Attachment 1 (SOW) to 191NLE20N0016.docx

Attachment 1 (191NLE20N0016)

STATEMENT OF WORK (SOW)

1. BACKGROUND

The International Narcotics and Law Enforcement Affairs Section (INL) of the U.S. Embassy in Bogota intends to provide radio direction finding (RDF) capabilities to the Colombian Navy. There is a need for this capability to detect, locate, and track iridium radio signals during counternarcotic operations. Given Colombia’s complex terrain – ranging from long areas of forest and jungle to high mountainous areas and vast arid terrain – any system acquired on behalf of the Navy must meet the various operating environment demands where members of Navy operate.

2. TECHNICAL SPECIFICATIONS

The Contractor shall supply and provide installation, warranty, maintenance, and support in Colombia. The Contractor shall provide said services in Spanish. All hardware and software shall be provided with a minimum of two (2) years of warranty (parts and labor) and technical support related to issues that could arise with the operation of the RDF equipment, controlling software, or other components of the proposed solution.

3. TRAINING

The contractor shall provide a theoretical and practical application training course in Spanish for up to eight (8) students from the Navy:

The contractor shall provide training to ensure that the Navy technicians are professionally proficient to install, administer, and maintain the system provided. The training course shall cover, at a minimum:

General description and functionality of the equipment

· Setting

· Programming

· Optimization

· Operation

· Preventive maintenance

· Corrective maintenance

The training provided shall be a minimum of forty (40) instructional hours; five days. Instructors shall be experienced and capable to teach the course in Spanish and shall be duly accredited in the subject matter prior to the course start date. The contractor shall provide each course attendees with Spanish language course documents and handouts. The Contractor shall provide an additional copy of said material to be kept by the Navy’ Records Archive. Likewise, the Contractor shall provide each student who successfully completes the course a certificate of completion and training.

The Contractor shall also deliver electronic version of all course material, manuals, handouts, etc. to the INL designated COR.

In coordination with the INL designated COR, the contractor shall deliver two days (16 hours) of theoretical training at the Naval Academy address: Escuela Naval de Cadetes, barrio el Bosque, sector Manzanillo, Edificio Grupo Operativo Guardacostas, Cartagena, Bolivar Department. Also, in coordination with the designated INL COR, the contractor shall deliver afterwards three days (24 hours) of practical training at the Colombian Navy Complex, address Avenida Punta las Vacas, Compania Unidades Fluviales, Turbo, Antioquia Department. The Colombian Navy will provide the classroom setting for the theorical training and will provide the facilities where the practical training will take place.

4. DELIVERY (SHIPPING AND HANDLING INSTRUCTIONS)

The contractor is fully responsible for the delivery of safe, fully operational and complete Iridium Tactical Intercept System and accessories. The Contractor shall deliver all items to:

INL Bogota Warehouse Calle 22B #32-62 Bogota, Colombia

All packages shall be marked as follows:

NAVY Radio Direction Finders INL Bogota – COR´s Name Purchase Order Number Box __ of __

The Contractor shall properly pack and consolidate the entire shipment to prevent damage, loss and/or misdirection. Upon notification, the contractor shall replace any items lost or damaged during shipment. Partial shipments are not allowed unless approved in writing by the Contracting Officer.

The items acquired through this contract will be donated to the government of Colombia, Colombian Navy. In addition to ensuring that all items are prepared for safe shipment, the contractor shall include all the necessary export approvals, required material data safety sheets, licenses, and paperwork. One copy of the packing list and commercial invoice must accompany the shipment, attached to the outside of the “lead” or number one box/carton/package, or individually attached to the outside of each box/carton/package. The packing list shall include, at a minimum: description, brand name, serial number (if any), and quantities.

INL Bogota in coordination with the Colombian Navy will transport the equipment to the locations for the theorical and/or practical training.

5. TYPE OF CONTRACT

This is a Fixed Firm Price Contract

6. TECHNICAL SUPPORT SERVICES

During the two-year warranty period, the Contractor shall 1) respond to inquiries for technical support and warranty work within 48 hours, and 2) provide all updates to software and firmware for the equipment provided. During the length of warranty period, the Contractor shall provide, at a minimum, the following services. Services shall be provided in Spanish at no additional cost to the Government.

• Upgrades to the latest software and firmware releases.

• Phone support (technical assistance) regarding operational issues and questions involving the products provided, during normal working hours(Monday through Friday, 08:00 am to 05:00 pm).

• Provide email support (Monday thru Sunday) for product inquires and operational issues. Responses must be provided within 48 hrs. of receipt of the inquiring email.

• Provide user and operational manual updates as dictated by software and firmware upgrades.

7. DEPLOYMENT SUPPORT SERVICES

The contractor shall have trained technical personnel on hand in Colombia to solve potential problems regarding system’s functioning during the installation, integration, and testing phases of the project.

After the practical training is completed and at this same site, the contractor is responsible for verifying installation, integration and testing of the equipment to ensure it is fully operational.

8. WARRANTY

Warranty shall be effective in Colombia. The Contractor shall be solely responsible, at no additional cost to the Government, of export/import procedures, shipping costs, parts, labor, and any other costs required for all repairs/replacements performed under warranty. The full warranty coverage shall be no less than two (2) years, from the date of Government acceptance, for each system component.

The Contractor guarantees that for a period of at least 5 years after the date of equipment delivery, replacement and spare parts for all system components will be available for purchase.

9. INSPECTION AND ACCEPTANCE

The designated INL COR shall conduct a factory inspection visit prior to the packing and shipping of the System to verify and learn about the full operation capabilities of the System. The designated COR will also inspect items received during the execution of the training to verify compliance with this SOW. Designated COR will formally accept the equipment once verification is completed a determination is made that the system is fully operational at the site of final destination of the equipment: The Colombian Navy Complex, address Avenida Punta las Vacas, Compania Unidades Fluviales, Turbo, Antioquia Department.

10. CUSTOMS CLEARANCE AND TAX EXEMPTIONS

If applicable, the U.S. Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of Colombia.

11. APPLICABLE DOCUMENTS

Individual Spanish language operations, and handling manuals shall be delivered with the equipment.

12. PERIOD OF PERFORMANCE (POP)

Contractor shall complete delivery, installation, integration, testing, and training no later than 150 calendar days from the date of award. Warranty, maintenance, and support shall be provided for the periods described in section 8 of this SOW.

13. EXPORT LICENSING

The Contractor shall comply with any export licensing requirements that may apply to this purchase order. The Contractor is reminded that the end-user of the required equipment is the Government of Colombia, Colombian Navy.

14. CONFIDENTIALITY

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the Navy. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this clause in all contracts of employment and in all subcontracts hereunder.

15. SECURITY

All Contractor personnel assigned to this project may be subject to security screening by the RSO and/or the Colombian Navy. In the event a contractor or subcontractor employee does not pass the required security screening, the Contractor shall immediately provide a replacement at no additional cost to the Government.

End of SOW