FEDBIZOPS_RFQ_LMS.doc

RFQ Online Policy Manager & Training Host Site for Red Lake Hospital_________

CONTRACT ADMINISTRATION DATA

Contract Administration: All contract administration matters will be handled by the following individuals:

CONTRACTOR NAME AND ADDRESS:

TAX ID#_________________________

DUNS # _________________________

Phone___________________________

E-Mail _________________________ CONTRACTOR REGISTRATION: All required information must be in the System for Award Management (SAM) at www.sam.gov.

GOVERNMENT REPRESENTATIVE:

Christopher Millard

Indian Health Service

522 Minnesota Ave.

Bemidji, MN 56601

CONTRACT OFFICER REPRESENTATIVE:

The role of program and technical personnel in monitoring the contract is to assist and advise the Contracting Officer, and act as the COR when so designated by the Contracting Officer.

COR activities include—

1.

Providing technical monitoring during contract performance and advising the Contracting

Officer relating to delivery, acceptance, or rejection of deliverables in accordance with the terms of the contract;

2.

Assessing contractor performance;

3.

Recommending necessary changes to the schedule of work and period of performance to accomplish the objectives of the contract (The COR shall provide the Contracting Officer a written request along with an appropriate justification and a funding document, if additional funds are needed.);

4.

Reviewing invoices/vouchers and recommending approval/disapproval by the Contracting

Officer, including providing comments regarding anything unusual discovered in the review;

5.

Reviewing and recommending approval or disapproval of technical submissions, subcontractors, overtime, travel, and key personnel changes;

6.

Assisting the Contractor in the resolution of technical problems encountered during performance; and

7.

Participating, as necessary, in various phases of the contract closeout process;

8.

Provide receiving authorization within two days of services/items received or invoiced

CONTRACT TYPE: Government Anticipates firm-fixed price

I. STATEMENT OF WORK:

The purpose of the contract is for the vendor to provide a host site for the Red Lake Hospital for their Policy Manager Program with Employee Learning Management System for up to 300 users. Include 52 courses in the General Education Library. We have the courses we just need the host site for the courses. Please see attached Scope of Work (SOW) for more requirements A) Objective:

The use of the host site is needed so hospital personnel can stay on top of their training. Doing this will personnel stay up to date on ever ending requirements, so they can be more affective for their daily duties A) Government Furnished Property, Facilities, and Services:

IV. Contractor furnished Equipment, Facilities and Services:

Business Hours: Monday – Friday; 8:00am – 5:00pm. Excluding Federal Holidays.

II. PLACE OF PERFORMANCE:

Indian Health Service

Red Lake Hospital

24760 Hospital Drive

Red Lake, MN 56671

III. PERIOD OF PERFORMANCE:

Government anticipates a period of one (1) Base year plus four (4) option years.

IV. ADMINISTRATIVE DATA:

METHOD OF PAYMENT:

a) Payment for services shall be made in arrears.

b) Electronic Funds Transfer (EFT) shall be utilized as the method for processing payment.

c) The Contractor’s rate identified for services described herein is considered as an all inclusive rate. All inclusive is defined to include but is not limited to (services, supplies, travel, lodging, liability insurance, fringe benefits, federal state and local taxes) and all other costs pertinent to the performance of this contract INVOICE SUBMISSION: Contractor shall submit a properly prepared original invoice to

Indian Health Service

Attn: Christopher Millard

522 Minnesota Ave. NW

Bemidji MN 56601 In accordance with the Prompt Payment Act, payment will be due 30 days after receipt of services or receipt of a proper invoice, whichever is later. At a minimum, a properly prepared invoice shall include:

1) Name and address of the Contractor.

2) Invoice date and invoice number. (The Contractor should date invoices as close as possible to the date of the mailing or transmission.)

3) IHS Contract number:

4) Description, quantity, unit of measure, unit price, and extended price of services performed.

5) Name and address of Contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment).

6) Name and address of Contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment).

7) Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.

8) Taxpayer Identification Number (TIN).

9) Contractor Dun & Bradstreet Number (DUN’s) Improperly prepared invoices shall be returned to the contractor and may delay payment.

V.

PRICING:

The Contractor’s rate identified for services described herein is considered as an all-inclusive rate. All inclusive is defined to include but is not limited to services, travel, lodging, liability insurance, fringe benefits, federal, state and local taxes, and all other costs pertinent to the performance of this contract.

Unit

TOTAL

BASE YEAR (Date of award – 365 days)

OPTION YEAR ONE(1)

OPTION YEAR TWO(2)

OPTION YEAR THREE(3)

OPTION YEAR FOUR(4)

Grand Total Base plus all option years