RFQ_Parking_Lot_Repair_Job.pdf

D DEPARTMENT OF HEALTH & HUMAN SERVICES

PHOENIX INDIAN MEDICAL CENTER

INDIAN HEALTH SERVICE

4212 N. 16th Street Phoenix, AZ 85016

May 9, 2015

Dear Ladies and Gentlemen:

Reference: 15-247-SOL-00057 – Seeking vendors that can properly seal cracked pavement at the Phoenix Indian Medical Center (PIMC), Phoenix AZ.

You are invited to submit a Request for Proposal (RFP) to the referenced solicitation. The following documents must be submitted in response to this solicitation as follows:

1. Standard Form (SF) 1442, Solicitation/Contract/Order for Commercial Items, requires completion of section 12, 17, 30a, 30b & 30c

2. Price Quote must be submitted in Accordance to Paragraph b-1, Pricing

3. Indemnity and Insurance, Paragraph C-8

4. 52.215-1 – Instruction to Offerors, Page 29

5. Three references with RFQ that include contact name, address, and telephone number, contract type (current or past), contract value, and period of performance

All sections must be completed otherwise the IHS will not consider your RFP.

Submit RFP by emailing to Bradley.Platero@ihs.gov before the solicitation closing date and time.

Complete proposal are due by 12:00 P.M., Phoenix, Arizona Time on May 22, 2015.

If you have any questions regarding this solicitation please contact Contract Specialist, Bradley Platero at 602-200-5371.

Sincerely, Bradley Platero Contract Specialist

Enclosure: Solicitation Document No. 15-247-SOL-00057 mailto:Bradley.Platero@ihs.gov

SOLICITATION, OFFER,

AND AWARD

2. TYPE OF SOLICITATION

6. PROJECT NO. 4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO.

PAGE OF PAGES

7. ISSUED BY CODE 8. ADDRESS OFFER TO

SOLICITATION

(Construction, Alteration, or Repair)

1. SOLICITATION NO. 3. DATE ISSUED

IMPORTANT -- The "offer" section on the reverse must be fully completed by offeror.

9.

INFORMATION

a. NAME b. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder."

CALL:

FOR

SEALED BID (IFB)

NEGOTIATED (RFP)

Phoenix Indian Medical CTR

4212 North 16th Street

Phoenix AZ 85016

Phoenix Indian Medical CTR

Attn: Bradley Platero 4212 N. 16th Street Phoenix AZ 850416

BRADLEY PLATERO (602) 200-5371

105/09/2015

15-247-SOL-00057

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

ONLY ONE AWARD WILL BE MADE AS A RESULT OF THIS SOLICITATION.

This Solicitation is a Total Small Business Set-Aside.

In accordance with FAR 36.206 Disclosure of the Magnitude of Construction Projects;

the range for this requirement is Between $25,000 and $100,000.

The Contractor to provide all equipment, supplies and services (including overhead, profit, delivery, taxes and miscellaneous expenses) to apply approximately 6000 linear feet of crack seal at Phoenix Service Unit (PIMC) parking lot per year.

Prior to work the Government and contractor will agree on the exact amount and location of cracks to be sealed. This is a unit price contract; offeror will provide a price per linear foot (See Scope of Work for Details).

The Contractor shall provide all parts, tools, materials, labor, equipment, and transportation, etc. required to complete the installation in accordance with the

Scope of Work. The unit price paid to the Contractor shall be considered as payment in full for services provided under this contract. The Contractor shall provide all labor, materials, equipment, tools, and transportation, etc required to complete the

Continued ...

11. The Contractor shall begin performance

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

award, notice to proceed. The performance period is mandatory negotiable. (See ________________________________________________.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and is not required.is, b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

d. Offers providing less than

12b. CALENDAR DAYSYES NO

(If "YES", indicate within how many calendar days after award in Item 12b.)

10 120 calendar days and complete it within ________________ ________________ calendar days after receiving

Scope of Work (SOW)

05/22/2015

NSN 7540-01-155-3212

x x x x copies to perform the work required are due at the place specified in Item 8 by _____________ ___________________ (hour) local time calendar days for Government acceptance after the date offers are due will not be considered and will be rejected. _________________

STANDARD FORM 1442 (Rev. 4-85)

Prescribed by GSA

FAR(48 CFR) 53.236-1(d)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within ____________________ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in item 13d. Failure to insert any number means the offeror accepts the minimum in item 13d.)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than item 14.)

CODE FACILITY CODE

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGEMENT OF AMENDMENTS

OFFER (Must be fully completed by offeror)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this document and return (Contractor is not required to sign this document.)

Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award.

No further contractual document is necessary.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print) 31a. NAME OF CONTRACTING OFFICER (Type or print)

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. DATE

BY

2PAGE OF

Phoenix Indian Medical CTR 4212 North 16th Street

Phoenix AZ 85016

BRIAN G. NUMKENA

28. NEGOTIATED AGREEMENT 29. AWARD

Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, copies to issuing office.)

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

STANDARD FORM 1442 (REV. 4-85) BACK

Continued...

ITEM NO.

(A)

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

NAME OF OFFEROR OR CONTRACTOR

3 3

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

15-247-SOL-00057

installation in accordance with the Scope of Work.

Pursuant to FAR 15.101-2, this solicitation is

Lowest Price Technically Acceptable in which the award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors.

See attached pages for additional information, terms and conditions.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

SOLICITATION NO. 15-247-SOL-00057 – CABLE PROJECT FOR THE PHOENIX INDIAN

MEDICAL CENTER (PIMC), INDIAN HEALTH SERVICE

TABLE OF CONTENTS

A. STANDARD FORM 1442………………………………………………………

B. SERVICES AND PRICE/COST…………………………………………………...4

C. DESCRIPTION/SPECIFICATIONS/WORK STATEMENT……………………..5

D. PACKAGING AND MARKING…………………………………………………16

E. INSPECTION AND ACCEPTANCE (CONSTRUCTION)……………………...17

F. DELIVERIES AND PERFORMANCE

G. CONTRACT ADMINISTRATION DATA………………………………………19

H. SPECIAL CONTRACT REQUIREMENTS……………………………………...21

I. CONTRACT CLAUSES (CONSTRUCTION)…………………………………….23

J. LIST OF ATTACHMENTS………………………………………………………..44

REPRESENTATIONS AND INSTRUCTIONS

K. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF

BIDDERS…………………………………………………………………………… 45

L. INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS……………. 48

M. EVALUATION FACTORS FOR AWARD…………………………………….. 50

SECTION B

SERVICES AND PRICE/COST

B-1. INTRODUCTION:

The mission of the Phoenix Area Indian Health Service (PAIHS). Phoenix Indian Medical Center (PIMC), locate in Phoenix, Arizona, is to raise the physical, mental, social, and spiritual health of the Native American population served at PIMC to the highest level. In order to achieve this mission, IHS requires cracked pavements to be sealed at the PIMC parking lots.

B-1. BACKGROUND INFORMATION:

The Phoenix Area Indian Health Service serves forty-three (43) Tribal nations in the States of Arizona, Nevada and Utah. The user populations are approximately 850,000 patient visits annually; the Area Office facility is located in the central down town area of Phoenix, Arizona. There are fourteen ambulatory care hospitals and health centers located on/or around the reservations and 15 Tribally run ambulatory care hospitals and health centers.

PIMC is a 110-bed (approx.) inpatient community hospital associated with a busy Emergency Department and numerous busy outpatient clinics including Dental Services.

B-1. PRICING:

The Contractor's price shall be listed on the face of the Standard Form 1442. The total shall be all inclusive to provide for all labor, material, supplies, transportation, supervision and all other necessary items for a complete and usable project, performing all tasks in a workman-like manner in compliance with all plans, drawings, and specifications approved by the Government.

In addition to the Total Price for the Job, the Bidder shall list the amount include all amounts paid for required bonding in the spaces indicated on the SF1442.

END OF SECTION

SECTION C

DESCRIPTION/WORK STATEMENT

C-1. DESCRIPTION:

The scope of this project is to provide all equipment, supplies and services (including overhead, profit, delivery, taxes and miscellaneous expenses) to apply approximately 6000 linear feet of crack seal at Phoenix Service Unit (PIMC) parking lot per year. Prior to work the Government and contractor will agree on the exact amount and location of cracks to be sealed. This is a unit price contract; offeror will provide a price per linear foot.

C-2. GENERAL:

All work shall be complete within twenty (120) days of notice to proceed.

C-3. SCOPE OF WORK:

Detailed Description of Work:

The Contractor shall provide all personnel, supervision, labor, equipment, tools, materials, transportation and other items and services necessary to properly seal cracked pavement at the Phoenix Indian Medical Center (PIMC), Phoenix AZ.

SECTION 01000: GENERAL REQUIREMENTS

PART 1 GENERAL:

Contractor will not be authorized to fragment individual phases required under this contract.

Contractor must ensure work is scheduled in such a manner that when each phase is started it will be completed without interruption. Contractor's personnel shall not be permitted to leave the installation to perform work required by service calls.

PART 2 QUALIFICATIONS:

The prime contractor must have a minimum of three (3) years of experience with similar project.

PART 3 WARRANTIES:

The contractor shall warranty that all materials and workmanship will remain free from defects at least one (1) year (to be known as the "warranty period") from the date of acceptance.

PART 4 UTILITIES MANAGEMENT:

4.1 The contractor shall inform the Facility Manager/ or designated person of any interruption, a minimum of 48 hours in advance, for medical gas, HVAC, electrical or any other utilities. The notification shall include the following information: area effected, time duration, and systems affected.

4.2 The Facility Manager shall be notified a minimum of 48 hours in advance of any work resulting in interruption of hospital, patient care services.

PART 5 MISCELLANEOUS MANAGEMENT ISSUES:

5.1 Contractor will be authorized to park only in areas opened to the general public.

Contractor’s personnel must observe all traffic and parking signs while at the installation. Contractor's personnel are not allowed to park in the "patient" parking area.

5.2 Contractor will be allowed minimal use of government space to store supplies or equipment required under this contract. Contractor must bring on site supplies in quantities limited to the work for each site visit.

5.3 The contractor’s personnel shall report to the Facilities Manager or designee to log-in and log-out for each day of work performed under this contract.

5.4 Keys for access to building will be issued to the contractor’s personnel. Keys shall be returned to the Facility Manager or designee before project closeout. The contractor shall be held financially responsible for keys lost while in the possession of the contractor or his/her employees. The contractor shall be held liable for the cost (labor and materials) to re-key the entire master system operated by the lost key.

5.5 Contractor shall be responsible for repair of any damage incurred to the building systems as a result of contractor workmanship or errors.

PART 6 PERFORMANCE REQUIREMENTS:

6.1 Where there is conflict between one or more code requirements, the more stringent code requirement shall be used to perform work.

6.2 All work shall be performed and completed in accordance with the following codes and standards:

1. Local, State and Federal Waste Disposal regulations

2. Occupational Safety and Health Administration (OSHA) Part 1910 and 1926

3. American Society for Testing and Materials (ASTM) INTERNATIONAL

4. American National Standards Institute (ANSI)

6.1 The contractor, at a minimum, shall perform all work in accordance with code cited.

Finished work shall be aesthetically pleasing, and provide no safety risks to employees, contractors or patients of the Phoenix Indian Medical Center. Finished work shall not compromise the integrity of any of the Medical Center’s building systems.

6.2 Contractor shall provide a project schedule, including start and ending dates for each phase of work.

PART 7 SUBMITTALS:

7.1 The contractor shall provide the following submittals after award and before work is performed:

1. Submit Specifications for Crack Seal Material

2. Finalized Project schedule.

3. Safety Plan

7.2 The contractor shall provide the following submittals upon completion of work, before final payment is made:

a) Warrantee Documents.

PART 8 DETAILED DESCRIPTION OF WORK:

SEALING OF CRACKS IN BITUMINOUS PAVEMENTS

PART 1 GENERAL

1.1 UNIT PRICES

1.1.1 Measurement:

Determine the quantity of each sealing item to be paid for by actual measurement of the number of linear feet of in-place material that has been approved.

1.1.2 Payment:

Payment will be made at the contract unit bid prices per linear foot for the sealing items scheduled. Include in the unit bid prices the cost of all labor, materials, and the use of all equipment and tools required to complete the work.

1.2 REFERENCES:

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only. Publications are as follow:

1. ASTM INTERNATIONAL (ASTM)

2. ASTM C509 (2006; R 2011) Elastomeric Cellular

3. Preformed Gasket and Sealing Material

4. ASTM D6690 (2012) Standard Specification for Joint and Crack Sealants, Hot Applied, for Concrete and Asphalt Pavements

5. ASTM D789 (2007; E 2010) Determination of Relative Viscosity and Moisture Content of Polyamide (PA)

1.3 QUALITY ASSURANCE:

Test the crack sealant and backup material, when required, for conformance with the referenced applicable material specification. Final acceptance will be based on the performance of the in-place materials.

1.4 DELIVERY, STORAGE, AND HANDLING:

Inspect materials delivered to the job site for defects; unload, and store them with a minimum of handling to avoid damage. Provide storage facilities at the job site to protect materials from weather and to maintain them at the temperatures recommended by the manufacturer.

1.5 ENVIRONMENTAL REQUIREMENTS:

The ambient air temperature and the pavement temperature within the joint wall shall be a minimum of 10 degrees C 50 degrees F and rising at the time of application of the materials.

Do not apply sealant if moisture is observed in the crack.

PART 2 PRODUCTS:

2.1 SEALANTS:

Provide sealants conforming to ASTM D6690, Type II or ASTM D6690, Type I.

2.2 BACKUP MATERIALS:

Provide backup material that is a compressible, nonshrinking, nonstaining, nonabsorptive material and nonreactive with the crack sealant. The melting point of the backing material shall be at least 2 degrees C 5 degrees F greater than the maximum pouring temperature of the sealant being used, when tested in accordance with ASTM D789. The material shall have a water absorption of not more than 5 percent by weight when tested in accordance with ASTM C509. The backup material shall be 25 percent (plus or minus 5 percent) larger in diameter than the nominal width of the crack.

PART 3 EXECUTION:

Machines, tools, and equipment used in the performance of the work required by this section shall be approved before the work is started and shall be maintained in satisfactory condition at all times.

3.1 EXECUTING EQUIPMENT:

3.1.1 Routing Equipment:

Provide routing equipment which is a self-powered machine operating a power driven tool or bit specifically designed for routing bituminous pavements. The bit shall rotate about a vertical axis at sufficient speed to cut a smooth vertical-walled reservoir in the pavement surface and shall maintain accurate cutting without damaging the sides or top edges of the reservoir. Provide a router capable of following the trace of the crack without deviation. The use of rotary impact routing devices will not be permitted for cleaning cracks

3.1.2 Concrete Saw:

Provide a self-propelled power saw with small diameter (6 inches or less) water-cooled diamond or abrasive saw blades for cutting cracks to the depths and widths specified and for removing filler that is embedded in the cracks or adhered to the crack faces. The diameter of the saw blade shall be small enough to allow the saw to closely follow the trace of the crack.

3.1.3 Sandblasting Equipment:

Sandblasting is not allowed.

3.1.4 Waterblasting Equipment:

Include with the waterblasting equipment a trailer-mounted water tank, pumps, high-pressure hose, wand with safety release cutoff control, nozzle, and auxiliary water resupply equipment. The water tank and auxiliary resupply equipment shall be of sufficient capacity to permit continuous operations. The hose, wand, and nozzle shall be capable of cleaning the crack faces and the pavement surface on both sides of the crack for a width of at least 1/2 inch. A pressure gauge mounted at the pump shall show at all times the pressure in psi at which the equipment is operating.

3.1.5 Hand Tools:

Hand tools may be used, when approved, for removing defective sealant from cracks and repairing or cleaning the crack faces.

3.1.6 Crack Sealing Equipment:

Provide unit applicators, used for heating and installing the hot-poured crack sealant materials, that are mobile and equipped with a double-boiler, agitator-type kettle with an oil medium in the outer space for heat transfer; a direct-connected pressure-type extruding device with a nozzle shaped for inserting in the crack to be filled; positive temperature devices for controlling the temperature of the transfer oil and sealant; and a recording type thermometer for indicating the temperature of the sealant. Allow the sealant to circulate through the delivery hose and return to the inner kettle when not in use, due to the applicator unit design.

3.2 PREPARATION OF CRACKS:

Immediately before the installation of the crack sealant, thoroughly clean the cracks to remove oxidized pavement, loose aggregate and foreign debris. The preparation shall be as follows:

3.2.1 Cracks:

a. Hairline Cracks:

Cracks that are less than 1/4 inch wide do not need to be sealed.

b. Small Cracks:

Cracks that are 1/4 to 3/4 inch wide shall be routed to a nominal width 1/8 inch greater than the existing nominal width and to a depth not less than 3/4 inch, water blasted or wire brushed and cleaned using compressed air.

c. Medium Cracks:

Cracks that are 3/4 to 2 inches wide shall be water blasted or wire brushed and cleaned using compressed air.

d. Large Cracks:

Cracks that are greater than 2 inches wide shall be repaired using pothole repair techniques instead of sealing.

3.2.2 Existing Sealant Removal:

Cut loose the in-place sealant from both crack faces and to a depth shown on the drawings, using a concrete saw or hand tools as specified in paragraph EQUIPMENT. Depth shall be sufficient to accommodate any backup material that is required to maintain the depth of new sealant to be installed. Prior to further cleaning operations, remove all old loose sealant remaining in the crack opening by blowing with compressed air.

3.2.3 Routing:

Perform routing of the cracks using a rotary router with a bit that is at least 1/8 inch wider than the nominal width of the crack to remove all residual old sealant (resealing), oxidized pavement and any loose aggregate in the crack wall.

3.2.4 Sawing:

Perform sawing of the cracks using a power-driving concrete saw as specified in paragraph EQUIPMENT. Stiffen the blade as necessary with suitable dummy (or used) blades or washers. Immediately following the sawing operation, clean the crack opening using a water jet to remove all saw cuttings and debris.

3.2.5 Waterblasting:

Waterblast clean the crack faces and the pavement surfaces extending a minimum of 1/2 inch from the crack edges. Use a multiple-pass technique until the surfaces are free of dust, dirt, old sealant residue, or foreign debris that might prevent the sealant material from bonding to the asphalt pavement. After final cleaning and immediately prior to sealing, blow out the cracks with compressed air and leave them completely free of debris and water. Ensure that waterblasting does not damage the pavement.

3.2.6 Backup Material:

Use backup material on all cracks that have a depth greater than ¾ inch. Insert the backup material into the lower portion of the crack as shown on the drawings. Ensure that the backup material is placed at the specified depth and is not stretched or twisted during installation.

3.2.7 Rate of Progress of Crack Preparation:

Limit the stages of crack preparation, which include routing, waterblasting of the crack faces, air pressure cleaning and placing of the backup material, to only that linear footage that can be sealed during the same day.

3.3 PREPARATION OF SEALANT:

Do not heat hot-poured sealants in excess of the safe heating temperature recommended by the manufacturer, as shown on the sealant containers. Withdraw and waste sealant that has been overheated or subjected to application temperatures for over 4 hours or that has remained in the applicator at the end of the day's operation.

3.4 INSTALLATION OF SEALANT:

Submit manufacturer's instructions 5 days prior to the use of the material on the project.

Installation of the material will not be allowed until the instructions are received.

3.4.1 Time of Application:

Seal cracks immediately following final cleaning of the crack walls and following the placement of the backup material (when required). Cracks that cannot be sealed under the conditions specified, or when rain interrupts sealing operations, shall be recleaned and allowed to dry prior to installing the sealant.

3.4.2 Sealing the Crack:

Immediately preceding, but not more than 50 feet ahead of the crack sealing operations, perform a final cleaning with compressed air. Fill the cracks from the bottom up to 1/4 inch below the pavement surface. Remove excess or spilled sealant from the pavement by approved methods and discard it. Install the sealant in a manner which prevents the formation of voids and entrapped air. Several passes with the applicator wand may be necessary to obtain the specified sealant depth from the pavement surface. Do not use gravity methods or pouring pots to install the sealant material. Traffic shall not be permitted over newly sealed pavement until authorized by the Contracting Officer. Cracks shall be checked frequently to ensure that the newly installed sealant is cured to a tack-free condition within 3 hours.

3.5 CRACK SEALANT INSTALLATION TEST SECTION:

Prior to the cleaning and sealing of the cracks for the entire project, construct a test section at least 200 feet long using the specified materials and approved equipment, to demonstrate the proposed sealing of all cracks of the project. Following the completion of the test section and before any other crack is sealed, inspect the test section to determine that the materials and installation meet the requirements specified. If materials or installation do not meet requirements, remove the materials and reclean and reseal the cracks at no cost to the Government. When the test section meets the requirements, it may be incorporated into the permanent work and paid for at the contract unit price per linear foot for sealing items scheduled. Seal all other cracks in the manner approved for sealing the test section.

3.6 CLEANUP:

Upon completion of the project, remove unused materials from the site and leave the pavement in a clean condition.

3.7 QUALITY CONTROL PROVISIONS:

3.7.1 Crack Cleaning:

Provide quality control provisions during the crack cleaning process to correct improper equipment and cleaning techniques that damage the bituminous pavement in any manner.

Cleaned cracks shall be approved prior to installation of the crack sealant.

3.7.2 Crack Seal Application Equipment:

Inspect the application equipment to ensure conformance to temperature requirements and proper installation. Evidences of bubbling, improper installing, and failing to cure or set will cause to suspend operations until causes of the deficiencies are determined and corrected.

3.7.3 Crack Sealant:

Inspect the crack sealant for proper cure and set rating, bonding to the bituminous pavement, cohesive separation within the sealant, reversion to liquid, and entrapped air and voids.

Sealants exhibiting any of these deficiencies, at any time prior to the final acceptance of the project, shall be removed from the crack, wasted, and replaced as specified herein at no additional cost to the Government.

C-4 SITE LOCATION:

PHOENIX INDIAN MEDICAL CENTER

Building #244 4212 N. 16TH Street Phoenix AZ 85016

C-5 HOURS OF OPERATION:

The Phoenix Indian Medical Hospital is open Monday through Friday, from 6:00 am to 6:30 pm.

C-6 POST AWARD CONFERENCE:

a. A post award conference with the successful offeror is required. It will be scheduled within

5 days after the date of contract award. The conference will be held at: Phoenix Indian Medical Center, Engineering Department unless otherwise changed by mutual agreement.

b. Contractor designated representative or foreman (whomever the Contractor will have on the site) shall be present at the prework conference.

C-7. COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK (FAR

52.211-10) (APR 1984):

The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 120 Estimated start date is TBD.

C-8. INDEMNITY AND INSURANCE:

The Contractor shall indemnify and hold the government harmless for any and all losses, damages, or liability on account of personal injury, death, or property damage, or claims for personal injury, death, or property damage of any nature whatsoever and by whomsoever made, arising out of the activities of the Contractor, his employees, subcontractors, or agents under the contract. For the purpose of fulfilling his obligations under this paragraph, the Contractor shall procure and maintain during the term of this contract and any extension thereof liability insurance in form satisfactory to the Contracting Officer. The named insured parties under the policy shall be the Contractor, the United States of America, their agents, and their employees.

The amount of the insurance shall be not less than $100,000 each person, $300,000 each occurrence and $100,000 property damage. The Contractor shall furnish to the Contracting Officer prior to commencement of contract performance and when the option to extend the term of the contract is exercised, evidence of insurance coverage described herein.

(Submit copy of insurance with RFP Response.)

C-9. SUBCONTRACTING:

a. None of the services furnished under the Statement of Work shall be subcontracted or transferred to another Contractor or organization without the specific prior written approval of the Contracting Officer.

b. Nothing contained in the contract shall be construed as creating any contractual relationship between any subcontractor and the Government. The divisions or sections of the specifications are not intended to control the contractor in dividing the work among subcontractors, or to limit the work performed by any trade.

c. The contractor shall be responsible to the Government for acts and omissions of his own employees, and of subcontractors and their employees. He shall also be responsible for the coordination of the work of the trades, subcontractors, and suppliers.

d. The Government will not undertake to settle any differences between or among the contractor and his subcontractors or suppliers.

e. The contractor shall, without additional expense to the Government employ specialty subcontractors where required by the specifications. "Specialty Subcontractors," when specified as a requirement, means a subcontractor regularly engaged in the manufacture or installation of the contract items. The specialty subcontractor shall select and combine the materials involved, maintain and have available for the purpose, workmen skilled in the specified work. The specialty subcontractor shall be the manufacturer, be licensed by the manufacturer as an installer, or work under direct supervision of the manufacturer.

C-10. SUBCONTRACTING REQUIREMENTS:

a. In connection with the performance of work under this contract, the contractor shall not subcontract with any subcontractor who, at the time of subcontract award, is listed on the current GSA's Lists of Parties Excluded from Procurement and Non-procurement Programs, unless otherwise authorized by the Government in accordance with Subpart 9.4 of the Federal Acquisition Regulations.

b. The List of Parties Excluded from Procurement and Non-procurement Programs is available at http://www.epls.gov/.

c. In the event of the contractor's noncompliance with the foregoing requirements, the Government may terminate this contract for default or take other appropriate action, including, but not limited to, requiring the contractor to terminate any such subcontract and substitute an eligible subcontractor in lieu thereof, at no increase in the contract price or time for performance.

d. The term "subcontractor," as used in this clause, shall mean the individual or firm with whom the contractor proposes to enter into a subcontract for manufacturing, fabricating, installing, or otherwise performing work under this contract.

e. Within ten (10) days after contract award, the contractor shall furnish to the Contracting Officer in writing a list of all subcontractors scheduled to perform work under the contract.

f. The contractor shall include the provisions of paragraphs a., b., and d. of this clause in every subcontract hereunder.

C-11. INSPECTION AND COMPLIANCE:

a. Compliance Inspection: The Contracting Officer Representative will, by formal inspection, determine if the specified progress or methods of work are being carried out. Failure to comply with specified work standards may be cause for termination of the Contractor’s right to proceed.

b. Contract Personnel: If the Contractor is absent from the project area, a Contractor’s representative (designated in writing) shall be available for communication on a daily basis while work is in progress.

c. Inspection of Work: Periodic inspection of work shall be made by the Contracting Officer Representative to ensure compliance with contract specifications. Work not completed to contract specifications shall be reworked at no additional cost to the Government.

d. Determination of Acceptable Work: Inspection as stated above shall be performed by the Contracting Officer Representative for evaluation of contract specification compliance.

The Contractor will be notified in writing of any work not meeting contract specifications.

Portions of the product and installation of work which do not meet contract specifications shall be reaccomplished by the Contractor and the identified items shall be brought up to the required standard(s) before the installation will be considered acceptable.

C-12. CONTRACTOR'S OBLIGATIONS:

The Contractor shall:

(a) Contractor shall furnish own equipment and labor for the job;

(b) Contractor shall wear visible identification provided by the Phoenix Indian Medical Center

Security Staff at all times on the premises of the Phoenix Indian Medical Center compound.

The Contractor shall turn in this identification provided by the Phoenix Indian Medical Center Security Staff upon completion of the project;

(c) Provide the services described herein independent of Government supervision.

(d) Provide all services described within the statement of work which may be required by the

IHS together with personnel, facilities, equipment, supplies, and other items and expertise necessary for, or incidental to, the provision of such services.

SECTION D

PACKAGING AND MARKING

D-1. PACKAGING AND MARKING:

(a) All shipments of materials, equipment and/or supplies to the project site shall be addressed to the Contractor and not the Indian Health Service. Preservation, packaging and packing shall be in accordance with industry standard packaging appropriate for the item(s) involved. The Indian Health Service is not responsible in any manner for deliveries intended for the project that are not generated by the Indian Health Service.

(b) Equipment and materials provided by the Contractor shall be new and, where appropriate, shall arrive on-site sealed in original manufacturer’s containers. The Government reserves the right to refuse any items deemed to not meet this requirement.

SECTION E

INSPECTION AND ACCEPTANCE (CONSTRUCTION)

E-1. NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE:

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

TITLE

NUMBER FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1) DATE

52.246-12 INSPECTION OF CONSTRUCTION AUG

52.246-13 INSPECTION—DISMANTLING, DEMOLITION, OR

REMOVAL OF IMPROVEMENTS

AUG 1996

SECTION F

DELIVERIES AND PERFORMANCE

F-1. PERIOD OF PERFORMANCE:

Performance period of this contract shall not extend beyond 120 days from the date the notice to proceed is issued unless the period is changed by written modification to the contract.

F-2. PERFORMANCE CONDITIONS:

(a) This contract is a non-personal services contract, as defined in FAR 37.101, under which the contractor is an independent contractor;

(b) The Contractor shall perform the required services described independently of Government Supervision except as stated therein.

(c) No employer-employee relationship exists. Direct supervision aspects of the relationship can be minimized to where they are incidental to the services required and are for administrative guidance only.

(d) None of the services furnished under the Statement of Work shall be subcontracted or transferred to another Contractor or organization without the specific prior written approval of the Contracting Officer.

F-3 CONTRACTOR PERFORMANCE EVALUATION:

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

TITLE

NUMBER FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1) DATE

52.242-15 STOP-WORK ORDER AUG 1989

SECTION G

CONTRACT ADMINISTRATION DATA

G-1 CONTRACTING OFFICER:

The Contracting Officer (CO) is the individual appointed with the authority to enter into, obligate funds, administer and make related determinations pertaining to the contract on behalf of the federal Government. The Contracting Officer must sign all contractual documents, including contract modifications, and approve payment requests. The Contracting Officer is the only individual authorized to make changes to the contract that impact price, time or the scope of the project.

G-2 CONTRACTING OFFICER’S REPRESENTATIVES:

TBD, is hereby designated as Contracting Officer Engineer (COR) for this service. The COR’s responsibilities will be to coordinate with the contractor the technical aspects of this service and the review of performance hereunder.

The Project Officer’s responsibilities include:

a. Ensuring contractor accountability

b. Monitoring the contractor's technical progress

c. Surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements

d. Interpreting the statement of work.

e. Recommending to the Contracting Officer changes in requirements.

f. Coordinating with the each designated site contact person to provide the contractor with the

IHS patients list for each clinic.

g. Performing technical inspections and acceptances.

h. Requesting receiving reports and processing invoices for payment.

The COR does not have the authority to change or alter the order amount, terms and conditions.

G-3 INVOICE SUBMISSION:

a) Payment shall be made in ARREARS after successful completion of the JOB;

b) Electronic Funds Transfer (EFT) shall be utilized as method for processing payment;

c) Upon receipt of the Contractor’s properly prepared invoice, the COR is responsible for certifying the invoice for acceptance of service;

d) Improperly prepared invoices will be returned to the Contractor resulting in delayed payment.

e) Invoices shall be prepared and submitted electronically and in accordance with rates and terms as stated in the contract.

f) Invoices should be sent electronically to the following departments:

Finance: PHX_PIMCAPInvoice@ihs.gov

Acquisitions: Bradley.Platero@ihs.gov

COR: Christain.Guess@ihs.gov

A proper invoice shall include, but not limited to the following:

1. Purchase Order Number/Contract Number;

2. Period of performance or Shipment Information;

3. Charges for services or products identified by LINE ITEM NUMBER;

4. Description, quantity, unit of price and extended total per line item; total amount of invoice.

5. Contractors contact information (name, title, phone number of point of contact in event of defective of invoice).

mailto:PHX_PIMCAPInvoice@ihs.gov mailto:Bradley.Platero@ihs.gov mailto:Christain.Guess@ihs.gov

SECTION H

SPECIAL CONTRACT REQUIREMENTS

H-1. QUALITY CONTROL:

The Contractor shall be responsible for monitoring and evaluating the safety, quality and appropriateness of the installation services provided and shall maintain the quality control program.(Contractor to submit a quality control plan with RFP).

H-2. PHS 352.223-70 SAFETY AND HEALTH (APR 1984):

(a) In order to provide safety controls for protection to the life and health of employees and other person; for prevention of damage to all property; and for avoidance of work interruptions in the performance of the contract; the Contractor will comply with the following standards: .

Further, the Contractor shall take or cause to be taken such additional safety measures as the Contracting Officer may determine to be reasonably necessary; Provided, that, if compliance with such additional safety measures results in a material increase in the cost or time of performance of the contract, an equitable adjustment will be made in accordance with the clause of this contract entitled "Changes."

(b) Prior to commencement of work, the Contractor will submit in writing its plan for complying with the safety and health provisions of this contract, and will meet with the Contracting Officer or his/her designated representative to discuss and develop a mutual understanding relative to administration of the overall safety program.

(c) During the performance of work under this contract, the Contractor shall comply with all procedures prescribed by the Contracting Officer for the control and safety of persons visiting the job site and will comply with such requirements to prevent accidents as may be prescribed by the Contracting Officer.

(d) The Contractor will maintain an accurate record of, and report to the Contracting Officer in such manner as the Contracting Officer may prescribe, all accidents and incidents resulting in death, traumatic injury, occupational disease, and/or damage to all property incident to work performed under the contract.

(e) The Contracting Officer shall notify (if otherwise, confirm in writing) the Contractor of any noncompliance with the provisions of this clause and corrective action to be taken.

After receipt of such notice, the Contractor shall immediately take such corrective action.

(Such notice, when delivered to the Contractor or its representative at the site of the work, shall be deemed sufficient for the purpose.) If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop order shall be the subject of claim for extension of time or for costs or damages by the Contractor.

(f) The Contractor shall insert the substance of this clause in each subcontract involving the use of hazardous materials or operations. Compliance with the provisions of this clause by subcontractors will be the responsibility of the Contractor.

H-3. ACCIDENT REPORTING:

Accident Notification/Report. In the event of a job-related accident, the Contractor shall immediately notify the Contracting Officer (CO) and the Contracting Officer’s Representative (COR) and shall prepare a detailed Report of Accident as prescribed by OSHA Regulations and forward the original and two copies to the Contracting Officer. The Contractor shall maintain an accident file for the life of the contract to include all accident reports. Any technical advice and assistance necessary in accident investigation and reporting may be requested from the respective Safety Office. Lost time injury is defined as "An injury resulting in a lost workday, not including the day of injury."

SECTION I

CONTRACT CLAUSES (CONSTRUCTION)

I-1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

This contract incorporates one or more clauses by reference, (in accordance with FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE), with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The full text of these clauses may be accessed electronically at this address: http://www.acqnet.gov/far/

CLAUSE NO. TITLE

FAR 52.202-1 Definitions (Nov 2013) with the following changes authorized by the

Health and Human Services Acquisition Regulation (HHSAR) 352.202-1 (Jan 2006):

(a) In accordance with 52.202–1(a)(1), substitute the following as paragraph (a):

“(a) The term “Secretary” or “Head of the Agency” (also called “Agency Head”) means the Secretary, Deputy Secretary, or any Assistant Secretary, Administrator or Commissioner of the Department of Health and Human Services; and the term “his/her duly authorized representative” means any person, persons, or board authorized to act for the Secretary.” (b) In accordance with 52.202–1(a)(1), add the following paragraph (h): “(h) The term “Contracting Officer's Technical Representative” means the person who monitors the technical aspects of contract performance. The Contracting Officer's Technical Representative is not authorized to issue any instructions or directions which cause any increase or decrease in the Statement of Work/Performance Work Statement/Specifications which would result in the increase or decrease in the price of this contract, or changes in the delivery schedule or period of performance of this contract.

If applicable, the Contracting Officer's Technical Representative is not authorized to receive or act upon any notification or revised cost estimate provided by the Contractor in accordance with the Limitation of Cost or Limitation of Funds clauses of this contract.”

CLAUSE NO. TITLE

FAR 52.203-3 Gratuities (Apr 1984) FAR 52.203-5 Covenant Against Contingent Fees (Apr 1984) FAR 52.203-6 Restrictions on Subcontractor Sales to the Government (Sep 2006) FAR 52.203-7 Anti-Kickback Procedures (Oct 2010) FAR 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper

Activity (Jan 1997) FAR 52.203-10 Price or Fee Adjustment for Illegal or Improper Activity (Jan 1997)

FAR 52.203-12 Limitation on Payments to Influence Certain Federal Transactions (Oct 2010)

FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (Sep 2013)

FAR 52.204-4 Printed/Copied Double Sided on Recycled Paper (May 2011) FAR 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

(Jul 2013) FAR 52.204-13 System for Award Management Maintenance (Jul 2013) FAR 52.209-6 Protecting the Government's Interest when Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment (Aug 2013) FAR 52.215-8 Order of Precedence – Uniform Contract Format (Oct 1997) FAR 52.219-6 Notice of Total Small Business Set-Aside (Nov 2011)) FAR 52.219-8 Utilization of Small Business Concerns (Jul 2013) FAR 52.219-14 Limitations on Subcontracting (Nov 2011) (Applies only to Small Business

Concerns) Extract from clause:

(3) General construction. The concern will perform at least 15 percent of the cost of the contract, not including the cost of materials, with its own employees.

(4) Construction by special trade contractors. The concern will perform at least 25 percent of the cost of the contract, not including the cost of materials, with its own employees.

FAR 52.219-28 Post-Award Small Business Program Representation (Jul 2013) FAR 52.222-3 Convict Labor (Jun 2003) FAR 52.222-6 Construction Wage Rate Requirements (May 2014) FAR 52.222-7 Withholding of Funds (Feb 1988) FAR 52.222-8 Payrolls and Basic Records (Jun 2010) FAR 52.222-9 Apprentices and Trainees (Jul 2005) FAR 52.222-10 Compliance with Copeland Act Requirements (Feb 1988) FAR 52.222-11 Subcontracts (Labor Standards) (Jul 2005) FAR 52.222-12 Contract Termination-Debarment (Feb 1988) FAR 52.222-13 Compliance with Davis-Bacon and Related Act Regulations (Feb 1988) FAR 52.222-14 Disputes Concerning Labor Standards (Feb 1988) FAR 52.222-15 Certification of Eligibility (Feb 1988) FAR 52.222-20 Contracts for Materials, Supplies, Articles & Equipment Exceeding

$15,000.00 (May 2014) FAR 52.222-21 Prohibition of Segregated Facilities (Feb 1999) FAR 52.222-23 Notice of Requirement for Affirmative Action to Ensure Equal

Employment Opportunity for Construction (Feb 1999) FAR 52.222-26 Equal Opportunity (MAR 2007) & Alternate I (Feb 1999) (Blank is completed as follows: Work on or near Indian Reservations. A contractor may extend a publicly announced preference in employment to Indians living on or near an Indian Reservation in connection with employment opportunities.)

FAR 52.222-27 Affirmative Action Compliance Requirements for Construction (Feb 1999)

FAR 52.222-32 Construction Wage Rate Requirements-Price Adjustment (Actual Method) (May 2014)

FAR 52.222-35 Equal Opportunity for Veterans (Sep 2010) FAR 52.222-36 Affirmative Action for Workers with Disabilities (Oct 2010) FAR 52.222-37 Employment Reports on Veterans (Sep 2010) FAR 52.222-38 Compliance with Veterans’ Employment Reporting Requirements

(Sep 2010) FAR 52.222-50 Combating Trafficking in Persons (Feb 2009) FAR 52.222-54 Employment Eligibility Verification (Jul 2012) FAR 52.223-3 Hazardous Material Identification and Material Safety Data (Jan 1997) &

Alternate I (Jul 1995) FAR 52.223-5 Pollution Prevention and Right-to-Know Information (May 2011) FAR 52.223-6 Drug-Free Workplace (MAY 2001) FAR 52.223-12 Refrigeration Equipment and Air Conditioners (May 1995) FAR 52.223-15 Energy Efficiency in Energy-Consuming Products (Dec 2007) FAR 52.223-17 Affirmative Procurement of EPA-Designated Items in Service and

Construction Contracts (May 2008) FAR 52.223-18 Encouraging Contractor Policy to Ban Text Messaging While Driving

(Aug 2011) FAR 52.223-19 Compliance with Environmental Management Systems (May 2011) FAR 52.225-13 Restrictions on Certain Foreign Purchases (Jun 2008) FAR 52.227-1 Authorization and Consent (Dec 2007) FAR 52.227-2 Notice and Assistance Regarding Patent and Copyright Infringement (Dec

2007) FAR 52.227-4 Patent Indemnity-Construction Contracts (Dec 2007) FAR 52.228-2 Additional Bond Security (Oct 1997) FAR 52.228-5 Insurance Work on a Government…