140R6021R0015.pdf

U.S. Department of the Interior July 2021

Solicitation Number: 140R6021R0015

Leadville Mine Treatment Plant and Facilities

Early Site Work Leadville Mine Drainage Tunnel Project, Colorado

This page is intentionally left blank.

Leadville Mine Treatment Plant and Facilities

EARLY SITE WORK

FOREWORD

Work is located on the north side of Leadville, Colorado in Lake County at the Leadville Mine Drainage Tunnel Water Treatment Plant, 749 North Highway 91, Leadville, CO 80461.

Work is for early site work to prepare work site for future water treatment plant construction.

POINT OF CONTACT – The Contract Officer for this action is Michael Birkland. All questions and correspondence concerning this solicitation shall be directed to her via e-mail at mbirkland@usbr.gov

METHOD OF PROCUREMENT – This requirement is solicited as a Request For Proposal using the Federal Acquisition Regulation Part 15, Contracting by Negotiation.

ORGANIZED SITE VISIT – A site visit will be held on July 29, 2021 at 1:00 PM MDT.

Prospective offerors interested in attending should contact Michael Birkland via email. All offerors are strongly encouraged to attend this meeting. Site Visit will be held at the north side of Leadville, Colorado in Lake County at the Leadville Mine Drainage Tunnel Water Treatment Plant, 749 North Highway 91, Leadville, CO 80461.

CONTRACTOR QUESTIONS – The Government will not address questions received from prospective offerors after 4:30 PM on August 6, 2021.

RECLAMATION SAFETY AND HEALTH STANDARDS (2014 EDITION) – For information regarding Bureau of Reclamation's publication "RECLAMATION SAFETY AND HEALTH STANDARDS" (2014 Edition at http://www.usbr.gov/ssle/safety/RSHS/rshs.html) which is applicable to work under this contract, see clause at "WBR 1452.223-81 SAFETY AND HEALTH."

SYSTEM FOR AWARD MANAGEMENT (SAM) – Effective October 2018, all contractors interested in doing business with the Federal Government must be registered in the System for Award Management (SAM) database at the time they submit their offer.

Additionally, the contractors “DUNS and BRADSTREET” and banking information are required for the SAM registration and annual confirmation requirements must be accomplished through the SAM website at https://www.sam.gov. For assistance with registering in SAM, contact the Federal Services Desk at 1-866-606-8220.

mailto:mbirkland@usbr.gov http://www.usbr.gov/ssle/safety/RSHS/rshs.html

INVOICE PROCESSING PLATFORM (IPP) – Payment requests for the anticipated contract or agreement must be submitted electronically through the U.S. Department of Treasury’s “Invoice Processing Platform” (IPP) System via the IPP website at https://www.ipp.gov. Contractors are required to use the IPP website to access and use IPP for submitting request for payment. Registration assistance can be obtained by contacting the “IPP Production Helpdesk” via email ippgroup@bos.fbr.org or phone 1-866-973-3131.

If the contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the contractor can submit a waiver request in writing to the Contractor Officer with its proposal. Note: Waivers will be on a case by case basis and not automatically granted as determined by the Contract Officer. Please see Paragraph G.3, DOI-AAAP-0028 for more specific information on the process for submitting invoices in

IPP.

i

TABLE OF CONTENTS

SECTION A – Solicitation, Offer and Award Form, Standard Form 1442

SECTION B – Schedule

SECTION C – Description / Specifications

DIVISION 01 – GENERAL REQUIREMENTS

01 11 00 Summary of Work 01 14 10 Use of Site 01 31 19 Project Management and Coordination 01 32 10 Construction Program 01 33 00 Submittals 01 35 10 Safety Data Sheets 01 35 20 Safety and Health 01 35 30 Contractor’s Onsite Safety Personnel 01 42 10 Reference Standards 01 51 00 Temporary Utilities 01 55 00 Vehicular Access and Parking 01 55 20 Traffic Control 01 56 10 Protection of Existing Installations 01 56 15 Protection of Existing Utilities 01 56 20 Existing Fences 01 57 20 Environmental Controls 01 57 30 Water Pollution Control 01 57 50 Tree and Plant Protection 01 71 20 Surveying 01 74 00 Cleaning and Waste Management 01 78 30 Project Record Documents

DIVISION 31 – EARTHWORK

31 02 10 Water for Dust Abatement and Dust Palliative 31 11 00 Clearing and Grubbing 31 23 02 Compacting Earth Materials 31 23 10 Earthwork 31 23 39 Disposal of Excavated Materials 31 25 10 Erosion Control

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 15 10 Gravel Surfacing 32 31 10 Chain Link Fence 32 31 15 Temporary Chain Link Fence ii

32 92 20 Seeding and Soil Supplements

DIVISION 33 – UTILITIES

33 42 30 Corrugated Metal Pipe Culvert

DIVISION 52 - DRAWINGS

52 00 00 Drawings

DIVISION 53 – GEOLOGIC INVESTIGATIONS AND RECORDS

53 10 01 Geotechnical Supporting Documents 53 20 01 Preconstruction Geologic Design Data

SECTION D – PACKAGING AND MARKING

Not Used

SECTION E – Inspection and Acceptance E.1 Material and Workmanship .................................................................................... E-1 E.2 Inspection of Construction .................................................................................... E-1

SECTION F – Deliveries or Performance F.1 Commencement, Prosecution and Completion of Work ....................................... F-1 F.2 Variation in Estimated Quantity ............................................................................ F-1 F.3 Suspension of Work ............................................................................................... F-1

SECTION G -- Contract Administration Data G.1 Authorities and Delegations .................................................................................. G-1 G.2 Contracting Officer’s Representative’s Authorities and Limitations ................... G-2 G.3 Electronic Invoicing and Payment Requirements – Internet Payment Platform... G-3

SECTION H -- Special Contract Requirements H.1 Schedule of Values ................................................................................................ H-1 H.2 Site Security ......................................................................................................... H-1

SECTION I -- Contract Clauses I.1 Clauses Incorporated by Reference ......................................................................... I-1 I.2 Basic Safeguarding of Covered Contractor Information Systems ......................... I-4 I.3 Order of Precedence ................................................................................................ I-6 I.4 Notice of Total Small Business Set-Aside .............................................................. I-6 I.5 Limitations on Subcontracting ................................................................................ I-7 I.6 Notice of Requirement for Affirmative Action to Ensure Equal Employment ...... I-8 I.7 Buy American Act................................................................................................... I-9 iii

I.8 Bid Guarantee ....................................................................................................... I-13 I.9 Additional Bond Security ..................................................................................... I-13 I.10 Performance and Payment Bonds ........................................................................ I-14 I.11 Payments Under Fixed-Price Construction Contracts .......................................... I-15 I.12 Prompt Payment for Construction Contracts ........................................................ I-18 I.13 Differing Site Conditions ...................................................................................... I-27 I.14 Accident Prevention .............................................................................................. I-27 I.15 Availability and Use of Utility Services ............................................................... I-28 I.16 Specifications and Drawings for Construction Alternate II .................................. I-29 I.17 Changes ................................................................................................................. I-30 I.18 Authorized Deviations in Clauses ......................................................................... I-30 I.19 Restriction on Endorsements ................................................................................ I-30 I.20 Release of Claims ................................................................................................. I-31 I.21 Prohibition on Release of Information .................................................................. I-31 I.22 Examination of Records by the Department of the Interior .................................. I-31 I.23 Asbestos-Free Warranty ........................................................................................ I-31 I.24 Safety and Health – Bureau of Reclamation ......................................................... I-32 I.25 Protecting Federal Employees and the Public from Exposure to Tobacco

Smoke in the Federal Workplace – Bureau of Reclamation ................................. I-33 I.26 Liability Insurance ............................................................................................... I-33 I.27 Certification or Representatives for Corporate Sureties ...................................... I-34 I.28 Equipment Ownership and Operating Expense – Bureau of Reclamation ........... I-34 I.29 Payment for Mobilization and Preparation Work ................................................. I-36 I.30 Other Invoice Requirements ................................................................................. I-38 I.31 Claims Accounting ................................................................................................ I-38 I.32 Other Contracts ..................................................................................................... I-39 I.33 Preservation of Cultural Resources – Bureau of Reclamation .............................. I-39 I.34 Security Requirements – Bureau of Reclamation – Alternate 3 ........................... I-41 I.35 Modification Proposals – Alternate III – Bureau of Reclamation ........................ I-54

SECTION J – DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

Attachment 0001 General Decision Number: CO20210003

Attachment 0002 Standard Form 24 – Bid Bond Attachment 0003 Limits on Subcontracting Worksheet

SECTION K -- Representations, Certifications and Other Statements of Offerors K.1 Annual Representations and Certifications ........................................................... K-1 K.2 Representation Regarding Certain Telecommunications and Video Surveillance

Services or Equipment .......................................................................................... K-5 K.3 Information Regarding Responsibility Matters ..................................................... K-8 K.4 Violation of Arms Control Treaties or Agreements .............................................. K-9 K.5 Providing Accelerated Payments to Small Business Subcontractors ................ K-11 iv

K.6 Preparation of Proposals ..................................................................................... K-12

SECTION L -- Instructions, Conditions and Notices to Bidders L.1 System for Award Management............................................................................. L-1 L.2 Commercial and Government Entity Code Reporting ........................................... L-2 L.3 Alternative Line Item Proposal ............................................................................. L-4 L.4 Availability of Specifications Listed in the GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29 ...................... L-4 L.5 Availability of Specifications Standards, and Data Item Descriptions Listed in the

Acquisition Streamlining and Standardization Information System (ASSIST) ..... L-5 L.6 Submission of Offers in the English Language...................................................... L-5 L.7 Submission of Offers in U.S. Currency ................................................................. L-5 L.8 Instructions to Offerors ......................................................................................... L-5 L.9 Type of Contract ................................................................................................ L-10 L.10 Construction Wage Rate Requirements – Secondary Site of Work ..................... L-10 L.11 Bid Guarantee....................................................................................................... L-11 L.12 Service of Protest ................................................................................................ L-11 L.13 Site Visit .............................................................................................................. L-12 L.14 Solicitation Provisions Incorporated by Reference ............................................. L-12 L.15 Authorized Deviations in Provisions .................................................................. L-12 L.16 Use and Disclosure of Proposal Information ...................................................... L-12 L.17 Source Selection Evaluation Procedures ............................................................. L-14 L.18 General Proposal Instructions ............................................................................. L-16 L.19 Technical Proposal Instructions .......................................................................... L-16 L.20 Pricing Proposal Instructions .............................................................................. L-18 L.21 Instruction for Mobilization and Preparatory Work Schedule Line Item ............ L-20

SECTION M – Evaluation Factors for Award M.1 Evaluation Factors for Award – Lowest Price Technically Acceptable ............... M-1 M.2 Notice of World Trade Organization .................................................................... M-2

SECTION A

SOLICITATION, OFFER, AND AWARD

(STANDARD FORM 1442)

This page is intentionally left blank.

SOLICITATION, OFFER,

AND AWARD

2. TYPE OF SOLICITATION

6. PROJECT NO. 4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO.

PAGE OF PAGES

7. ISSUED BY CODE 8. ADDRESS OFFER TO

SOLICITATION

(Construction, Alteration, or Repair)

1. SOLICITATION NO. 3. DATE ISSUED

IMPORTANT -- The "offer" section on the reverse must be fully completed by offeror.

9.

INFORMATION

a. NAME b. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder."

CALL:

FOR

SEALED BID (IFB)

NEGOTIATED (RFP)

0040514039

Bureau of Reclamation

Great Plains Region

Regional Office PO Box 36900

R60

Billings MT 59107

Bureau of Reclamation, Missouri Basin Region

Regional Office 2021 4th Ave North Billings MT 59101

Michael Birkland 406-247-4038

1x 07/26/2021

140R6021R0015

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

EARLY SITE WORK, Leadville Mine Drainage Tunnel Project, Colorado

The range of this project is between $500,000 to $1,000,000.

The North American Industry Classification System (NAICS)code is 238910. The Small

Business Size Standard for NAICS 238910 is $16.5 Million.

This project is issued as 100% Small Business Set-aside

Proposals will be received electronically at mbirkland@usbr.gov.

*Note that our email server has a file size limitation of 25MB. If necessary, send their proposal volumes in multiple mails.

Taxpayer Identification Number: (TIN) ______________________

Data Universal Number System (DUNS) ______________________

Commercial and Government Entity Code: (SAM) ______________________

11. The Contractor shall begin performance

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

award, notice to proceed. The performance period is mandatory negotiable. (See ________________________________________________.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and is not required.is, b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

d. Offers providing less than

12b. CALENDAR DAYSYES NO

(If "YES", indicate within how many calendar days after award in Item 12b.)

10 210 calendar days and complete it within ________________ ________________ calendar days after receiving

See Paragraph F.1

08/27/2021

NSN 7540-01-155-3212

x x x x copies to perform the work required are due at the place specified in Item 8 by _____________ ___________________ (hour) local time calendar days for Government acceptance after the date offers are due will not be considered and will be rejected . _________________

STANDARD FORM 1442 (Rev. 4-85)

Prescribed by GSA

FAR(48 CFR) 53.236-1(d)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within ____________________ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in item 13d. Failure to insert any number means the offeror accepts the minimum in item 13d.)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than item 14.)

CODE FACILITY CODE

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGEMENT OF AMENDMENTS

OFFER (Must be fully completed by offeror)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this document and return (Contractor is not required to sign this document.)

Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award.

No further contractual document is necessary.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print) 31a. NAME OF CONTRACTING OFFICER (Type or print)

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. DATE

BY

2PAGE OF

Bureau of Reclamation Great Plains Region

Regional Office PO Box 36900

R60

Billings MT 59107

Michael L. Birkland

28. NEGOTIATED AGREEMENT 29. AWARD

Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, copies to issuing office.)

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

STANDARD FORM 1442 (REV. 4-85) BACK

Invoice Processing Platform System US Department of Treasury http://www.ipp.gov

ITEM NO.

(A)

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

NAME OF OFFEROR OR CONTRACTOR

3 3

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

140R6021R0015

00010 Leadville Site Work

See Continuation of Section B (CLINS 1-13)

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

1 AU $__________ $_______________

SECTION B

THE SCHEDULE

Leadville Mine Drainage Tunnel Project, Colorado

Price Schedule B - 1

SECTION B – SUPPLIES OR SERVICES AND PRICES

LEADVILLE MINE TREATMENT PLANT AND FACILITIES

EARLY SITE WORK

LEADVILLE MINE DRAINAGE TUNNEL PROJECT, COLORADO

B.1 PRICE SCHEDULES

(a) Offers will be considered for award on the following Price Schedule, but no offer will be considered for award on only part of the Price Schedule.

(b) Offers are subject to terms and conditions of this solicitation.

(c) Quantities in the Price Schedule are estimated quantities for comparison of offers only.

Except as provided in contract clause at FAR 52.211-18, Variation in Estimated Quantity, no claim shall be made against Government for overruns or underruns. Contract clause at FAR 52.211-18, Variation in Estimated Quantity does not apply to lump-sum items.

(d) See contract clause at WBR 1452.232-81, Payment for Mobilization and Preparatory Work, for CLIN 1.

(e) Definitions:

(1) CLIN – Contract Line Item Number

PRICE SCHEDULE

CLIN Section Supplies or Services Quantity and Unit

Unit Price Amount

1 WBR

1452.232 -81

Mobilization and Preparatory Work

For the lump sum of $

2 31 02 10 Dust Control For the lump sum of $

3 31 11 00 Clearing and Grubbing For the lump sum of $

4 31 23 10 Excavation 12,500 yd3 $ $

5 31 23 10 Construction Access Dirt Ramp

830 yd2 $ $

6 31 25 10 Erosion Control Blanket 2,300 yd2 $ $

7 31 25 10 Coir Wattles 2,200 lin ft $ $

8 32 15 10 Gravel Surfacing 260 yd3 $ $

9 32 31 10 Chain Link Fence 260 lin ft $ $

140R6021R0015

Price Schedule

B - 2

PRICE SCHEDULE

CLIN Section Supplies or Services Quantity and Unit

Unit Price Amount

10 32 31 10 Reinstall Chain Link Fence 320 lin ft $ $

11 32 31 15 Temporary Chain Link Fence

210 lin ft $ $

12 32 92 20 Hydromulch Seed Mix 2,100 yd2 $ $

13 33 42 30 24-Inch Diameter Corrugated Metal Pipe Culvert

30 lin ft $ $

TOTAL FOR PRICE SCHEDULE $_________________

END OF SUPPLIES OR SERVICES AND PRICES

SECTION C

DESCRIPTION /

SPECIFICATIONS

Leadville Mine Drainage Tunnel Project, Colorado

Summary of Work 01 11 00 - 1

SECTION 01 11 00

SUMMARY OF WORK

PART 1 GENERAL

1.01 LOCATION

A. Work is located on north side of Leadville, Colorado in Lake County at Leadville Mine Drainage Tunnel Water Treatment Plant, 749 North Highway 91, Leadville, CO 80461.

1.02 PRINCIPAL COMPONENTS OF WORK

A. Work is an early site work contract to prepare work site for future water treatment plant construction project. Includes:

1. Tree removal, as required.

2. Site grubbing, remove and stabilize topsoil.

3. Site excavation, grading, and gravel surfacing.

4. Site perimeter fencing and gates modifications.

1.03 SPECIFICATIONS REQUIREMENTS

A. Requirements in Division 1 and General Requirements apply to Divisions 2 through 53.

B. Imperative statements in these specifications are Contractor requirements, unless otherwise stated.

C. Where specifications are written in streamlined form, words “shall be” are included by inference where a colon (:) is used within sentence or phrase.

1.04 DEFINITIONS

A. When specifications use word or term defined in Federal Acquisition Regulations (FAR), definition of word or term shall be in accordance with FAR sections in effect at time solicitation was issued.

1.05 ACRONYMS

A. The following acronyms apply to specifications Divisions 1 through 53:

1. CO: Contracting Officer.

2. COR: Contracting Officer’s Representative.

Summary of Work

01 11 00 - 2

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Not Used

END OF SECTION

Use of Site 01 14 10 - 1

SECTION 01 14 10

USE OF SITE

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include in prices offered in the Price Schedule for other items of work.

1.02 REFERENCE STANDARDS

A. Bureau of Reclamation (USBR)

1. USBR Cleaning Manual Inspection and Cleaning Manual for Equipment and Vehicles to Prevent the Spread of Invasive Species (Technical memorandum No. 86-68220-07-05) 2010 Edition available online at:

http://www.usbr.gov/mussels/prevention

1.03 SUBMITTALS

A. Submit the following in accordance with Section 01 33 00 – Submittals.

B. RSN 01 14 10-1, Land Use and Landscape Rehabilitation Plan:

1. For each Contractor use site:

a. Show use location and extent of impact. Uses include but are not limited to the following:

1) Buildings and service areas including offices, shops, warehouses, storage areas, portable toilet facilities, fuel and oil storage areas, and fabrication yards.

2) Parking areas, temporary roads, and haul routes.

3) Utilities including power and water lines.

4) First-aid and medical facilities.

5) Areas for processing, storing, and disposing of waste materials from construction operations.

6) Temporary fences.

b. Describe methods to preserve, protect, and repair if damaged, vegetation (such as trees, shrubs, and grass) and other landscape features on or adjacent to jobsite, which are not to be removed and do not interfere with http://www.usbr.gov/mussels/prevention

01 14 10 - 2 work required under this contract. Include methods to mark work area limits, protect disturbed areas, and prevent erosion.

c. Describe methods to protect, and repair if damaged, existing improvements and utilities at or near jobsite.

d. Describe methods for removing temporary structures and facilities, cleanup, and rehabilitating site after completion of construction activities.

2. Submit revised drawings of changes in use of land made during design and erection stages or after use of Government land is in operation.

1.04 PROJECT CONDITIONS

A. Construction areas, trailer area, and parking as shown on drawing 1335-D-60021 may be used for required construction facilities.

B. When private land is used for construction facilities, or other construction purposes, make necessary arrangements associated with use of private land.

C. Do not interfere with work of other Contractors or Government in vicinity, or with reservations made by Government for use of such land.

D. Housing for construction personnel will not be permitted on Government land, except housing for guards or watchmen as may be approved by CO.

E. Limit construction hours to 6 am to 7 pm unless approved by CO.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

3.01 CLEANING

A. Construction equipment:

1. Before bringing onsite, clean construction equipment to remove dirt, vegetation, and other organic material to prevent introduction of noxious weeds, and invasive plant and animal species.

2. Contractor cleaning procedures shall result in equipment being cleaned as well or better than procedures described in USBR Cleaning Manual.

3. COR will inspect construction equipment following procedures described in USBR Cleaning Manual before allowing equipment onsite.

01 14 10 - 3

3.02 RESTORATION

A. Restore Contractor use areas to pre-construction condition.

B. After completion of work, regrade and scarify Government land used for construction purposes and not required for completed installation so surfaces blend with natural terrain and are in a condition that will facilitate revegetation, provide proper drainage, and prevent erosion.

Project Management and Coordination

01 31 19 - 1

SECTION 01 31 19

PROJECT MANAGEMENT AND COORDINATION

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include in prices offered in the Price Schedule for other items of work.

1.02 REFERENCE STANDARDS

A. Bureau of Reclamation (USBR)

1. RSHS Reclamation Safety and Health Standards, including revisions posted at https://www.usbr.gov/safety/rshs/index.html

1.03 SUBMITTALS

A. Submit the following in accordance with Section 01 33 00 – Submittals:

B. RSN 01 31 19-1, Weekly Coordination Meeting Documentation:

1. Agenda.

2. 3-week look-ahead schedule covering the following as applicable:

a. Construction review items and tasks.

3. Work completed to date.

4. Meeting minutes from previous weekly coordination meeting to include the following:

a. Include date, time, and list of attendees.

b. Summary of topics discussed.

c. List of action items including the following:

1) Description of action item.

2) Responsible party.

3) Date to be completed.

1.04 PROJECT COORDINATION

A. The following meetings are considered significant, but do not relieve Contractor from responsibility of attending other meetings required by specifications. Preconstruction Conference described in clause at FAR 52.236-26 is separate meeting requirement from meetings listed in this section:

https://www.usbr.gov/safety/rshs/index.html

Project Management and Coordination

01 31 19 - 2

1. Weekly Coordination Meetings:

a. Attendees as required:

1) Contractor’s Project manager, project engineer, superintendent, and Quality Control Supervisor, and any pertinent subcontractors.

2) COR, project manager, project engineer, safety personnel, and other required Reclamation staff.

b. Purpose:

1) Review drawings, data, and technical requirements of specifications. Schedule, Progress, and Coordination:

a) Review safety, progress made, schedule, project issues, submittals, Request for Information (RFI), and resolution necessary to meet specifications requirements.

b) Review dates that activities were started and completed, remaining duration, and percent complete.

c) Review submittals register, submittals currently in review and approval, and meeting submittals due dates or delivery time frames.

d) Provide 3-week look-ahead schedule at least 3 federal working days before start of meeting.

e) Review as-built drawings.

f) Provide meeting minutes from the previous weekly meeting.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Construction Program

01 32 10 - 1

SECTION 01 32 10

CONSTRUCTION PROGRAM

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Costs:

1. Include in prices offered in the Price Schedule for other items of work.

1.02 DEFINITIONS

A. Schedule: Critical Path Method (CPM) of planning and scheduling a construction project where activities are arranged based on activity relationships and network calculations determine when activities can be performed and the critical path of the project.

B. Project Calendar(s): Cross reference of numerical workdays with calendar days. Project calendar serves as basis for day/date conversion and assigns workdays and non-workdays.

C. Cost loading: Contractor earnings based on payments from Government to Contractor.

1.03 REFERENCE STANDARDS

A. Associated General Contractors of America (AGC)

1. AGC Manual-04 Construction Planning and Scheduling Manual

B. Bureau of Reclamation (USBR)

1. Project Management Framework Available on the Internet at:

https://www.usbr.gov/pm/docs/Project- Management-Framework-Report.pdf

1.04 SUBMITTALS

A. Submit the following in accordance with Section 01 33 00 – Submittals.

1. Furnish database files in format compatible with Oracle Primavera P6 Professional Project Management (release 6.2 or newer) or Microsoft Project (release 2010 or newer).

2. Furnish schedule and analysis data.

3. Upon request, provide information and data used to develop and maintain Construction Program to CO.

https://www.usbr.gov/pm/docs/Project-Management-Framework-Report.pdf https://www.usbr.gov/pm/docs/Project-Management-Framework-Report.pdf

01 32 10 - 2

B. RSN 01 32 10-1, Baseline Schedule:

1. Include:

a. Construction Program/Schedule database.

b. Definition of project calendars.

c. Gantt chart (Bar chart) for project.

d. Earned Value report.

e. Activity value report.

C. RSN 01 32 10-2, Updated Schedule:

1. Submittal required for proper invoice for progress payments in accordance with clauses at FAR 52.232-27 – Prompt Payment for Construction Contracts, WBR 1452.232-82 – Other Invoice Requirements, and subparagraph (a)(i)(A) of clause at FAR 52-232-27 – Prompt Payment for Construction Contracts. Government disapproval of submittal will be considered failure of Contractor to comply with contract requirements and payment due date will be delayed until 14-days after submittal contents are approved.

2. Include:

a. Construction Program database with updated activity and milestone data.

b. Definition of project calendars if revised from baseline calendars.

c. Gantt chart for project.

d. Narrative report:

1) Provide written narrative stating status of project including the data date represented by the project.

2) List of Contractor-initiated changes to current schedule stating reason for action taken and any unresolved issues relating to Construction Program. Government reserves the right to reject Contractor-initiated changes to current schedule that negatively impacts any Government action that was initiated based on current schedule.

3) If negative float exists, cite specific actions and conditions which caused “behind schedule” condition and provide proposed course of action to complete project within specified delivery time.

e. Earned Value report.

f. Activity value report.

1.05 SCHEDULE

A. Develop, maintain, and use approved Construction Program to plan, monitor, report, and evaluate accomplishment of work.

01 32 10 - 3

B. Prepare construction schedules using Critical Path Method outlined in AGC Manual.

C. Failure to include any element of the work will not release Contractor from completing all required work under the contract.

D. Construction Program:

1. Prepare detailed activity network for accomplishing required work organized by work breakdown structure.

2. Prepare schedule based on required sequence and interdependence of activities.

3. Include work of subcontractors, Government interfaces, and contract milestones.

4. Include contract title, contract number, data date, and Contractor’s name on each sheet.

5. Adjust Construction Program/schedule for seasonal weather conditions.

6. Define activities to level of detail resulting in their durations being no greater than 20 workdays unless otherwise accepted by CO:

a. Durations for administrative activities (e.g., submittals and reviews, fabrication, manufacturing), or other specific activities identified in contract will not be subject to workday limitation.

7. Use durations in units of whole workdays.

8. Include activities for Government reviews and approvals of submittals that are critical to the project completion data.

9. Update schedule with changes directed by contract modifications or approved changes to sequencing.

E. Baseline Schedule:

1. Represents Contractor’s as-planned approach to accomplish the work.

2. Include planned start and completion dates for features of work.

3. Earned Value report.

4. Activity value report.

F. Updated Schedule:

1. Enter actual progress.

2. Assign a unique project file name for each schedule update.

3. Earned Value report.

4. Activity value report.

01 32 10 - 4

G. Cost-Loaded Schedule:

1. Allocate contract value to schedule activities per CLIN amounts in accordance with contract requirements and Measurement and Payment statements in specifications. Provide Schedule of Values for Lump-Sum CLIN’s. Coordinate content for Schedule of Values with CO prior to submitting Cost-Loaded Schedule.

2. Assign values to appropriate activities:

a. Total of activity values equal total contract value.

b. Every activity does not require a value.

c. For example, submittals, submittal reviews, and manufacturing typically do not have values.

3. Include separate schedule activities to depict amount and timing of payment, if necessary, such as Delivery activities.

4. Earned Value Report: Generate estimated monthly earned value of activities following guidance in Project Management Framework:

a. Show project cash flow (i.e. summation of all activities) for project duration.

b. Show cumulative monthly cash flow for project duration.

c. Include:

1) Budgeted cost of work scheduled or the planned value (PV) of work at monthly intervals.

2) Budge at Completion (BAC): Contract cost.

3) Estimated monthly placement (i.e., S-curve with estimated costs).

4) Actual cost (AC) of work performed for each month and the current cumulative amount.

5) Budgeted cost of work performed of the earned value (EV) of work.

6) Cost variance (CV).

7) Schedule variance (SV).

8) Cost performance index (CPI).

9) Schedule performance index (SPI).

10) Estimate to complete (ETC).

11) Estimate at completion (EAC).

5. Activity Value Report:

a. Report showing expense allocation for each activity. For each activity include:

01 32 10 - 5

1) Activity ID.

2) Activity Name.

3) CLIN.

4) Planned Cost.

5) Actual Cost.

6) Budget at Completion.

7) Remaining Cost.

6. Assign contract values for contract modification activities.

H. Contract Change or Delay:

1. Submit a time impact evaluation within 14-days of contract change or delay, showing effects of change order or delay on the progress schedule.

2. Time extensions for performance will be considered only to extent that Contractor’s current scheduled milestone dates exceed contract milestone dates.

I. Float is not for exclusive use by or benefit of either Government or Contractor.

J. If in the opinion of CO, Contractor falls behind approved schedule, Contractor shall take steps necessary to improve progress, including those that may be required by CO:

1. CO may require Contractor to increase number of shifts, overtime operations, days of work, and/or amount of construction plant, and to submit for approval any supplementary schedule or schedules in chart form as CO deems necessary to demonstrate how approved rate of progress will be regained.

2. Costs for actions required to improve progress will be responsibility of Contractor.

1.06 FAILURE TO COMPLY

A. Failure to comply with requirements of this section shall be grounds for determination by CO that Contractor is not prosecuting the work with sufficient diligence to ensure completion within specified time.

B. CO may terminate Contractor’s right to proceed with the work, or any separable part, in accordance with default terms of this contract.

PART 2 PRODUCTS

01 32 10 - 6

PART 3 EXECUTION

Submittals

01 33 00 - 1

SECTION 01 33 00

SUBMITTALS

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include in prices offered in the Price Schedule for other items of work.

1.02 DEFINITIONS

A. Days: Calendar days.

B. Required Submittal Number (RSN): Identifies items to be submitted together as a complete submittal.

C. Submittals: Considered “shop drawings” within the terms of clause at FAR 52.236-21, Specifications and Drawings for Construction.

1.03 REFERENCE STANDARDS

A. American Society of Mechanical Engineers (ASME)

1. ASME Y14.1-12 Decimal Inch Drawing Sheet Size and Format

B. National Institute of Building Sciences (NIBS)

1. NIBS NCS-14 United States National CAD Standards, Version 6

1.04 SUBMITTAL REQUIREMENTS

A. In case of conflict between requirements of this section and requirements included elsewhere in these specifications, requirements included in this section take precedence.

B. General:

1. Prepare in English.

2. Label with contract number and title, and RSN.

3. Measurement Units: US Customary Units.

C. Drawings:

1. Minimum Identification in Title Block:

a. Contract number and title.

b. Contractor’s or supplier’s title and drawing number.

c. Date.

01 33 00 - 2

2. Provide space next to title block for review stamp.

3. Print Size: ANSI D (22- by 34-inches).

4. Draw to scale using computer drafting:

a. In accordance with NIBS NCS.

b. Electronic file format: Compatible with AutoCAD, Version 2019 or later.

c. Compile using “eTransmit” utility in AutoCAD.

d. Government will provide electronic AutoCAD format template.

e. Title block and sheet format:

1) As shown on Standard Drawing 40-D-7102.

2) Government will supply template.

3) Government will supply specific title block information to be used.

f. Show as-built changes, including revision dates, made during installation.

Indicate changes by clouding.

D. Sample Submittals:

1. Label with complete manufacturer’s product and color identification.

2. Include type and quantity of materials specified in the referenced section in “set” of samples.

E. Product Data:

1. Mark manufacturer's data for commercial products or equipment, such as catalog cut sheets.

a. Identify manufacturer's name, type, model, size, and characteristics.

b. Illustrate that product or equipment meets requirements of specifications.

c. Mark items to be furnished in manner that will photocopy (no highlighter).

d. Strike through items that do not apply.

F. Certifications:

1. Certifications by a registered professional: Signed and sealed by registered professional.

2. Manufacturer’s certifications: Signed by authorized representative of manufacturer.

G. Videos:

1. Include digital file in MP4 format.

2. Submit on thumb drive.

01 33 00 - 3

1.05 SUBMITTALS PROCEDURES

A. Submit only checked submittals. Submittals without evidence of Contractor's approval will not be reviewed.

B. Submit complete sets of required materials for each RSN as specified in “Submittals Required” column in Table 01 33 00A – List of Submittals. Complete set includes all listed items for RSNs with multiple parts.

C. Submit number of sets specified in “Sets to be sent” column in Table 01 33 00A – List of Submittals:

1. Electronic submittals:

a. In Portable Document Format (.pdf):

1) Optical Character Recognition (OCR).

2) 508 compliant.

3) RSNs having more than one requirement shall be bookmarked.

4) RSNs with requirements for files other than PDF (.xer, .plf, .dwg, etc.) shall be combined using WIN Zip.

b. Include RSN transmittal letter.

c. Personally Identifiable Information (PII) shall be encrypted using WINZip or Adobe Acrobat before transmitting electronically.

2. Submit electronic submittals via e-mail, or thumb drive based on size:

a. Government can receive electronic e-mails up to 25 MB. However, e-mail over 10 MB should be considered extra-large. E-mailing of electronic submittals exceeding 10 MB should only occur after transmittal of extra-large size e-mail has been verified.

b. Address e-mail of electronic submittals less than extra-large size to:

1) sha-GPR-CONSTSVCS@usbr.gov

c. Electronic submittals that are too large to e-mail shall be submitted on thumb drive.

d. Submittals received after 5:00 p.m. Mountain Time, shall be documented as received the next business day.

D. Include the following information in transmittal letters:

1. Contract number and title.

2. RSN for each attached submittal.

3. Responsible code.

4. Number of sets for each RSN.

5. Identify submittal as initial or resubmittal.

mailto:sha-GPR-CONSTSVCS@usbr.gov

01 33 00 - 4

E. Resubmittal of submittals not approved:

1. Mark changes such that they are readily identifiable and show revision date:

a. Resubmitted drawings shall include revision block with date.

2. Describe and link changes (i.e. with bookmarks) in transmittal letter.

3. Resubmit returned submittals within 14-days after receiving comments.

4. Requirements for initial submittals apply to resubmittals.

5. Resubmittals shall be complete submittals without reference to original submittal.

F. Submit each RSN under separate transmittal letter. Multiple RSNs submitted under a single letter will be returned for resubmittal.

1.06 REVIEW OF SUBMITTALS

A. Time Required:

1. Submittal review will require 14-days for review of each submittal or resubmittal, unless otherwise specified.

2. Time required for review of each submittal or resubmittal begins when complete sets of materials required for RSN are received and extends through return e-mail time stamp.

B. Time in Excess of Specified:

1. CO may extend contract completion date to allow additional time for completing work affected by excess review time:

a. Time extension will extend contract completion date based on excess review time delay;

b. Time extension will not exceed time used in excess of specified number of days for review of submittals or resubmittals.

c. Concurrent days of excess review time resulting from review of 2 or more separate submittals or resubmittals will be counted only once in extending contract completion date.

2. No time extension will be allowed if Contractor fails to make complete action submittals in sequence and within time periods specified.

3. Adjustment for delay will be made only to extent that:

a. Approval was required under contract, and;

b. Requests for approval were properly and timely submitted and were approved.

4. Adjustment will be subject to terms of paragraphs (b) and (c) of clause at FAR

52.242-14, Suspension of Work; however, no such delay shall be deemed to be a “suspension order” as term is used in that clause.

01 33 00 - 5

C. Submittal Response:

1. Response letter will indicate whether submittal is approved, not approved, acceptable, not acceptable, or acknowledged receipt:

a. Revise and resubmit submittals not approved or not acceptable.

b. Do not change designs without approval of CO after drawings, documentation, and technical data have been approved.

1.07 TRANSMITTAL

A. Addresses for codes listed in Table 01 33 00A – List of Submittals:

1. CO: Bureau of Reclamation, Attention: GP-5000, P.O. Box 36900, Billings, MT

59107-6900. Physical address: 2021 4th Avenue North, Billings, MT 59101.

2. COR: Bureau of Reclamation, Attention: GP-2600, P.O. Box 36900, Billings, MT 59107-6900. Physical address: 2021 4th Avenue North, Billings, MT 59101.

B. E-mail address for electronic submittals listed in Table 01 33 00A – List of Submittals:

sha-GPR-CONSTSVCS@usbr.gov.

1. Submit electronic submittals too large for e-mail to physical address above.

C. Submittals required by specifications, but not listed in Table 01 33 00A – List of Submittals:

1. Submit in accordance with this section.

2. Submit to COR unless otherwise specified.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

mailto:sha-GPR-CONSTSVCS@usbr.gov

01 33 00 - 6

Table 01 33 00A – List of Submittals

* CO indicates Contracting Officer; COR indicates Contracting Officer’s Representative.

RSN

Clause or

Section Title

Submittals required

Due date or delivery time

Respon-sible code

No. of sets to be sent to: *

CO COR

1 Reporting Executive Compensation and First Tier Subcontract Awards 52.204-10

Certification that executive compensation and subcontract awards were reported

Within 10-days of each report being submitted

CO 1 electronic 0

2 Equal Opportunity 52.222-26

Information required by Executive Order

112246 (SF-100)

Within 30-days following award

CO 1 electronic 0

3 Performance and Payment Bonds – Construction 52.228-15

Performance and Payment Bonds

Within 10 calendar days after award

CO 1 electronic 0

4 Release of Claims 1452.204-70

Release of Claims (DI-137) against Government

After completion of work and prior to final payment

CO 1 electronic 0

5 Insurance-work on Government Installation 1452.228-70

1) Written certification that required insurance has been obtained

2) Current certification of insurance for each subcontractor

Before commencing onsite work

CO 1 electronic

1 electronic

6 Liability Insurance 1452.228-70

Acceptable Certificate of Liability Insurance

Prior to commencement of work under the contract

CO 1 electronic 0

7 Payrolls and Basic Records 52.222-08

Copies of all payrolls

Weekly for each week of contract performance

COR 1 electronic encrypted

1 electronic encrypted

8 Labor Standards Data 52.222-11

List of subcontractors

Within 14-days after preconstruction meeting

CO 1 electronic 1 electronic

9 Labor Standards Data 52.222-11

Statement and acknowledgement Form (SF-1413) for each subcontract

Within 14-days after preconstruction meeting

CO 1 electronic 1 electronic

10 Superintendence by the Contractor

Site Superintendent

Submitted and approved before mobilization

COR 0 1 electronic

01 14 10-1 Use of Site Land Use and Landscape Rehabilitation Plan

Submitted and approved at least 28-days before mobilization

COR 0 1 electronic

01 33 00 - 7

Table 01 33 00A – List of Submittals

* CO indicates Contracting Officer; COR indicates Contracting Officer’s Representative.

RSN

Clause or

Section Title

Submittals required

Due date or delivery time

Respon-sible code

No. of sets to be sent to: *

CO COR

01 31 19-1 Project Management and Coordination

Weekly Coordination Meeting Documentation

Monthly once onsite construction begins

COR 0 1 electronic

01 32 10-1 Construction Program

Baseline Schedule Submitted and approved at least 28-days before mobilization

COR 1 electronic 1 electronic

01 32 10-2 Construction Program

Updated Schedule Submitted and approved for monthly progress payments

COR 1 electronic 1 electronic

01 35 10-1 Safety Data Sheets Complete LHM and SDS

Submitted and approved at least 28-days before jobsite delivery of hazardous materials

COR 0 1 electronic

01 35 10-2 Safety Data Sheets Updated LHM and

SDS

Submitted and approved at least 28-days before jobsite delivery of hazardous material not previously listed

COR 0 1 electronic

01 35 20-1 Safety and Health Safety Program Submitted and accepted at least 28-days before mobilization

COR 0 1 electronic

01 35 20-2 Safety and Health Monthly Accident Summary Report

Monthly COR 0 1 electronic

01 35 20-3 Safety and Health Respirator User Documentation

Prior to employment COR 0 1 electronic encrypted

01 35 20-4 Safety and Health Crane Training Certificates

Prior to employment COR 0 1 electronic

01 35 20-5 Safety and Health Other Training Certificates

Submitted and accepted at least 28-days before onsite work begins

COR 0 1 electronic encrypted

01 35 20-6 Safety and Health COVID-19 Notification

Submitted and accepted at within 24-hours.

COR 0 1 electronic encrypted

01 35 20-7 Safety and Health Employee Return to Work Documentation

Submitted and accepted at within 24-hours.

COR 0 1 electronic encrypted

01 35 30-1 Contractor’s Onsite Safety Personnel

Qualifications Submitted and accepted at least 28-days before onsite work begins

COR 0 1 electronic encrypted

01 35 30-2 Contractor’s Onsite Safety Personnel

Safety Inspection Reports

Weekly COR 0 1 electronic

01 55 00-1 Vehicular Access and Parking

Initial Video Recording

Submitted and accepted at least 28-days before onsite work begins

01 33 00 - 8

Table 01 33 00A – List of Submittals

* CO indicates Contracting Officer; COR indicates Contracting Officer’s Representative.

RSN

Clause or

Section Title

Submittals required

Due date or delivery time

Respon-sible code

No. of sets to be sent to: *

CO COR

01 55 00-2 Vehicular Access and Parking

Post Construction Video Recording

Submitted and accepted within 28-days of completion of onsite work.

COR 0 1 electronic

01 55 00-3 Vehicular Access and Parking

Post Repair Video Recording

Submitted and accepted within 28-days of completion of repair work

COR 0 1 electronic

01 55 20-1 Traffic Control Traffic Control Plan

Submitted and approved at least 28-days before mobilization

COR 0 1 electronic

01 56 10-1 Protection of Existing…