RFP_15DDHQ18R00000024_Final.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

D-18-SA-0039

5. SOLICITATION NUMBER

15DDHQ18R00000024

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

08/27/2018

7. FOR SOLICITATION INFORMATION

CALL:

a. NAME

Sherman Green sherman.green@usdoj.gov

b. TELEPHONE NUMBER (No collect calls)

(202)307-4121

8. OFFER DUE DATE / LOCAL

TIME

10/04/2018 11:00 AM

CODE 15DDHQ

DEA Headquarters 8701 Morrissette Drive Springfield, VA 22152

9. ISSUED BY UNRESTRICTED OR X SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

X 8(A)

NAICS: 561431

SIZE STANDARD:

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

NET 30

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

RFQ IFB X RFP

14. METHOD OF SOLICITATION

15DDSCCODE15. DELIVER TO

DEA

Attn: Office of Administration (SA) 8701 Morrissette Drive Springfield, VA 22152

SAOS / Anthony D'Andrea

(O) 202-307-7767 anthony.c.dandrea@usdoj.gov

CODE16. ADMINISTERED BY

DEA Headquarters 8701 Morrissette Drive Springfield, VA 22152

FACILITY

CODE

CODE

TELEPHONE NO.

17a. CONTRACTOR/

OFFEROR

D-HQCODE18a. PAYMENT WILL BE MADE BY

DEA

Attn: Office of Administration (SA) Invoice.Admin@usdoj.gov Springfield, VA 22152

SAA / Process Coordinator Invoice.Admin@usdoj.gov

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Mailroom and Warehouse Support Services

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE X ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. _____________________________ OFFER

DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

15DDHQ18R00000024 Page 1 of 78

Solicitation: 15DDHQ18R00000024

DEA Mailroom and Warehouse Support Services

U.S. Department of Justice • Drug Enforcement Administration

TABLE OF CONTENTS

Description Page Number

SF-1449 Solicitation/Contract/Order for Commercial Items………………….…………………1

Section 1: Schedule of Supplies or Services……………………………………………………..5

Section 2: Statement of Work……………………………………………………………………9

Section 3: Contract Administration ….….. .……………………………………………………44

Section 4: DEA Provisions and Contract Clauses………………………….……….………

Section 5: List of Attachments…………………………………………………………………..71

Section 6: Instructions to Offerors……………………………………………………………….72

Section 7: Evaluation and Award………………………………………………………………...75

SITE VISIT

An organized site visit has been scheduled for: SEPTEMBER 6, 2018. Site visit will be held at the following two locations:

10:00 AM (EST) 11:15 AM (EST)

Lincoln Place Springfield Warehouse

600 or 700 Army Navy Drive, Arlington, Virginia 22202

8701 Morrissette Drive, Springfield, Virginia 22152

Note: Please email the contract specialist at sherman.green@usdoj.gov on or before AUGUST 30, 2018 to confirm your attendance (Limited to 2 person per company)

The email SHALL be titled “Site Visit for Solicitation:

15DDHQ18R00000024” and include the names and titles of all attendees.

It is strongly suggested that the offeror inspect the site where services are to be performed to fully understand the nature of the work and the conditions under which the work is to be performed. In addition, the contractor should conduct a site visit to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable.

Information provided at the site visit shall not alter the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing.

All questions pertaining to this solicitation and site visit must be submitted in writing to the

Contract Specialist at: sherman.green@usdoj.gov no later than SEPTEMBER 12, 2018 at 2:00 pm (EST) so as to allow for adequate amendment issuance to the FedbizOpps website prior to the proposal due date.

mailto:sherman.green@usdoj.gov mailto:sherman.green@usdoj.gov

SECTION 1: SCHEDULE OF SUPPLIES OR SERVICES

1.0 ITEMS TO BE ACQUIRED

The Contractor shall furnish all personnel, facilities, training, equipment, material, supplies, and services (except as may be set forth in this contract as furnished by the Government) and otherwise do all things necessary to, or incident to, performing and providing the following items of work: See Section 2, Statement of Work.

1.1 MAXIMUM VALUE AND MINIMUM GUARANTEE

The maximum value for this contract is the sum of Contract Line Items (CLIN) 0001-4023. The guaranteed minimum under this contract is the amount of the first task order issued in the base period.

1.2 TASK ORDERS

Time and Materials/Labor Hour task order(s) may be issued under this contract within the established contract ceiling limitation.

The Government will pay the fixed unit rate for services that are in effect on the effective date of the task order, even if the task order is later modified for any reason and/or performance under the task order crosses into another performance period or fiscal year.

CLIN # BASE Yr. (POP:01/01/2019-12/31/2019 Proposed Hrs.

Unit Price Extended

LABOR CATEGORIES DESCRIPTION

0001 PROGRAM SUPERVISOR 1920 $ $

0002 LOGISTICS MANAGEMENT SPECIALIST 1920 $ $

0003 TRUCK DRIVER (HEAVY) 1920 $ $

0004 DUPLICATING MACHINE OPERATOR 1920 $ $

0005 DRIVER/COURIER 1920 $ $

0006 DRIVER/COURIER 1920 $ $

0007 WAREHOUSE SPECIALIST 1920 $ $

0008 WAREHOUSE SPECIALIST 1920 $ $

0009 WAREHOUSE SPECIALIST 1920 $ $

0010 MATERIAL HANDLING LABORER 1920 $ $

0011 MATERIAL HANDLING LABORER 1920 $ $

0012 MATERIAL HANDLING LABORER 1920 $ $

0013 GENERAL CLERK I 1920 $ $

0014 GENERAL CLERK I 1920 $ $

0015 GENERAL CLERK II 1920 $ $

0016 GENERAL CLERK II 1920 $ $

0017 GENERAL CLERK III 1920 $ $

0018 GENERAL CLERK III 1920 $ $

0019 SHIPPING/RECEIVING CLERK 1920 $ $

0020 SUPPLY TECHNICIAN 1920 $ $

0021 SUPPLY TECHNICIAN 1920 $ $

0022 Base Year: Other Direct Cost (including G&A) NTE $ 10,000.00 $ 10,000.00

0023 Base Year: Overtime) NTE $ 5,000.00 $ 5,000.00

CLIN #

Option Yr. 1 (POP:01/01/2020-12/31/2020 Proposed

Hrs.

Unit Price Extended

LABOR CATEGORIES DESCRIPTION

1001 PROGRAM SUPERVISOR 1920 $ $

1002 LOGISTICS MANAGEMENT SPECIALIST 1920 $ $

1003 TRUCK DRIVER (HEAVY) 1920 $ $

1004 DUPLICATING MACHINE OPERATOR 1920 $ $

1005 DRIVER/COURIER 1920 $ $

1006 DRIVER/COURIER 1920 $ $

1007 WAREHOUSE SPECIALIST 1920 $ $

1008 WAREHOUSE SPECIALIST 1920 $ $

1009 WAREHOUSE SPECIALIST 1920 $ $

1010 MATERIAL HANDLING LABORER 1920 $ $

1011 MATERIAL HANDLING LABORER 1920 $ $

1012 MATERIAL HANDLING LABORER 1920 $ $

1013 GENERAL CLERK I 1920 $ $

1014 GENERAL CLERK I 1920 $ $

1015 GENERAL CLERK II 1920 $ $

1016 GENERAL CLERK II 1920 $ $

1017 GENERAL CLERK III 1920 $ $

1018 GENERAL CLERK III 1920 $ $

1019 SHIPPING/RECEIVING CLERK 1920 $ $

1020 SUPPLY TECHNICIAN 1920 $ $

1021 SUPPLY TECHNICIAN 1920 $ $

1022 Base Year: Other Direct Cost (including G&A) NTE $ 10,000.00 $ 10,000.00

1023 Base Year: Overtime) NTE $ 5,000.00 $ 5,000.00

CLIN #

Option Yr. 2 (POP:01/01/2021-12/31/2021 Proposed

Hrs.

Unit Price Extended

LABOR CATEGORIES DESCRIPTION

2001 PROGRAM SUPERVISOR 1920 $ $

2002 LOGISTICS MANAGEMENT SPECIALIST 1920 $ $

2003 TRUCK DRIVER (HEAVY) 1920 $ $

2004 DUPLICATING MACHINE OPERATOR 1920 $ $

2005 DRIVER/COURIER 1920 $ $

2006 DRIVER/COURIER 1920 $ $

2007 WAREHOUSE SPECIALIST 1920 $ $

2008 WAREHOUSE SPECIALIST 1920 $ $

2009 WAREHOUSE SPECIALIST 1920 $ $

2010 MATERIAL HANDLING LABORER 1920 $ $

2011 MATERIAL HANDLING LABORER 1920 $ $

2012 MATERIAL HANDLING LABORER 1920 $ $

2013 GENERAL CLERK I 1920 $ $

2014 GENERAL CLERK I 1920 $ $

2015 GENERAL CLERK II 1920 $ $

2016 GENERAL CLERK II 1920 $ $

2017 GENERAL CLERK III 1920 $ $

2018 GENERAL CLERK III 1920 $ $

2019 SHIPPING/RECEIVING CLERK 1920 $ $

2020 SUPPLY TECHNICIAN 1920 $ $

2021 SUPPLY TECHNICIAN 1920 $ $

2022 Base Year: Other Direct Cost (including G&A) NTE $ 10,000.00 $ 10,000.00

2023 Base Year: Overtime) NTE $ 5,000.00 $ 5,000.00

CLIN #

Option Yr. 3 (POP:01/01/2022-12/31/2022 Proposed

Hrs.

Unit Price Extended

LABOR CATEGORIES DESCRIPTION

3001 PROGRAM SUPERVISOR 1920 $ $

3002 LOGISTICS MANAGEMENT SPECIALIST 1920 $ $

3003 TRUCK DRIVER (HEAVY) 1920 $ $

3004 DUPLICATING MACHINE OPERATOR 1920 $ $

3005 DRIVER/COURIER 1920 $ $

3006 DRIVER/COURIER 1920 $ $

3007 WAREHOUSE SPECIALIST 1920 $ $

3008 WAREHOUSE SPECIALIST 1920 $ $

3009 WAREHOUSE SPECIALIST 1920 $ $

3010 MATERIAL HANDLING LABORER 1920 $ $

3011 MATERIAL HANDLING LABORER 1920 $ $

3012 MATERIAL HANDLING LABORER 1920 $ $

3013 GENERAL CLERK I 1920 $ $

3014 GENERAL CLERK I 1920 $ $

3015 GENERAL CLERK II 1920 $ $

3016 GENERAL CLERK II 1920 $ $

3017 GENERAL CLERK III 1920 $ $

3018 GENERAL CLERK III 1920 $ $

3019 SHIPPING/RECEIVING CLERK 1920 $ $

3020 SUPPLY TECHNICIAN 1920 $ $

3021 SUPPLY TECHNICIAN 1920 $ $

3022 Base Year: Other Direct Cost (including G&A) NTE $ 10,000.00 $ 10,000.00

3023 Base Year: Overtime) NTE $ 5,000.00 $ 5,000.00

CLIN #

Option Yr. 4 (POP:01/01/2023-12/31/2023 Proposed

Hrs.

Unit Price Extended

LABOR CATEGORIES DESCRIPTION

4001 PROGRAM SUPERVISOR 1920 $ $

4002 LOGISTICS MANAGEMENT SPECIALIST 1920 $ $

4003 TRUCK DRIVER (HEAVY) 1920 $ $

4004 DUPLICATING MACHINE OPERATOR 1920 $ $

4005 DRIVER/COURIER 1920 $ $

4006 DRIVER/COURIER 1920 $ $

4007 WAREHOUSE SPECIALIST 1920 $ $

4008 WAREHOUSE SPECIALIST 1920 $ $

4009 WAREHOUSE SPECIALIST 1920 $ $

4010 MATERIAL HANDLING LABORER 1920 $ $

4011 MATERIAL HANDLING LABORER 1920 $ $

4012 MATERIAL HANDLING LABORER 1920 $ $

4013 GENERAL CLERK I 1920 $ $

4014 GENERAL CLERK I 1920 $ $

4015 GENERAL CLERK II 1920 $ $

4016 GENERAL CLERK II 1920 $ $

4017 GENERAL CLERK III 1920 $ $

4018 GENERAL CLERK III 1920 $ $

4019 SHIPPING/RECEIVING CLERK 1920 $ $

4020 SUPPLY TECHNICIAN 1920 $ $

4021 SUPPLY TECHNICIAN 1920 $ $

4022 Base Year: Other Direct Cost (including G&A) NTE $ 10,000.00 $ 10,000.00

4023 Base Year: Overtime) NTE $ 5,000.00 $ 5,000.00

Grand Total for Base Period and All Option Years: $____________________

(End of Section)

SECTION 2: STATEMENT OF WORK

1. INTRODUCTION

(a) The Contractor shall provide resources to facilitate the operation at two

Government facilities.

Lincoln Place services:

o Mailroom: delivery, receiving, tracking, sorting, and shipping o Supply Room: ordering, receiving, stocking, order processing, and delivery o Quick Copy Center: duplicating services for all Drug Enforcement

Administration (DEA), reviewing, editing, assembling, shipping, and maintenance on printing equipment o Logistics: office moves, disassembly and assembly of equipment and furniture, pickup and delivery of equipment, supplies, and furniture o Courier Services: delivery, tracking, and pick up of mail/parcels in secured facilities within the metropolitan area

Springfield Warehouse Services:

o Springfield Warehouse and Logistic Support: ordering, receiving, tracking and shipping of supplies and materials to DEA offices worldwide o Mailroom: Pick up mail from local post office, x-raying, sorting, shipping, processing for accountability of sensitive mail o Truck Driver: loading, packing, delivery of materials and supplies within a 150 mile radius of Lincoln Place o Courier Services: delivery, tracking, and pick up of mail/parcels in secured facilities within the metropolitan area

The Contractor shall provide inter-building bulk mail pickup and delivery service between the Department of Justice (DOJ) occupied buildings and other addresses within a 150 mile radius of Lincoln Place. For example, frequent pickup places are nearby Maryland and Virginia General Services Administration (GSA) warehouses, DEA’s Justice Training Center in Quantico, Virginia, and United

States Postal Service (USPS) locations. Hereafter either 600 or 700 Army Navy

Drive, Arlington, Virginia 22202 are considered to be and are referred to as

Lincoln Place. Hereafter 8701 Morrissette Drive, Springfield, Virginia 22152 is considered to be and is referred to as the Springfield Warehouse.

(b) All work hours are between 8:00 a.m. and 4:30 p.m. with a thirty (30) minute unpaid lunch period and two (2) paid 15-minute breaks. Lunch and breaks shall be staggered among staff. At no time shall any function or operation be closed during duty hours. Lunch breaks shall be between the hours of 12:00 p.m. to

2:00 p.m.

(c) The Contractor shall furnish all supervision, labor, materials, and equipment, other than Government provided, necessary to perform the services required under this contract as described herein in an orderly, timely, and efficient manner.

(d) The Contractor shall be responsible for any packing, moving, assembling and disassembling of all furniture within a 150 mile radius of Lincoln Place.

(e) Mail pickup and delivery points, schedules, procedures, etc.; have been designated for all mail services. The Government reserves the right to make changes, additions, or deletions to these locations within a 150 mile radius of

Lincoln Place.

2. GENERAL REQUIREMENTS

(a) All Contractor personnel shall be able to read, write, and speak English fluently.

All proposed changes in staffing shall be submitted in writing to the Contracting

Officer and the Contracting Officer’s Representative (COR) 10 days in advance for review and acceptance prior to the implementation of the change. Any replacement staff furnished by the contractor is required to meet the security requirements within the contract.

(b) The Contractor and Program Supervisor shall be responsible for ensuring that all personnel receive sufficient training in their assigned tasks. The Contractor and

Program Supervisor shall continue to train employees as necessary to keep their skills current and to ensure their ability to perform related tasks in other areas of the contractor’s responsibility during an employee’s absence.

(c) The Government will provide initial training and orientation for the on-site

Program Supervisor regarding the current procedures, standards, and documents associated with the Government's unique services required under this contract.

This training shall be provided within two (2) weeks of transition to the contract with no significant disruption of services to the government. At the end of this period, the supervisor shall have developed a high level of proficiency in all of the tasks required by the contract and a thorough understanding of all requirements for successful contract performance.

(d) The Contractor shall provide a training plan to the COR for each current and new employee to include training requirements, training start to finish, and signatures by both the employee and the contractor certifying training completion and employees’ competency in all requirements trained.

(e) The Contractor shall provide uniforms and personal protective clothing and equipment for all employees and subcontractor employees who shall be working under this contract. At a minimum, five sets of summer and five sets of winter uniforms must be provided and replaced as required for each employee and approved by the COR. Replacement items must be provided within 15 days from identifying the need for replacement to the COR. Uniforms must provide a professional label which clearly provides the company’s name and the employee’s name. Uniform pants shall be of a blue or black color, or similar. Shirts shall be pressed and have a collar (polo shirts are acceptable). Inclement weather clothing shall be provided with a professional label which clearly provides the company’s name and employee’s name.

(f) All personal protective clothing, shoes and operations shall comply with applicable safety and health standards, rules, regulations and orders issued or incorporated by reference from the Occupational Safety and Health

Administration (OSHA) and DEA policy and guidance.

(g) While conducting the day-to-day moving services, the Contractor shall enact and enforce the appropriate procedures and methods to protect all government facilities (such as walls, elevators, and carpeting) from being damaged, defaced, scratched, scraped or cut. The Contractor shall provide the government with a credit equal to the value of damages incurred as a result of contractor’s personnel mishandling of government equipment, including damages to walls, carpet, or any other government owned or rented property. Upon notification by the

Government of reported damage, the contractor must submit a written incident report (email is acceptable) within three (3) business days. The report shall include all details and instructions required for the Government to process for replacing or repairing the damage.

(h) While operating Government owned vehicles, operators must possess a valid state driver’s license and current proof of insurance in accordance with federal, state, and local laws. If involved in an accident the operator must stop and report the accident to local law enforcement. The operator must complete an SF-91, Motor

Vehicle Accident Report, and provide the form, photos of all damage, and police report or report number to the COR within 24 business hours. Upon notification by the Government the Contractor must submit a written incident report (email is acceptable) within three (3) business days. The report shall include all details and instructions required for the Government to process a replacement vehicle or repairing the damage.

(i) Under no circumstances is any item to be delivered to any Government employee, contractor, or external customer without being signed for utilizing SCLogic mail tracking system or other method as approved by the COR. All signatures shall include manually entering the first and last name of the recipient before signing.

All contractors will follow all established procedures and policies when utilizing

SCLogic and are responsible for the scanner assigned to each of them. At the beginning of the next duty day, each SCLogic user will validate that all items assigned to their name have been delivered. Any item that remains open must be delivered that same day. If after two days the item has still not been delivered, the contractor will notify the Government immediately.

3. SERVICES TO BE PERFORMED

(a) MAIL SERVICES – The Contractor shall provide general clerks and driver/couriers for a variety of mail processing and messenger services to the

Government. General clerks are issued a radio which must be carried with them and utilized when performing tasks outside of the mailroom. Clerks are responsible for the proper operation, charging and security of each radio.

i. Incoming Mail

1. The driver/couriers shall deliver and pick up all mail envelopes, packages, boxes, and other items routinely sent by courier or requested by COR through program supervisor for transport to and from various sites within a

150 mile radius of Lincoln Place. Commercial Shippers (FedEx, UPS, etc.)

deliver time-sensitive mail, between 8:00 a.m. and 4:30 p.m. to the DEA

Warehouse in Springfield, Virginia. Upon notification, but no later than

10:30 am each workday, the courier shall go to the Springfield USPS center and pick up the daily mail for DEA. Contractor employees are permitted to sign for the receipt of mail when required. The mail shall be delivered to the

Springfield Warehouse for processing prior to delivery to the Lincoln Place mailroom.

2. Contractor employees are responsible for X-raying and processing mail within the Negative Mail Pressure Suite (NMPS) located at the Springfield

Warehouse. The Contractors are responsible for ensuring all items received and processed is date stamped using Government provided equipment.

Every piece of mail shall be stamped “X-rayed” and dated.

3. Processing of Non-Accountable Mail. This mail is sorted into the appropriate stationary mail bins, unopened. If a mail piece address lacks sufficient organizational information for it to be correctly sorted, the Contractor shall use the Mail Locator System, DEA’s Telephone Directory or other locator data provided by the Government to identify the correct routing. If the addressee’s name cannot be located, the mail clerk shall give the mail to a

Government employee within two (2) business days of receipt. The

Government employee shall use other resources to determine where the mail is to be delivered to include opening the mail for additional information.

Contractors shall not open Government mail.

4. Government bulk mail for DEA Domestic and Foreign Offices. This mail is sorted internally and placed into pre-labeled First-class envelopes, metered and mailed out to the appropriate offices during that business day.

5. Controlled/Accountable Mail. The Contractor shall process incoming express mail, registered, FedEx, USPS, certified and numbered insured mail and any other mail deemed controlled/accountable mail by the Government as follows:

a. Verify the controlled mail was received by the sender’s requested delivery time (overnight, two (2) day, etc.).

b. Check the label to verify whether the delivery was made to the correct address.

c. Record this mail in SCLogic, Controlled Mail Tracking System

(CMTS).

d. Sort the mail by established Government procedures.

e. Deliver to Lincoln Place mailroom for delivery to the applicable

Government office or employee no later than 1:30 p.m. each workday for delivery to final recipient by 3:30 p.m. same day.

ii. Outgoing Mail/Metering

1. Outgoing mail shall be picked up by Lincoln Place general clerks each work day beginning no later than 10:00 a.m. at each floors assigned mail stop.

Outgoing mail may also be received in the Lincoln Place mail room from staff during the hours of operation.

2. Upon receipt of outgoing mail in the mailroom, mail is sorted by address, size and class. Mail is placed in the batch mail bins or mail to be metered bins.

Batch mail is consolidated and dispatched daily. Mail received must be processed and staged for pick up by the USPS, FEDEX, and UPS.

3. Receive courier requests identified on a DEA-10 (Request for courier services form). Review for accuracy and process in accordance with established procedures. Ensure all courier tasks were completed as submitted to the mailroom and reports any missed tasks to program manager and COR within 24 hours.

(b) QUICK COPY CENTER SERVICES – The Contractor shall provide a duplicating machine operator who shall be primarily assigned to the Quick Copy

Center (QCC). This position shall be thoroughly knowledgeable in standard duplicating and printing requirements. This position shall maintain and ensure that all related supplies for the copy center are available. This individual shall be trained and proficient in operating and performing operator servicing on all equipment in the copy center. Equipment to be operated includes, but is not limited to, copier machines, a drill press, heavy duty stapling machine, and an autopen machine. This position shall prepare a number of production reports for the government as requested. In addition to operating the required machines, this position shall be required to collate, drill, fold, bind, and all other requirements identified on the DEA-18 (Request for Courier Service) or as instructed by the

QCC government supervisor.

(c) MOVING SERVICES – The Contractor shall provide a Logistics Specialist and material handlers at Lincoln Place and Warehouse specialists, a supply technician, a courier, and a truck driver at the Springfield Warehouse. The Contractor shall use the Lincoln Place and Springfield Warehouse facility loading docks as the principal dispatch and receiving point. Other moving services within the scope of work may be assigned as required by the COR through the contractor Program

Supervisor.

The Contractor shall perform any and all ad hoc moving services, as required.

The Contractor is required to utilize tools, padding, packing, and/or crating of property required for safe transportation and disassembly and reassembly of the property. The Contractor shall secure, pick up and load property at its present location and transport and deliver the property to the new designated location and/or positioning within the new location. The Contractor shall disassemble and reassemble equipment, removal of packing and crating materials. Other moving services within the scope of work may be assigned as required by the COR through the contractor Program Supervisor.

Material handlers/movers shall be required to move boxes, equipment, packages, assemble and disassemble equipment, hang pictures, banners and bulletin boards, function set up and removal to include placement of table clothes. Other moving services within the scope of work may be assigned as required by the COR through the contractor Program Supervisor.

i. The Contractor shall utilize all ladders, dollies, hand trucks, cradles, loading ramps and riggings, and stevedores, as may be required to perform these services in accordance with prudent practices which ensure the safety of all personnel and property.

ii. The Contractor shall tape or otherwise lock all filing cabinet drawers to protect them against opening in transit. The use of steel wrapping for this purpose is prohibited. All property shall be protected against inclement weather during loading and unloading operations. All property shall be moved in closed vans or trailers and shall be locked during transit and while stopped.

iii. The COR shall reject the use of any contractor equipment to be used during a move, which, in the opinion of the COR is disadvantageous to the government and may cause unacceptable damage.

iv. The Contractor shall protect and preserve from damage or harm, materials, supplies, and equipment at all times. The Contractor shall comply with all reasonable requests by the COR to enclose or specially protect such property.

v. Radios are issued to each material handler and must be utilized and carried at all times. Handlers are responsible for the proper operation, charging and security of each radio.

(d) SPRINGFIELD WAREHOUSE SERVICES – The Contractor shall provide

Springfield Warehouse Services, which shall include loading and unloading, receiving, shipping and strapping of supplies and property, preparation of materials for shipment, excess inventory of furniture and equipment, and other similarly related duties. Additionally, at the direction of the COR through the contractor’s Program Supervisor, workers may be tasked with moving furniture and equipment. Incoming items, packages, boxes, pallets, etc., shall be x-rayed and processed within the Negative Mail Pressure Suite (NMPS) located at the

Springfield Warehouse.

i. Contractor employees shall be certified and licensed prior to operating

Springfield Warehouse equipment including, but not limited to, Official

Government Vehicles (OGV’s), forklifts, and hydraulic lifts. At a minimum, a current valid state driver’s license and valid Material Handling Equipment

Certificate is required for all employees operating Springfield Warehouse material handling equipment. Training and certification shall be in accordance with OSHA standards. The Contractor shall provide, to the COR upon request, the most current, valid proof of training and certification meeting OSHA standards.

ii. The dispatch point for each contractor employee assigned to the Springfield

Warehouse shall be the Springfield Warehouse facility. The contractor

Program Supervisor is responsible for all contractor personnel at Lincoln

Place and the Springfield Warehouse.

iii. The Contractor shall provide a truck driver and courier that have a valid driver’s license and a proven safe driving record. The driving record shall be established by a current National Driver Register or equivalent records check.

A copy of the driving record shall be provided to the COR upon request.

Driver must be capable of safely and professionally operating Government provided trucks or vans up to a medium truck of 1.5 to 4 tons weight, usually

6 wheels. Drivers shall load and unload trucks with or without helpers.

Drivers shall pick-up and deliver to various sites within a 150 mile radius of the Lincoln Place. Drivers must carry contractor proof of insurance card with them at all times when operating Government owned vehicles.

iv. The Government will provide all the materials deemed necessary for the performance of the contract. The Government will provide, but not limited to,

(1) 16ft box truck, (1) 24ft box truck, (1) mini-van, (2) cargo vans, four (4) electric forklifts, (1) x-ray machine, several pallet jacks, mail metering machines, strapping machines, binding and folding machines, hole punch machines, laminating machines, high speed copier machine and other equipment as required and approved by the COR.

4. PACKAGING, CUSHIONING AND MARKING REQUIREMENTS

(a) All filing equipment shall be transported in an upright position.

(b) Unless otherwise directed by the COR, all safes will only be picked up for disposition if they are in the “open” position and “blocked” in that position to prevent accidental closing.

(c) All property to be moved shall be tagged and/or labeled by the government to indicate the floor and the room number destination indicating where the

Contractor is to place the property.

(d) Government personnel shall pack all loose materials, supplies, and contents of desk, supply cabinets and table drawers in packing boxes in order to facilitate the removal of the materials from its present location. All packing and unpacking of these contents shall be accomplished by government employees unless otherwise specified by the COR and confirmed on a case by case basis.

5. ACCOUNTABLE AND NON-ACCOUNTABLE PROPERTY

Property is picked up by either the Lincoln Place material handlers or the Springfield warehouse truck driver or courier when tasked, as requested by the Office Services Unit or the COR. For example, if the request was tasked or received by the contractor by

12:00 p.m. Wednesday, the contractor must pick up that property by Thursday of the same week. If the request was received or tasked after 12:00 p.m. Wednesday, the property is picked up the following Thursday. A Government representative must accompany the contractor for all “Accountable” property pickup. Accountable property can only be signed for by a Government employee. Non-accountable property can be picked up and signed for by the contractor. Contractors must verify serial numbers and asset numbers on all property during pickup. Property is not to be stored on either

Lincoln Place loading dock or storage room without prior approval. All documentation must accompany the property when transported to the Springfield Warehouse.

6. ADDITIONAL REQUIREMENTS

(a) Time Keeping Device(s). The Government will provide a device at each of the two (2) primary work sites (Lincoln Place and Springfield Warehouse). The suggested time sheets are for encouraging both timely and prompt reporting of contractor personnel for duty. The COR shall be advised no later than one (1) hour after the start of each workday of the contractor employees in attendance by way of a daily attendance sheet that shall be submitted to the COR or designated representative. All Government furnished time devices are for the use of the

Government only. The Contractor shall be responsible for providing their own means of time reporting.

(b) Ancillary Equipment:

i. All packing and packaging materials for on-site performance and/or services shall be supplied by the government. This includes, but is not limited to, all pads, covers, boxes, packing materials and supplies.

ii. The Contractor shall be provided all ancillary equipment such as ladders, hand tools, hand trucks, lifts, dollies, carts, trucks, etc., as reasonable necessary, in performing the work required under this contract. The Contractor shall maintain the following total amount of equipment at both government facilities at all times. Any defective or missing items must be reported to the

COR immediately:

1. Dollies (25 each)

2. Flat Bed Carts (4 each)

3. Stevedores (2 each)

4. Drills and bit sets , battery operated (2 each)

5. Levels (2 each)

6. Hand Trucks, (upright) (3 each)

7. Risers (2 each)

8. Ladders (1 each – in the sizes and quantity required to perform the duties of the contract)

9. Cell Phones – (1) Contractor Program Supervisor, (1) Logistics

Management Specialist, (2) Driver/Courier, (1) Truck Driver

10. Radios/Push to Talk Capability for Material Handlers (quantities and type required to perform the duties of the contract

11. Tool Box (2 total), 1 for Springfield Warehouse and 1 for Lincoln

Place – with the minimum items listed:

a. Hammers

b. Wall hanging supplies

c. Nails, screws, washers

d. Measuring tapes

e. Screwdrivers – Phillips, flat head, star set

f. Socket set

g. Crescent wrench

h. Pliers

i. Vice grips

j. Pry bar

k. Allen wrench set

l. Metal Files

m. Safety Glasses

n. Gloves

(c) Maintainability. Contractor shall maintain all equipment and ensure that all ancillary equipment used in the interior of buildings has rubber tire wheels and is maintained free from grease and dirt. Equipment shall be reliable and available at all reasonable times. All equipment and tools shall be maintained in accordance with OSHA standards. All employees operating Springfield Warehouse equipment shall ensure daily, and prior to use, inspections are performed in accordance with manufacturer recommendations and any discrepancies reported to their supervisor immediately. All tools and equipment must be secured at all times when not in use.

(d) INSURANCE REQUIREMENTS

(a) During the entire period of performance under this contract, the Contractor shall procure and maintain in good standing not less than the following minimum insurance, proof of insurance must be provided to the COR upon request and must be valid throughout the period of performance of the contract:

(1) Worker’s compensation and occupational disease – in amounts to satisfy applicable state law;

(2) Employer’s liability – minimum amount of $100,000 per occurrence;

(3) Comprehensive general liability – minimum limits of $1 Million per occurrence for bodily injury or death, but limit of $2 Million total; and $1 Million per occurrence for damage to property of third persons;

(4) Comprehensive automobile liability – minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $50,000 per occurrence for property damage; higher minimum limits if required by applicable state law; and

(5) Property Damage liability – minimum limits of $10,000 per any one claim and annual aggregate of $600,000; higher minimum limits if required by applicable state law.

7. DELIVERABLES

Throughout the life of the contract at specified intervals, contractors shall submit information identifying those employees supporting DEA efforts in accordance with

DEA Provision titled: Contractor Personnel Reporting Requirements (CPRR). The blank

CPRR spreadsheet shall be provided to the contractor upon award of the contract. Please reference DEA-2852.204-78 CONTRACTOR PERSONNEL REPORTING

REQUIREMENTS (JAN 2013).

8. CREDITS

(a) All credits due to the Government will be applied immediately against the next subsequent invoice(s) by either the Contractor or the Government with appropriate information attached.

(b) The Contractor shall be assessed the cost for repair and/or replacement of

Government property and/or personal property damaged due to the negligence of its staff. The monetary damages shall reflect all reasonable repair costs to return the effected property to its original condition.

(c) The Contractor shall promptly be notified in writing of all credits assessed to the

Contractor by the Contracting Officer or a designated representative. Interest shall be computed at the rate of interest established by the Secretary of the

Treasury, and published in the Federal Register, for interest payments under section 12 of the Contracts Disputes Act of 1978 (41 U.S.C. 611) in effect at the time the Contractor accrues the obligation to pay an interest penalty. Interest penalties are not required on payment delays due to disagreement between the

Government and the Contractor over the payment amount or other issues involving contract compliance, or on amounts temporarily withheld or retained in accordance with the terms of the contract.

9. SECURITY AND ACCESS CONTROL

The contract has been classified at the Top Secret level. All contract personnel needing access to classified information must be able to obtain and maintain the appropriate clearance level. Contractor personnel must have their security clearance granted through the Department of Defense (DOD) Defense Security Service (DSS). Only U.S. citizens, by birth or naturalized, shall be permitted to perform services under this contract. DEA reserves the right to supplement the DOD/DSS background investigation performed on all contractor personnel with its Drug Use Statement. The risk level associated with this contract is "High." Personnel working on this contract effort must undergo the appropriate background investigation or be issued a waiver by the Office of Security

Programs, Personnel Security Section (ISR) prior to commencing work on this contract.

ISR will conduct a suitability review of all contractor personnel. A final suitability determination will come from ISR on contractors requiring access to DEA facilities, systems, or Sensitive but Unclassified (SBU)/National Security Information.

DEA-2852.204-88 (October 2015)

CLASSIFIED POSITIONS—DEA CONTRACTOR SECURITY REQUIREMENTS FOR ACCESS TO TOP

SECRET INFORMATION DOD/DSS

DEA contractor companies, consultants or subcontractor companies (collectively referred to as “Contractors”) performing under a DEA contract, task order, purchase order, delivery order, blanket purchase agreement (“BPA”), reimbursable agreement (“RA”), and/or other types of contractual agreements (all referred to herein as “Contracts”) may access DEA information, Information Technology (“IT”) systems, DEA facilities and/or space, in compliance with DEA Contractor Security Requirements (DEA-2852.204-88) and the On-Site Contractor Responsibilities document (attached hereto as Exhibit ).

I. GENERAL

For consideration to work under the contract, the Contractor must hold a current Facility Clearance at the TOP

SECRET or INTERIM Top Secret level through the U.S. Department of Defense/Defense Security Service

(DOD/DSS). The applicant must hold National Security Information (“NSI”) eligibility, issued by DOD/DSS at the TOP Secret or Interim Top Secret level. Accordingly, requests for personnel security background investigations and adjudication of eligibility for security clearances shall be performed through DOD/DSS. DEA will provide

Form DD-254, Department of Defense, Contract Security Classification Specification, as part of this contract.

DEA’s Office of Security Programs/Personnel Security Section (“ISR”) may accept background investigations by any federal agency through reciprocity on all Contractor personnel assigned to this contract and on those officers of the Contractor (including the Security Officer and Alternate Security Officer) who will be directly involved in any aspect of management of the assigned personnel. DEA will conduct record checks to supplement and update the DOD/DSS background investigation for all Contractor personnel to be assigned to this contract and those officials of the company who will be directly involved in any aspect of management of the assigned personnel.

Only United States citizens, by birth or naturalized shall be permitted to perform services for DEA under this contract. All personnel assigned to this contract must be approved in writing by ISR for access to TOP SECRET

National Security Information prior to working on any DEA contract.

All applicants must have resided legally in the United States for at least three (3) years of the last five (5) years.

The three (3) years should be consecutive, unless the applicant was:

a U.S. Government employee assigned to a U.S. embassy or U.S. consulate in a foreign country;

a U.S. Government Contractor’s employee, who is a U.S. citizen assigned to a U.S. embassy, U.S. consulate, or U.S. military installation in a foreign country and who is not ordinarily a resident of that country;

a member of the U.S. armed forces stationed in a foreign country; or a dependent family member of a U.S. Government or U.S. armed forces employee assigned overseas.

II. CONTRACTOR’S POINT OF CONTACT

DEA’s designated Contracting Officer’s Representative (“COR”) or the Task Monitor (“TM”) shall be the

Contractor’s point of contact for all personnel security communications, inquiries, and issues regarding this contract. All required documents must be submitted by the Contractor to the COR/TM. The COR/TM will communicate with the Contractor regarding all personnel suitability issues. The COR/TM will communicate with an applicant on a personnel suitability issue only when communicating through the Contractor would violate the applicant’s rights under the Freedom of Information Act (“FOIA”)/Privacy Act (“PA”).

The Contractor shall immediately inform the COR/TM in writing, when an employee has: (1) transferred to another contract, (2) resigned, or (3) been terminated by the Contractor for any type of action that constitutes a termination in the Contractor-Employee relationship. The COR/TM will provide this information to ISR.

III. CONTRACTOR’S RESPONSIBILITIES

A. GENERAL:

The Contractor shall ensure that all applicant packages submitted to DEA meet the basic eligibility requirements for job skills, required certificates, residency and that the applicant packages have been reviewed against the disqualifying factors in Section V below and any disqualifying information in the applicant’s background has been favorably mitigated. The Contractor shall make every effort to preclude incurrence of avoidable costs to the Government by ensuring that all applicants and personnel proposed on this contract are eligible, reliable, and of reputable background and sound character. The Contractor’s time and expenses for recruiting, interviewing and security screening are either considered overhead (OH) or General and Administrative (G&A) expenses and shall not be billed directly to DEA.

Contractors shall include the following statement in employment advertisements: “Applicants selected will be subject to a Government background investigation and must meet eligibility and suitability requirements.” The

Contractor shall verify the applicant’s current home address, telephone number(s), prior work experience and answer delinquent debt-related issues that may potentially disqualify an applicant from consideration for employment on a DEA contract.

The Contractor shall ensure that all security related forms and questionnaires are filled out correctly and completely. All forms must be signed, dated and submitted to the COR/TM within fourteen (14) calendar days.

Personnel security packages with incomplete documentation will be rejected and returned to the Contactor without any further actions.

In accordance with DEA Clause 2852.204-78, the Contractor shall submit prescribed information on employees supporting DEA contracts in the Contractor Personnel Reporting Requirement (“CPRR”) Template located on the Special Contractor Reporting Requirements page of www.DEA.gov.

ISR’s request for additional information or documents regarding the background investigation shall be responded to within fourteen (14) calendar days, unless the COR/TM provides a written extension. Failure to submit the requested information or documents within the fourteen (14) calendar days will cause the entire package to be rejected and returned to the Contractor without any further action.

DEA reserves the right to refuse the services of and/or terminate any Contractor employee or applicant who is or may be judged a security risk. The COR/TM will inform the Contractor in writing of any objections concerning specific applicants and personnel, but is not permitted to provide specific information due to the

FOIA/PA.

A determination by DEA that a person is not suitable to perform work under this contract is not a denial, suspension, or revocation of a previously granted security clearance or access by another agency. The DEA determination shall not be interpreted as a direction or recommendation to the Contractor regarding the suitability of an affected individual for employment outside the scope of DEA.

B. CONTRACTOR’S SECURITY OFFICER:

The Contractor shall establish and maintain a security program to ensure that all requirements set forth in this document are accomplished efficiently and effectively. The Contractor shall designate a Security Officer and http://www.dea.gov/ an Alternate Security Officer, in case of the primary Security Officer’s absence, with the authority and responsibility to perform screening for public trust positions.

IV. DOCUMENTATION REQUIREMENTS1

The Contractor shall complete and submit all mandatory forms to the COR/TM. The completed documents will be used by DEA to supplement a background investigation previously conducted by the DOD/DSS or other U.S.

Government agency. The Contractor is cautioned to only submit the type and number of documents required.

All mandatory documents shall be submitted to the COR/TM in paper format. The COR/TM shall prepare a request for submission to ISR.

All required documents shall be submitted to the COR/TM in paper format. Required documents must not be stapled, fastened or otherwise bound together; a paper clip or binder clip will suffice. Insert each applicant’s documents in a separate envelope with the name of the Contractor, contract number and the applicant’s full name and labor category on the front of the envelope. Submit the completed documents to the COR/TM at the address provided, via hand delivery, FedEx, UPS, Express Mail, Registered Mail or Delivery Confirmation. The Contractor should maintain a record of delivery and receipt.

A previously conducted and current background investigation that was favorably adjudicated by the DOD/DSS will be accepted and supplemented with criminal record checks conducted by DEA. The Contractor’s transmittal letter to DEA must indicate the applicant has a security clearance through DOD/DSS. In order for DEA to accept an interim or temporary clearance, DEA must:

1. receive a copy of the existing security questionnaire form that was submitted for the interim or temporary clearance; and

2. conduct a new fingerprint check, and if warranted, a credit check.

If questionable or derogatory information surface as a result of the security questionnaire review, fingerprint or credit checks, DEA must discontinue review of the proposed contractor and wait for DOD/DSS to complete its investigation and/or adjudication and grant the final clearance.

If the applicant has a favorable NSI determination by another U.S. Government agency, a copy of the document should be submitted to the COR/TM. The Determination must indicate the type of background investigation conducted and the date it was completed. The COR/TM will notify the contractor if a new background investigation is necessary.

The security suitability standards defined in Executive Order 12968 shall apply. Applicants whose supplemental record checks result in a determination of unsuitable or are otherwise determined unfavorable based on derogatory information shall be removed from further consideration for performance under this or any DEA contract. DEA reserves the right to refuse the services of and/or terminate the access of any Contractor employee or applicant who is or may be judged a risk. The COTR/TM will inform the Contractor in writing of any objections concerning specific applicants and personnel, but is not permitted to provide specific information due to the

FOIA/PA.

1 Click on “DEA Clearance Forms and Special Contractor Reporting Requirement” at www.justice.gov/dea/resource-center/doing-business.shtml.

http://www.justice.gov/dea/resource-center/doing-business.shtml http://www.justice.gov/dea/resource-center/doing-business.shtml

A. MANDATORY DOCUMENTS:

Contract Employee’s

Authorization to Conduct Agency-

Specific Record Checks

(February 2009)

This form will be used by DEA to supplement criminal record checks previously conducted by DOD/DSS.

Verification of Defense Security

Service/Joint Personnel

Adjudication System (JPAS) Form on Contractor’s Letterhead

Required for applicants who hold Top Secret clearances previously issued by DOD/DSS. A JPAS Verification is current based on the date of investigation, not the date the

DOD/DSS issued the clearance.

A JPAS Verification Letter for an Interim Clearance will be accepted provided that the date the Interim Clearance was granted is not more than one (1) year from the date of submission to DEA. A copy of the final clearance shall be provided to the COR/TM upon receipt. The COR/TM will forward the final clearance to ISR.

Do not submit a JPAS Verification Letter that shows: Loss of

Jurisdiction; Declination; Discontinued; Cancelled; Denied;

Revoked; Suspended; or any other terminology which…