USB SOW Rv1.pdf

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See FAR 3.104

SENSITIVE BUT UNCLASSIFIED

Bureau of International Narcotics and Law Enforcement Affairs (INL)

INL / IM

191NLE21Q0016

USB Drives, INL/IM

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LIST OF SECTIONS AND APPENDICES

Section 1 - Solicitation Considerations

Section 2 (L) - Instruction to Offerors -Instructions, Conditions, and Notices to

Offerors/Respondents -Submission Information Pertaining to Request for Quote

Section 3 - Quote Submission Format and Requirements

Section 4 - Statement of Work (SOW)

Section 5 (M) - Evaluation Factors for Award - Evaluation Factors For Award - Basis of Award and Evaluation Criteria

Section 6 - Contract Clauses

Appendix A - Technical Specifications of Items (Meet or Exceed)

Appendix B - Delivery Information

(Rest of Page Intentionally Left Blank)

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SECTION 1

SOLICITATION CONSIDERATIONS

SYSTEM FOR AWARD MANAGEMENT

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov.

TRADE AGREEMENTS ACT (19 U.S.C. 2512(A)) (TAA)

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that shall supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, and based solely on its integration into IT or other systems

UNAUTHORIZED DISCLOSURE

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S

Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do no cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

See FAR 3.104 for additional information.

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SECTION 2 (Instruction to Offerors)

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS/RESPONDENTS

SUBMISSION INFORMATION PERTAINING TO REQUEST FOR QUOTE

INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information shall be clearly marked. Marking of items shall not necessarily preclude disclosure when Department of State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents shall be deemed releasable.

QUESTIONS CONCERNING THE REQUEST FOR PROPOSAL

Offerors are warned against contacting any INL personnel other than the Contracting Officer and

Contract Specialist prior to award of the Contract resulting from this RFQ. If such a contact occurs and found to be prejudicial to competing vendors, the vendor making such a contact may be excluded from award consideration.

No information concerning this RFQ shall be provided in response to telephone calls. All such requests shall be submitted in writing to the Contracting Officer and Contract Specialist.

NOTICE OF RFQ CLOSING DATE AND TIME

All offers shall be submitted to the designated Government Representative.

Proposals relating to this RFQ shall be accepted, via email to the Contracting Officer and

Contract Specialist, through:

Closing Date and Time:

5:00 P.M. (local Washington D.C. time) on the following date: Friday 8 January

2021.

Any communications in reference to this RFQ shall cite the reference section title and page number, and directed to the following individuals:

Name: Kelly L. Byers

Title: Contract Specialist

E-mail: Byerskl@state.gov

Name: Anthony Pierce

Title: Contracting Officer

E-mail: PierceAL@state.gov

PERIOD OF ACCEPTANCE OF OFFERS

All Quotes must be valid for 90 days from the closing date for this solicitation. Contractors shall agree, if the proposal is accepted within ninety (90) calendar days (unless a greater period is mailto:Byerskl@state.gov

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inserted by the contractor) from the date specified in the solicitation for receipt of proposals, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified. No exceptions or qualifications

CONTRACTOR RELATIONSHIPS

The Department of State (DOS) encourages the use of subcontractors. In addition, the

Department requires that any potential Organization Conflict of Interest be identified in the proposal to ensure proper firewalls established prior to award.

MULTIPLE PROPOSALS/ALTERNATIVE SOLUTIONS

Contractors shall not submit, nor shall the Government accept or evaluate, multiple proposals offering alternative solutions. Contractors shall not submit, nor shall the Government accept or evaluate, multiple solutions within one proposal.

SECTION 3

QUOTE SUBMISSION FORMAT AND REQUIREMENTS

SELLER REQUIREMENTS

All responsible vendors that submit quotations pursuant to the requirements outlined in this document and the applicable socio-economic set-aside shall be considered by INL.

GOVERNMENT POINT OF ENTRY

Pursuant to FAR Subpart 5.1 Dissemination of Information (a)(1) this solicitation is posted to beta.SAM.gov

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FORMAT FOR TECHNICAL AND COST/PRICE QUOTATION

File Format Requirements

Vendors’ technical proposals / price quotations shall:

Be viewable in either: Microsoft Word 2010, Excel 2010, PowerPoint 2010, Adobe

Reader XI, or Adobe Acrobat Pro X (as applicable and appropriate).

Limit the number of pages to no more than fifty (50), 12 Point Font, Times New Roman.

Vendor shall be limited to no more than five (5) separate digital files for a proposal package.

FORMATTING REQUIREMENTS:

Volume I – Technical Proposal

Part A: Product Details

Part B: Previous Delivery Experience

Part C: Past Performance

Volume II – Cost/Price

Cost Breakdown for All Items

AT A MINIMUM, A PROPOSAL PACKAGE MUST INCLUDE:

Detailed itemized technical specifications/product details (with pictures)

Previous Delivery Experience

Past Performance

Completed Firm Fixed-Price CLIN Structure o All prices shall reflect USD o All proposals shall include a complete cost breakdown in separate attached pricing matrix

Description of any special features, testing procedures and any value-added services

Delivery information and shipping services including terms and conditions

Warranty information

Price: Firm fixed prices for all offered items and services (identify any discounts offered) shall be included in the proposal

The Total Evaluated Price is the sum of the Total Prices of all proposed Contract Line Item

Numbers (CLINs). The contract type is Firm-Fixed-Price (FFP). No post-award price negotiations shall be considered.

Description: Description/nomenclature of the item being quoted; product literature may be provided. Quotation must demonstrate compliance with all required features and specifications as outlined in the RFQ (i.e. Appendix A). Also include description of warranty terms, special features or value-added items and services, and any non-contract items (i.e. open market items).

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Proposals that include only the information found in the solicitation (e.g., copied/pasted) will not be considered a complete proposal.

DUNS and SAM: Include DUNS number and statement that the vendor is registered in SAM as appropriate business type under referenced NAICS code. (See section 4 “SOW”)

Certifications: Completed certifications (FAR 52.212-3) or statement that the certifications are included already at the SAM web site (sam.gov).

Vendor submissions must include a detailed description of the items that will be provided. This information may include, but is not limited to, part or manufacturer numbers, brand names (if applicable), line drawings, or photographs.

Product Images Required – Yes/No: No

If marked “YES,” the vendor must provide color photographs, clearly depicting the items described in “APPENDIX A” of this solicitation. This requirement does not apply to Line Items that do not reference physical products incapable of being photographed, such as training services or warranty.

Government reserves the right to disqualify offerors that do not submit all required documentation, otherwise do not comply with the above proposal restrictions, or any other requirements outlined in this document.

Additional information regarding offeror submissions may be found in Section 2, “SUBMISSION INFORMATION PERTAINING TO REQUEST FOR QUOTE”

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SECTION 4

STATEMENT OF WORK (SOW)

BACKGROUND

The Bureau of International Narcotics and Law Enforcement Affairs (INL) is an instrumental leader in the development of policies and programs to combat international narcotics and crime.

INL programs support two of the Department of States' strategic goals: (1) to reduce the entry of illegal drugs into the United States; and (2) to minimize the impact of international crime on the

United States and its citizens. One of the many ways to effectively meet the listed goals is to collaborate with allied governments both directly and indirectly to promote the modernization of and support the enforcement operations of their foreign criminal justice systems and law enforcement agencies.

SCOPE

The vendor shall provide ALL items stated under APPENDIX A, TECHNICAL

SPECIFICATION OF ITEMS of this RFQ. Packaging and preservation shall be in accordance with (IAW) best commercial practices to enable shipment to final destination in Washington, DC to the address specified (e.g. see below), without repacking or incurring damage during shipment and handling.

TYPE OF CONTRACT

This is a firm-fixed price, single award contract. No additional sums shall be payable on account of any escalation in the cost of materials, equipment or labor, or because of the Contractor’s failure to properly estimate or accurately predict these prices or difficulty of achieving the results required by this contract. Nor shall the contract price be adjusted on account of fluctuations in the currency exchange rates.

Items outlined under Appendix A Technical Specification of Items below, shall meet or exceed the salient characteristics as detailed. Vendors submitting a response to this solicitation certify that they meet the criteria of the Total Small Business Set Aside under NAICS 339940- Office

Supplies (except Paper) Manufacturing. The size standard for NAICS 339940 is 750 employees.

DELIVERY DATE

Delivery Date is thirty (30) days from date of contract award.

**SEE APPENDIX B DELIVERY**

EFFECTIVE PERIOD OF CONTRACT

This contract shall be effective on the date of the Contracting Officer's signature and shall remain valid until all commodities are received, inspected and installed at final destination INL/IM.

SET-ASIDE

This acquisition is Total Small Business Set-Aside accordance with FAR 6.203 and 19.502-2

ACQUISITION METHOD

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FAR Part 13 Subpart 13.5 – Simplified Procedures for Certain Commercial Items

SUPPLIES AND PRICES

The Contractor shall provide to the U.S. Government the new products as described in the specifications for the stated firm fixed price. Further, the Contractor shall properly perform the pre-delivery inspection on the products and deliver them to the location set forth under Place of

Delivery, of this contract. The firm fixed price shall include the products pre-delivery inspection, certificates of origin, operator’s manuals, warranty certificates and any other documentation mandated by the destination country.

The price shall include all direct and indirect costs, shipping, profit, export requirements, insurance, etc. The price will not be subject to adjustment after award of the contract.

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SECTION 5 (M EVALUATION FACTORS FOR AWARD)

EVALUATION FACTORS FOR AWARD

BASIS OF AWARD AND EVALUATION CRITERIA

BASIS OF AWARD

The Government anticipates issuing a Purchase Order to the Vendor whose Quote provides the best value to the Government, price, and other factors considered.

The Government; intends to evaluate proposals and award a contract without discussions with offerors; reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary; and reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract.

BRAND NAME OR EQUAL/ MEET OR EXCEED

This requirement is Brand Name or Equal, per FAR part 52.211-6 Brand Name or Equal. The items listed in the RFQ and affiliated appendices are intended to be descriptive, but not restrictive, and are to indicate the quality and characteristics of products that will be satisfactory.

Bids offering “equal” products (including products of the brand name manufacturer other than the one described by brand name) will be considered for award if such products are clearly identified in the bids and are determined by the Government to meet fully the salient characteristics requirements listed in the invitation.

EVALUATION FACTORS AND SIGNIFICANT SUBFACTORS: LOWEST PRICE

TECHNICALLY ACCEPTABLE (LPTA).

This acquisition shall utilize Lowest Price Technically Acceptable (LPTA) source selection procedures and evaluation of quotation process in accordance with FAR 13.106-2 (b ) (4)(i)--

Evaluation of Quotations or Offers., as supplemented. This is a competitive source selection in which technical acceptability is considered the most important factor.

The government intends to select ONE contractor for award of this effort.

For the purpose of award, the government shall evaluate offers based on the evaluation factors described below:

FACTOR 1 Technical Acceptability (Acceptable/Unacceptable)

FACTOR 2 Past Performance (Acceptable/Unacceptable)

FACTOR 3 Cost/Price

The Government considers it to be in its best interest to award to the lowest priced technically acceptable offeror. The LPTA process is selected as appropriate for this acquisition because the best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price.

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TECHNICALLY ACCEPTABLE/UNACCEPTABLE

Factor 1 - Technical Acceptability:

The contractor’s proposal will be evaluated with regard to its ability to meet the requirements set forth in the SOW. To result in an award, the contractor’s proposal must demonstrate the ability to satisfy all technical specifications as set forth in Appendix A, B, C and D of this solicitation.

Factor 2 - Price Evaluation:

The government shall conduct a Total Evaluated Price evaluation of all technically acceptable offers using the process outline in FAR Subpart 13.1 Procedures, 13.106-2 – Evaluation of

Quotations or Offers.

Rejection of Unrealistic Offers:

By submission of its offer, the offeror accepts all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. All technically acceptable offerors, with satisfactory past performance, shall be treated equally except for their prices. Failure to meet a requirement may result in an offer being determined technically unacceptable. Offerors must clearly identify any exception to the solicitation and conditions and provide complete accompanying rationale.

The Government may reject any proposal that is evaluated to be unrealistic in terms of program commitments, including contract terms and conditions, or unrealistically high or low in cost/price when compared to Government estimates, or are unbalanced, such that the proposal is deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risks of the program.

Source Selection Decision:

The government shall choose the lowest, realistically priced, responsive proposal, from contractors with acceptable technical capability and acceptable past performance.

Acceptable

Demonstrates understanding of requirements as outlined in Section Two and Appendix A of the Solicitation; meets or exceed the specifications outlined on this solicitation; may have strengths; have no significant weaknesses and no deficiencies; and demonstrates good understanding of requirement.

Unacceptable

Demonstrates a lack of understanding of all Sections and Appendices of the Solicitation; fails to meet the specifications outlined on this solicitation; has major weakness or deficiencies, which cannot be corrected without major changes to the quote.

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CLIN CONSIDERATIONS

The vendor must be able to demonstrate that it has the necessary resources to provide on-time delivery at a high level of quality. Availability of the equipment, delivery, and warranty under this RFQ will be determinant for technical acceptability.

AUTHORIZATIONS AND EQUIPMENT REQUIREMENTS

The seller certifies that it is an authorized distributer of the similar product being sold to the

Department of State and that it has the certification/specialization level required by the manufacturer, to support both the product sale and product pricing, in accordance with applicable manufacturer certification/specialization requirements. Unless otherwise specified, Seller warrants that the products are new and in their original box(es).

New equipment ONLY, NO grey market or refurbished products. Items shall be in original packaging, never used, and not altered in any way. Components of the requested equipment, to include memory, shall be manufacturer-approved and may not be compatible, remanufactured, or refurbished equipment. All items shall be covered by manufacturer’s warranty and procured through a manufacturer approved distribution channel. Sellers shall be able to document their ability to provide items through manufacturer approved distribution channels upon request.

The Seller confirms to have sourced all products submitted in this Quote from manufacturer-approved channels for Federal sales, in accordance with all applicable laws and manufacturer’s current applicable policies at the time of purchase. Seller shall be able to support both the product sale and product pricing, in accordance with applicable manufacturer certification / specialization requirements.

If software is provided or included, Seller shall, upon request, provide Buyer with a copy of the

End User License Agreement. Seller certifies that all software is licensed originally to Buyer as the original licensee authorized to use the software.

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APPENDIX A

TECHNICAL SPECIFICATIONS OF ITEMS (BRAND NAME OR EQUAL)

NOTE: ALL ITEMS SHALL COME WITH AT LEAST A 1-YEAR WARRANTY AND

GUARANTEE OF QUALITY, UNLESS OTHERWISE STATED BELOW.

Material QTY

CLIN001 USB Positive Disconnect. Provides positive disconnect for headsets, soft phones and webcams (i.e., Jabber, Skype, Scopia).

CLIN002 Shipping & Delivery 1

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APPENDIX B

DELIVERY INFORMATION

MARKETING AND PACKAGING

All boxes shall be mark as followed (i.e. please see below) with clear visibility.

DELIVERY INFORMATION

MARKETING AND PACKAGING

All boxes shall be mark as followed (i.e. please see below) with clear visibility.

ATTN: Mr. Sheldon Murray

INL/EX/IM Section

USB Drives

SHIPPING ADDRESS

ATTN. Sheldon Murray

INL/EX/IM Section

INL Office

2401 E Street NW Washington, DC 20037

Delivery Terms: The vendor is responsible for the delivery of all items listed above under

Appendix A, technical specifications of items.

In case of overweight (>500 lbs), the vendor shall be responsible of unloading the equipment at delivery place. Otherwise, the warehouse staff shall be responsible of this.

FOB Destination Columbia Plaza. Washington, DC. The Contractor shall consolidate the entire shipment to prevent loss and misdirection. The contractor upon notification shall replace any lost or damaged items during shipment.

The contractor shall ensure that all items are prepared for safe shipment and include all necessary export approvals, required material data safety sheet, licenses, and paperwork. One copy of the packing list and commercial invoice must accompany the shipment, attached to the outside of the

“lead” or number one box/carton/package, or individually attached to the outside of each box/carton/package.

PLEASE NOTE:

All orders are ultimately intended for an overseas destination. If the shipment shall involve wood packaging material, then the packing and palletizing shall conform to the standards in the

International Standards for Phytosanitary Measures Publication No. 15: “Guidelines for

Regulating Wood Packaging Material in International Trade” (ISPM 15) and have the appropriate markings indicating that the materials meet this standard. Any deliveries arriving at our indicated domestic delivery address that do not meet these standards shall be rejected and shall be corrected at the contractor’s expense.

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EXPORT LICENSE

The Contractor shall comply with Sections 38-40 of the Arms Export Control Act (AECA) (22

U.S.C. 2778-2780) and the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-

130) as required, for the prosecution of work under this contract at no additional cost to the

Government. Failure to be in compliance with AECA and ITAR by date planned for commencement of contract performance as well as during the entire performance of work under this contract may result in contract termination. Any penalties rendered to the Contractor, as a direct result of being found non-compliance with AECA and ITAR, shall be the responsibility of the Contractor. For additional information on AECA and ITAR, see http://www.pmddtc.state.gov/.

The Contractor shall comply with license requirements of the Commerce Control List and any

Export Administrative Regulations (EAR), which may apply.

*Effective May 30, 2013, the Department's Dispatch Agency Consolidated Receiving Points

(CRPs) will no longer be able to accept cargo that has a shipping label on the outside of the package that fails to identify the destination post. Unidentified Supply Shipments will be refused by Dispatch Agency and returned at contractor’s expense.

Include a copy of the packing list with original invoice to the Contracting Officer that will provide advance information for Customs clearance purposes. Partial shipments are not allowed.

INSPECTION AND ACCEPTANCE

The final inspection and acceptance of ALL items shall be performed by the U.S. Government upon their arrival at INL in Washington, DC. The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of products by the Office of INL/.

SERVICE AND MAINTENANCE

All parts, accessories, service and repairs – if applicable for the above items shall be available in

Washington, DC and obtainable within reasonable period.

WARRANTY

To facilitate expeditious return of warranty items and to avoid delays in the warranty process, the offeror shall provide within 30 days of notification of a warranty action the required information to facilitate shipping of warranty items to manufacturer. This includes, but is not limited to, information to ensure full compliance with ITAR regulations and no delay in providing the

Reference RA# and a shipping address. Control Base Stations (Part Number for reference, followed by description and quantity).