Submission_of_offers.pdf

Attachment VII 15BNAS19RCA0126

PROPOSAL PREPARATION INSTRUCTIONS

Proposals are expected to conform to and be prepared in accordance with FAR 52.212-1, Instructions to Offerors—

Commercial Items. To aid in evaluation, proposals shall be clearly and concisely written as well as neat, indexed

(cross-indexed as appropriate) and logically assembled.

Proposals shall be clearly marked with the following statement, “SOURCE SELECTION INFORMATION SEE FAR 3.104.”

All proposals shall be appropriately numbered and identified with the name of the offeror, date and Request for Proposals (RFP) number to the extent practicable.

Addendums to 52.212-1

The overall arrangement of the proposal shall be as follows:

Since the offer is not submitted on the SF 1449, offers shall include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

The overall proposal shall consist of 2 separate volumes, individually entitled as stated below. The required quantity of each volume is shown below. Each volume shall be numbered sequentially.

Each volume shall be its own separate and individual attachment submitted with the proposal.

Paper offers will not be accepted and proposals shall be organized in 2 volumes labeled:

VOLUME #1 Price Proposal and Other Documents:

A. This is consists of the actual offer to enter into a contract to perform the desired work. It also includes required representations, certifications, other statements of the offeror and any other administrative information.

B. Format and content- Volume #1 shall include the following documents in the order listed below:

Attachment VII 15BNAS19RCA0126

1. On letterhead or business stationary, the following information is required:

The solicitation number;

The name, address, and telephone number of the offeror including contractor’s DUNS number;

Acknowledge of Solicitation Amendments, if any;

Since the offer is not submitted on the SF

1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

2. Pricing Schedules (Attachment I) - Contract Pricing - Contract pricing shall be per unit of each CLIN identified in the Schedule of Items

(Attachment I). Contract pricing shall include all charges to the Government (e.g. overheard, travel, profit, shipping, training, etc.).

3. Business Management Questionnaire (Attachment IV)

4. Past Performance Questionnaire (Attachment V)

5. Bank Notification (Attachment VI)

VOLUME #2 TECHNICAL PROPOSAL:

Factor 1: Technical

This factor shall contain the following:

A. Prison Rape Elimination Act (PREA) audit cycle

Offeror shall demonstrate ability to provide multiple BOP audits simultaneously.

Offeror shall demonstrate 3 years’ experience providing timely correctional system audit reports (submit two (2) examples)

B. Receipt of PREA Documents

Offeror shall demonstrate experience with handling large amounts of correctional system data/information.

C. Communication with Institutions

Attachment VII 15BNAS19RCA0126

Offeror shall demonstrate experience of communicating with administrative contracting staff and institution staff during the audit process.

D. Corrective action process

Offeror shall provide a sample of preliminary reports.

E. Final Report Process

Offeror shall provide a sample of final reports.

F. Academic and Special Qualification of the auditor

All auditors shall be certified by the

Department of Justice.

An audit shall be conducted by:

o A member of a correctional monitoring body that is not part of, or under the authority of, the agency (but may be part of, or authorized by, the relevant

State or local government);

o A member of an auditing entity such as an inspector general’s or ombudsperson’s office that is external to the agency; or o Other outside individuals with relevant experience.

Offeror shall demonstrate academic experience and qualifications of auditors that illustrates compliance with PREA law.

(submit a list of auditor names with

Department of Justice certification date and a 1 page resume of each auditor who will be conducting audits)

G. The Offeror shall have the number of DOJ certified staff required to conduct up to 3 BOP

PREA audits a week.

Offeror shall demonstrate three (3) years’ experience with correctional system audits.

Offeror demonstrates experience with handling large amounts of correctional system data/information (submit two (2) examples)

Attachment VII 15BNAS19RCA0126

H. Offeror shall demonstrate experience with the requirements of Freedom of Information Act (5 USC

552) regarding disclosure of records and information furnished or created in an audit process and Privacy Act (5 USC 552s) regarding sampling of inmate records or similar experience.

ADDITIONAL INSTRUCTIONS

Offerors who fail to furnish or follow any of the instructions may be excluded from consideration.

It is the Offeror’s sole responsibility to ensure their offers are received timely and pdf files are accessible, legible, and each individual file shall not exceed 12mb size.

Proposals shall be submitted electronically to

Laurence Faytaren at lfaytaren@bop.gov. The subject line of the email must state “15BNAS19RCA0126 PREA

Proposal-(Company Name).”

Proposals must be received no later than 12:00 p.m.

EST on Friday, June 21, 2019.

All Questions concerning this solicitation must be emailed to lfaytaren@bop.gov no later than 12:00 p.m.

EST on Thursday, June 6, 2019. The subject line of the email must state “15BNAS19RCA0126 PREA Offeror

Questions-(Company Name).”

All answers will be posted in writing on FBO.

Questions will not be answered verbally or individually.