Questions and Response.docx

Questions and Response Solicitation Number: 15A00021R00000046

1. I am wondering if there are additional design documents that describe the audio component of each room as well as additional details on connectivity and functionality. I am happy to walk the site or set up a time to discuss. I can simply bid the SOW items but I am curious about more. For example, with Training Room A.

Training Room A:

1. QTY 2- 75” TVs and required mounting accessories (what sources connect to the displays, are they mounting on a drywall wall, is power provided, etc.)

1. QTY 1- 65” TVs and required mounting accessories

1. QTY 1- Touch Control Panel and associated accessories, connectors and cabling. (Is there a spec or operation example that the control panel needs to follow)

1. QTY 1- Podium mic (what does it connect to? Are there existing speakers, etc.)

Response: They can conduct a site visit to evaluate these items.

1. Mainly I was hoping to learn if this effort has an incumbent. If yes, can you please provide the vendor name and contract number?

Response: There isn’t an incumbent. We just moved to this location, currently this office does not have an audio visual setup at all.

1. I could nor deduce from the list of equipment what source devices you intend to use and where there are located?

Response: Currently this office does not have an audio visual setup it is newly constructed space, would recommend a site visit to evaluate the space.

1. We could really use a site visit to give an accurate quote on the above reference RFQ. Please advise as to who to best reach out to for a site visit.

Response: Site surveys shall be scheduled through designated representative in order to meet the project schedule. Contractor shall contact Phoenix FD DOO Tim King via email at Timothy.King@atf.gov, Cell: 202-494-3004. Please see updated Statement of Work(SOW). Update only include site visit POC information

1. Will the multiple monitors in each room show the same content on all the monitors?

Response: Yes in the conference room, training rooms should have separate systems

1. Do they need speakers in any of the rooms that do not have soundbars?

Response: No

1. Do they need video conferencing in any of the other rooms or just In the VTC room?

Response: VTC Room only

1. Do you have any pictures or drawings of the rooms?

Response: Yes, see attached

1. Is the AV vendor responsible for sheetrock, painting, etc in any of the rooms?

Response: The vendor will be responsible for any damage they cause during installation. The space already has sheetrock, painting, etc

1. Is the AV vendor responsible for electrical and data ports for the rooms?

Response: The existing space already has electrical ports and coax port

1. For requisition number DJA-21-ALAD-PR-0022 and solicitation number 15A00021R00000046 are you still looking at an early June time for install?

Response: Yes, the dates are tentative depending on time of award.

1. IS THE PROPOSED EQUIPEMNT REQUIRED TO BE TAA COMPLIANT?

Response: Not to my knowledge

1. Training Room A & B: WHAT IS THE REQUIRED RESOULUTION OF THE TVs?

Response: 4k

1. Training Room A & B: IS THE TOUCH PANEL CONNECTING TO AN EXISTING CONTROL SYSTEM?

Response: No, There isn’t an existing system

1. Training Room A & B: ARE WE CONNECTING THESE PROVIDED DISPLAYS TO AN EXISTING AV ROUTING SYSTEM?

Response: There isn’t an existing system

1. A Training Room A & B: RE WE CONNECTING THE (1) PROVIDED PODIUM MIKE TO AN EXISTING SOUND SYSTEM?

Response: There isn’t an existing system

1. Training Room A & B: WHAT NUMBER AND TYPE OF CONNECTIVITY IS REQUIRED, i.e. HDMI, DVI-I, DISPLAY PORT, VGA W AUIDO?

Response: There isn’t an existing system

1. ARE ALL SOURCES LOCAL TO THE DISPLAY, i.e. WITHIN 6’ OR WILL THEY REQUIRE SIGNAL EXTENDERS?

Within 6’

1. Breakroom: WHAT IS THE REQUIRED RESOULUTION OF THE TV?

Response: 4K UHD

1. WHAT NUMBER AND TYPE OF CONNECTIVITY IS REQUIRED, i.e. HDMI, DVI-I, DISPLAY PORT, VGA W AUIDO?

Response: This will be determined by the type of TV installed. Currently there is not an existing system.

1. ASAC Offices (2) & DIO Office (1): QTY 1 EA 55” TV associated connector cables and required mounting accessories. WHAT IS THE REQUIRED RESOULUTION OF THE TVs?

Response: 4K UHD

1. ASAC Offices (2) & DIO Office (1): WHAT NUMBER AND TYPE OF CONNECTIVITY IS REQUIRED, i.e. HDMI, DVI-I, DISPLAY PORT, VGA W AUIDO?

Response: This will be determined by the type of TV installed. Currently there is not an existing system.

1. ASAC Offices (2) & DIO Office (1): ARE ALL SOURCES LOCAL TO THE DISPLAY, i.e. WITHIN 6’ OR WILL THEY REQUIRE SIGNAL EXTENDERS?

Response: Within 6’

1. SAC Office: WHAT IS THE REQUIRED RESOULUTION OF THE TVs?

Response: 4k

1. SAC Office:WHAT NUMBER AND TYPE OF CONNECTIVITY IS REQUIRED, i.e. HDMI, DVI-I, DISPLAY PORT, VGA W AUIDO?

Response: This will be determined by the type of TV Installed. Currently, there is not a exiting system

1. SAC Office:ARE ALL SOURCES LOCAL TO THE DISPLAY, i.e. WITHIN 6’ OR WILL THEY REQUIRE SIGNAL EXTENDERS?

Response: Within 6’

1. SAC Office :WILL ALL AUDIO ROUTE TO THE DISPLAY SPEAKERS OR AN EXISTING SOUND SYSTEM?

Response: no, there isn’t an existing system

1. VTC Room: WHAT IS THE REQUIRED RESOULUTION OF THE TV?

Response: 4k

1. VTC Room WHAT ARE THE ROOM DIMENSIONS AND EXPECTED SEATING PATTERNS SO THAT WE MAY DETERMINE THE REQIRED SOUND SYSTEM POWER AND PLACEMENT?

Please visit the site or view the attached spend plan.

1. VTC Room WHAT IS THE MAKE/MODEL OF THE EXISTING VTC CODEC, SO THAT WE MAY ENSURE COMPATABILITY WITH THE PROPOSED SOUND SYSTEM?

Response: There isn’t an existing, please conduct a site visit to verify compatiblity

1. VTC Room WILL ALL AUDIO ROUTE TO THE DISPLAY SPEAKERS OR AN EXISTING SOUND SYSTEM?

Response: No, There isn’t an existing system

1. All Rooms

· Is the power for all monitors in place?

yes

· Is there a master floorplan for all rooms?

Yes, attached

1. Training Room A & B

· What are the dimensions of each of these rooms?

Please conduct a site visit or view the attached drawing

· What are the 3 monitors in each room being connected to as content source?

There isn’t any existing A/V system. Please conduct a site visit to verify

· What are the touch panel and associated accessories for?

The touch panel would be used to control the training room technology

· How many HDMI inputs are there and where are they located?

Please conduct a site visit

· Is there an audio system required for the speakers in these rooms?

Yes

· Is the podium mic for projection into the room and should there be any additional mics?

Currently there isn’t an existing system

· Is videoconferencing required in either room?

No there is a VTC room listed in the SOW

· What other input devices other than HDMI laptop connections are needed in the room (i.e., Blu-Ray, cable tv, etc...)?

Should just be HDMI

1. Breakroom

· What is the content input source for the 43” tv?

Coax cable

· Do they need a wall plate with an HDMI connection on it or other input device?

No

1. ASAC Offices & DIO Office

· What is the content input source for the 55” tv’s?

Coax

· Do they need a wall plate with an HDMI connection on it or other input device?

No

1. SAC Office

· What is the content input source for the 55” and 65” tv’s?

Coax

· Do they need a wall plate with an HDMI connection on it or other input device?

No

1. VTC Room

· What other equipment is the 65” tv being integrated with to support VTC?

There isn’t any existing equipment

· What sound peripherals are needed (I.e., microphones, speakers, audio dsp, etc…)?

Microphones, speakers, audio display the full setup

· What is the VTC system to be used in this room?

Please conduct a site visit to verify

· Does Microsoft teams or other web conferencing system need to be supported?

Yes

· How many HDMI connections are needed in the VTC room and where are they located?

Please conduct a site visit

1. Conference Room (1) & IOI Huddle (1)

· What is the display in each room connected to as a content source and what are the associated connector cables for?

Coax

· Is a wall plate with an HDMI Connection needed in each room for presentation to the screen?

Yes

1. Main Break Room

· What is the content input source for the 75” tv?

Coax

· Do they need a wall plate with an HDMI connection on it or other input device?

No

1. Intel Comm Room

· What is the input source for the 65” tv?

Coax

· What does the soundbar need to be compatible with that is being requested?

The rest of the equipment requested

· What is meant by operating panel?

Panel to operate the installed equipment such as savant etc

· Is the remote control supposed to be the tv remote or a third party touch panel device?

Third party control device

· Are microphones or speakers needed for audio capture and playback?

Yes speakers are required the SOW requests a soundbar

1. 9th Floor Break room and Extra Office

· What is the content source for these displays?

COAX/Cable

· What is meant by office connector cable?

Cable to connect the TV to the content source

· Is anything other than local presentation required of these rooms?

No

1. Main Conference Room

· What is the content source for the display?

Laptops

· What is the soundbar being used to playback?

Audio that from the content that will be displayed in the conference

· What is the digital projector for?

Projecting the content to be displayed from the laptop

· Do you need HDMI connections for both the tv and projector individually or just one that goes to both?

What ever setup is required for the system to function. Currently there isn’t a system installed.

· Is a projection screen required? If so, what size?

Please review the drawings or conduct a site visit

1. Common Offices

· What is the content input source for the 50” tv’s?

Coax

· Do they need a wall plate with an HDMI connection on it or other input device?

No

1. Client is requesting an independent Wi-Fi mesh network for to cover the 9th and 10th floors that will be used to connect Office displays to the Internet (provided by others). Please provide details for requirements of this systems. Independent WIFI capability should be included for the training and conference rooms.

1. Client is requesting wireless presentation capabilities for office displays. Several options are available for this including displays with wireless connectivity and separate wireless presentation devices. Please specify which is the preferred method. All of the installed TVs should be smart TVs that allow wireless display.

1. Will any solutions that require yearly or monthly fees be accepted for the wireless presentation functions in the offices? No

1. Is there a requirement for the displays being provided to be commercial grade or will consumer grade displays be acceptable? Consumer grade is acceptable

1. Please provide confirmation that a wired HDMI input connection is required at the table in the following rooms: VTC Room, Conference Room, IOI Huddle and Main Conference Room. YES

1. The scope for the Main Conference Room specifies (1) 75” TV and a digital projector. A 2nd 75” TV in place of the digital projector was discussed during the site walk. Provide details on what will be required for this space, the projector or the 2nd display. The Main conference room should have 2 75” TVs instead of one TV and one projector

1. The scope for the Main Conference Room specifies a sound bar. A distributed audio system that includes ceiling speakers was discussed during the site walk. Provide details on what will be required for this space, the sound bar, or the distributed audio system. Soundbars

1. Provide confirmation that all wired source connections to office and break room TV’s will be provided by others. No vendor must provide cabling required to connect the system.