Statement of Work.pdf

Statement of Work

Emergency Dehumidifier Repair

FCC Butner

Project No. 23Z1AK3

A) INTRODUCTION:

STATEMENT OF WORK

FCC BUTNER - B & F PROJECT 23Z1AK3

Emergency Dehumidifier Repair

The Federal Bureau of Prisons (FBOP), Federal Correctional Complex, Butner, NC, intends to make an award to single responsible entity for the provision of Dehumidifier Repairs at the Federal Medical Center located at 7799

Old Oxford Rd, Butner NC 27509.

Any deviations from this Statement of Work must be authorized via modification issued by the Contracting

Officer.

B) BACKGROUND:

The FMC Butner is a facility with a rated capacity of 848 Administrative security inmates within a secure perimeter fence. The work location is the dehumidification unit for AHU #10 which supplies conditioned air to the operating rooms. The manufacture of the unit is Bry-Air.

SCOPE OF WORK:

The work includes, but is not limited to the following:

1) The contractor will remove the existing desiccant wheel from the dehumidification unit.

2) The contractor will supply all materials and labor for the replacement of the desiccant wheel and all listed upgrades to the unit.

3) The contractor will install the new desiccant wheel provided by the manufacture of the unit.

4) The contractor will have a manufacture technician check the mechanical and electrical operation of the unit.

S) The contractor will have the manufacture technician do a performance evaluation of the unit to include alarms and provide a written report detailing current equipment status.

6) The contractor will also replace the bed drive shaft.

7) The contractor will have the manufacture upgrade the unit to chain drive and replace all parts required to do so.

8) The contractor will replace all parts that manufacture recommends based on age of equipment.

The project shall comply with all appropriate State and Federal codes and regulations, including the latest editions of the International Building Code, International Plumbing Code, International Mechanical Code, National Electrical Code (NFPA 70), Life Safety Code (NFPA 101), applicable NFPA standards, and environmental regulations.

It is not expected that hazardous materials will be encountered during performance of the Work. If suspected hazardous materials are encountered, do not disturb, and notify the Owner.

C) CONSTRUCTION:

1) Meetings:

a) Attend a Pre-Construction Meeting at the institution site to discuss logistical issues, including initial proposed Construction Schedule, work schedules, security procedures for personnel and tools, storage of materials and equipment, payment procedures, etc. Submit proposed Construction Schedule not less than seven days prior to the meeting.

b) Attend Progress Meetings at intervals requested by the Contracting Officer, but not longer than monthly, to discuss work accomplished during the previous interval, work planned for the next interval, Sensitive But Unclassified - SBU Page 1 of 5

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Project No. 23Z1AK3 issues of concern, and whether project is ahead of, on, or behind schedule. If behind schedule, provide a plan for getting back on schedule.

2) Working Conditions:

a) Working Hours: All work is to be completed between the hours of 7:00 AM - 3:30 PM, Monday- Friday, excluding Federal Holidays. Workers will start check-in and tools/materials security process at the beginning time and must stop work and clear the construction site in sufficient time to complete the tools/materials security verification process by the end time.

(i) Any work required to be completed at any other time than noted above must be requested and approved in writing not less than five (5) working days in advance. The Contractor should not assume that such requests will be approved.

(ii) This is an operational correctional institution, and delays may be encountered due to security concerns within the institution. Contractor should plan for time necessary for security screening of personnel, tools, materials, and equipment, and for reasonable delays due to inmate movements, institution lock-down or other emergency, fog or other weather event, etc. In the event of an

Institution emergency, the Contractor will be instructed to secure all work, secure and stow all tools, equipment and materials, and will be escorted from the work site. Work will be suspended until the institution emergency passes.

b) Delivery of Materials: All c�nstruction materials/equipment required for work on this project is required to be processed by the Contractor and coordinated with the COR for temporary storage.

(i) All construction related deliveries which are directly shipped to the Contractor may be received between the hours of 8:00 AM - 2:00 PM, Monday- Friday, excluding Federal Holidays. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery. The Contractor or his representative must be present to verify and accept the delivery.

(ii) The Contractor shall be responsible to provide for its own means of loading and unloading

Contractor material and equipment.

(iii) The existing building will remain in operation throughout the project duration. Obtain written permission not less than 48 hours prior to obstructing Owner access to drive lanes and pedestrian walkways.

c) Storage of Materials and Equipment: Except as noted below, all materials, equipment, and tools not permanently attached to the building must be removed from the work site each day, and stored in a designated area mutually agreed upon between the COR and the Contractor. A staging area in the parking lot near the building will be designated for the Contractor's use. Materials and all tools must be stored in a secure lockable gang box or shipping container, size to be determined by the Contractor and the COR. The gate/door to the storage box shall be locked. All materials, tools and equipment stored within the storage box/container will be neat and stored in a safe manner. Materials may not be stored at a height that would create a fall hazard.

(i) All tools will be accounted for on a daily tool inventory sheet at the beginning and end of each workday, when removed from and replaced into storage container and entering/exiting the premises. Report lost or broken tools to the escorting officer immediately. All parts of broken tools must be accounted for.

(ii) No cutting tools, ropes, extension cords, ladders, motorized equipment or vehicles will remain on the premises overnight, unless specifically approved by the Captain.

d) Security Clearance/Contractor Badges: All personnel must successfully undergo an NCIC background check and attend institution orientation training prior to being allowed access to the institution.

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(i) The Contractor shall be responsible to comply with Homeland Security Presidential Directive (HSPD)

12. The Prime Contractor is responsible to obtain all required documentation from their employees and subcontractors, review for accuracy, and submit to the FBOP. The Government will not accept security clearance packages from subcontractors.

(ii) All security clearance forms shall be submitted to the COR by the Prime Contractor, a minimum thirty (30) working days prior to the start of work. Security clearances will be in effect for the term of one year. Prior to the time of expiration, it is the responsibility of the Contractor/worker to notify the COR to have clearance conducted and a new badge issued.

(iii) In cases of disapproval, the FBOP will only inform the Contractor that approval has been denied. In compliance with the Privacy Act, the FBOP cannot release information to the Contractor regarding the reason any worker is denied clearance.

(iv) Maintain a list of approved screened personnel.

e) Safety and Personal Protective Equipment: The Contractor is responsible for jobsite safety. All Contractor personnel shall have and wear the required personal protective equipment (PPE) prescribed by Occupational Safety & Health Administration {OSHA) regulations and industry standards at all times while on the job site. It is the responsibility of the Contractor to provide all such equipment.

(i) All ladders, regardless of the size, shall be secured to a stationary fixture with a chain and lock in a pre-determined area, in a way that they cannot be removed.

(ii) Extension cords, regardless of length, must be in good condition with no broken outer insulation, and must be secured in a locked construction gang box.

(iii) Systems requiring lock-out/tag-out will require both Contractor and institution locks on the isolation point to prevent shock. All lock-out/tag-out procedures shall comply with the institutional lock-out program. The institution will ensure all power sources required for safety to prevent back feeding are locked-out and tagged-out with Contractor and institution representative signatures.

(iv) The Contractor shall provide to the COR (3) three copies of the material Safety Data Sheet (SOS) on all materials and substances that may be used over the course of the project. In the event the material is not approved by the Institution Safety Manager via the COR, it is the responsibility of the Contractor to locate and procure an alternative product.

f) Worker Restrictions: Workers will be escorted by Bureau of Prisons staff at all times. The COR will ensure a representative is present to allow access to all areas requested by the Contractor.

(i) Workers may not wear khaki or olive-green clothing, as inmates wear these colors. Sleeveless shirts, shorts, and camouflage clothing_are not permitted.

(ii) Use of tobacco products and other controlled substances on project site is not permitted. On Federal property, smoking is only allowed in designated outdoor areas. This policy will be strictly enforced. If prescription or other medication is required, bring only the amount of needed during the work shift.

(iii) Interaction with inmates is prohibited.

g) Employee Identification: Contractor personnel working on site must bring valid photo identification to the institution each day.

h) Electronic Devices: Cell phones, two-way radios/pagers, cameras, tablets, and laptop computers are not permitted on the work site.

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(i) FCC Butner Facilities Department maintains a digital camera that will be utilized by FCC staff to document the project work. Upon request, the Contractor may have copies of these photos, and may request that photos be taken of specific conditions.

3} Temporary Facilities and Controls:

a) Utilities: Electricity {120V) for battery chargers and small hand tools, potable water, and toilet facilities will be available for the Contractor's use, at no charge.

(i) Extend temporary lines from existing service as needed and remove before project completion.

(ii) Any other utilities required to accomplish the Work must be provided by the Contractor for no additional cost.

b) Do not interrupt existing utilities, except under the following conditions:

(i) Notify the Institution not less than two days in advance of proposed interruption and obtain written permission before proceeding with the interruption.

c) Waste Storage and Removal: Unless otherwise indicated, demolition and construction waste become the property of the Contractor, and shall be removed from the project site, and disposed of legally.

(i) Contractor shall provide suitably sized open-top waste containers.

(ii) Daily removal of waste is required. However, Contractor must provide 72 hours advance notice to

Owner before waste containers are to be removed. Waste is subject to inspection by the

Government prior to removal. Filled dumpsters must remain locked in the Rear Gate for a three inmate counts {approximately 24 hours) before being moved outside the gate. Once removal is approved, the container shall be immediately loaded and removed from Government property.

d) It is the Contractor's responsibility to protect Government property while making repairs. Damage initiated by the Contractor shall be corrected and restored to previous condition at no cost to the

Government.

4) Progress Documentation:

a) Daily Construction reports: Submit at weekly intervals. Reports shall document:

(i) List of subcontractors on site, with count of personnel for each {including Prime Contractor personnel), verifying that all workers are pre-approved to be on the site.

(ii) Material Deliveries.

(iii) High and low temperatures, general weather conditions, including precipitation.

(iv) Accidents or other unusual events.

(v) Requests or other documents submitted.

(vi) Orders, requests, or Contract Modifications received and implemented.

(vii) Services connected and· disconnected.

b) Schedule Updates: If the actual work progress deviates significantly from the plan, submit a revised schedule.

c) Changes: If field conditions warrant consideration of a change, submit a written request with documentation to include photos, sketches, and cut sheets, as appropriate to support the request. Do not implement the change without the written approval of the Contracting Officer and the FBOP Mid

Atlantic Regional Office.

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5) Testing and Inspections: Perform all tests and inspections necessary for the manufacturers to issue the specified warranties.

6) Certification Upon Completion of Construction: The appropriate technician shall provide written certification upon project completion, that the project meets Building Code and Contract requirements, and that all required tests and inspections have been performed, with no uncorrected discrepancies.

D) Record Documents: At Project completion contractor will provide all manuals for equipment.

E) Miscellaneous Services: All miscellaneous services in connection with the services described herein, unless noted otherwise (e.g.: travel, postage, delivery services, long distance telephone calls, etc.) shall be provided by the Contractor as part of this work at no additional cost to the government.

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