SOW-Aggregate Materials for Morgue in SRC and Choluteca V5.pdf

U.S Department of State (DOS)

Bureau of International Narcotics and Law Enforcement Affairs (INL)

U.S. Embassy – Tegucigalpa, Honduras

Aggregates Materials for Morgue in Choluteca in support the Forensic Medicine Directorate

SECTION 1

SOLICITATION CONSIDERATIONS

1.1 SYSTEM FOR AWARD MANAGEMENT

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov.

1.2 TRADE AGREEMENTS ACT (19 U.S.C. 2512(A)) (TAA)

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that shall supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, and based solely on its integration into IT or other systems

1.3 UNAUTHORIZED DISCLOSURE

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do no cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

See FAR 3.104 for additional information.

(Rest of Page Intentionally Left Blank)

SECTION 2 (Instruction to Offerors)

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS/RESPONDENTS

SUBMISSION INFORMATION PERTAINING TO REQUEST FOR QUOTE

2.1 INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information shall be clearly marked. Marking of items shall not necessarily preclude disclosure when Department of State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents shall be deemed releasable.

2.2 QUESTIONS CONCERNING THE REQUEST FOR PROPOSAL

Offerors are warned against contacting any INL personnel other than the Contracting Officer and Contract Specialist prior to award of the Contract resulting from this RFQ. If such a contact occurs and found to be prejudicial to competing vendors, the vendor making such a contact may be excluded from award consideration.

No information concerning this RFQ shall be provided in response to telephone calls. All such requests shall be submitted in writing to the Contracting Officer and Contract Specialist.

2.3 NOTICE OF SAM.GOV SYNOPSIS CLOSING DATE AND TIME

Any communications in reference to this RFQ shall cite the reference section title and page number, and directed to the following individuals:

Name: Kelly Byers Title: Contracting Officer E-mail: byerskl@state.gov

Name: Ana Carcamo Title: Contracting Officer Representative E-mail: carcamoag@state.gov

Closing Date and Time:

• 5:00 P.M. (local Washington D.C. time) on the following date: XXX

2.4 CONTRACTOR RELATIONSHIPS

The Department of State (DOS) encourages the use of subcontractors. In addition, the Department requires that any potential Organization Conflict of Interest be identified in the proposal to ensure proper firewalls established prior to award.

2.5 MULTIPLE PROPOSALS/ALTERNATIVE SOLUTIONS

Contractors shall not submit, nor shall the Government accept or evaluate, multiple proposals offering alternative solutions. Contractors shall not submit, nor shall the Government accept or evaluate, multiple solutions within one proposal.

2.6 PERIOD OF ACCEPTANCE OF OFFERS

Contractors shall agree, if the proposal is accepted within ninety (90) calendar days (unless a greater period is inserted by the contractor) from the date specified in the solicitation for receipt of proposals, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified.

2.7 SPECIFIC SUBMISSION INSTRUCTIONS

Quotes should be written in English and prices must be reflected in dollars.

Vendors shall limit the number of pages to no more than fifteen (15), 12 Point Font, Times New Roman, pdf.

All offers shall be submitted to the designated Government Representative via email.

SECTION 3

DESCRIPTION OF REQUIREMENTS

BACKGROUND

The Bureau of International Narcotics and Law Enforcement Affairs (INL) is an instrumental leader in the development of policies and programs to combat international narcotics and crime. INL programs support two of the Department of States' strategic goals: (1) to reduce the entry of illegal drugs into the United States; and (2) to minimize the impact of international crime on the United States and its citizens. One of the many ways to effectively meet these goals is to partner with allied governments both directly and indirectly to promote the modernization of and support the enforcement operations of their foreign criminal justice systems and law enforcement agencies.

The International Narcotics Affairs Section (INL - U.S. Embassy, Honduras) requires the purchase of Aggregate Materials for delivery in Choluteca, Choluteca, Honduras, as provided in the specifications attached.

The contractor shall provide the materials, transportation, and delivery needed to supply the Aggregate Materials as stated in this document and in accordance to Section 3.1.

THE SCHEDULE

1. ACQUISITION METHOD

The U.S. Government is conducting this acquisition as a Simplified Acquisition Procedure with Full and Open Competition.

1.1 TYPE OF CONTRACT

This requirement will result in the award of a Firm Fixed Price (FFP) contract in accordance with the specifications in Section 3 of this Statement of Work (SOW). No additional sums will be payable due to any escalation in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the prices or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates. This purchase request is under NAICS Code: 423320 - Brick, Stone, and Related Construction Material Merchant Wholesalers

2. EFFECTIVE PERIOD OF CONTRACT

This contract shall be effective on the date of the Contracting Officer's signature and shall remain in full force and effect until all materials are received and accepted by the U.S. Government in accordance with the contract delivery date within three hundred and sixty (360) calendar days after from receipt of the award notification

3. SUPPLIES AND PRICING

The Contractor shall provide to the U.S. Government the Aggregate Materials in strict compliance with the specifications at the agreed upon firm fixed price. In the event of non-compliance with the specifications, the U.S. Government reserves the right to demand correction(s) or reject this requirement in its entirety. Additionally, the Contractor shall perform the pre-delivery inspection of the materials and deliver them to the location set forth in Section 8, Place of Delivery, of this SOW.

The firm fixed price shall include the aggregate materials, transportation, and delivery.

3.1 SPECIFICATIONS

CLIN Description UOM Total

Quantity Choluteca

River Sand - Arena de Rio, 10m3 per lot

-All sand must be free of organic materials, debris, clay content or other surplus materials.

lot 38

Weekly Transportation and Unloading of River Sand, 10m3, to Choluteca, Choluteca- Entrega y Descarga Semanales de Arena de Rio, 10m3 in Choluteca, Choluteca

Deliveries will begin on August 1, 2023 and must be completed according to section 7 of the delivery schedule lot 38

Factory crushed gravel 3/4" - Grava triturada de fábrica 3/4",10m3 per lot lot 36

Weekly Transportation and Unloading of factory Crushed Gravel 3/4", 10m3, in Choluteca, Choluteca- Entrega y Descarga Semanales de Grava Triturada de Fabrica 3/4", 10m3 in Choluteca, Choluteca Deliveries will begin on August 1, 2023 and must be completed according to section 7 of the delivery schedule lot 36

Rustic Pine Wood - Madera de Pino Rustica Sizes will vary, and be determined before delivery

Quantity for Choluteca: 21019 ft lot 1

Transportation and Unloading of Rustic Pine Wood, in Choluteca, Choluteca- Entrega y Descarga de Madera de Pino Rustica in Choluteca, Deliveries will begin on August 1, 2023 and must be completed according to section 7 of the delivery schedule lot 2

Backfill Material for area filling, 15m3 per lot - Material Selecto Para Relleno, 15m3 por lote

- The backfill material shall be sand and gravel mixtures of appropriate grading.

-All material must be free of organic materials, debris, clay content or other surplus materials.

lot 49

Transportation and Unloading of Backfill Material,15m3, in Choluteca, Choluteca- Entrega y Descarga de Material Selecto,15m3 Para Relleno en Choluteca, Choluteca Deliveries will begin on August 1, 2023 and must be completed according to section 7 of the delivery schedule lot 49

Rustic Brick- Ladrillo Rafon Rustico, each lot of 1,000 units -Size: 25x5.5x12cm (LxHxW) -Material: Red Clay lots 1

Monthly Transportation and Unloading of Rustic Brick, in Choluteca, Choluteca- Entrega y Descarga mensual de Ladrillo Rafon Rustico en Choluteca, Choluteca Must be delivered by October 20, 2023 and must be completed according to section 7 of the delivery schedule lot 1

3.3 OPTIONAL EQUIPMENT REQUIRED:

- N/A

3.4 ADDITIONAL REQUIREMENTS

- N/A

4. WARRANTY

All Material provided shall be clean, in new condition and must be in the normal operating ranges. No damaged, broken, or refurbished products.

If the items or some item does not fulfill requested technical specifications, INL shall return the items to vendor with no cost to INL Honduras. The vendor shall evaluate and replace returned items with no transportation cost to INL.

to

5. PREPARATION FOR DELIVERY

Any lost or damaged items during shipment shall be replaced by the contractor upon notification.

During transportation, the materials must be covered, protected, and neatly place to avoid damage of the materials.

6. MARKING AND SUBMISSION OF DOCUMENTS

6.1 All items shall be clearly marked as follows:

Embajada Americana Order No. (provided upon award) Item #___of ___ (if applicable) Attention: Ana Carcamo Phone:+504 94510604 Email: carcamoag@state.gov

6.2 Consignee Address:

Consignee: Embajada Americana Order No. (provided upon award) Col. San Carlos, Avenida La Paz Tegucigalpa M.D.C., Honduras Ana Carcamo Email: Carcamoag@state.gov

7. DELIVERY SCHEDULE

The Aggregate Materials shall be delivered to location set forth in section 8, within three hundred and sixty (360) calendar days after from receipt of the award notification.

A. Requests for delivery for Line items 1 to 6 will be scheduled 5 business days in advance, via email by Ana Carcamo and Hermann Tinoco.

B. Requests for delivery for Line items 7 to 10 will be scheduled 10 business days in advance, via email by Ana Carcamo and Hermann Tinoco.

8. PLACE OF DELIVERY AND INSTALLATION

The Aggregate Materials will be delivered to the following address:

1. Morgue from the Forensic Medicine Directorate Barrio El Hospital, 7ª Calle N, 14 Avenida O (13.302557,-87.201851) mailto:carcamoag@state.gov mailto:Carcamoag@state.gov

Choluteca, Choluteca, Honduras

9. CUSTOMS CLEARANCE AND TAX EXEMPTIONS

The U.S. Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of Honduras

The Contractor shall comply with Sections 38-40 of the Arms Export Control Act (AECA) (22 U.S.C. 2778-2780) and the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-

130) as required, for the prosecution of work under this contract at no additional cost to the Government. Failure to be in compliance with AECA and ITAR by date planned for commencement of contract performance as well as during the entire performance of work under this contract may result in contract termination. Any penalties rendered to the Contractor, as a direct result of being found non-compliance with AECA and ITAR, shall be the responsibility of the Contractor. For additional information on AECA and ITAR, see http://www.pmddtc.state.gov/.

The Contractor shall comply with license requirements of the Commerce Control List and any Export Administrative Regulations (EAR), which may apply

The Contractor’s must include and arrange all local, port handling and other fees associated with delivery to the destination.

9.1. EXPORT LICENSE

If an export license is required, delivery shall be two-hundred and seventy (270) days after receipt of export license, and export license application shall be accomplished expeditiously after award.

10. INSPECTION AND ACCEPTANCE

The inspection and acceptance of the Aggregate Material shall be performed by the U.S. Government upon the delivery in Choluteca, Choluteca Honduras. All Aggregate Materials delivered shall conform exactly to the standard described in Section 3.

If the items or some item does not fulfill requested technical specifications, INL shall return the items to vendor with no cost to INL Honduras. The vendor shall evaluate and replace returned items with no transportation cost to INL.

INL will have one (1) day to inspect and accept all items. The designated representative of the US Embassy in Honduras will be responsible for carrying out at least the following checks of the required elements:

i. Quantities

ii. Compliance with the offered technical specifications

iii. Correct conditions of the required elements

52.232-1 Payments. (Apr 1984) The Government shall pay the Contractor, upon the submission of proper invoices or vouchers, the prices stipulated in this contract for supplies delivered and accepted or services rendered and accepted, less any deductions provided in this contract. Unless otherwise specified in this contract, payment shall be made on partial deliveries accepted by the Government if-

(a) The amount due on the deliveries warrants it; or

(b) The Contractor requests it and the amount due on the deliveries is at least $1,000 or 50 percent of the total contract price.

(End of clause)

12. EVALUATION FACTORS FOR OFFERORS

The following are the evaluation factors for proposals sent by the bidders:

a) DESCRIPTION: Description/nomenclature of the item being quoted; Compliance with the requested technical specifications as per Statement of Work. Quote must include technical specification sheets for the items.

b) PRICE: For evaluation purposes, the price will be determined by multiplying the offered prices times the quantities stated in the schedule, and arriving at a grand total, including all options, if any.

• Award will be made to the lowest priced, technically acceptable, responsible quoter.

• The Government reserves the right to reject quotations that are incomplete, non-compliant with the terms of this solicitation, or that are unreasonably high in price.

c) DELIVERY DATE: The Government will evaluate that the proposed delivery time frame complies with section 7, Delivery Schedule.

d) SAM: Unless an exception in FAR 4.1102 applies, a quoter must be registered in SAM

(www.sam.gov) to be eligible for award. If the quoter does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered quoter. Quote must include the Unique Entity Identifier Number.

http://www.sam.gov/