15PBJA21Q00000100.pdf

15PBJA21Q00000100 Page 1 of 32

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

2. CONTRACT NO.

7. FOR SOLICITATION

INFORMATION CALL:

3. AWARD/EFFECTIVE

DATE

a. NAME

4. ORDER NUMBER 5. SOLICITATION NUMBER

15PBJA21Q00000100

b. TELEPHONE NUMBER (No collect calls)

6. SOLICITATION ISSUE

DATE

2/5/2021

8. OFFER DUE DATE / LOCAL

TIME

2/26/2020 13:00 ET

9. ISSUED BY CODE 15PBJA 10. THE ACQUISITION IS X UNRESTRICTED OR SET ASIDE: % FOR

DOJ, Office of Justice Programs Bureau of Justice Assistance

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB) ELIGIBLE UNDER THE

WOMEN-OWNED SMALL BUSINESS PROGRAM

810 7th Street, NW Washington, DC 20531

11. DELIVERY FOR FOB DESTINATION

12. DISCOUNT TERMS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8(A)

13b. RATING

NAICS: 541611

SIZE STANDARD: $16,500,000

UNLESS BLOCK IS MARKED

SEE

SCHEDULE

15. DELIVER TO

Bureau of Justice Assistance

NET 30

CODE

15PBJA

13a. THIS CONTRACT IS A

RATED ORDER UNDER DPAS

(15 CFR 700)

16. ADMINISTERED BY

Office of Administration

14. METHOD OF SOLICITATION

X RFQ IFB RFP

CODE 15PADA

17a. CONTRACTOR/

OFFEROR

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

CODE GOJPOCFO

Office of the Chief Financial Officer 810 7th Street, NW ojp.vendorinvoices@ojp.usdoj.gov

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

OFFER

19.

20.

CHECKED

21.

SEE ADDENDUM

22.

23.

24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES

This solicitation is issued as a Request for Proposal as a time and materials contract for Prison Industry Enhancement Certification Enhancement services. All responsible sources may submit a quotation in response to this solicitation, which shall be considered. A contract may be awarded resulting from this solicitation to the responsible offeror who conforms to the solicitation and is most advantageous to the Government.

QUANTI

TY

UNIT UNIT PRICE AMOUNT

See Continuation Sheet(s) (Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

X ARE

ARE

ARE NOT ATTACHED

ARE NOT ATTACHED

X 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. OFFER

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT)

30c. DATE SIGNED

31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

Larrieka D Knox Contracting Officer

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

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19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT

COMPLETE PARTIAL FINAL

37. CHECK NUMBER

PARTIAL FINAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

15PBJA21Q00000100 Page 3 of 32

Table of Contents

Section Description Page Number

1 Solicitation/Contract Form 2 Commodity or Services Schedule 3 Schedule of Supplies or Services 4 Statement of Work 5 Basis for Award 6 Instructions to Offerors 7 Contract Clauses 8 List of Attachments 9 Solicitation Provisions

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Section 2 - Commodity or Services Schedule

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL TRAVEL AMOUNT

COSTS COSTS

0001 Labor 1 YR $ $ $ $

Time and Materials

PSC: B599

Line Period of Performance: 03/22/2021 - 03/21/2022

Base Period

0002 Other Direct Costs 1 YR $ $ $ $

Line Period of Performance: 03/22/2021 - 03/21/2022

Base Period

1001 Labor 1 YR $ $ $ $

Line Period of Performance: 03/22/2022 - 03/21/2023

Option Period

1002 Other Direct Costs 1 YR $ $ $ $

Line Period of Performance: 03/22/2022 - 03/21/2023

2001 Labor 1 YR $ $ $ $

Line Period of Performance: 03/22/2023 - 03/21/2024

15PBJA21Q00000100 Page 5 of 32

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL

COSTS

TRAVEL

COSTS

AMOUNT

2002 Other Direct Costs 1 YR $ $ $ $

Line Period of Performance: 03/22/2023 - 03/21/2024

3001 Labor 1 YR $ $ $ $

Line Period of Performance: 03/22/2024 - 03/21/2025

3002 Other Direct Costs 1 YR $ $ $ $

Line Period of Performance: 03/22/2024 - 03/21/2025

4001 Labor 1 YR $ $ $ $

Line Period of Performance: 03/22/2025 - 03/21/2026

4002 Other Direct Costs 1 YR $ $ $ $

Line Period of Performance: 03/22/2025 - 03/21/2026

This solicitation is issued as a Request for Quotation for a Time & Material task order. All responsible sources may submit a quotation in response to this solicitation, which shall be considered. A contract may be awarded resulting from this solicitation to the responsible offeror who conforms to the solicitation and is most advantageous to the Government.

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B.2 SCHEDULE OF SUPPLIES AND SERVICES

Base Year

LABOR CATEGORY ESTIMATED HOURS (CAN BE ADJUSTED BY THE OFFEROR) HOURLY RATE TOTAL

Program Director 570 $ $ Program Manager 1,000 $ $ Program Assistant 670 $ $ Account Manager 475 $ $ Total Direct Labor 2,715 $

OTHER DIRECT COSTS (CAN BE ADJUSTED BY THE OFFEROR)

Materials and Supplies (General office supplies, postage, and software) $ Incidental Services (Services to perform 9 onsite assessments, ongoing technical assistance, and independent audits) $ Travel for Project Manager (Travel for Site assessment, approximately 1 total trip for 3 days / 4 nights) $ Travel for Consultants (Travel for Site assessments, 9 onsite trips for 3 days / 4 nights) $ Other (Communications, utilities, printing, webinar production costs, booth rentals) $ Total ODCs $

Total Base Year $

Option Year 1

Program Manager 1,000 $ $ Program Assistant 670 $ $

Incidental Services (Services to perform 9 onsite assessments, ongoing technical assistance, and independent audits) $ Travel for Project Manager (Travel for Site assessment, approximately 1 total trip for 3 days / 4 nights) $ Travel for Consultants (Travel for Site assessments, 9 onsite trips for 3 days / 4 nights) $ Other (Communications, utilities, printing, webinar production costs, booth rentals) $

Total Option Year 1 $

Option Year 2

Program Manager 1,000 $ $ Program Assistant 670 $ $

Incidental Services (Services to perform 9 onsite assessments, ongoing technical assistance, and independent audits) $ Travel for Project Manager (Travel for Site assessment, approximately 1 total trip for 3 days / 4 nights) $ Travel for Consultants (Travel for Site assessments, 9 onsite trips for 3 days / 4 nights) $ Other (Communications, utilities, printing, webinar production costs, booth rentals) $

Total Option Year 2 $

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Option Year 3

Program Manager 1,000 $ $ Program Assistant 670 $ $

Incidental Services (Services to perform 9 onsite assessments, ongoing technical assistance, and independent audits) $ Travel for Project Manager (Travel for Site assessment, approximately 1 total trip for 3 days / 4 nights) $ Travel for Consultants (Travel for Site assessments, 9 onsite trips for 3 days / 4 nights) $ Other (Communications, utilities, printing, webinar production costs, booth rentals) $

Total Option Year 3 $

Option Year 4

Program Manager 1,000 $ $ Program Assistant 670 $ $

Incidental Services (Services to perform 9 onsite assessments, ongoing technical assistance, and independent audits) $ Travel for Project Manager (Travel for Site assessment, approximately 1 total trip for 3 days / 4 nights) $ Travel for Consultants (Travel for Site assessments, 9 onsite trips for 3 days / 4 nights) $ Other (Communications, utilities, printing, webinar production costs, booth rentals) $

Total Option Year 4 $

Total All Years $

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B.3 STATEMENT OF WORK

US DEPARTMENT OF JUSTICE

OFFICE OF JUSTICE PROGRAMS (OJP)

BUREAU OF JUSTICE ASSISTANCE (BJA)

PRISON INDUSTRY ENHANCEMENT CERTIFICATION PROGRAM (PIECP) SERVICES

1. INTRODUCTION

The Bureau of Justice Assistance (BJA) is a component of the U.S Department of Justice Office of Justice Programs (OJP) with the mission to provide leadership and services in grant administration and criminal justice policy development to support local, state, and tribal justice strategies to achieve safer communities. BJA supports programs and initiatives in the areas of law enforcement, justice information sharing, countering terrorism, managing offenders, combating drug crime and abuse, adjudication, advancing tribal justice, crime prevention, protecting vulnerable populations, and capacity building. Its primary mission is to provide leadership and a range of assistance to local criminal justice agencies to make America’s communities safer.

BJA accomplishes this mission by providing funding, training, technical assistance, and information to state and community criminal justice programs and by emphasizing the coordination of federal, state, and local efforts.

The Prison Industry Enhancement Certification Program (PIECP) was created to encourage states and counties to establish employment opportunities for inmates that approximate those found in the private sector. This program furthers the Department’s mission by providing technical assistance to Prison Industry Enhancement Certification Program certificate holders and their cost accounting centers to enhance prison industry programs, which assist incarcerated individuals in developing marketable skills that will increase job training and skills development as well as increase the likelihood of meaningful employment upon release. States or counties participating in the program must have statutory authority to administer prison industry projects. Project officials shall consult with organized labor and local private industry prior to start-up; pay prevailing local wages; assure that the certified program will not displace free-world workers; employ inmates only on a voluntary basis; provide benefits including the compensation of injured workers;

comply with all National Environmental Policy Act (NEPA) requirements; and involve the private sector. The Prison Industry Enhancement Certification Technical Assistance Program (PIECTAP) provides assistance to entities that hold PIECP certificates and to entities interested in applying for PIECP certificates.

The Crime Control Act of 1990 (Pub. L. 101-647) continues the Prison Industry Enhancement Certification Program (PIECP), which was originally authorized within the Justice System Improvement Act of 1979 (Pub. L. 96-157). This legislation provides exemption from federal constraints on the marketability of prisoner-made goods by permitting the sale of these products in interstate commerce (18 U.S.C. 1761(c)), the Sumners-Ashurst Act, 1948) and contracting in excess of $10,000 with the Federal Government (41 U.S.C. 35(d), the Walsh-Healey Act, 1936). Fifty (50) non-federal prison industry programs may be certified for this exemption when their operations have been determined by the Director of BJA to meet statutory requirements and other guidelines. Currently there are 1 federal, 40 state and 4 county-based certified correctional industry programs (a total of 45 PIECP certificate holders), with 219 business partnerships or Cost Accounting Centers (CACs). BJA provides training and technical assistance to ensure that PIECP Certificate Holders comply with PIECP statute and guidelines.

2. OBJECTIVE

The primary objective of the PIECP is to certify that local or state prison industry programs meet all the necessary requirements to be exempt from federal restrictions on prisoner-made goods in interstate commerce. These certified prison industry programs place inmates in realistic work environments, pay them prevailing wages, and give them a chance to develop marketable skills that will increase their potential for rehabilitation and meaningful employment upon release.

The primary purpose of the PIECTAP is to provide technical assistance to current PIECP certificate holders and related cost CACs to ensure they are operating PIECP projects in accordance with 18 U.S.C. 1761(c) and the BJA PIECP guidelines (64 Fed. Reg. 17000-17016 (April 7, 1999)). Additionally, technical assistance is provided to applicants that are interested in applying for a certificate under PIECP and ensuring that certificate holders deemed non-compliant receive the necessary assistance to become compliant with program guidelines. This project entails assisting up to 50 PIECP certificate holders held by state and local governmental agencies nationwide.

The technical assistance provider under PIECP works with the public and private sectors to provide the latest information and strategies on prison industries and to enhance certificate holders' prison industry programs. The successful applicant will be required to work collaboratively with BJA to accomplish the following deliverables.

3. SCOPE

The overall scope of PIETAP includes assisting PIECP certificate holders and CACs with implementing and operating PIECP in accordance with 18 U.S.C. 1761(c) and the BJA PIECP requirements, including eligibility, inmate wages, non-inmate worker displacement, benefits, deductions, voluntary PIECP inmate worker participation, consultation with organized labor, consultation with local private industry, and compliance with the National Environmental Policy Act.

Additionally, technical assistance will include providing technical assistance to entities interested in applying for a PIECP certificate. Technical assistance will be limited to entities that hold PIECP certificates and to entities interested in applying for PIECP certificates. The scope of assistance provided under this award is limited to those technical issues related to compliance with statutory and regulatory requirements and certification procedures. State correctional agencies seeking assistance in developing a prison industry program to further successful reentry and related goals may be eligible to receive assistance from other OJP/BJA training and technical assistance providers. The contractor will assist BJA with planning and ongoing activities as necessary to support PIECP.

4. TASKS

The Contractor shall provide the following PIECP services including:

TASK AREA 1 – Initial Planning Activities

The contractor shall participate in meetings with BJA staff as necessary to support the strategic planning process for managing and monitoring PIECP certificate holders. The meetings will be held in Washington, DC and/or teleconference; therefore, the contractor will need to budget for travel to attend minimally one planning meeting to include lodging, airfare, meals and incidental expenses. Planning meetings may include other BJA technical assistance providers to ensure a coordinated project management effort. For time and materials contracts the FAR states that contractors can only be reimbursed for actual costs, therefore budget accordingly.

Other initial planning activities and tasks within this objective shall include:

Developing assessment forms for use during PIECP compliance assessments;

Preparing and maintain documents that include a list of all PIECP certificate holders and a description of the prison industries for each certificate holder;

15PBJA21Q00000100 Page 9 of 32

Developing a schedule of when and how many site assessment visits will be conducted to PIECP certificate holders and CACs based on the program compliance risk;

Working with BJA to develop a system to determine which certificate holders and CACs are high-, medium-, and low-risk regarding program compliance;

Working with BJA to develop an assessment system to determine when ad hoc visits are necessary;

Drafting materials that highlight the availability and types of PIECP technical assistance; and Working with BJA and BJA technical assistance providers to develop a system that will enable BJA and/or the contractor to determine which grantees are high, medium, and low risk in reference to fulfilling project goals in a timely manner.

TASK AREA 2 – Assist BJA in ongoing activities as necessary to support the administration of PIECP and publishing of program outputs

This task shall include:

Conducting presentations, when appropriate and approved by BJA;

Publish summary of PIECP CAC activities/operations;

Conducting aggregate analysis of PIECP CAC quarterly status reports of PIECP projects by capturing data, such as the number of inmates employed, amount of wage deductions, amount of wages paid, and program trends;

Undertaking other training and technical assistance functions deemed necessary by BJA to support the program; and Coordinating with other federal agencies such as the Department of Labor and the Bureau of Prisons regarding PIECP requirements and guidelines when appropriate.

TASK AREA 3 – Assist PIECP certificate holders and CACs with implementing and operating PIECP in accordance with 18 U.S.C. 1761(c) and the BJA PIECP requirements, including eligibility, inmate wages, non-inmate worker displacement, benefits, deductions, voluntary PIECP inmate worker participation, consultation with organized labor, consultation with local private industry, and compliance with the National Environmental Policy Act

Tasks shall include:

Identifying areas where technical assistance may be necessary and work with BJA to facilitate the delivery of technical assistance;

Collecting quarterly statistical data on PIECP certificate holders and perform analysis of cumulative data that details the progress of PIECP projects and identify challenges, successes, and/or promising practices;

Conducting 15-18 proactive and ad hoc onsite assessments, 2-3 desk reviews, and/or telephonic meetings with project staff to assess program compliance and develop recommendations for program compliance as necessary;

Sending pre-compliance visit letters to certificate holders in order to schedule visits and outline the topics to be covered during the visit;

Drafting compliance reports, per BJA specifications, based on observations and recommendations made during onsite visits, telephonic meetings, and desk reviews to provide to BJA for review and comment in order to assist sites in meeting their obligations; and Developing compliance corrective action plans in consultation with BJA and provide follow-up technical assistance to certificate holders.

TASK AREA 4 – Provide technical assistance to entities interested in applying for a PIECP certificate

Tasks shall include:

Assisting PIECP applicants with compiling the necessary information and addressing the program requirements for PIECP certification and Conducting ad hoc presentations to educate potential applicants about PIECP.

TASK AREA 5 – Transition

The contractor shall plan for the transfer of work control, delineating the method for processing and assigning tasks during the phase-out period.

The contractor shall provide a phase-out plan no later than sixty (60) days prior to expiration of this contract. The contractor shall maintain complete documentation that is totally assessable to the designated Government representatives via a web portal or some other portal as the Government directs.

The contractor may overlap with an incoming contractor during transition for a nominal period of 30 days and will work with Government personnel and the incoming contractor to transfer knowledge, information and documentation for all projects and tasks related to this contract.

5. PERSONNEL

Key Personnel

The key labor categories are identified as: Project Director (PD) and Project Manager (PM). The Contractor shall ensure these personnel possesses the skills, knowledge, training, and certification(s) required to satisfactorily perform all services required by the contract.

Project Director: Responsible for supervising the project manager and all executive level and policy decisions affecting the administration of the project. Provides management support to other project staff including oversight of technical consultants. Directly responsible for oversight of a major national-level federally funded technical assistance initiative and coordination of all necessary resources. Serves as liaison with senior management, client, and all other project related parties for successful project execution.

Education: Bachelor’s degree (BA) in business, economics, communications or a related field from an accredited college or university.

Experience: Must have at least (5) years of experience in a supervisory position.

Project Manager: Responsible for coordinating all required services and technical support. Oversees the assessment process and works BJA to analyze the assessment findings and develop appropriate compliance plans. Responsible for developing compliance assessment schedule and a system to determine which certificate holders and CACs are high-, medium-, and low-risk regarding program compliance. Responsible for providing input on PIECP program policies and suggests ways to improve program administration. Works with BJA to field external inquiries.

Education: Bachelor’s degree (BA) in criminal justice, business, economics, communications or a related field from an accredited college or university.

Experience: Must have at least five (5) years of experience working in a criminal justice-related field and/or managing a national-level program.

The Contractor shall make no substitutions of key personnel without the approval of the Contracting Officer, unless illness, death, or termination of employment necessitates the substitution. The Contractor shall notify the Contracting Officer as soon as possible after the occurrence of any of these events and provide the information required below.

The Contractor shall, prior to making any substitution permanent, demonstrate to the satisfaction of the Contracting Officer, that the qualifications of the proposed substitute personnel is equal to or better than the qualifications of the personnel originally identified for the position. The Contractor will be notified within 15 calendar days after receipt of all required information of the decision on proposed substitutions.

6. SPECIAL CONTRACT REQUIREMENTS

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Sub-Contract Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Contracting Officer or Contracting Officer Representative (COR).

Contractor Personnel, Disciplines and Specialties

An integral part of successful performance under this contract is not only the production of quality products described in Section C but the responsiveness of contractor personnel in the day-to-day output of work products. All personnel and changes to personnel paid by this contract must be submitted to the Contract Officer Representative for review and approval prior to hiring. While the end product or deliverable is vital to successful performance, day-to-day oversight also includes client interaction and responsiveness. Accordingly, the contractor is required to proactively maintain assigned tasks, and be responsive to all entities with professional business dealings related to the assigned tasks.

Training

The Contractor shall provide training, as necessary, for their personnel to ensure that personnel are trained on the common suite of Microsoft Office tools (e.g., Word, Excel, and PowerPoint) and other applicable programs. The Contractor shall also ensure that all of its employees have been properly trained and are qualified to perform assigned tasks under this SOW. The Government will provide or coordinate training on any new Government-provided equipment or Government-directed training (e.g., Information Assurance). If such training requires travel on the part of contractor employees, local travel costs (i.e., Metro) shall be borne by the contract personnel.

Non-Personal Services

The services and performance required under this contract are determined to be not inherently governmental. The contractor shall not perform or give the appearance of performing inherently governmental functions as described in Federal Acquisition Regulation (FAR) Part 2 and Subpart 7.5. All contractor personnel shall identify themselves as contracted support personnel in all forms of communication with all entities with whom OJP/BJA has business dealings. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer immediately.

Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirements specified herein. The contractor shall manage the timeliness, completeness, and quality of the contract deliverables. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of all contractor personnel (including subcontractors). The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

Quality Control Plan

The Contractor shall prepare, within 30 days of contract award, and adhere to, a Quality Control Plan (QCP). The QCP shall document how the Contractor will meet and comply with the quality standards specified in the SOW, and Performance Requirements Summary (see Section C). At a minimum, the QCP must include a self-inspection plan, an internal staffing plan, and an outline of the procedures that the Contractor will use to maintain quality, timeliness, responsiveness, customer satisfaction, and any other requirements set forth in this SOW.

Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to this requirement. The contractor shall establish processes and assign appropriate resources to effectively administer this contract. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support this contract. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on this requirement.

Contract Administration

The contractor shall establish processes and assign appropriate resources to effectively administer this contract. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and contractor personnel assigned to support this contract. The contractor shall assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on this requirement.

7. TRAVEL

All travel costs are subject to the requirements of Federal Travel Regulations.

Travelers may only allocate actual site visit hours to their travel reimbursement request, and will not charge extraneous hours to the contract for report writing – or for personal time – that unnecessarily or inappropriately extends travel time; such costs will not be reimbursed. Travelers may only allocate actual travel time to and from the airport, documented with an online mapping software, and presented in the request for travel reimbursement for review.

Travelers must clearly allocate PIECP work time, and non-PIECP work time, and may not begin or extend work travel with personal time without appropriate documentation in the travel reimbursement. Travelers may not stay at non-grantee locations at higher per diem when performing site visits.

This includes conducting 1-day site visits to a tribe while staying extra days for report preparation in cities more expensive than the tribe’s location.

Traveler may not make unauthorized purchases for airfare upgrades, rental car upgrades or prepaid fuel, or pay additional costs for insurance or extra baggage costs. All receipts for hotel, car rental, parking, or telephone calls, copies or other incidentals must be present for reimbursement under a time and materials contract.

Any appearance of conflicts of interest (COI) or transactions that are not arms-length may not be reimbursed. Submit all such transactions for review and approval.

8. PERIOD OF PERFORMANCE

The period of performance shall be comprised of a one (1) twelve (12) month base period and four (4) twelve (12) month option periods.

9. SECURITY

Contractor will comply with all required security. All personnel must be United States Citizens and meet the DOJ Residency Requirement. The Residency Requirement states that, for three of the five years immediately prior to applying for a position, the individual must have: 1) resided in the United States; 2) worked for the United States overseas in a Federal or military capacity; or 3) be a dependent of a Federal or military employee serving overseas. Systems

15PBJA21Q00000100 Page 11 of 32 that the Contractor shall support or may develop are presently categorized as Unclassified – Moderate Risk.

Contractor staff performing under this task order shall be assigned to positions that are considered moderate risk public trust positions. Contractors in moderate risk public trust positions must possess or undergo a Minimum Background Investigation (MBI).

10. PLACE OF PERFORMANCE

The work performed under this contract will take place at the Contractor site and field locations assigned by the COR.

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B.4 BASIS FOR AWARD

The Government will evaluate an offer ONLY if the offer receives a “pass” for the following minimum criteria; however, a “pass” for the minimum criteria does not guarantee award. The minimum criteria is listed as follows:

(a) The Quoter submits all required information specified in the RFQ by the closing date/time; and

(b) The Quoter’s Beta.SAM record is listed as active with no active exclusions listed.

NOTE: Quotes containing exceptions, qualifications, conditions, assumptions or any other deviations from the solicitation may be considered non-responsive, and may be rejected by the Government and not considered for award.

The Government intends to award one Time & Material contract for the services specified in the SOW. The Government anticipates awarding a contract with a base period of twelve months, and the inclusion of four (4) 12-month option periods. The basis for award will be best value using a tradeoff selection process between price and non-price factors. This process will be based on consideration of the following evaluation factors:

1) Factor 1 – Technical Approach

2) Factor 2 – Experience

3) Factor 3 – Price

All non-price evaluation factors shall be given equal weight, and when combined, non-price factors shall be more important than price. As non-price factors of the Offeror’s quotes becomes more equal, the evaluated cost of price may become the determining factor.

The selection will involve a comparison of the strengths, weaknesses, deficiencies, risk and price offered in each quote and judgment as to which provides the best combination. Quotes will be assessed for how well the Offeror demonstrates their ability to successfully execute the solicitation requirements.

As a result of the tradeoff process, award will be made to an Offeror other than the lowest price or to an Offeror with less than the highest overall rated non-price quote, if that higher priced or lower technically rated Offeror provides the best value to the Government.

The Government reserves the right not to make an award as a result of this competition if it is in the opinion of the Government that none of the submissions will provide acceptable performance at a price that is considered fair and reasonable and/or economically feasible.

Quoters are cautioned to submit sufficient information. Quoters may be asked to clarify certain aspects of their quote. The Contracting Officer reserves the right to award a contract without the opportunity for quote revision.

Award will be made to the Offeror whose quotation conforms to the solicitation requirements; who are determined to be responsible in accordance with the FAR by possessing the financial and other capabilities to fulfill the requirements of the contract; and provides the overall best value to the Government, cost/price and other factors considered.

Factor A: Technical Approach

The Government will evaluate:

a. The extent to which the contractor successfully demonstrated their ability to perform all requirements in accordance with the attached Statement of Work.

b. The extent to which the Offerors' management structure and staffing plan, addresses and demonstrates an understanding of the governments need for training and technical assistance.

c. The extent to which the Offeror demonstrated their capability and adequate methods to provide the latest information and strategies to certify that local or state prison industry programs meet all the necessary requirements to be exempt from federal restrictions on prisoner-made goods in interstate commerce

d. The extent to which the Offerors' approach successfully demonstrates their ability in assisting PIECP certificate holders and CACs with implementing and operating PIECP in accordance with 18 U.S.C. 1761(c) and the BJA PIECP requirements, including eligibility, inmate wages, non-inmate worker displacement, benefits, deductions, voluntary PIECP inmate worker participation, consultation with organized labor, consultation with local private industry, and compliance with the National Environmental Policy Act.

e. The extent to which the Offerors' proposal demonstrates their ability to problem solve in challenging circumstances.

f. The extent to which the Offerors' approach demonstrates adequate quality assurance procedures both within delivery of professional services and actual deliverables.

Factor B: Experience

The Government will evaluate:

a. The Offeror’s experience working with providing technical assistance to Prison Industry Enhancement Certification Program certificate holders and their cost accounting centers to enhance prison industry programs.

b. The Offeror’s contract/order examples for work performed in an technical assistance services capacity.

c. The extent to which the contractor successfully demonstrated their ability to perform all requirements in accordance with the attached Statement of Work.

Factor C: Price

a. The Government will evaluate prices to determine whether they are fair and reasonable, and have complied with the pricing instructions in this solicitation. The Government reserves the right to reject quotes whose prices are determined to be unreasonably high on the basis that the Offeror does not understand the requirement.

Factors A, B, and C combined shall not exceed twenty (20) typed pages. See Section B.5 Instructions to Offerors for exceptions to this page limitation.

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B.5 INSTRUCTIONS TO OFFERORS

Quotations are due by 1:00 PM (Eastern Time) on February 26, 2021. The CO reserves the right to revise any quotation due dates as required. The Offeror's quotation shall be submitted in electronic format compatible with MS Office or Adobe PDF. Quotations received after the prescribed date and time will be considered late and will not evaluated.

Quotations shall conform to the instructions identified herein, and the evaluation factor submittal requirements. Furthermore, quotations shall consist of one attachment per part. Significant deviation may result in the possible exclusion of such quotation from further consideration or may be reflected in the overall evaluation of the quotation.

Failure to comply with the terms and conditions of this RFQ may result in the Offeror's quotation being removed from consideration for award. The quotation must include page numbers and be clearly and concisely written. Submission of quotations in response to this RFQ assumes the Offeror agrees to all terms and conditions unless specifically excepted in the Offeror's quotation.

Questions:

Offerors must submit all questions concerning this solicitation in writing in electronic format, via email to debashis.nag@ojp.usdoj.gov. Questions must be received no later than Wednesday, February 10, 2021, 1:00 p.m. Eastern Time. **Offerors shall thoroughly read this solicitation in its entirety and ensure timely submittal of questions by the designated date and time above as this timeline will be strictly enforced and no further questions will be accepted after this time ** NO PHONE CALLS WILL BE ACCEPTED.

General:

The quotation shall be submitted in electronic format, via email to debashis.nag@ojp.usdoj.gov. To aid in evaluation, the quotation shall be clearly and concisely written as well as being neat, indexed (cross-indexed as appropriate) and be assembled according to the provisions in this section. All pages of each part shall be appropriately numbered and identified with the name of the Offeror, the date, and the solicitation number "15PBJA21Q00000001 - PIECP". The quotation shall be typed, with one-inch margins, using a fixed font, 12 pitch type (or equivalent), unreduced in size, on 8-1/2" by 11" paper, not exceeding 20 pages, single sided, exclusive of representations and certifications, the pricing worksheet, and other administrative documentation such as a one-page cover page and table of contents or list of tables/figures. Actual tables/graphics/figures are NOT included in the page limit. Any pages in excess of 20 will be disregarded and will not be included in the quotation evaluation.

It is the responsibility of the Offeror to confirm and maintain receipt of quotation delivery date and time and ensure delivery is on time.

Overall Arrangement of Quotation:

Volume 1: Business

(A) Volume I must include required representations, certifications, and acknowledgments of amendments; identification of technical data to be withheld;

and any other administrative information. The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of Offeror qualifications and quotations submitted to Federal agencies. If an Offeror's submissions contain information that they believe should be withheld from such requestors under FOIA on the grounds that they contain "trade secrets and commercial or financial information" [5 USC§552(b)(4)], the Offeror shall mark its submissions in the following manner:

The following notice should be placed on the title page: "Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on such grounds is contained on page(s) ".

Each individual item considered privileged or confidential under FOIA should be marked with the following notice: "The data or information is considered confidential or privileged, and is not subject to mandatory disclosure under the Freedom of Information Act".

(B) Format and Content. Volume I shall include the following:

i. The solicitation number Solicitation 15PBJA21Q00000100 – PIECP referenced on each document

ii. Signed SF1449 and all subsequent SF30 Amendments;

iii. The name, address, e-mail addresses and telephone numbers of the Offeror;

iv. Names, titles, and telephone numbers of persons authorized to negotiate on the Offeror's behalf with the Government in connection with this solicitation;

v. Name, title, and signature of person authorized to sign the quotation. Quotations signed by an agent shall be accompanied by evidence of that agent's authority, unless that evidence has been previously furnished to the issuing office;

vi. Any other business or administrative information that the Offeror wishes to include in its quotation. vi. Use of the Offeror's standard quotation template is acceptable, and may be used as the cover sheet (or first page) of Volume I. Include one (1) signed copy of the form in Volume I. The person signing this document must have the authority to commit the Offeror to all of the provisions of the quotation.

vii. The Dun and Bradstreet Number for the Offeror's active registration at the Beta System for Award Management, (Beta.SAM.Gov) website. Offerors must have an active registration at Beta.SAM.gov to be considered for award. If the Offeror's representations and certifications do not reflect the NAICS code governing this solicitation, Offerors must submit documentation of their business size under the NAICS code governing this solicitation.

viii. Acceptance Period - The acceptance period entered on the Quotation from by the Offeror shall not be less than 120 days.

Volume II: Technical

General:

(A) Volume II must consist of the Offeror's response to the technical aspects of the solicitation. It shall indicate your organization's capabilities and the means that the Offeror intends to use to satisfy the requirements of the Statement of Work (SOW), of this solicitation.

It will be evaluated in accordance with the criteria contained below, identified as Evaluation Criteria, of the solicitation and it shall be specific and complete in every detail. The quotation must be practical and be prepared simply and economically, providing straightforward, concise delineation of what it is you will do to satisfy the requirements of the Statement of Work.

The quotation shall not merely offer to perform the work in accordance with the Statement of Work but shall outline the approach proposed as specifically as practicable. A quotation that includes a mere repetition of the SOW, may not be considered further for award.

15PBJA21Q00000100 Page 14 of 32

In order that Volume II may be evaluated strictly on the merit of the material submitted, no cost/price information is to be included in Volume II.

(B) Format. Volume II shall include:

i. Table of Contents;

ii. List of Tables and Figures;

iii. Technical Discussion. The technical discussion section should be the major portion of Volume II.

Factor A: Technical Approach

The Contractor shall:

a. Demonstrate and describe its ability to perform all requirements in accordance with the attached Statement of Work.

b. Describe the Offerors' management structure and staffing plan.

c. The Offerors' proposal shall describe how options are provided / how they problem solve in challenging circumstances

d. The Offeror’s proposal shall describe any systems or products used.

e. Describe the Offerors' approach to ensuring quality assurance procedures both within delivery of professional services and actual deliverables.

Factor B: Experience

a. The Offeror shall describe your Company's experience working with providing technical assistance to Prison Industry Enhancement Certification Program certificate holders and their cost accounting centers to enhance prison industry programs.

b. The Offeror must describe a minimum of one, but no more than five, contract/order examples for work performed in an technical assistance services capacity. Examples for relevant experience should be within five years of the quote due date. Each experience example should include the name of the project, name of the customer, contract number, dollar value, and the period of performance. At a minimum the period of performance start and end dates must include the month and year. Please ensure that that Quotation does not include any confidential information and/or violate any non-disclosure agreement(s).

Volume III: Price Quotation

While the Contracting Officer anticipates that pricing for this acquisition will be based on adequate price competition and therefore does not require submission of other than certified cost or pricing data, pricing shall reflect a clear understanding of work to be performed, taking into account differences in skills, the complexity of various disciplines, and professional job difficulty.

The Offeror shall submit their pricing in accordance with the attached Pricing Worksheet.

Quoters are instructed to only input entries in the " Labor Category" and "Unit Price" columns (cells highlighted in orange); all other entries are automatically calculated in the worksheet. Quoters shall not change any information or formulas on the worksheet, but may adjust the width and height of any cell. All percentages and rates shall be rounded to two decimal places.

FTEs are based on 1920 hours per year. Quoted hourly rates shall be fully-burdened rates.

For ODCs, a pre-determined value has been set in the Pricing Worksheet. This value can be changed but the proposal must contain a narrative explaining the rationale.

The burden of proof for credibility of quoted prices rests with the Offeror.

The Service Contract Act does not cover bona fide executive, administrative, or professional employees Price quotations shall remain valid for a period of 120 days from the date quotations are due.

15PBJA21Q00000100 Page 15 of 32

Section 3 - Contract Clauses

C.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (AUG 2018)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation.

Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation.