Solicitation_No__140R6023R0019.pdf

U.S. Department of the Interior Bureau of Reclamation Missouri Basin & Arkansas-Rio Grande-Texas-Gulf Region February 2024

Request for Proposal Solicitation No. 140R6023R0019

Hazard Fuel Reduction - Eastern Red Cedar Tree Removal, Fort Cobb State Park, Washita Basin Project, Caddo County, Oklahoma

Fort Cobb Washita Basin Project, Oklahoma

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

R60 Bureau of Reclamation Missouri Basin Region Regional Office PO Box 36900 Billings MT 59107

IPP INV

Invoice Processing Platform System US Department of Treasury https://www.ipp.gov

0004506041 CODE 16. ADMINISTERED BYCODE

X

X

X

115310

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORR60

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

03/08/2024 1400 CS

02/07/2024

970-744-2908Michael Hirsch (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140R6023R0019

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 3 0040617703OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

BOR-GP-Oklahoma City 5924 NW 2nd Street Suite 200 Oklahoma City, OK 73127

15. DELIVER TO

7.

2. CONTRACT NO.

EFFECTIVE DATE

$34

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

11. DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

9. ISSUED BY

Bureau of Reclamation Missouri Basin Region Regional Office PO Box 36900 Billings MT 59107

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Fort Cobb Hazard Fuel Reduction - Eastern Red Cedar Tree Removal, Fort Cobb State Park, Washita Basin Project, Caddo County, Oklahoma

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Charlene Maurer

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

This solicitation is issued as a total small business set-aside procurement.

Contractors shall submit their quotes electronically by e-mailing their quotes to mhirsch@usbr.gov. Due to server restrictions, file sizes larger than 25MB will require multiple e-mails.

NOTE: Effective October 2018, any contractor to submit an acceptable quote or be awarded a government contract must be registered and active in System for Award Management (SAM). Contractors must register at www.sam.gov

NOTE: Contractor's must submit their SAM Unique

Entity ID.

The Contractor agrees to perform the work required at the prices specified in the quote in strict accordance with the terms of this solicitation, if the offer is accepted by the

Government in writing within 45 calendar days after the date responses are due.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

3 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 3

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R6023R0019

00010 1 AU $______________

00020 1

Base Schedule - 193 Total Acres

Optional Schedule 1 - 194 Total Acres

Optional Schedule 2 - 169 Total Acres

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

AU $______________

00030 1 AU $______________

Hazard Fuel Reduction - Eastern Red Cedar Tree Removal Fort Cobb State Park Washita Basin Project, Oklahoma Solicitation No. 140R6023R0019

Price Schedule – Page 1 of 2

SERVICES OR SUPPLIES AND PRICES

B.1 SCHEDULES

(a) Offers will be considered for award based on the total sum of all the schedules, but no offer will be considered for award only part of the schedule(s). Resulting contract award will be made on the Base Schedule. Optional Schedules 1 and 2 will be awarded based on availability of funding and quotes received. If one of both optional schedules are not awarded at the time the Base Schedule is awarded, the Government may unilaterally exercise one or both optional schedules within 120 days of contract award, in accordance with Federal Acquisition Regulation (FAR) clause 52.217-7, Option for Increased Quantity – Separately Priced Line Item.

(b) All quotes are subject to the terms and conditions of this solicitation.

(c) Estimated Acreage - The Government has estimated the number of acres using ArcGIS and Google Earth and the contractor shall make no claim against the Government for any excess or deficiency therein. Options are listed in order of priority. Options should be cleared in order, unless approved by COR. There is a total of approximately 556 acres in total, if all Schedules are awarded.

(d) Definitions:

a. CLIN – Contract Line Item Number

(e) Price Schedules by CLIN

BASE SCHEDULE – 193 Acres (AC)

CLIN Supplies or Services

Quantity and Unit Unit Price Total Amount

1 Tract 1 124 AC $ $ 2 Tract 2 11 AC $ $ 3 Tract 3 3 AC $ $ 4 Tract 4 4 AC $ $ 5 Tract 5 23 AC $ $ 6 Tract 6 28 AC $ $

TOTAL FOR BASE SCHEDULE: $________________

Washita Basin Project, Oklahoma Solicitation No. 140R6023R0019

Price Schedule – Page 2 of 2

OPTIONAL SCHEDULE 1 – 194 Acres (AC)

CLIN Supplies or Services

Quantity and Unit Unit Price Total Amount

1 Tract 7 160 AC $ $ 2 Tract 8 34 AC $ $

TOTAL FOR OPTIONAL SCHEDULE 1: $________________

OPTIONAL SCHEDULE 2 – 169 Acres (AC)

CLIN Supplies or Services

Quantity and Unit Unit Price Total Amount

1 Tract 9 68 AC $ $ 2 Tract 10 101 AC $ $

TOTAL FOR OPTIONAL SCHEDULE 2: $________________

TOTAL EVALUATED PRICE FOR ALL SCHEDULES: $________________

END OF SCHEDULES

PWS – Page 1 of 9

PERFORMANCE WORK STATEMENT

Ft. Cobb Hazard Fuel Reduction - Eastern Red Cedar Tree Removal, Fort Cobb State Park, Washita Basin Project, Oklahoma

1. SECTION C-1 - GENERAL

1.1 BACKGROUND

The Bureau of Reclamation (Reclamation) anticipates award of a contract for the mechanical removal of eastern red cedar at Fort Cobb State Park (Washita Basin Project) located north of Fort Cobb in Caddo County, Oklahoma to reduce the hazard fuel accumulation.

Reclamation’s Oklahoma-Texas Area Office (OTAO) is responsible for Reclamation activities in all of Texas, except for the area west of the Pecos River Basin, the southern portion of the state of Kansas, which constitutes the Arkansas River Basin, and all Reclamation projects in the state of Oklahoma. There are six projects with seven major reservoirs in Oklahoma, five of them constructed primarily to provide water to cities and towns. Reclamation Projects in Oklahoma provide irrigation water to more than 45,000 acres of farmland and 133,482 acre-feet of municipal and industrial water to 18 cities. On average over 4.3 million people visit Reclamation projects in Oklahoma annually. OTAO manages approximately 81,000 acres of land through contracts with different state and local entities. The exclusion of fire from the landscape over the last several decades has led to an increase in the invasive eastern red cedar.

The work required under the contract is to mechanically remove the eastern red cedar from designated areas within Fort Cobb State Park (Washita Basin Project) to reduce the wildfire potential, protect Reclamation facilities, and reduce the risk to adjacent communities.

1.2 SCOPE OF WORK

The objective of this contract is to acquire services to mechanically remove eastern red cedar trees in designated areas within Fort Cobb State Park. The contractor shall furnish all labor, materials, transportation, equipment, and supervision to satisfactorily perform the services as specified. The contractor shall perform in accordance with the standards as defined in Section

4.0 of this Performance Work Statement (PWS).

1.2.1 ESTIMATED ACREAGE

The Government has estimated the number of acres using ArcGIS and Google Earth and the contractor shall make no claim against the Government for any excess or deficiency therein. Options are listed in order of priority. Options should be cleared in order, unless approved by COR. There is a total of approximately 556 acres, which is broken down as follows:

PWS – Page 2 of 9

Base Schedule – 193 Acres Total

Tract 1 – 124 acres Tract 2 – 11 acres Tract 3 – 3 acres

Tract 4 – 4 acres Tract 5 – 23 acres Tract 6 – 28 acres

Optional Schedule 1 – 194 Acres Total

Tract 7 – 160 acres Tract 8 – 34 acres

Optional Schedule 2 – 169 Acres Total

Tract 9 – 68 acres Tract 10 – 101 acres

1.2.2 PERIOD OF PERFORMANCE

The period of performance will be 245 calendar days after award.

2.0 REFERENCES – The following list of documents are required in the performance of this contract:

Number Title and Edition Date Source 1 Inspection and Cleaning Manual for Equipment and Vehicles to Prevent the Spread of Invasive Species (Technical memorandum No. 86-68220- 07-05)

2012 Bureau of Reclamation http://www.usbr.gov/mussels /prevention

2 Reclamation Safety and Health Standards 2009 Bureau of Reclamation http://www.usbr.gov/ssle/saf ety/RSHS/rshs.html

3.0 TASKS – The contractor shall perform the following tasks:

1. Masticate all Eastern Red Cedars in designated areas, as shown on the attached drawing.

A. All equipment must be inspected and cleaned in accordance with Inspection and Cleaning Manual for Equipment and Vehicles to Prevent the Spread of http://www.usbr.gov/mussels/prevention http://www.usbr.gov/mussels/prevention http://www.usbr.gov/ssle/safety/RSHS/rshs.html http://www.usbr.gov/ssle/safety/RSHS/rshs.html

PWS – Page 3 of 9

Invasive Species (Technical memorandum No. 86-68220-07-05) 2012 Edition before entrance to Federal property.

B. Areas within 50 feet of a trail, road, mowed area, or other facility:

1. Ruts more than 4-inches deep or other excessive ground disturbance, as determined by the Quality Assurance Evaluator (QAE), shall be smoothed out and/or filled in.

2. Shred trees into mulch with individual pieces having a maximum 24-inch longest dimension and a maximum 2-inch shortest dimension.

3. Trails, roads, mowed areas, and other facilities shall be clear of any fallen limbs, trees, or other debris larger than listed above.

C. Areas more than 50 feet from of a trail, road, mowed area, or other facility:

1. Ruts more than 6-inches deep or other excessive ground disturbance, as determined by the Quality Assurance Evaluator (QAE), shall be smoothed out and/or filled in.

2. Shred trees into mulch with individual pieces having a maximum 36-inch longest dimension and a maximum 4-inch shortest dimension.

D. All masticated material shall be spread to a depth of no more than 6 inches.

E. All stumps shall be cut flush with the ground surface; removal below the ground surface is not required.

F. Avoid removing other tree species larger than 6-inch diameter at breast height.

G. Work shall not be performed using equipment which will up-root trees.

2. Manually lop and scatter all eastern red cedars in areas where topography or tree density prohibits the use of machinery.

A. All stumps shall be cut flush with the ground surface; removal below the ground surface is not required.

B. The slash, cut down cedars, associated with the lop and scatter shall not exceed a vertical height of 18 inches and maximum length 24 inches.

PWS – Page 4 of 9

4.0 PERFORMANCE REQUIREMENTS SUMMARY

Task No. Task Description Performance Indicator

Performance Standard

Minimum Acceptable Quality

Level 1 Masticate all eastern red cedar trees in designated tracts.

The number of live eastern red cedar trees remaining per acre after treatment.

No live standing eastern red cedar trees remaining per acre after treatment.

No live standing eastern red cedar trees greater than three (3) feet tall. No more than five live standing eastern red cedar trees less than three (3) feet tall remaining per acre after treatment.

Manually lop and scatter all eastern red cedar trees in areas where topography or tree density prohibits the use of machinery.

The number of live eastern red cedar trees remaining per acre after treatment.

No live standing eastern red cedar trees remaining per acre after treatment.

No live standing eastern red cedar trees greater than three (3) feet tall. No more than five live standing eastern red cedar trees less than three (3) feet tall remaining per acre after treatment.

5.0 DELIVERABLES – The contractor shall provide the following data and reports as follows prior to initiation of any on-site activities:

Item No.

Description Content Delivery

1 Liability Insurance

Acceptable Certificate of Liability Insurance

1 Electronic copy to CO prior to commencing work

2 Safety Program Written safety plan compliant with Reclamation Safety and Health Standards

1 Electronic copy to COR prior to commencing work

3 Fire Prevention Plan

Mitigating actions to be taken to prevent accidental fires

1 Electronic copy to COR prior to commencing work

6.01 SAFETY PROGRAM

A. Submit the following in accordance with Section 5 - Deliverables.

B. RSN 01 35 20-1, Safety program:

PWS – Page 5 of 9

1. Submit a comprehensive, job-specific safety and health program in accordance with Section 5 - Deliverables and in accordance with the requirements of Section

3.3 of the Reclamation Safety and Health Standards (RSHS).

2. The Safety Program will not be accepted for review by the COR unless it addresses, in order, lettered and numbered per Appendix B of the RSHS, a comprehensive narrative for each applicable item in the outline and program elements contained in these specifications.

3. Generic company safety programs are not acceptable. The Safety Program must be site specific for this contract.

4. The Contractor’s Safety Program must be submitted and accepted by Reclamation prior to commencing onsite work, including mobilization.

5. The Safety Program Statement of Responsibility must state that “the contractor is responsible for ensuring that all work will be in compliance with Reclamation Safety and Health Standards and these specifications.”

C. RSN 01 35 20-2, Monthly accident summary report:

1. Form 7-2218 or other acceptable form in accordance with paragraph 3.8 of RSHS.

2. Submit on the first day of every month.

6.01.1 SAFETY AND HEALTH

A. Comply with RSHS, local safety programs, and any other referenced safety and health standards. Perform work in accordance with the specific safety program elements and referenced standards.

B. Provide and maintain a work environment and procedures that will:

1. Safeguard the public, Government personnel, and Contractor employees from Contractor operations and activities that are unsanitary, hazardous, or dangerous to health and safety.

C. For each operation requiring the use of heavy equipment, in addition to the use of backup alarms and high visibility vests, include in the Job Hazard Analysis specific steps to ensure the protection of onsite personnel (internal traffic control) from the hazards of being struck by or caught between moving equipment while working around such equipment. Possible methods of controlling said hazards may include radio communications, backup cameras and/or proximity devices, designated observers, etc. Provide all appropriate safety barricades, signs, and warnings.

PWS – Page 6 of 9

D. Comply specifically with all requirements contained in RSHS Section 3 - Contractor Requirements.

E. Investigate and report all accidents, incidents and near misses in accordance with

RSHS Section 3.7.

F. When the Contractor fails or refuses to promptly correct a compliance directive, the Contracting Officer (CO) may issue an order to stop all or any part of the work.

1. When satisfactory corrective action is taken, an order to resume work will be issued.

2. The Contractor shall not be entitled to extension of time or to claim for damage or to additional compensation by reason of ether the directive or the stop order.

3. Failure of the CO to order discontinuance of any or all of the Contractor’s operations shall not relieve the Contractor of the responsibility for the safety of personnel and property.

G. Disputes regarding safety and health issues will be settled in accordance with

RSHS Section 3.

H. The Contractor shall be responsible for providing medical and emergency assistance in a timely manner that is consistent with recognized emergency protocols.

1. In instances where local emergency responders are not readily available, the responsibility to provide emergency services shall default back to the Contractor.

I. The Contractor shall be responsible for ensuring that Subcontractors comply with the requirements set forth in this specification, written programs, the regulatory standards and the industry standards incorporated by reference in the RSHS and OSHA standards.

J. Where there is conflict between the standards, the more stringent or restrictive shall be utilized.

K. The Contractor shall fully participate in the Contractor Safety Program Review meeting, according to RSHS Section 3.4.1. The Contractor Safety Program Review meeting will take place before the start of work.

1. Include subcontractor management representatives.

PWS – Page 7 of 9

2. The Safety Personnel shall be present, in order to discuss in detail, the Safety Program and Plans.

3. The COR, the Contractor's principal onsite representative, and designated members of respective staffs must participate in the Price Scheduled monthly safety meeting (JPSM) according to RSHS Section 3.4.2.

L. The minimum work crew at any time on the work site shall consist of no less than two (2) people.

6.01.2 ONSITE SAFETY REPRESENTATIVE

A. Designate an employee as the Contractor’s Onsite Safety Representative prior to start of work.

B. Contractor’s Onsite Safety Representative authorities, duties, and responsibilities:

1. Review and approve the Contractor’s Safety Program prior to submittal.

2. Responsible for effectively implementing the Contractor’s Safety Program.

3. Full authorization to correct unsafe acts on the spot.

4. Prepare safety inspection reports.

5. Onsite during work activities.

6.01.3 QUALITY ASSURANCE

A. Contractor’s Onsite Safety Representative:

1. The effectiveness of the Contractor’s Onsite Safety Representative in prosecuting the safety program will be subject to continued review and approval by the CO.

2. Should the Contractor’s safety effort be considered inadequate, the CO has the option to require the Contractor to employ a qualified Safety Professional.

B. Safety Program:

1. The effectiveness of the Contractor’s Safety Program will be subject to continued review and approval by the CO.

PWS – Page 8 of 9

6.02 ENVIRONMENTAL CONTROLS

A. Comply with Federal, State, and local laws and regulations.

B. Comply with RSHS.

C. Conform to most stringent requirement in cases of conflict between specifications, regulatory requirements, and RSHS.

D. The CO may stop service activity in violation of Federal, State, or local laws and additional expenses resulting from work stoppage will be responsibility of Contractor.

6.02.1 DUST CONTROL

A. Provide dust control and abatement during performance of work.

B. Prevent, control, and abate dust pollution on rights-of-way provided by

Government or elsewhere during performance of work.

C. Provide labor, equipment, and materials, and use efficient methods to prevent dust nuisance or damage to persons, property, or activities, including, but not limited to, crops, orchards, cultivated fields, wildlife habitats, dwellings and residences, agricultural activities, recreational activities, traffic, and similar conditions.

D. Provide means for eliminating atmospheric discharges of dust during mixing, handling, and storing of cement, pozzolan, and concrete aggregate.

6.02.2 AIR POLLUTION CONTROL

A. Use reasonably available methods and devices to prevent, control, and otherwise minimize atmospheric emissions or discharges of air contaminants.

B. Do not operate equipment and vehicles that show excessive exhaust gas emissions until corrective repairs or adjustments reduce such emissions to acceptable levels.

6.02.3 NOXIOUS WEED CONTROL

A. Before bringing on site, clean equipment to remove dirt, vegetation, and other organic material to prevent introduction of noxious weeds, and invasive plant and animal species.

B. Contractor cleaning procedures shall result in equipment being cleaned as well or better than the procedures described in USBR Cleaning Manual.

PWS – Page 9 of 9

6.02.4 FIRE PREVENTION PLAN

A. Before mobilizing for work, contractor shall prepare a Fire Prevention Plan identifying risks associated with the work process and mitigating actions to be taken by the contractor to prevent accidental fires during work.

B. The Fire Prevention Plan shall also include contact information for emergency responders in the event of a fire.

--End of PWS--

Clauses - Page 1 of 26

Clauses

52.212-4 CONTRACT TERMS AND CONDITIONS –COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2023)

---Addendum to 52.212-4---

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation: https://www.acquisition.gov/far Department of the Interior Acquisition Regulation: https://www.acquisition.gov/diar

(End of clause)

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON RECYCLED PAPER (MAY 2011)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)

52.242-15 STOP-WORK ORDER (AUG 1989)

DOI-AAAP-0028 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-INVOICE

PROCESSING PLATFORM (IPP) (FEB 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

'Payment request' means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

The Contractor shall submit an electronic copy of the invoice to the Contract Specialist (CS) and the designated Contracting Officer Representative (COR). The CS and COR will evaluate the submitted invoice and will provide an approval by emailing the Contractor with a Contracting Officer (CO) signed invoice. The CS may also reject the invoice. In this case, an email will be provided to the Contractor http://www.acquisition.gov/far http://www.acquisition.gov/diar https://www.ipp.gov./

Clauses - Page 2 of 26 with detailed information to revise the invoice as needed for CO approval. The Contractor must obtain a CO approved invoice prior to submitting the invoice into IPP. The Contractor shall also submit an electronic copy of the IPP invoice to the CS once the invoice has been submitted to IPP. Failure to email the IPP invoice may cause significant delays or possible rejected of the payment request.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone

(866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

DOI-AAAP-0050 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM

(DEC 2015)

1) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The

Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

2) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

3) We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO).

Information in the report must be protected as source selection sensitive information not releasable to the public.

4) When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

5) Within 60 days after the end of a performance period, the AO will complete an interim or final past mailto:IPPCustomerSupport@fiscal.treasury.gov https://www.cpars.gov/

Clauses - Page 3 of 26 performance evaluation, and the report will be accessible at https://www.cpars.gov/.

a) Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment.

b) Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

c) All information provided should be reviewed for accuracy prior to submission.

d) If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

e) Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

f) If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

6) The following guidelines apply concerning your use of the past performance evaluation:

a) Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

b) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

c) Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

7) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the

CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

8) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

(End of Local Clause) https://www.cpars.gov/

Clauses - Page 4 of 26

52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS

(JUN 2016)

(a) Definitions. As used in this clause–

Covered contractor information system means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information.

Federal contract information means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the Government, but not including information provided by the Government to the public (such as on public websites) or simple transactional information, such as necessary to process payments.

Information means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual (Committee on National Security Systems Instruction (CNSSI) 4009).

Information system means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information (44 U.S.C. 3502).

Safeguarding means measures or controls that are prescribed to protect information systems.

(b) Safeguarding requirements and procedures.

(1) The Contractor shall apply the following basic safeguarding requirements and procedures to protect covered contractor information systems. Requirements and procedures for basic safeguarding of covered contractor information systems shall include, at a minimum, the following security controls:

(i) Limit information system access to authorized users, processes acting on behalf of authorized users, or devices (including other information systems).

(ii) Limit information system access to the types of transactions and functions that authorized users are permitted to execute.

(iii) Verify and control/limit connections to and use of external information systems.

(iv) Control information posted or processed on publicly accessible information systems.

(v) Identify information system users, processes acting on behalf of users, or devices.

(vi) Authenticate (or verify) the identities of those users, processes, or devices, as a prerequisite to allowing access to organizational information systems.

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(vii) Sanitize or destroy information system media containing Federal Contract Information before disposal or release for reuse.

(viii) Limit physical access to organizational information systems, equipment, and the respective operating environments to authorized individuals.

(ix) Escort visitors and monitor visitor activity; maintain audit logs of physical access; and control and manage physical access devices.

(x) Monitor, control, and protect organizational communications (i.e., information transmitted or received by organizational information systems) at the external boundaries and key internal boundaries of the information systems.

(xi) Implement subnetworks for publicly accessible system components that are physically or logically separated from internal networks.

(xii) Identify, report, and correct information and information system flaws in a timely manner.

(xiii) Provide protection from malicious code at appropriate locations within organizational information systems.

(xiv) Update malicious code protection mechanisms when new releases are available.

(xv) Perform periodic scans of the information system and real-time scans of files from external sources as files are downloaded, opened, or executed.

(2) Other requirements. This clause does not relieve the Contractor of any other specific safeguarding requirements specified by Federal agencies and departments relating to covered contractor information systems generally or other Federal safeguarding requirements for controlled unclassified information (CUI) as established by Executive Order 13556.

(c) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (c), in subcontracts under this contract (including subcontracts for the acquisition of commercial items, other than commercially available off-the-shelf items), in which the subcontractor may have Federal contract information residing in or transiting through its information system.

52.217-7 OPTION FOR INCREASED QUANTITY-SEPARATELY PRICED LINE ITEM (MAR

1989)

The Government may require the delivery of the numbered line item, identified in the Schedule as an

Clauses - Page 6 of 26 option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within 120 days after contract award.

Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Department of the Interior Acquisition Regulation (48 CFR Chapter 14) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

DIAR 1452.201-70 AUTHORITIES AND DELEGATIONS (SEP 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or

Clauses - Page 7 of 26 authorized representative(s) acting within the scope and authority of the appointment memorandum.

The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph

(e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph

(d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of Clause)

WBR 1452.201-80 CONTRACTING OFFICER’S REPRESENTATIVE’S AUTHORITIES AND

LIMITATIONS -- BUREAU OF RECLAMATION (MAY 2018)

a) Performance of the work under this contract shall be subject to the technical direction of the

Reclamation Contracting Officer's Representative (COR). The term "technical direction" is defined to include, without limitation:

(1) Inspecting and accepting or rejecting work performed under the contract.

(2) Representing the Government in technical phases of the work. The COR is responsible for the technical administration of the contract and will provide instructions and interpretations to the Contractor on all technical matters relating to the contract. The COR will supervise or oversee all Government technical and administrative personnel assigned to assist the COR.

(3) Reviewing and, where required by the contract, approving submittals of technical data, shop drawings, samples, literature, plans, or other data required to be delivered by the Contractor to the Government.

(b) The Contractor will receive a copy of the written COR designation from the Contracting Officer. It will specify the extent of the COR's authority to act on behalf of the Contracting Officer.

(c) Technical direction must be within the scope of work stated in the contract. Only the Contracting

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Officer is authorized to determine if a change is within the scope of the contract; therefore, the COR does not have the authority to, and may not, issue any technical direction that –

(1) Constitutes a direction of additional work outside the Contract requirements;

(2) Constitutes a change as defined in the contract clause entitled "Changes;"

(3) In any manner causes an increase or decrease in the total contract cost, or the time required for contract performance;

(4) Changes any of the expressed terms, conditions or specifications of the contract; or

(5) Interferes with the Contractor's right to perform the terms and conditions of the contract.

(d) All technical direction shall be issued in writing by the COR.

(e) The Contractor must proceed promptly with the performance of technical direction duly issued by the COR in the manner prescribed by this clause and within its authority under the provisions of this clause. If, in the opinion of the Contractor, any instruction or direction by the COR falls within one of the categories defined in (c)(1) through (c)(5) of this clause, the Contractor must not proceed and must notify the Contracting Officer in writing within five (5) working days after receipt of any such instruction or direction and must request the Contracting Officer to modify the contract accordingly.

Upon receiving the notification from the Contractor, the Contracting Officer must –

(1) Advise the Contractor in writing after receipt of the Contractor's letter that the technical direction is within the scope of the contract effort and does not constitute a change under the Changes clause of the contract; or

(2) Advise the Contractor that the Government will issue a written change order.

(f) A failure of the Contractor and Contracting Officer either to agree that the technical direction is within the scope of the contract or to agree upon the contract action to be taken with respect to the technical direction will be subject to the provisions of the clause entitled "Disputes."

WBR 1452.209-82 PROHIBITION ON RELEASE OF INFORMATION -- BUREAU OF

RECLAMATION (JUL 1997)

(a) The Contractor shall not disclose information pertaining to the services performed under this contract to anyone other than Government or other personnel authorized by the Contracting Officer.

The Contractor agrees that it will protect any information obtained from other companies during the performance of this contract from unauthorized use or disclosure for as long as the information remains proprietary and shall refrain from using such information for any purpose other than that for which it was furnished.

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(b) In the event that the Contractor intends to employ individuals other than its own staff or other firms in the performance of the contract, each individual or firm shall be required to furnish the same written certification.

(c) The contractor shall insert, in any subcontract that requires the performance of work similar to that being performed by the Contractor, terms that shall conform substantially to the language of this clause, including this paragraph (c).

DIAR 1452.237-70 INFORMATION COLLECTION - DEPARTMENT OF THE INTERIOR (JUL

1996)

If performance of this contract requires the contractor to collect information on identical items from ten or more public respondents, no action shall be taken or funds expended in the solicitation or collection of such information until the contractor has received from the Contracting Officer written notification that approval has been obtained from the Office of Management and Budget (OMB) pursuant to the Paperwork Reduction Act of 1980. The Contractor agrees to provide all information requested by the Contracting Officer which is necessary to obtain approval from OMB.

WBR 1452.237-80 SECURITY REQUIREMENTS -- BUREAU OF RECLAMATION (MAR 2022)

(a) General Security Requirements:

(1) This clause addresses security requirements, including general procedural requirements, information security requirements, contractor employee suitability requirements, identification card requirements, site security requirements, vessel exclusion barriers, and information technology security requirements. Within this clause, COR means Contracting Officer's Representative. If there is no COR appointed and identified to the Contractor, the term instead will mean the Program Manager or any other authorized individual responsible for technical oversight under the contract. “Work site” means the Government facility, office, construction site, and any other area within the Government office or facility that the Contractor must access to accomplish work under this contract.

(2) The work performed under this contract shall only be accomplished by individuals (in the employment of the Contractor or any subcontractors) whose conduct and behavior is consistent with the efficiency of the Federal Service and the requirements of this contract, and who are acceptable to the contracting officer. If Reclamation finds a Contractor employee to be unsuitable or unfit for his or her assigned duties, the contracting officer will direct the Contractor to remove the individual from the contract and access to the Federal facility at which the contract activities are occurring.

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(3) The Contractor’s employees governed by this contract may need access to sensitive information and/or sensitive areas. The Federal Government (Government) reserves the right, in its sole discretion, to determine suitability of Contractor personnel and deny access to any sensitive information or project specific area to any personnel for any cause.

(4) The Contractor is responsible for informing and ensuring compliance by its employees with any applicable security procedures of the Government facility where work may be performed under this contract.

(5) Any Contractor employee that will have access to a Federally-controlled facility or information system will be required to have a Government-issued identification card, consisting of a Personal Identity Verification (PIV) Card, a temporary identification card, or a visitor badge. (Note: within the Department of the Interior this card is known as a DOI Access Card.) During performance of the contract, the Contractor shall keep the COR apprised of any changes in personnel, or changes in personnel access or duration, to ensure that performance is not delayed by compliance with credentialing processes.

(6) A Contractor employee will not be provided access to a Government facility or information system until a Government PIV Card, temporary identification card, or visitor identification badge has been issued to the Contractor employee. For those individuals that will be receiving a PIV Card, the Government may, at its discretion, issue a temporary identification card or visitor identification badge after the electronic background investigation forms have been received and the investigation is initiated.

(7) All Contractor employees shall access the facility via the facility’s entry screening system and visibly display the Government-issued PIV Card, temporary identification card, or visitor identification badge at all times. Contractor employees must visibly wear the Government-issued identification card at all times they are on Government facilities. Contractor employees are responsible for the safekeeping of all Government-issued identification cards, whether on-site or off-site. Cards that have been lost, damaged, or stolen must be reported to the COR and DOI Access Sponsor immediately, but not later than within 24 hours. The Contractor shall return all identification cards and card keys and any other Government property and information upon completion of performance or when personnel depart permanently or for a period of 7 days or more. The Contractor may be required to turn in access control cards or identification cards on a daily basis.

(8) Misuse or loss of access control or identification cards, or failure to comply with required surrender of such cards may, at Government discretion, result in Contractor personnel being denied access to the work site, at no cost to Government. The Contractor may be charged up to $500 for each occurrence for any required replacement of Government-issued access control or identification cards due to loss or misuse. At the end of contract performance, or when a Contractor employee is no longer working under this contract, the Contractor shall ensure that all access control and identification cards are returned to the COR.

(9) All Contractor personnel, including subcontractor personnel, with access to the work site

Clauses - Page 11 of 26 shall be U.S. citizens or foreign individuals legally residing in, or legally admitted to, the U.S. For all non-U.S. citizens working under this contract, irrespective of length of time working on the contract, the Contractor shall provide to the COR, legible and valid copies of the individual’s passport and visa (unless individual is on the Visa Waiver Program) a minimum of 14 calendar days prior to beginning work or arriving at the facility. A driver’s license is not acceptable identification. In addition, a completed form I-94 shall be submitted to the COR upon the individual’s arrival at the work facility and prior to beginning work.

(10) The Contractor shall report all contacts with entities, individuals, and counsel/representatives (including foreign entities and foreign nationals) who seek in any way to obtain unauthorized access to sensitive information or areas. The Contractor shall report any violations of contract provisions, laws, executive orders, regulations, and guidance to the contracting officer. The Contractor shall report any information raising a doubt as to whether an individual’s eligibility for continued employment or access to sensitive information is consistent with the interests of National Security and the Public Trust.

(11) Unsanctioned, negligent, or willful inappropriate action on the part of the Contractor (or its employees) may result in termination of the contract or removal of some Contractor employees from Reclamation facilities at no…