15B50019B00000001_PRE_BID_CONF_MEET_MIN_CONSTRUCT_LOGISTICS_WHSE_SCRO.pdf

U.S. Department of Justice

Federal Bureau of Prisons Administrative Division

Field Acquisition Office Grand Prairie, Texas 75051

August 21, 2019

ATTN: ALL BIDDERS

RE: Minutes of Pre-bid Conference

Solicitation 15B50019B00000001 South Central Regional Office, Grand Prairie, Texas Construct Logistics Warehouse

Dear Bidders, In reference to the above solicitation, attached are the pre-bid minutes and sign in sheet as a result of the pre-bid conference which was held on Tuesday, August 20, 2019.

These pre-bid minutes are for informational purposes only; are not intended to change any specifications/statement of work/drawings, terms or conditions of the solicitation;

and any changes to the solicitation shall be issued in subsequent amendments.

If you have any questions regarding these minutes, feel free to contact me at

(972) 352-4641 or e-mail at dpatton@bop.gov

Sincerely, Douglas V. Patton Contracting Officer Federal Bureau of Prisons Field Acquisition Office U.S. Armed Forces Reserve Complex 346 Marine Forces Drive Grand Prairie, Texas 75051

Attachment cc: Pre-Award File

CS, SCRO

COR, SCRO/FMC Fort Worth Regional Facilities Administrator, SCRO mailto:dpatton@bop.gov

PRE-BID CONFERENCE/SITE VISIT MEETING MINUTES

15B50019B00000001 CONSTRUCT LOGISTICS WAREHOUSE

FEDERAL BUREAU OF PRISONS

SOUTH CENTRAL REGIONAL OFFICE

A PRE BID CONFERENCE AND SITE VISIT FOR THE ABOVE REFERENCED

SOLICITATION WAS HELD ON TUESDAY, AUGUST 20, 2019. THE MEETING WAS

CALLED TO ORDER BY DOUGLAS PATTON, CONTRACTING OFFICER, AT 9:30

AM CST.

THE FOLLOWING INDIVIDUALS PARTICIPATED IN THE MEETING AND SITE VISIT:

SEE THE SIGN IN SHEET ATTACHED.

MR. DOUGLAS PATTON INTRODUCED HIMSELF AS THE CONTRACTING

OFFICER OVER THE ACQUISTION FOR SOLICITATION 15B50019B00000001

CONSTRUCT LOGISTICS WAREHOUSE FOR THE SOUTH CENTRAL REGIONAL

OFFICE AND THE PLACE OF PERFORMANCE IS AT THE FEDERAL MEDICAL

CENTER IN FORT WORTH, TEXAS.

MR. PATTON WELCOMED EVERYONE ON BEHALF OF THE SOUTH CENTRAL

REGIOINAL DIRECTOR MR. BALTAZAR AND THE WARDEN OF THE FEDERAL

MEDICAL CENTER MR. WILSON. MR. PATTON DISCUSSED THE FOLLOWING:

INTRODUCTIONS:

A. SELF

B. EXECUTIVE STAFF

C. DEPT HEADS

D. REGIONAL STAFF

E. CONTRACTORS

PURPOSE OF MEETING:

TO FAMILIARIZE BIDDERS WITH THE REQUIREMENTS AND UNIQUE

CIRCUMSTANCES SURROUNDING A CORRECTIONAL SETTING.

TO EXPLAIN THE SOLICITATION, AS ISSUED, NOT TO FURNISH ADDITIONAL

INFORMATION. IT IS NOT TO BE USED AS A SUBSTITUTE FOR, OR AMEND

DEFECTIVE OR AMBIGUOUS SPECIFICATIONS.

NOTHING SAID HERE WILL BE INTERPRETED AS A CHANGE TO THE

SOLICITATION WITHOUT THE ISSUANCE OF A FORMAL AMENDMENT THROUGH

THE CONTRACTING OFFICER (DOUGLAS PATTON)..

MINUTES:

MINUTES WILL BE RECORDED AND DISTRIBUTED VIA FEDBIZOPPS.

SITE VISIT:

THERE WILL BE A SITE VISIT IMMEDIATELY FOLLOWING THE MEETING --

PLEASE HOLD YOUR QUESTIONS AND WE WILL ADDRESS THEM WHEN WE ALL

RETURN TO THIS MEETING ROOM. ESTABLISH CUTOFF DATE FOR

QUESTIONS IS AUGUST 23, 2019. I HAVE REC’D QUESTIONS ALREADY. ALL

QUESTION MUST BE PUT IN WRITING AND EMAILED TO ME.

MY E-MAIL IS dpatton@bop.gov

MR. PATTON INTRODUCED MR. PAUL ROBERTSON, GENERAL FOREMAN AT

FMC FORT WORTH TO DISCUSS SPECIALTY AREAS.

DISCUSSED STAFF SPECIALTY AREAS:

EMPLOYEE SERVICES: (NCIC, DOJ RESIDENCY REQUIREMENT, SECURITY)

SAFETY: (OSHA, MEDICAL PROCEDURES)

CORRECTIONAL SERVICES: (SECURITY, INMATES, CONTRABAND, SMOKING,

ALCOHOL, DRUGS, PICTURES, CELL PHONES, CAMERA’S, TOOL

CONTROL, ESCORTS, ENTRANCE/EXIT PROCEDURES, EMERGENCIES,

DELAYS, FOG)

FACILITIES DEPARTMENT & BOP COR/PROJECT REP: (PARKING,

MOBILIZATION, TRAILER, GANG BOXES, RESTROOMS, LUNCH)

MR. PATTON ALSO DISCUSSED THE FOLLOWING:

CONTRACTUAL DISCUSSIONS:

FRONT COVER PAGE FORMS AND INSTRUCTIONS:

HE CALL ATTENTION TO THE "FRONT COVER PAGE” OF SOLICITATION

OUTLINING THE FORMS AND INFORMATION THAT ARE TO BE SUBMITTED WITH

THE BIDS.

TIME FRAMES:

THE DEADLINE FOR RECEIPT OF BIDS IS SEPTEMBER 4, 2019, 1:00 PM LOCAL

TIME UNLESS OTHERWISE AMENDED.

BIDS WILL BE RECEIVED AND TIME STAMPED.

HAND CARRIED BIDS TO ME AT THE FAO OFFICE

BIDS BY MAIL TO ME AT THE FAO OFFICE – SEE ADDRESS (FRONT COVER

PAGE AND BLOCKS 8 AND 13 OF THE SF-1442)

ANY LATE BIDS WILL NOT BE CONSIDERED AND WILL BE REJECTED.

STANDARD FORM 1442:

(PAGES 1 AND 2)

SUBMIT WITH BID – PLACE YOUR DUNS NUMBER AND TAX ID# AT BLOCK 10

AND COMPLETE BLOCKS 14-20c. (AT BLOCK 17 SEPARATE THE PRICES - BASE

BID + OPTION #1, THEN TOTAL).

COMMODITY OR SERVICES SCHEDULE

(PAGE 4)

SUBMIT WITH BID – THIS IS JUST ANOTHER PLACE FOR THE PRICE TO BE

ENTERED. FILL IN BOTH BLOCKS WITH THE TOTAL PRICE (BASE AND OPTION

#1).

BID GUARANTEE:

THE BID GUARANTEE FORMS ARE LOCATED AT SECTION 5 – ATTACHMENTS,

ITEMS 6. THE STANDARD FORM 24 (BID BOND) (IS THE PREFERRED METHOD)

OR STANDARD FORM 28 (AFFIDAVIT OF INDIVIDUAL SURETY) - SEE PAGE 8,

FAO-0001 CLAUSE AND PAGE 25, 52.228-1 BID GUARANTEE.

THE BID GUARANTEE MUST BE SUBMITTED WITH THE BID OR YOUR BID WILL

BE REJECTED.

REPRESENTATIONS AND CERTIFICATIONS:

(SECTION 7, PAGES 29-32)

THIS ACQUISITION IS A 100% SMALL BUSINESS SET ASIDE

THE NAICS CODE = 236220 – COMMERCIAL AND INSTITUTIONAL BUILDING

CONSTRUCTION

THE SIZE STANDARD = $36.5 MILLION

PROVISION 52.204-8, ANNUAL REPRESENTATIONS AND CERTIFICATIONS –

SUBMIT WITH YOUR BID (PAGES 29-31)

THE SYSTEM FOR AWARD MANAGEMENT (SAM) - AT WWW.SAM.GOV-

CONTRACTORS HAVE TO COMPLETE ELECTRONICALLY IN SAM THE REPS AND

CERTS THAT APPLY TO EACH SOLICITATION AND UPDATE AS NECESSARY

AND AT LEAST ANNUALLY.

SAM INCLUDES SOCIO-ECONOMIC REPS AND CERTS SUCH AS 52.219-1, SMALL

BUSINESS PROGRAM REPRESENTATIONS - ENSURE YOUR SAM IS UPDATED

WITH NAICS 236220. DO NOT CHECK ANY BLOCKS AT (b) (2) OF THE

PROVISION AT 52.204-8. A CONTRACTOR WOULD REVISE ITS RESPONSE AT

52.204-8(d) IF THE RESPONSE IN SAM IS NOT CORRECT FOR THE PRESENT

SOLICITATION.

COMPLETE BLOCK (b) OF FAR PROVISION 52.209-7 (PAGE 31) AND COMPLETE BLOCK (b)(1) OR (b)(2) FAR PROVISION 52.209-13 – SUBMIT WITH YOUR BID.

AMENDMENTS:

THERE ARE NO AMENDMENTS CURRENTLY ISSUED. HOWEVER, AN

AMENDMENT WILL BE FORTHCOMING TO ADD A CLAUSE AND PROVISION

UPDATE AND TO CHANGE THE COR.

AMENDMENTS MUST BE ACKNOWLEDGED IN ACCORDANCE WITH THE

INSTRUCTIONS IN BLOCK ELEVEN (11) ON THE STANDARD FORM 30,

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT FORM.

SAM, DUNS AND TAX ID#:

CONTRACTORS MUST BE REGISTERED IN SAM. INSTRUCTIONS FOR

REGISTRATION IN CAN BE FOUND AT WWW.SAM.GOV IN ORDER TO REGISTER

YOU MUST HAVE A DUNS NUMBER – YOU CAN OBTAIN A DUNS FROM DUN AND

BRADSTREET AT WWW.DNB.COM OR BY CALLING 800-333-0505.

PLACE YOUR DUNS NUMBER AND TAX ID# ON THE SF-1442 AT BLOCK 10.

MILLER ACT (PERFORMANCE AND PAYEMNT BONDS):

(PAGE 8, FAO CLAUSE 0001)

THE MILLER ACT APPLIES ON ACQUISITIONS OVER $150,000 FOR THE

REQUIREMENT OF PERFORMANCE & PAYMENT BONDS. THESE BOND FORMS

ARE ISSUED TO THE CONTRACTOR AT TIME OF AWARD. (SF-25 AND SF-25A)

CONSTRUCTION WAGE RATE REQUIREMENTS (FORMERLY DAVIS BACON):

(PAGE 24, SECTION 5 – ATTACHMENTS, ITEM #1)

THIS CONTRACT IS SUBJECT TO THE CONSTRUCTION WAGE RATE

REQUIREMENTS. ALL APPLICABLE WORKERS MUST BE PAID ACCORDING TO

THE TERMS OF THE WAGE DECISION.

HIRING GOALS:

(PAGE 26, FAR CLAUSE 52.222-23)

HIRING GOALS FOR THIS PROJECT ARE 18.2% FOR MINORITIES AND 6.9% FOR

FEMALES -- A "GOOD FAITH" EFFORT SHOULD BE PUT FORTH BY THE

CONTRACTOR TO ACHIEVE THESE GOALS.

LICENSING AND PERMITS:

THE CONTRACTOR IS RESPONSIBLE FOR ANY LICENSING OR PERMITS THAT

ARE REQUIRED, SUCH AS BUILDING PERMITS ETC.

MAGNITUDE:

(PAGE 8, FAO CLAUSE 0002)

THE MAGNITUDE OF THIS PROJECT IS BETWEEN $1 MILLION AND $5 MILLION

FOR THE BASE BID AND $500,000 AND $1 MILLION FOR OPTION #1.

THIS PROJECT IS NOT TAX EXEMPT. THE GOVERNMENT WILL NOT ISSUE TAX

EXEMPTION CERTIFICATES. IT IS THE CONTRACTORS RESPONSIBILITY TO

DETERMINE IF THEY ARE TAX EXEMPT. CONTRACTORS SHOULD INCLUDE

ANY/ALL APPLICABLE TAXES IN THEIR BID. THE CONTRACTOR MAY CONTACT

THE STATE COMPTROLLERS OFFICE TO DETERMINE/OBTAIN ANY TAX

EXEMPTS IF THEY ARE APPLICABLE.

WORK HOURS:

(PAGE 10, FAO CLAUSE 0006)

THE PROJECT WILL CONSIST OF EIGHT HOUR WORK DAYS, MONDAY

THROUGH FRIDAY EXCLUDING FEDERAL HOLIDAYS. THE WORK DAY MAY

NOT CONSTITUTE A FULL EIGHT HOUR DAY DUE TO SECURITY PROCEDURES.

COMPLETION PERIOD:

(BLOCK 11 OF THE SF-1442 AND PAGE 18 FAR CLAUSE 52.211-10 AND/OR ANY

AMENDMENTS)

THE CONTRACT COMPLETION PERIOD IS 189 CALENDAR DAYS FOR THE BASE

BID AND 182 CALENDAR DAYS FOR THE OPTION #1 AFTER RECIEVING THE

NOTICE TO PROCEED (TOTAL 371 CALEDNAR DAYS IF OPTION #1 IS

EXERCISED):

THIS IS WHEN THE CLOCK STARTS FOR THE CONTRACT PERFORMANCE

PERIOD. (CONTRACTOR NEEDS TO BE ON-SITE WITH-IN 10 DAYS AFTER N-T-P,

DONT WASTE 10 DAYS - IF NOT ON SITE YOU WILL BE IN DEFAULT AND WILL

BE ISSUED A CURE NOTICE, THEN A SHOW CAUSE NOTICE IF THE CURE IS

NOT CORRECTED, THEN THE CONTRACTOR WILL BE TERMINATED IF THE

SHOW CAUSE IS NOT VALID). THE N-T-P IS ISSUED AFTER AWARD USUALLY AT

THE PRE-CONSTRUCTION MEETING. THE NCIC PROCESSING TIME IS BUILT

INTO THE PERFORMANCE PERIOD. IT COULD TAKE UP TO 28 DAYS FOR NCIC

CLEARANCES. THE CONTRACTOR CAN BE MOBILIZING, ORDER EQUIPMENT,

ETC. WHILE WAITING ON NCIC CLEARANCES. PAGE 11, FAO CLAUSE 0009.

TIME EXTENSIONS:

TIME EXTENSIONS FOR INCLEMENT WEATHER WILL NOT BE GRANTED

UNLESS THE WEATHER IS UNUSUALLY SEVERE AND ABNORMAL IN

COMPARISON TO PRIOR YEARS.

LIQUIDATED DAMAGES:

THERE ARE NO LIQUIDATED DAMAGES FOR THIS PROJECT.

PRE-CONSTRUCTION CONFERENCE:

(PAGE 9, FAO CLAUSE 0004)

A PRE-CONSTRUCTION CONFERENCE IS REQUIRED AFTER THE CONTRACT IS

AWARDED AND WILL BE SCHEDULED ACCORDINGLY.

PROGRESS MEETINGS:

PROGRESS MEETINGS WILL BE SCHEDULED MONTHLY. APPLICATION FOR

PAYMENTS ARE TO BE SUBMITTED ON AIA G702 AND 702A (CONTINUATION)

OR THE CONTRACTORS OWN FORM AS LONG AS THE INFORMATION IS

SIMILAR TO THE G702. CONTRACTORS CAN GET THE G702 FORM FROM

AMERICAN INSTITUTE OF ARCHITECTS OR FROM THE BOP.

TECHNICAL DISCUSSIONS:

A SITE VISIT WAS CONDUCTED AND ALL CONTRACTORS WERE INFORMED TO

SEND ANY REQUEST FOR INFORMAITON/QUESTIONS TO MR. PATTON AT

dpatton@bop.gov NLT AUGUST 23, 2019.

A QUESTION WAS ASKED IF A TEMPORARY FENCE WOULD BE REQUIRED. THE

ANSWER IS NO.

A QUESTION WAS ASKED REGARDING SANITARY FACILITIES IF THE

CONTRACTOR HAS TO PROVIDE PORT-A-POTTIES. THE ANSWER IS YES AND

WILL BE INCLUDED AS AN ITEM IN THE AMENDMENT.

A QUESTION WAS ASKED ABOUT TIEING INTO THE EXISTING CANOPY

HANGOVER. THE ANSWER IS NO JUST GET AS CLOSE AS POSSIBLE.

A QUESTION WAS ASKED REGARDING THE BUILDING – IS IT JUST A SHELL

ONLY OR WILL INSUALTION, HEATING ETC. BE REQUIRED. THE ANSWER IS NO

JUST A SHELL. THE SPECIFICATIONS AND DRAWINGS REQUIRE A SHELL ONLY.

A QUESTION WAS ASKED WILL A SPRINKLER SYSTEM BE INSTALLED IN THE

FUTURE AND SHOULD THE BUILDING BE DESIGNED FOR THAT. THE ANSWER

IS YES.

MR. PATTON ADJOURNED THE MEETING AT APPROXIMATELY 11:25 AM.

THESE MINUTES WERE RECORDED AND SUBMITTED BY MR. DOUGLAS

PATTON, CONTRACTING OFFICER, FIELD ACQUISITION OFFICE.

DOUGLAS V. PATTON, CONTRACTING OFFICER

FEDERAL BUREAU OF PRISONS

FIELD ACQUISITION OFFICE

Digitally signed by DOUGLAS PATTON DN: c=US, o=U.S. Government, ou=Dept of Justice, ou=BOP, cn=DOUGLAS PATTON, 0.9.2342.19200300.100.1.1=15001002158634 Date: 2019.08.21 09:23:20 -05'00'

\70Lf fll 9 (OrJF6C£t0 c6 (DvJ(lfu!t{ l0&1~r1t) Wf.1/lf ~~e f~l fl~ cF- fdl ~AJ[ ~ou1f4- <$1J'TJl.tk'-- fl£C-{Ou AL t:ff1A.c£-c