local delivery, loading/offloading at final destination) should be included to the contract price. This is technical assistance project so no tax or custom fees are applied (project registration documents will be provided to vendors upon request). The delivery location in Ukraine is a restricted access location. The vendor must submit the list of visitors with their passport information along with vehicle information to the designated COR a minimum of three full working day prior to delivery to be granted access.

Partial delivery will be accepted if it is detailed and deemed acceptable in the delivery proposal.

Formal delivery plan should be provided with vendor’s proposal.

Warranty:

Standard manufacturer or seller warranty is required for all equipment. Authorized service centers must be available on the territory of Ukraine.

Shipping details:

Ukraine, Kyiv. Exact address will be provided on a later stage.

Consignee details:

U.S. Embassy Kyiv

4 A.I. Sikorsky St.

04112 Kyiv, Ukraine

POC: Tetyana Voznyuk

CLIN№ Item Title and Specifications Unit Quantity

1 Laptops - ASUS ROG Strix G17 G713IE-HX014 (90NR05B2-

M001Y0) – BRAND NAME OR EQUAL

Minimum requirements:

1. Display – not less than 15.6" IPS (1920x1080) Full HD 240 GHz

2. Processor – not less than intel Core 15, 17 AMD Ryzen 7 pcs 7

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3. RAM – not less than 16 GB

4. Built-in SSD volume – not less than 512 Gb

2 MFP A4 EPSON L850 – BRAND NAME OR EQUAL

Minimum requirements:

1. All in one MFP device for printing, scanning, and copying

2. Printing technology – inkjet printing

3. Number of colors – not less than 6

4. Built-in system of uninterrupted ink supply

5. Black-white printing speed – not less than 37 pages per minute

6. Should support SD memory cards

7. Color printing speed – not less than 38 pages per minute

8. Maximum resolution – not less than 5760x1440 dpi

9. Paper format and density - А4, 64-300 g/m2. pcs 4

3 Digital video cameras Flash Sony Handycam FDR-AX43 - BRAND

NAME OR EQUAL

Minimum requirements:

1. 4K resolution: 3840 x 2160

2. Media type: Flash memory

3. Digital zoom – not less than 20x

4. Optical zoom – not less than 20x

5. LCD display, not less than 3 inch

6. Min to max focal length – 4,4mm to 88mm

Delivery set should include:

• Camcorder

• AC adaptor

• Rechargeable battery pack

• Manufacturer's Warranty

• Owner's Manual pcs 10

4 Memory Card Кingston 64gb MICROSD CLASS 10 - BRAND NAME OR EQUAL pcs 11

5 Camera tripod Velbon EX-888 – BRAND NAME OR EQUAL Must be compatible with a camera in CLIN 3 Minimum requirements:

3-Section legs foldable lightweight tripod Tripod case should be included Maximum load – up to 3kg Maximum height – up to 153cm Folded size – not more than 50 cm Weight – not more than 1,3 kg pcs 10

6 Shredder ShredMARK 1235M – BRAND NAME OR EQUAL Minimum requirements:

1. Simultaneous loading, sheets – not less than 14; pcs 1

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2. Type of cutting - cross;

3. Size of shredded fragments, mm – not more than 2x10;

4. Working width, mm - 230;

5. Level of secrecy (DIN) - 5;

6. Trash basket capacity, l – not less than 35;

7. With a possibility to cut payment cards, CD/DVD discs, and Sharp staples/paper clips.

7 Laptop case HP 17.3 business 4-wheel roller case – BRAND

NAME OR EQUAL

Must be compatible with a laptop in CLIN 1 Minimum requirements:

Depth – 20-22cm Height – 43-44cm Width – up to 33cm Appeoximate weight – 3,2-3,5 kg pcs 8

8 Polygraph shockproof case ORPRO - BRAND NAME OR EQUAL Minimum requirements:

Case dimensions in a range of 550x425x125 mm to 715x425x180 mm pcs 12

9 Webcam Logitech HD Pro C920 - BRAND NAME OR EQUAL Minimum requirements:

Memory type –micro SD Video capture resolution – not less than 1080 p (up to 1920 x 1080 pixels) Screen size – not less than 3 inches pcs 8

10 Hard drive 2T StoreJet Transcend 25M3S 2TB TS2TSJ25M3S 2.5"

USB 3.1 - BRAND NAME OR EQUAL

Minimum requirements:

Capacity – not less than 2T USB 3.0 compliant and backwards compatible with USB 2.0 256-bit AES file & folder encryption pcs 12

11 Portable heater UFO Eco Term - BRAND NAME OR EQUAL Minimum requirements:

Heating area – 22-24 square meters Power consumption – up to 2000 W Installation type – vertical, floor With a thermostat Water resistant level – IP24 Tipping sensor Lamp service life – not less than 9000 hours Warranty – not less than 24 month Set should include:

Micathermic heating element, warranty, user manual pcs 10

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12 Flash drive Transcend 256GB JetFlash 920 USB 3.2 Gen 1 Flash Drive TS256GJF920 - BRAND NAME OR EQUAL Minimum requirements:

Capacity – not less than 256 Gb USB 3.2 Gen 1 interface Up to 420MB/s read, 400MB/s write speed pcs 5

13 Projector Epson EB-992F White (V11H988040) - BRAND NAME

OR EQUAL

Minimum requirements:

physical resolution Full HD (1920x1080);

projection distance range, m (min-max) 1.42 - 14.41;

screen diagonal, m (min-max) 0.76 - 76.2;

light source incandescent lamp contrast ratio 16,000:1 pcs 2

14 Electric USB Hand warmer USB Power Bank 5000 (GE-16986) -

BRAND NAME OR EQUAL

Minimum requirements:

Electric hand warmer with power bank function Power supply - Lithium-ion battery Built-in battery capacity – not less than 5000 mAh Hand warmer should work on both sides of the device Three modes for hands heating: warm 40°, hot 50° and very hot 60°.

Battery life: 6-8 hours Delivery set should include:

1 x electric heating pad 1 x USB cable 1 x lanyard for the heating pad 1 x fabric cover for the heating pad pcs 23

15 Portable power station - Jackery Explorer BRAND NAME OR

EQUAL

Minimum requirements:

220V/ 12V/ USB

Battery capacity – not less than 1000 W Battery cycle life – not less than 500 cycles to 80%+ capacity Should provide power to up to 8 devices simultaneously With an LCD screen Charging time 7-8 hours Car charging time – not more than 14 hours Ports:

AC Output(x3):110V, 60Hz, 1000W (2000W Peak) Car Port(x1):12V⎓10A USB-A Output(x2):5V⎓2.4A, Quick Charge 3.0x1, 18W Max USB-C Output(x2):18W Max, (5V, 9V, 12V up to 3A) DC Input:24V⎓7.5A pcs 9

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Approximate weight – up to 10kg Warranty – not less than 2 years Delivery set should include:

• 1* Portable Power station

• 1* AC & AC Cable (2 Parts)

• 1* Car Charger Cable

• 1* Solar Y Parallel Cable

• 1* User Manual

16 Shipping

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BASIS OF AWARD

EVALUATION OF QUOTATIONS:

• Award from this solicitation will be made on an “All or None” basis.

• Award will be made based on the Lowest Priced-Technically Acceptable (LPTA) quote that is responsive to the Request for Quote (RFQ) requirements.

ADDITIONAL CONSIDERATIONS

1. The Government reserves the right to reject a quotation that is technically unacceptable or unreasonably high in price.

2. The Government will determine acceptability by assessing the quoter's compliance with the terms of the RFQ.

3. The quoter must be able to demonstrate that it has the necessary resources to provide on-time delivery as well as a high level of quality for the requested items.

QUOTATION MUST INCLUDE THE FOLLOWING

1. PRICE: unit and extended prices, inclusive of delivery charges. (N/A if not applicable)

2. DELIVERY DATE: Vehicles delivered to Government by XXXXXXXXX.

3. DESCRIPTION: Description/nomenclature of the item being quoted; product literature may be provided. Quotation must demonstrate compliance with all required features. Also include description of warranty terms.

4. Unique Entity Identifier (UEI) AND Central Contractor Registration (CCR): DUNS number and statement that the quoter is registered in Central Contractor Registration (CCR)/System for Award Management (SAM).

5. PAST PERFORMANCE: A list of contracts within the last two (2) years for the provision of comparable to federal or commercial customers. The list shall include contact information (name, organization, email, and phone) and limited to no more than five (5) references.