Questions_&_Answers.pdf

Solicitation: 15DDHQ18R00000024

QUESTIONS AND ANSWERS

The solicitation (X) will () will not be amended to reflect all clarification.

# Section Questions Answers

1 General Is there an existing requirement, if so, who is the incumbent and can you provide the contract number?

Strategy and Management Services (SAMs)

DJD-14-K-0004

2 General

What is the existing contract number and how many FTEs are on the existing contract.

Are all positions filled on the existing contract?

Is this requirement the same as the existing contract?

DJD-14-K-0004

No Yes

3 General Who is the incumbent and are they eligible to bid? See Question # 1.

4 General Will incumbent employees be available to transfer to the successful contractor to continue on the contract?

See Clause 52.207-3 Right of First Refusal of Employment

5 General Please provide the tenure of each incumbent employee and the associated Department of Labor job description category.

Requested Information not available

6 General Please confirm that the mail screening personnel who work within the negative pressure mailroom are designated as General Clerk III personnel.

All are General Clerks, I, II, and III are required to have knowledge on using the system

7 General

Please provide mail volumes on an annual basis including:

•USPS regular mail •USPS flats •Accountable mail – USPS Priority, Priority Express, FedEx, UPS, DHL

•Accountable packages - USPS Priority, Priority Express, FedEx, UPS, DHL •Special courier deliveries •Flowers or catering deliveries (if applicable)

See attached spreadsheet titled “Monthly Statistics

- FY18”

Not applicable

8 General

During the site visit, approximately 60 sorting slots were witnessed.

Please comment on which buildings are serviced through this operation.

How often are mail runs conducted and at what times?

Buildings 600 & 700 Army Navy Drive, Arlington, Virginia 22202

Mail runs are twice each business day, before 10am and after 2pm.

9 General During the site visit, approximately 70 bagging slots were witnessed.

How often are these collected for distribution?

Each Business day

10 General Is there incumbent contractor currently providing mailroom and warehouse support? If so, is that firm eligible to bid?

See Question # 3.

11 General What is the expected award date of the Contract? 12/1/2018 is the anticipated award date

12 General Does the government provide training to contractor employees that support the Quick Copy Center?

Yes

13 General How many individuals support the X-ray Mailroom located at the Springfield Warehouse?

Three (3)

14 General Is the Springfield Warehouse Facility temperature controlled, or is it normally the same on a daily basis as during site visit?

Only heating is temperature controlled

15 General Will DEA provide the security check list that it requires all potential contractor personnel to complete?

Yes, If referring to the On-Site Responsibility form

16 General Does the government provide training on these IT systems or will the contractor need to provide training?

Yes, Government training is provided initially to the on-site supervisor.

17 General How many persons under each CLIN is the bidder expected to provide?

One (1)

18 General What is an average amount of mail pieces received and process per day?

See question # 7.

19 General What are the electronic systems being used to process mail coming into the warehouse, i.e., Pitney Bowes, etc.?

Gemini X-Ray machine (G100-1017), SCLogic Intra Software, Research International - ASAP II Negative Mail Pressure Suite. FEDEX workstation.

20 General Please provide an attendance list from the Site Visit. See attachment titled “Site Visit Attendance List

21 General Is the total number of personnel currently on the contract 21? No

22 General At what point can we make contact with the current employees (minus Key Personnel) assuming they have the 1st right of refusal?

After award of contract

23 General Can we review last year’s workload history? No, the requested information is not available

24 General Will the solicitation be amended for CLIN(s) for furniture installers?

See pg. 14: Material Handlers

25 General

(1) original / (3) copies1) / (4) CD ROMs (non-rewriteable format) in a Microsoft Office Compatible format. Does this mean

(1) original / (3) copies 1) or (4) CD ROMs, or supply the information is both media forms?

(1) original / (3) copies (1) CD ROMs with each Volume

26 General

In order to level the playing field, will the government provide a list of the current employees’ years of service to assist in the total salary computation with regard to accrued leave. This information is vital in order for competing companies to do an accurate salary determination.

No

27 General Can the government confirm that this SCA covered contract is covered by EO 13706 for salary purposes?

No

28 General Is it the Government’s intent to retain all of the current employees performing on this contract?

See question # 4.

29 General Can the government provide the amount of mail processed weekly? This will help in determining the work load distribution.

See question # 7.

30 General Does the Government currently have SOPs in place for the mailroom and/or would they require the new contractor to establish these?

SOP’s are provided.

31 General Are there currently specific areas within the mailroom that the Government wishes to improve with the new contract?

No

32 General When will the responses to the questions be supplied? See amendment 1

33 General Will the government exclude Letters of Commitment from page count?

Yes

34 General Will the government accept subcontractor past performance references?

Yes

35 General Does the government require security-clearance certification letters with the date of investigation for key personnel prior to submission?

36 General

Will the government confirm what SCA labor categories vendors should use? In addition, will the government require a detailed price build up to ensure all vendors are mapping labor categories to applicable SCA labor categories and to ensure that all SCA health and welfare benefits are being applied?

Not a required. A detailed price build up at the discretion of the Offeror.

37 General Will the government release incumbent information to include anniversary dates of all current incumbents?

No

38 General Will the government release the list of attendees to the site visit and any presentation material that was provided?

See question # 20.

39 General Please confirm the government requires the contractor to possess a facility top secret clearance at the time of proposal submission

Yes

40 General

Under General Requirement (g) there is a reference to the contracts offering credit equal to damages to government property made my contract employees. How is the value of the damage estimated? During the previous contract period, how many instances did the incumbent contract provide a credit to the government for damages?

No credit to the government for damages was submitted

41 General Please confirm that the government will provide the SClogic mail tracking system referenced in General requirement (i)

Yes

42 General Please specify the trainings the government will provide to contractor staff. What additional training will the contractor need to provide to employees?

Initial training is provided to on site supervisor in all labor categories. Contractor is responsible for training employees and any cross training if they desire to do so.

43 General Is contractor able to provide employees that are clearable at the top-secret level? What is the time frame for the clearance process?

Yes, so long as the contractor employee has been cleared through Defense Security Services (DSS) and the background investigation is within scope.

The process various according to the workload.

44 General Please clarify the specifications for the security file container to be maintained at contractor facility with the “Test Specification label” on page 31,facility security requirements

All work will performed at government site

45 General Would DEA provide the labor codes for all of the labor categories?

See labor categories of solicitation starting on pg.34. No labor codes are provide for Program Supervisor & Logistics Management Specialist

46 General Who is the incumbent company See question # 1.

47 General Would DEA provide the length of service for the current employees?

See question # 7.

48 General Will DEA sponsor the Top Secret Clearance? No

49 General Would DEA provide the list of attendees from the walkthrough? See question # 20.

50 General How many employees work at each site? 12 HQ, 8 Warehouse

51 General Can the past performance of a subcontractor be used? Yes

52 General Would DEA clarify the uniform requirements? See page 10, Section 2

53 General Can a firm bid this if they are an approved/active 8a Stars II contract holder but have graduated as an 8a?

No

54 General Will the make an award to a company without clearance with the specific requirement that an interim clearance be obtained within a certain number of days after contract award?

No

55 General

Can a SBA-approved 8(a) Mentor-protégé Joint Venture (JV) submit proposal? If so, can the JV utilize one member’s Top Secret Facility Clearance to satisfy Facility Clearance requirement for this proposal?

No

56 General Can you please provide number of active shifts for each location along with number of FTE’s and part-time employees per location?

One shift, ALL are FTE, no part-time employees

57 General What company is currently providing the services listed in the RFP, or are these currently government personnel?

See question # 1.

58 General

During site visit in Springfield, vendors observed a large caged-in (chain link fence) that was tarped off for viewing inside. Is the inside contents the responsibility in management or performance of any contract duties associated with this solicitation? And if so, please provide detail as to what’s inside and what is expected of the contractor to manage inside the tarped/caged area.

The area in question is not part of the contract requirements.

59 General What is the total value of the current contract? $6,734,780

60 General Can subcontractors use the top secret facility clearance of the prime?

Yes

61 General What is the anticipated transition plan period?

Is there a specific CLIN to price transition?

Anticipated transition period is 12/1/18-12/31/18.

No

General Attachment 2 - Subcontracting Certification

Is this form to be returned with the proposal submission and if so, in which volume (technical or price) is it to be included? If it is to be included in the technical volume, please confirm that it is not included in the 30 page technical page count restriction.

Yes, Volume 1

Reference: RFP page 20, DEA-2852.204-88

(October 2015)

For consideration to work under the contract, the Contractor must hold a current Facility Clearance at the TOP SECRET or INTERIM Top Secret level through the U.S. Department of Defense/Defense Security Service (DOD/DSS).

Would the DEA please clarify if the offeror must have the facility clearance to submit a proposal, or if DEA will sponsor the awardee for a top secret clearance?

Yes, the prime contractor shall hold an active Top Secret facility clearance to bid on this requirement.

No DEA will not sponsor the awardee for a top secret clearance.

64 Sec 1.2/pg. 5

All CLIN hours at 1,920 (and also Sec. 2.1(b) suggests to reader that all FTE’s will be operating during one shift a day throughout all business days in the year. Just want to confirm this is correct? Or are any personal at any time split into 2 shifts?

One (1) shift.

Sec 2 Statement of Work (entire section)

Is the SOW provided in the solicitation the same as the work that is being performed under the current contract?

See question # 2.

Sec 2. General Requirements:

(e) The Contractor shall provide uniforms and personal protective clothing and equipment for all employees and subcontractor employees who shall be working under this contract.

Question: What PPE is currently being used by personnel assigned to this contract?

Steel toed boots.

Sec 2. General Requirements:

(i) Under no circumstances is any item to be delivered to any Government employee, contractor, or external customer without being signed for utilizing SCLogic mail tracking system or other method as approved by the COR. All signatures shall include manually entering the first and last name of the recipient before signing. All contractors will follow all established procedures and policies when utilizing SCLogic and are responsible for the scanner assigned to each of them. At the beginning of the next duty day, each SCLogic user will validate that all items assigned to their name have been delivered. Any item that remains open must be delivered that same day. If after two days the item has still not been delivered, the contractor will notify the Government immediately.

Questions:

• How many SCLogic units are to be provided by the Government for use under the contract?

• Are the units under a lease or does the Government own then outright?

• If a lease, when does that lease expire?

• What version of the SCLogic software is being used?

14 Workstation

17 Handheld And unlimited “Admin Use” desktop license

Owned

Version 7.4

Sec 2. Services to be Performed

(a) Mail Services, i. Incoming Mail

Questions:

• Please describe how the USPS mail is received at the Springfield Warehouse location.

•Is the mail picked up by the Contractor personnel in the morning at the local USPS location and if yes, at what time is the mail picked up?

•What is the address of the local USPS location from which the mail is processed and picked up?

•Is USPS Caller Service in place?

•What are the related incoming mail volumes for regular letters (#10), flats, and packages?

•What are the monthly volumes for inbound accountable mail (FedEx, UPS, and USPS Priority Mail)?

Mail is picked up by contractor

Between 9am and 10am, this may vary depending on USPS preparing the mail but normally this is the pickup time.

Post office Location: 6200 Rolling Rd, Springfield, VA 22152

Caller Service is in place

See question # 7.

Sec 2. Services to be Performed

(a) Mail Services, i. Incoming Mail

2. Contractor employees are responsible for X-raying and processing mail within the Negative Mail Pressure Suite (NMPS) located at the Springfield Warehouse. The Contractors are responsible for ensuring all items received and processed is date stamped using Government provided equipment. Every piece of mail shall be stamped “X-rayed” and dated.

Question:

•What method, device, or equipment is used to perform the “X-rayed and Date” process?

X-Ray Machine: Gemini 100-1017

X-Rayed and Date Stamp: Hand stamps and Omation OM 306 Enveloper.

70 Sec 2.1(a) & (e)/pg. 9

There are 3 full-time truck drivers listed on CLIN sheet – how many daily stops (either individually or on average amongst all of them) due they make within the radius listed? Also what is the unit volume, on average, per stop? Can a listing of all pick up points be provided for review (as mentioned in 2.1(e)?

There is only “One” truck driver position

3 to 5 stops per day usually

Unit volume varies depending on task being performed

There is no listing Available

Sec. 1 - Schedule of Supplies or Services page 6; CLIN 0022 Other Direct Cost

What specifically does the Government plan for ODC expenditures? For example, are uniforms to be included in ODC costs?

Steel toed boots and uniforms

Sec. 1 paragraph 1 Page

The solicitation states that “For consideration to work under the contract, the Contractor must hold a current Facility Clearance at the TOPSECRET or INTERIM Top Secret level through the U.S. Department of Defense/Defense Security Service

(DOD/DSS).”

In the event of an unpopulated Joint Venture, where one member of the Joint Venture has a TOP SECRET and one member has a SECRET facility clearance, will the government accept a proposal from that Joint Venture. In that instance, the Joint Venture will apply for the TOP SECRET facility clearance while the members of the Joint Venture hold the SECRET and TOP SECRET clearances of the employees as required within their existing facility clearances.

Sec. 1. Paragraph (c)

States The Contractor is required to utilize tools, padding, packing, and/or crating of property required for safe transportation and disassembly and reassembly of the property.

Is this government furnished equipment or is this a reimbursable

ODC?

Yes, Government furnished

Sec. 1. Paragraph c.

States all work hours are between 8:00 a.m. and 4:30 p.m. with a thirty (30) minute unpaid lunch period. In the history of the contract, has there been a need for over time?

Yes

Sec. 1.0 and Sec.

2.1(c)/pg 5 & pg 9

“. . . Equipment, materials, supplies . . . except as set forth in this contract”. There are a number of mail equipment items and other items (furniture, trucks, etc.), such as an Ovation mail splitter, paper joggers, mail bio scanners, etc. that are on-site.

Will these be GFE (NOTE: Sec. 3(a)(i)(2) appears to suggest all equipment GFE? If any equipment is not GFE, please specify.

All GFE

Sec. 1.0, Section 1.

Schedule of Supplies or Services, 1.0 Items to be Acquired

What equipment, supplies, and materials are required other than the GFE listed?

Government furnishes all equipment, supplies, and materials

Anything not provided as GFE as stated in the contract is contractor equipment.

Sec. 1.0. Paragraph 1

Items to be Acquired. The Contractor shall furnish all supervision, labor, materials, and equipment, what is specifically is defined as contractor equipment?

Anything not provided by the Government as stated in the contract

Sec. 1.2 - Proposed Hours 1920 Hours

When contract staff take leave; will backup personnel be required?

Only employees cleared by DEA Security Program Office may work on the contract

Sec. 2 Statement of Work Sec. 1 Introduction

Springfield Warehouse Services:

“Mailroom: Pick up mail from local post office, x-raying, sorting, shipping, processing for accountability of sensitive mail”

Questions:

• Please elaborate on the x-raying process. What type of machine is used (make and model)?

• How often and by what entity are operators trained and certified on the x-ray machine use and mail borne threat characteristics?

Gemini 100-1017 X-Ray machine

Training is provided by the Government as needed by a certified training company.

Sec. 2 Statement of Work

2.0 General

Requirements

(d) The Contractor shall provide a training plan to the COR for each current and new employee to include training requirements, training start to finish, and signatures by both the employee and the contractor certifying training completion and employees’ competency in all requirements trained.

Question: Is the training plan required to be submitted with the proposal or is this to be submitted during the transition plan?

No, Throughout the contract period as new employees are hired for each position. The contractor must provide a training plan for that new employee and any other employees the contractor wishes to cross train.

Sec. 2.0 General Requirements (e) P. 10

a. Would it be acceptable to use company name/logo embroidered shirts but have the employee identified via a badge instead of being a permanent part of the shirt?

b.

Our interpretation of the below requirement is that it is not explicitly stated that the logo and name are to be embroidered or stenciled permanently on the shirt, but it appears that it could be implied. A picture ID badge would accomplish the same purpose without the need for personalization of attire which could delay its issuance and thereby impact the program.

Must be embroidered on the shirt

i. Sec. 2: STATEMENT OF

WORK, 10. LABOR

CATEGORIES, [31362]

TRUCK DRIVER,

MEDIUM (NO CDL)

RFP Page 5 - CLINS 0003, 1003, 2003, 3003, 4003 - TRUCK DRIVER

(HEAVY) RFP Page 36 of

Medium Truck driver / Heavy Truck Driver

The CLINs reference a Heavy Driver but the RFP mentions a

Medium one with the 31362 code. Could you clarify which position this should be?

Medium Truck driver based on the trucks GVRW

Sec. 2: Statement of Work, 2.0 General Requirements, section e

What type of Personal Protective Clothing is required? Steel toed shoes

Sec. 2: Statement of Work, 2.0 General Requirements, section e

Can name badges be used? No

Sec. 2. Services to be Performed

(a) Mail Services

i. Incoming Mail

(a) Mail Services, i. Incoming Mail

Questions:

How many mail stops are in each building? On each floor?

Please provide a listing of mail stops by building.

Is mail delivered to desk tops or to cluster box mail stations?

How many mail runs are conducted each day and at what time does each mail run begin and end? Please provide a list of the mail runs and the times of each stop.

Currently: East (600) = 35 West (700) = 50

There is no listing provided Mail is delivered to both desktop and cluster mail boxes Two mail runs at HQ per day, one before 10am and second after 2pm.

Duration depends on amount of mail delivered and/or picked up

No list is available

Sec. 2. Services to be Performed

(a) Mail Services

ii. Outgoing Mail/Metering

Please provide volumes concerning outbound mail according to:

•USPS First Class •USPS Presort (does DEA use a presort service?)

•Accountable mail (USPS Priority, Priority Express, FedEx, UPS, DHL)

•Packages

See question # 7.

Sec. 2. Services to be Performed

(a) Mail Services

(b) QUICK COPY CENTER SERVICES – The Contractor shall provide a duplicating machine operator who shall be primarily assigned to the Quick Copy Center (QCC). This position shall be(b) QUICK COPY CENTER SERVICES – The Contractor shall provide a duplicating machine operator who shall be primarily assigned to the Quick Copy Center (QCC). This position shall be thoroughly knowledgeable in standard duplicating and printing requirements. This position shall maintain and ensure that all related supplies for the copy center are available. This individual shall be trained and proficient in operating and performing operator servicing on all equipment in the copy center.

Equipment to be operated includes, but is not limited to, copier machines, a drill press, heavy duty stapling machine, and an autopen machine. This position shall prepare a number of production reports for the government as requested. In addition to operating the required machines, this position shall be required to collate, drill, fold, bind, and all other requirements identified on the DEA-18 (Request for Courier Service) or as instructed by the QCC government supervisor.

Questions:

Please provide a full list of the copy center equipment including make and model number.

Is the duplicating equipment (i.e. copy machines) leased or owned by the Government?

If leased, when does this lease expire?

What are the annual copy volumes in the copy center?

Is the autopen technology still in use and if so how often is this used (monthly basis)?

See question # 7.

All equipment is owned by DEA

Section ii. Outgoing Mail/Metering

References a DEA-10 Request for Courier form. Section (b) QUICK COPY CENTER SERVICES references a DEA-18 Request for Courier form. Please confirm the titles that apply to each of these forms.

DEA-10, Messenger Special Log DEA-18, Digital Media Reproduction Requisition

89 Sec. 3.0(c)(iii)/pg 14

“ . . .use of any contractor equipment” appears to imply that contractor should expect to provide pallet jacks/fork lifts on-site (or other moving equipment). Is this a correct assumption? And if so, how many (or how many are currently in use)? (NOTE:

Sec 3.0(c)(iv), pg 16 seems to imply all moving equipment (i.e., pallet jacks/fork-lifts etc.) will be GFE. Just looking to clarify if any “moving equipment” is to be provided.

All equipment is Government Furnished, if the vendor wishes to provide anything other than what the Government provides it must be approved by the Government.

90 Sec. 3.0(c)/pg 14

“The Contractor shall disassemble and reassemble equipment, removal of packing and crating materials” What kind of specific equipment (type/model) needs to be dissembled and re-assembled and what is the frequency of breaking it down and re-assembling such equipment (and how many units of this equipment)?

This varies based on what is ordered and received by HQ offices. From tables and chairs to Shelving.

The frequency varies based on orders and office requests. Unit’s varies as well based on what is ordered. There is no definitive answer.

91 Sec. 3.0/pg 12

Can average daily volumes of incoming mail (by type or in general) by provided and are there cyclical or monthly (or weekly) spikes or drops in mail (for example on a weekly basis are Friday’s the slowest volumes of incoming mail)?

Sec. 5. Accountable and Non-Accountable Property

Property is picked up by either the Lincoln Place material handlers or the Springfield warehouse truck driver or courier when tasked, as requested by the Office Services Unit or the COR. For example, if the request was tasked or received by the contractor by 12:00 p.m. Wednesday, the contractor must pick up that property by Thursday of the same week. If the request was received or tasked after 12:00 p.m. Wednesday, the property is picked up the following Thursday. A Government representative must accompany the contractor for all “Accountable” property pickup. Accountable property can only be signed for by a Government employee. Non-accountable property can be picked up and signed for by the contractor.

Contractors must verify serial numbers and asset numbers on all property during pickup. Property is not to be stored on either Lincoln Place loading dock or storage room without prior approval. All documentation must accompany the property when transported to the Springfield Warehouse.

Question:

•Please provide a definition of accountable property and non-accountable property with examples of each.

Capitalized Property is Administrative personal property that has an acquisition cost of $50,000 or more.

Examples: $65,000 Server, $55,000 Video Telecommunication System

Accountable Property is Administrative personal property that has an acquisition cost of $2,500 to $49,999 or any device that contains internal memory without the use of a memory card, regardless of the cost.

Examples: $10,000 Server Blade, $695 iPhone, $2,200 HP Laptop Computer

Non-Accountable Property is Administrative property that has an acquisition cost under the $2,500 accountable threshold.

Examples: $1,500 HP Printer, $525 Camera, $800 Desk

Sec. 6(a) paragraph 1 Page 16, Please clarify, the government will or will not be providing time keeping devices for use of the contractor at each site?

A sign in sheet for the “Governments use only” is provided for the COR to reconcile and validate invoices. The contractor is responsible for providing their own time keeping devices for invoicing.

Sec. 6. Additional Requirements (c ) Maintainability

(c) Maintainability. Contractor shall maintain all equipment and ensure that all ancillary equipment used in the interior of buildings has rubber tire wheels and is maintained free from grease and dirt. Equipment shall be reliable and available at all reasonable times. All equipment and tools shall be maintained in accordance with OSHA standards. All employees operating Springfield Warehouse equipment shall ensure daily, and prior to use, inspections are performed in accordance with manufacturer recommendations and any discrepancies reported to their supervisor immediately. All tools and equipment must be secured at all times when not in use.

Question:

Is the Contractor required to pay for all maintenance or are such expenses to be billed to the DEA for reimbursement?

Government pays for all maintenance required above operator care, contractor must inspect as required by operator manuals and perform any operator care maintenance. Operator servicing supplies are provided by DEA.

Sec. 6.0 page 72 (4) c - Reps and Certs

Are Representations and Certifications also required to be provided for subcontractors?

No

Sec. 6.0 page 73 paragraph (4)e - Other Government Work

Other Government Work states to list all contracts or major subcontracts currently held by the proposing entity with Government agencies other than DEA. Does this apply to the prime only or does it also apply to the subs as well?

Only the Prime

Sec. 6.0(4)(e) paragraph 1 Page 73, If the proposing contractor is a joint venture with no past performance of its own, does the government want all contracts and major subcontracts listed from both constituent organizations of the joint venture?

Only for the joint venture

Sec. 6.0, Proposal Preparation Instructions – General Instructions (3), Paragraph 3, Page 72

Would the government please confirm that 10 pt. or larger Times New Roman font is also required for graphics and tables?

Yes

Sec. 7 Factor 2: Staffing Qualifications and Experience / Key Personnel page 76 Staffing Plan

Can the Government please clarify if the Key Personnel resumes should be included as part of the staffing plan or as part of Factor 2? Page 76 of the RFP (iv) states the offeror ability to provide resumes of the Key Personnel (resumes shall not count towards the page limitation).

Yes, Key Personnel resumes should be included as part of the staffing plan.

Sec. 7 Factor 2: Staffing Qualifications and Experience / Key Personnel page 76 Staffing Plan

Can the government please clarify where the resumes are to be provided in the proposal?

Volume 1

Sec. 7.1 Volume 1 – Technical Proposal (Factors 1-3) Factor 3 – Past Performance

Are Past Performance summaries included in the Technical Proposal page count?

Yes

Sec. 7.1 P.77 of the RFP-

FACTOR 3. PAST

PERFORMANCE

We request clarification regarding past performance required per Factor 3 – Past performance. Are we able to use contracts for past performance that we are currently performing but which has not yet been complete?

Yes

Sec. 7.1 Page 77 of 78 Factor 3.

May the Contractor/Offeror use its subcontractor’s past performance or a combination of both past performances? This question presumes the Contractor and Offeror means prime contractor.

Yes

Sec. 7.1, Volume I – Past Performance (Factor 3), Paragraph 3, Page 77

The RFP states to provide “A list of up to three (3) contracts completed during the past three (3) years that are representative of the Offeror’s capability to provide services for the same or similar size scope or program (e.g. contractor support coverage, sensitive and/or secret security level, management).”

Can the government confirm that referenced past performance contracts must have a completed period of performance?

See Question #102.

Sec. 7.1, Volume I – Staffing Qualifications and Experience/ Key Personnel (Factor 2), Paragraph 5, Page 76

Can the government please clarify if the Offeror is required to have a cleared pool of back-up candidates readily available to fill in for 100% coverage?

No.

Sec. 7: Evaluation and Award; Factor 2. Staffing Qualifications and Experience/Key Personnel

Are Key Personnel Resumes required for proposal submission? Yes.

Sec. 9. Paragraph Security and Access Control Page 19

First Paragraph states The contract has been classified at the Top Secret level. Is it a requirement that any subcontractors supporting non-TS cleared positions maintain a TS?

No.

108 Sec. 9/pg 19 From time of contract award, how much time will be allotted for new vendor to process employees through the security process?

There is no specific timeframe but contractor employees will be vetted and cleared to work on the contract as packages are submitted to the Office of Security Programs for approval. No contractor can start work until such approval has been received from the Office of Security Programs.

Sec. 10 Labor Categories 01111, 01112, 01113, GENERAL CLERK 1 (2 each), II (2 each), III (2 each)

01111, 01112, 01113, GENERAL CLERK 1 (2 each), II (2 each), III (2 each) … Required to perform duties within and on the DEA warehouse Negative Mail Pressure Suite utilized for screening all mail and packages received for chemical and biological dangers.

Question: The sentence included in this section indicates that the mail is screened in a negative pressure structure for chemical and biological dangers. An X-ray machine is the only detection technology referenced in the Statement of work; x-ray technology does not detect biological and/or chemical agents.

What detection technology is being used within the negative pressure structure to recognize the presence of biological and/or chemical agents within the inbound mail stream?

Are the Contractor employees responsible for performing the chemical and biological testing or is this conducted by Government (DEA) personnel within the negative pressure unit?

The Negative Mail Pressure suite has a room that contains specialized equipment for collecting air samples and testing them for Chemical, Biological, and Drugs of Abuse.

ASAP II suite manufactured by Research International is one complete Unit. It contains:

Opex Quiet Jogger Safran Morpho Mobile Trace SASS 2300 Air Sampler -- Research International Raptor

Yes, contractors perform the testing

Sec. 10 paragraph 2 Page 35, The required qualifications for this position, while not unique individually, seem somewhat unique to this operation and may be overly prejudicial toward the incumbent. Would the government consider an individual with the requisite time and supervisory experience in an operation of similar scope, size, and complexity to be qualified?

Sec. 10 paragraph 2 Page 35, Windows XP is a pretty outdated system, is that actually what experience the government is looking for here or just Windows experience in general?

Windows experience in general

Will the government consider changing the NAICS Code to 561210 Facilities Support Services, with a small business threshold of $38.5 million?