140R8123Q0027_(23).pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

0009910106 CODE 16. ADMINISTERED BYCODE

X

X

X

541930

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORR81

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

01/31/2023 1700 CS

01/06/2023

303-445-3865Edward Bradford (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140R8123Q0027

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 56 0040600718OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Denver CO 80225-0007 Denver Federal Center 6th Avenue & Kipling Street Building 56, Dock S6, Rm 1950 Bureau of Reclamation-DO

15. DELIVER TO

Denver CO 80225

MS 84-27810

Building 67 - Denver Federal Center Acquisition Operations Branch Denver Office

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$20.0

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

Bureau of Reclamation

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

This requirement is for Technical ASL Interpreter Services in accordance with the PWS.

Questions are due by 5pm CST Wednesday, January 18, 2023.

Quotes are due by 5pm CST Tuesday, January 31, 2023.

Interested vendors should submit questions and quotes to Edward Bradford at ebradford@usbr.gov

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Donnette (A) Lagasse

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Vendors must submit required documents as listed in Parts I-IV in section E.1 Instruction to

Offerors.

Base: 02/15/2023 - 02/14/2024

Option 1: 02/15/2024 - 02/14/2025

Option 2: 02/15/2025 - 02/14/2026

Option 3: 02/15/2026 - 02/14/2027

Period of Performance: 02/15/2023 to 02/14/2024

00010 ASL Sign Language Services - Base Year 2214 HR

In-Person, DCVRIS, or SCVRIS ASL Interpreting

Services in Accordance with the Performance Work

Statement.

This will be a bulk-funded order for ASL

Interpreter Services. The not to exceed dollar amount is to be determined. The amount obligated will be based on an estimated annual quantity of hours needed. The contractor shall only invoice for the actual number of hours of ASL

Interpreter Services provided. The final annual total will be reflected via a bilateral modification based on actual usage.

Product/Service Code: R499

Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

56 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 56

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R8123Q0027

00011 Travel - Base Year

Product/Service Code: R499

Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

00020 ASL Sign Language Services - Option Year 1 2214 HR

In-Person, DCVRIS, or SCVRIS ASL Interpreting

Services in Accordance with the Performance Work

Statement.

This will be a bulk-funded order for ASL

Interpreter Services. The not to exceed dollar amount is to be determined. The amount obligated will be based on an estimated annual quantity of hours needed. The contractor shall only invoice for the actual number of hours of ASL

Interpreter Services provided. The final annual total will be reflected via a bilateral modification based on actual usage.

(Option Line Item)

Product/Service Code: R608

Product/Service Description: SUPPORT-

ADMINISTRATIVE: TRANSLATION AND INTERPRETING

Period of Performance: 02/15/2024 to 02/14/2025

00021 Travel - Option Year 1

(Option Line Item)

Product/Service Code: R608

Product/Service Description: SUPPORT-

ADMINISTRATIVE: TRANSLATION AND INTERPRETING

Period of Performance: 02/15/2024 to 02/14/2025

00030 ASL Sign Language Services - Option Year 2 2214 HR

In-Person, DCVRIS, or SCVRIS ASL Interpreting

Services in Accordance with the Performance Work

Statement.

This will be a bulk-funded order for ASL

Interpreter Services. The not to exceed dollar

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

4 56

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R8123Q0027 amount is to be determined. The amount obligated will be based on an estimated annual quantity of hours needed. The contractor shall only invoice for the actual number of hours of ASL

Interpreter Services provided. The final annual total will be reflected via a bilateral modification based on actual usage.

(Option Line Item)

0 Days After Award

Product/Service Code: R608

Product/Service Description: SUPPORT-

ADMINISTRATIVE: TRANSLATION AND INTERPRETING

Period of Performance: 02/15/2025 to 02/14/2026

00031 Travel - Option Year 2

(Option Line Item)

0 Days After Award

Product/Service Code: R608

Product/Service Description: SUPPORT-

ADMINISTRATIVE: TRANSLATION AND INTERPRETING

Period of Performance: 02/15/2025 to 02/14/2026

00040 ASL Sign Language Services - Option Year 3 2214 HR

In-Person, DCVRIS, or SCVRIS ASL Interpreting

Services in Accordance with the Performance Work

Statement.

This will be a bulk-funded order for ASL

Interpreter Services. The not to exceed dollar amount is to be determined. The amount obligated will be based on an estimated annual quantity of hours needed. The contractor shall only invoice for the actual number of hours of ASL

Interpreter Services provided. The final annual total will be reflected via a bilateral modification based on actual usage.

(Option Line Item)

0 Days After Award

Product/Service Code: R608

Product/Service Description: SUPPORT-

ADMINISTRATIVE: TRANSLATION AND INTERPRETING

Period of Performance: 02/15/2026 to 02/14/2027

00041 Travel - Option Year 3

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

5 56

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R8123Q0027

(Option Line Item)

0 Days After Award

Product/Service Code: R608

Product/Service Description: SUPPORT-

ADMINISTRATIVE: TRANSLATION AND INTERPRETING

Period of Performance: 02/15/2026 to 02/14/2027

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

P a g e | 6

Table of Contents

SECTION A – 1449………………………………………………………………………………………………………………………………………………………1

A.1 – SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND SERVICES…………………..…..1

SECTION B – CONTINUATION OF 1449 BLOCKS

B.1 - PERFORMANCE WORK STATEMENT

SECTION C - Clauses

C.1 - 52.212-4 CONTRACT TERMS AND CONDITIONS –COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(NOV 2021)

C.2 - 52.212-4 CONTRACT TERMS AND CONDITIONS –COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

- ALTERNATE I (NOVE 2021)

C.3 - 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.4 - 52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON RECYCLED PAPER (MAY 2011)

C.5 - 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

C.6 - 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

C.8 - 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (NOV

2021)

C.9 - 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.10 - 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.11 - DIAR 1452.201-70 AUTHORITIES AND DELEGATIONS (SEP 2011)

C.12 - DOI-AAAP-0028 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-INVOICE PROCESSING

PLATFORM (IPP) (APR 2013)

C.13 - DOI-AAAP-0050 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (DEC 2015)

C.14 - WBR 1452.201-80 CONTRACTING OFFICER’S REPRESENTATIVE’S AUTHORITIES AND LIMITATIONS --

BUREAU OF RECLAMATION (MAY 2018)

C.15 - WBR 1452.223-82, ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS IN FEDERAL BUILDINGS AND

FEDERALLY CONTROLLED FACILITIES -- BUREAU OF RECLAMATION (NOV 2022)

C.16 - WBR 1452.231-80 REIMBURSEMENT OF TRAVEL EXPENSES -- BUREAU OF RECLAMATION (OCT 2021)

C.17 - WBR 1452.237-80 SECURITY REQUIREMENTS (MAR 2022) -- BUREAU OF RECLAMATION - ALTERNATE I

(MAR 2022)

C.18 - WBR 1452.242-80 POSTAWARD CONFERENCE -- BUREAU OF RECLAMATION (MAR 2022)

C.19 - 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2022)

C.20 - 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM

EMPLOYEES OF WHISTLEBLOWER RIGHTS (DEVIATION 2017-02) (JUN 2020)

SECTION D - Contract Documents, Exhibits, or Attachments

D.1 WAGE DETERMINATION

SECTION E – Provisions

E.1 - 52.212-1 INSTRUCTIONS TO OFFERORS–COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(NOV2021)

E.2 - 1452.233-2 SERVICE OF PROTEST DEPARTMENT OF THE INTERIOR (JUL 1996) (DEVIATION)

E.3 - 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

P a g e | 7

E.4 - 52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

E.5 - 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (AUG 2020)

E.6 - DIAR 1452.215-71 USE AND DISCLOSURE OF PROPOSAL INFORMATION -- DEPARTMENT OF THE

INTERIOR (APR 1984)

E.7 - 52.212-2 EVALUATION-COMMERCIAL ITEMS (OCT 2014)

ADDENDUM TO 52.212-2

E.8 - 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (OCT 2022)

E.9 - 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.10 - 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS - NOTICE AND REPRESENTATION (JUNE 2020) .. 55

P a g e | 8

SECTION B – CONTINUATION OF 1449 BLOCKS

B.1 - PERFORMANCE WORK STATEMENT

Technical American Sign Language (ASL) Interpreter Services

1. INTRODUCTION

1.1. The Bureau of Reclamation is a water management agency with 600 dams in the 17 western states. We are known best for construction of dams, power plants, and canals, including Hoover Dam on the Colorado River, Grand Coulee Dam on the Columbia River, and Folsom Dam on the American River. Reclamation is the largest wholesaler of water in the country and second largest producer of hydroelectric power in the United States. Reclamation is organized into five regions (California Great Basin [CGB], Missouri Basin [MB], Lower Colorado Basin [LCB], Upper Colorado Basin [UCB], and Columbia Pacific Northwest

[CPN]).

1.2. Location of Work: Work will be performed primarily at the Denver Federal Center, 6th and Kipling, Building 56, Denver, Colorado 80225-0007.

1.3. Throughout this document, the terms contractor, contractor employees, and Interpreter are used interchangeably. The contractor is responsible for all requirements and its Interpreters and employees.

2. SCOPE

2.1. Reclamation’s Technical Service Center (TSC), a world class science and engineering service provider, has a requirement for qualified American Sign Language (ASL) Interpreter services to be performed at an advanced science and engineering technical level.

2.2. In-Person ASL Interpreting Services requires interpreter(s) present for the entire duration of the event

(meetings, site visits, technical skills training, and conferences). The interpreter shall effectively facilitate communication between spoken English and American Sign Language in various Science, Technology, Engineering, and Mathematic disciplines (STEM) commonly found in Reclamation (see 3.0 Personnel Qualifications) as required for all ordered events.

2.3. Event Conditions: Events at the TSC are generally staff meetings, science and engineering project group meetings, or trainings that take place indoors. These meetings and trainings may take place in conference rooms, offices, roundtable‐styled discussion rooms, and engineering/science laboratories. These meetings and trainings may include off‐line and on‐line audio, video, and screen sharing monitors such as conference calls, webinars, PowerPoint presentations, and Microsoft Teams. Events in the field generally take place near, or at, one of the many hydropower and water delivery facilities in isolated locations such as dams, canals, and powerplants. These events may be indoors and/or outdoors and may be in isolated locations with no cellphone coverage.

2.4. Interpreters must be prepared for site conditions and weather, be able to walk moderate distances on varying terrains, and adhere to all safety and health protocols while on site as defined in the “Job‐Hazard Analysis” document provided before the ordered event.

2.5. Video Conference Events requiring Dual Channel Video Remote Interpreter System (DCVRIS): Reclamation requires services for events utilizing requiring DCVRIS, such as: staff meetings; science and engineering

P a g e | 9 project group meetings; trainings; and other audio-video conference sessions. The interpreter works remotely and separated from the deaf employee participating from another location.

2.5.1. The interpreter shall possess the necessary technology (device(s), technical knowledge and/or support, and internet service) to attend the video conference as an attendee (1st channel), to interpret in real-time the discussion and all content presented (agenda topics and visuals such as PowerPoint presentations, screen sharing, drawings, etc.). Deaf employee(s) will be viewing the event simultaneously with the interpreter.

2.5.1.1. Conference platforms include, but are not limited to, Microsoft Teams, Zoom, and WebEx.

2.5.2. Events will be viewed simultaneously by the Reclamation employee and the Interpreter while the

Interpreter signs the audio exchange on a separate video platform (2nd channel).

2.5.3. The contractor is responsible for ensuring its employees performing services possess the technical capability for full motion face-to-face video conference with the deaf employee(s).

2.6. Audio-Only Conference Calls requiring a Single Video Remote Interpreter System (SCVRIS): Reclamation may require services for interpretations via telephone conference call from a separate location where the interpreter calls in as an attendee and uses a single video conference platform to provide ASL interpretation to employee(s).

2.7. Contractor is responsible to track the hours used and money spent for each CLIN. A tracking report will be submitted monthly from the Contractor to the Government showing the current amounts used and remaining amounts.

2.8. Contractor shall invoice for only the actual amount of time services were provided.

3. PERSONNEL QUALIFICATIONS

3.1. Interpreters shall be proficient interpreting technical discussions for professional disciplines in a meeting, conference, indoor/outdoor site‐visit, or training setting with minimal interruption for interpreter clarifications. The services required are listed in Section 2 of this Performance Work Statement (PWS) require, at a minimum, qualified technical ASL interpreters that meet the definition of a “qualified interpreter” as defined in federal regulations:

3.1.1. A qualified interpreter must be able to interpret effectively, accurately and impartially, both receptively and expressively, using any necessary specialized vocabulary.

3.1.2. To meet this definition at Reclamation, interpreters must be linguistically fluent in the science and engineering disciplines commonly found in Reclamation. Interpreters are required to have documented evidence of education, experience, or specialized training. The required candidate(s) qualifications include:

3.1.2.1. Experience. Documented performance and proficiency at an advanced level of technical

ASL interpreting skills, including appropriate gestures, with the specialized vocabulary commonly used at Reclamation in the following areas:

3.1.2.1.1. Engineering (chemical, civil, electrical, environmental, materials, and mechanical engineering).

3.1.2.1.2. Physical Sciences (chemistry, biology, and environmental sciences).

3.1.2.1.3. Dams and Powerplants

P a g e | 10

3.1.2.1.3.1. Concrete and earth dams along with their appurtenant structures or components (such as outlet works, intake structures, conduits, gatehouses, and stilling basins), spillways (gates, chutes, and stilling basins), and seepage control drain systems.

3.1.2.1.3.2. Hydropower plants (turbines, generators, transformers, and power transmissions).

3.1.2.1.4. Environmental Compliance and Management (invasive species, environmental compliance audits for facilities, National Environmental Policy Act, metal and concrete corrosion, hazardous materials, protective coatings, endangered species, and the Resource, Conservation, and Recovery Act).

3.1.2.2. Education or Specialized Experience. Bachelor’s degree or higher in engineering or physical sciences, graduation from an accredited interpreter preparation program, national certification in ASL interpretation, and continuing education; OR 200 hours of specialized experience that meets or exceeds the “qualified” personnel requirements listed above.; OR two (2) years’ experience that meets or exceeds the “qualified” personnel requirements listed above.

4. PERIOD OF PERFORMANCE

4.1. It is anticipated the term of the contract will be period of 12 months, with three (3) option years. Each request will include period of performance dates applicable to that specific request.

4.2. RECOGNIZED HOLIDAYS. Services will not be required on recognized Federal holidays established by Federal law (5 U.S.C. 6103). A schedule of the recognized holidays can be found at the following website:

www.opm.gov/policy-data-oversight/pay-leave/federal-holidays.

4.3. Most events are scheduled during normal work hours of 8:00 am to 5:00 pm, local time; however, there may be events that are scheduled outside of normal work hours.

4.3.1 Services required at the Denver Federal Center in Lakewood, Colorado are estimated at 1-2 events per week, requiring at least one ASL interpreter. Typical durations of events are two (2) hours; however, occasionally an event requires eight (8) hours.

4.3.2 Services required outside the Denver Federal Center (i.e. site visits) are estimated at twenty-four (24) events per year, requiring one ASL interpreter. Site visits require more walking than interpreting and the interpreter must be prepared for conditions on site.

4.3.3 This will be a bulk-funded order for ASL Interpreter Services. The not to exceed dollar amount is to be determined. The amount obligated will be based on an estimated annual quantity of hours needed. The contractor shall only invoice for the actual number of hours of ASL Interpreter Services provided. The final annual total will be reflected via a bilateral modification based on actual usage.

5. GOVERNMENT‐FURNISHED EQUIPMENT (GFE) AND MATERIALS (GFM)

5.1 Reclamation will not issue any Government property to the contractor. The contractor is responsible for providing all labor, equipment, materials, and supplies necessary to meet the requirements of each request.

5.2 All contractor employees performing services under this shall provide their own Personal Protective Equipment (such as clothing, steel toed shoes, environmental protection, hearing protection, safety glasses, etc.)

http://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays

P a g e | 11

5.2.1 Hard hats and/or safety vests may be provided for the duration of certain events by Reclamation, only if available.

5.3 Government furnished information provided to the contractor and/or contractor employee, work products, and deliverables are designated Controlled Unclassified Information (CUI), except when contractor-produced and Government‐furnished information related to this contract is designated Public Information (non‐CUI).

6. REGULATIONS/POLICIES

6.1. Federal regulations, policies, and standards of performance and conduct apply. In addition, interpreters and the interpreter service provider agencies must adhere to the NAD‐RID Code of Professional Conduct (formerly known as Code of Ethics). The NAD‐RID Code of Professional Conduct can be found at:

https://rid.org/ethics/code-of-professional-conduct.

7. TRAVEL

7.1. No travel costs will be reimbursed to the contractor or its employees for events at the Denver Federal Center or events within 50 miles of the Denver Federal Center.

7.2. Events may also take place at hydropower and water delivery facilities in the western 17 states including Arizona, California, Colorado, Idaho, Kansas, Nebraska, New Mexico, Montana, Nevada, North Dakota, Oklahoma, Oregon, Texas, South Dakota, Utah, Washington, and Wyoming.

7.3. Travel will be reimbursed on actual expenses incurred in accordance with FAR 31.205-46 and Federal Travel

Regulations. The contractor shall be responsible for any charges determined to be unallowable. A pre-travel authorization must be completed. Travel reimbursement must be pre-approved by the CO. A complete list of all requested expenses including printouts showing travel cost must be submitted to the COR for approval at least five (5) business days prior to travel. Printouts would include documents that show pricing for airlines, hotels, rental cars, rental car fuel estimates, taxis/Ubers, parking, MapQuest mileage, and any other requested expenses. There should be a total travel cost estimate submitted for approval.

Long term parking should be utilized at airports. Pre-paid gas services for rental cars will not be reimbursed.

If multiple Interpreters are required for a single trip, rental car ride share should be used to the maximum extent practicable.

Any travel cost not preapproved will not be reimbursed unless extenuating circumstances can be used to explain the reasoning for the need of reimbursement. The determination of these extenuating circumstances and whether the reimbursement will be completed, will be made on a case-by-case determination.

7.4. To ensure prompt reimbursement for invoices the contractor’s confirmation code must match invoice.

7.4.1. FOR ESTIMATION PURPOSES ONLY: Reclamation anticipates approximately twenty-four (24) events per year requiring travel, requiring 3-5 days travel. Travel expenses may include lodging, M&IE (per diem), parking, airport shuttle, baggage fees.

7.5. The contractor shall provide its own transportation whenever possible.

7.5.1. In the event contractor employees are transported via Government vehicle, all personnel are required to complete Attachment 1 Hold Harmless Government Vehicle Release before occupying a Government vehicle.

7.5.2. No contractor employees shall not operate any Government vehicle (including vehicles rented by the government).

https://rid.org/ethics/code-of-professional-conduct

P a g e | 12

8. SECURITY

8.1. All contractor employees must comply with Reclamation security procedures and security training requirements.

8.1.1. The name(s) of the interpreters must be provided in advance to ensure interpreter(s) are on the entrance memo for access to government facilities. Failure to do so may prevent interpreter(s) from entering facilities.

8.1.2. Visitors to the Denver Federal Center must be prepared to present a valid driver license and current vehicle registration at the entrance gates. The visitor entrances are Gate 1 (Kipling one block north of Alameda Ave.) and Gate 4 (Union Blvd and 4th Ave.).

8.1.2.1. Contractor employees performing services at the Denver Federal Center must enter Building

56 through the East Visitor’s Entrance and Building 67 through the South Visitor’s Entrance and be prepared to show identification.

8.1.3. Reclamation will inform the contractor employee of security procedures and must escort the contractor employee entry into government facilities.

8.1.4. Reclamation has identified specific security sensitivity designations for information related to Reclamation facilities. The contractor and/or its employees performing services under this may be required to complete a Federal Non-Disclosure Agreement.

8.1.5. All contract personnel are required to identify themselves as contractors. Whether attending meetings, answering government telephones, or working in other situations where their contractor status is not obvious to third parties, they must make their status known to avoid creating an impression that they are government employees.

9. TRAINING

9.1. The contractor is responsible for any necessary training for its employees to maintain proper certifications required by the industry and/or required to successfully perform the services required.

9.1.1. Reclamation specific training may include Lock-out Tag-out, Confined Space Entry, Fall

Protection, etc. Training that can only be provided by Reclamation will require the contractor employee to sign and submit a Hold Harmless Training Release before the event.

10. PERFORMANCE CRITERIA

10.1. The Quality Assurance Surveillance Plan (QASP) is put in place to provide Government surveillance oversight of the Contractor’s quality control efforts to ensure the services specified in the PWS are delivered on time and meet the requirements of the purchase order.

The COR is responsible for technical administration of the project and ensures proper Government surveillance of the Contractor’s performance. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. Any changes that the Contractor deems may affect contract, price, terms, or conditions shall be referred to the Contracting Officer for action.

The Contracting Officer ensures performance of all necessary actions for effective contracting, ensures compliance with the terms of the contract and safeguards the interests of the United States in the contractual relationship. It is the Contracting Officer that ensures the Contractor receives impartial, P a g e | 13 fair, and equitable treatment under the contract. The Contracting Officer is ultimately responsible for the final determination of the adequacy of the Contractor’s performance.

10.2. Method of Monitoring - Customer Feedback – Customer feedback may be obtained from random customer surveys or receipt of customer complaints. Customer complaints, to be considered valid, must set forth clearly and in writing the detailed nature of the complaint, must be signed and must be forwarded to the COR. The COR shall maintain a summary log of all formally received customer complaints as well as a copy of each complaint in a documentation file.

10.3. PERFORMANCE REQUIREMENTS SUMMARY TABLE (PRST). The following table summarizes the tasks, the performance standard, and monitoring methods.

PWS

Section

Task Description Performance Standard

Method of Monitoring

2.2 The interpreter shall effectively

facilitate communication between spoken English and American Sign Language in various Science, Technology, Engineering, and Mathematic disciplines (STEM) commonly found in Reclamation as required for all ordered events.

Successful interpretation of event in entirety with no more than 2 documented customer complaints within each 12 Month period of performance.

Customer Feedback

2.4 Interpreters prepared for site conditions

and weather, be able to walk moderate distances on varying terrains, and adhere to all safety and health protocols while on site as defined in the “Job‐ Hazard Analysis” document provided before the ordered event.

Interpreter adequately prepared with no more than 2 documented customer complaints within each 12 Month period of performance.

Customer Feedback

2.7 A tracking report will be submitted

monthly from the Contractor to the Government showing the current amounts used and remaining amounts.

Due within first week of month

Electronic to

CO, COR

10.4. INDUSTRY STANDARDS AND TECHNICAL REQUIREMENTS

10.4.1. The contractor shall meet or exceed technical and performance acceptability standards that are or would be considered commonplace in the industry and resembling the commercial marketplace. For clarification purposes, quality standards include, but are not limited to:

10.4.1.1. The contractor shall ensure each Interpreter performing services under this possess and demonstrate a reliable system of devices, technical experience, and internet connection of sufficient speed in order to successfully perform all services required. The technology and system must provide sufficient capability to have continuous, full motion, face-to-face video conference for real-time interpretation of the event.

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10.4.1.2. The following quality standards apply to DCVRIS services:

10.4.1.2.1. Real-time, full-motion video and audio over a high-speed, wide-bandwidth video connection or wireless connection that delivers high-quality video images that do not produce lags, choppy, blurry, or grainy images, or irregular pauses in communication.

10.4.1.2.2. A sharply delineated image that is large enough to display the interpreter’s face, arms, hands, and fingers, as well as the face, arms, hands, and fingers of the deaf employee, regardless of his/her body position.

10.4.1.2.3. A clear, audible transmission of voices.

11. ATTACHMENTS

Attachment 1 – Hold Harmless Government Vehicle Release Attachment 2 – Hold Harmless Training Release

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Attachment 1

HOLD HARMLESS RELEASE

Use of Government Vehicles

At times during contract performance, contractor employees may be required to operate or ride in Government vehicles. Contractors may only operate or ride in Government vehicles when approved by the Contracting Officer and when in direct support of performance of work authorized under Purchase Order Number ______________.

In accordance with the Department of Interior Motor Vehicle Management Handbook, contractors shall ensure their employees possess a valid state/international license for the class of vehicle being operated and be at least 18 years old, or the higher age at which persons in that jurisdiction may hold an unrestricted driver's license prior to operating or riding in a Government vehicle.

In consideration for receiving permission to operate or ride in Government vehicles I hereby release, waive, discharge and covenant not to sue the Federal Government, their officers, agents, servants, or employees (hereinafter referred to as releases) from any and all liability, claims, demands, actions and causes of action whatsoever arising out of or related to any loss, damage, or injury, including death, that may be sustained by me, or any of the property belonging to me, whether caused by the negligence of the releases, or otherwise, while operating or riding in Government vehicles.

The contractor shall provide copies of all employee liability/hold harmless agreements to the Contracting Officer upon request or as stated by the Purchase Order.

Provisions/Clauses: As included in the purchase order the following clauses should be noted:

52.245-1 Government Property (JAN 2017) 52.228-5 Insurance - Work on a Government Installation (JAN 1997) 52.228-10 Vehicular and General Public Liability Insurance (APR 1984) 52.250-1 Indemnification Under Public Law 85-804 (APR1984) DIAR 1452.228-70 Liability Insurance – Department of the Interior (JUL 1996)

I agree to the terms and conditions for the use of Government vehicles as specified above.

Authorized Company Officer Employee

Printed Name Printed Name

Title Title

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Attachment 2

HOLD HARMLESS RELEASE

Government-Provided Training

At times during contract performance, contractor employees may be required to operate equipment or machinery that is unique to the Government and that requires training prior to operation. Contractors may only receive training from the Government when the equipment is unique to the Government and cannot be obtained through any other source;

approved by the Contracting Officer; requested by the Government technical point of contact; and when operation is in direct support of the contract identified below. Upon receiving the appropriate training, the Contractor receiving the training is required to complete and sign the following release.

In consideration for receiving training on _________________________________________, I hereby release, waive, discharge and covenant not to sue the Federal Government, their officers, agents, servants, or employees (hereinafter referred to as releases) from any and all liability, claims, demands, actions and causes of action whatsoever arising out of or related to any loss, damage, or injury, including death, that may be sustained by me, or any of the property belonging to me, whether caused by the negligence of the releases, or otherwise, while operating the specified equipment or machinery.

Additionally, if I by accident or negligence, damage or destroy Government property, I or my employer, ________________________ shall be responsible for any expenses associated with those damages. Therefore, the appropriate levels of liability insurance shall be required during the period of performance for contract

The contractor shall provide proof of training to the Contracting Officer along with the original, signed copy of this employee liability/hold harmless agreement to the Contracting Officer upon request or as stated by the Contract.

Provisions/Clauses: As included in Purchase Order _____________, the following clauses should be noted:

52.245-1 Government Property (JAN 2017) 52.228-5 Insurance - Work on a Government Installation (JAN 1997) 52.228-10 Vehicular and General Public Liability Insurance (APR 1984) 52.250-1 Indemnification Under Public Law 85-804 (APR1984) DIAR 1452.228-70 Liability Insurance – Department of the Interior (JUL 1996)

I agree to the terms and conditions for receiving training on Government equipment and machinery as specified above.

Authorized Company Officer Employee

Printed Name Printed Name

Title Title

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SECTION C - Clauses

C.1 - 52.212-4 CONTRACT TERMS AND CONDITIONS –COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

C.2 - 52.212-4 CONTRACT TERMS AND CONDITIONS –COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES - ALTERNATE I (NOVE 2021)

---Addendum to 52.212-4---

C.3 - 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation: https://www.acquisition.gov/far Department of the Interior Acquisition Regulation: https://www.acquisition.gov/diar

(End of clause)

C.4 - 52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON RECYCLED PAPER (MAY 2011)

C.5 - 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

C.6 - 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

C.8 - 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS

(NOV

2021)

C.9 - 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

http://www.acquisition.gov/far http://www.acquisition.gov/diar

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C.10 - 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 4 years 6 months.

C.11 - DIAR 1452.201-70 AUTHORITIES AND DELEGATIONS (SEP 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The

COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

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(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of Clause)

C.12 - DOI-AAAP-0028 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-INVOICE PROCESSING

PLATFORM (IPP) (APR 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

'Payment request' means any request for contract financing payment or invoice payment by the Contractor.

To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is:

https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

The Contractor shall also submit an electronic copy of the IPP invoice to the Contract Specialist Edward Bradford at ebradford@usbr.gov once the invoice has been submitted to IPP. Failure to email the invoice may cause significant delay or possible rejection of your payment request.

The Contractor shall also submit an electronic copy of the IPP invoice to ebradford@usbr.gov once the invoice has been submitted to IPP. Failure to email the invoice may cause significant delay or possible rejection of your payment request.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment.

The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause) http://www.ipp.gov/ mailto:ebradford@usbr.gov mailto:ebradford@usbr.gov mailto:IPPCustomerSupport@fiscal.treasury.gov

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C.13 - DOI-AAAP-0050 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (DEC 2015)

1) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The

Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

2) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

3) We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

4) When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

5) Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

a) Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment.

b) Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

c) All information provided should be reviewed for accuracy prior to submission.

d) If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

e) Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

f) If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the

Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

6) The following guidelines apply concerning your use of the past performance evaluation:

a) Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

http://www.cpars.gov/ http://www.cpars.gov/

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b) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

7) Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

8) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for

Government use supporting source selection actions after it has been finalized.

C.14 - WBR 1452.201-80 CONTRACTING OFFICER’S REPRESENTATIVE’S AUTHORITIES AND LIMITATIONS --

BUREAU OF RECLAMATION (MAY 2018)

a) Performance of the work under this contract shall be subject to the technical direction of the Reclamation

Contracting Officer's Representative (COR). The term "technical direction" is defined to include, without limitation:

(1) Inspecting and accepting or rejecting work performed under the contract.

(2) Representing the Government in technical phases of the work. The COR is responsible for the technical administration of the contract and will provide instructions and interpretations to the Contractor on all technical matters relating to the contract. The COR will supervise or oversee all Government technical and administrative personnel assigned to assist the COR.

(3) Reviewing and, where required by the contract, approving submittals of technical data, shop drawings, samples, literature, plans, or other data required to be delivered by the Contractor to the Government.

(b) The Contractor will receive a copy of the written COR designation from the Contracting Officer. It will specify the extent of the COR's authority to act on behalf of the Contracting Officer.

(c) Technical direction must be within the scope of work stated in the contract. Only the Contracting Officer is authorized to determine if a change is within the scope of the contract; therefore, the COR does not have the authority to, and may not, issue any technical direction that -

(1) Constitutes a direction of additional work outside the Contract requirements;

(2) Constitutes a change as defined in the contract clause entitled "Changes;"

(3) In any manner causes an increase or decrease in the total contract cost, or the time required for contract performance;

(4) Changes any of the expressed terms, conditions or specifications of the contract; or

(5) Interferes with the Contractor's right to perform the terms and conditions of the contract.

(d) All technical direction shall be issued in writing by the COR.

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(e) The Contractor must proceed promptly with the performance of technical direction duly issued by the COR in the manner prescribed by this clause and within its authority under the provisions of this clause. If, in the opinion of the Contractor, any instruction or direction by the COR falls within one of the categories defined in (c)(1) through (c)(5) of this clause, the Contractor must not proceed and must notify the Contracting Officer in writing within five (5) working days after receipt of any such instruction or direction and must request the Contracting Officer to modify the contract accordingly. Upon receiving the notification from the Contractor, the Contracting Officer must -

(1) Advise the Contractor in writing after receipt of the Contractor's letter that the technical direction is within the scope of the contract effort and does not constitute a change under the Changes clause of the contract; or

(2) Advise the Contractor that the Government will issue a written change order.

(f) A failure of the Contractor and…