Sol_140P2124R0085_Amd_0001.pdf

National Park Service – Harpers Ferry Center – Con Ops National Solicitation Number: 140P2124R0085 – Wayside Exhibit Planning and Design Services for Pecos National Historical Park

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued. Solicitation Number 140P2124R0085 is issued as a Request for Proposal (RFP) constitutes the entire solicitation. Proposals and price quotations with detailed breakdown are being requested. This acquisition will be conducted pursuant to FAR Part 13. This solicitation document incorporates all mandatory commercial item provisions and clauses in effect through Federal Acquisition Circular 2024-05, effective May 22, 2024.

This is set aside for small business concerns under the North American Industry Classification System (NAICS) 541490, Other Specialized Design Services, and the related small business size standard of $13.5 million.

The government anticipates award of one (1) best value, firm-fixed price contract.

REQUIREMENT: The contractor shall provide planning, design, and audio description for nine (9) wayside exhibits for Pecos National Historical Park, New Mexico. The exhibits will be located on Sand Island along an accessible boardwalk between East Bay and Hansen Farm. Work shall be performed in accordance with the specifications as detailed in this contract and its attachments.

Due to space limitations, the complete commercial item specifications are contained in Solicitation Number 140P2124R0067. Interested contractors should download this document. The National Park Service is not responsible for locating or securing any information that is not identified in the quotation. Paper copies of this solicitation will not be made available.

The government contemplates award of one best value, firm-fixed price contract resulting from this solicitation.

The following Federal Acquisition Regulation (FAR) clauses and provisions are applicable to this announcement and are available at www.acquisition.gov.

52.212-1 Instructions to Offerors-Commercial Items; 52.212-2 Evaluation-Commercial Items; 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services; 52.212-4 Contract Terms and Conditions Commercial Items; 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services; 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration; 52.233-1 Disputes in Solicitations and Contracts; 52.233-4 Applicable Law for Breach of Contract Claim; and 52.245-1 Government Property.

Proposals shall be prepared in accordance with the attached solicitation. Failure to adhere to these instructions may render your proposal unacceptable.

• Questions to the solicitation are due via email by 10:00 AM ED on August 28, 2024. Questions submitted using any other method will not be entertained. All questions concerning this request for proposal should be referred to Sheila Spring, Contracting Officer via email at sheila_spring@nps.gov. Offerors who contact anyone outside of the Office of Acquisition Management regarding this requirement may automatically be excluded from competition.

• Proposals are due via email by 10:00 AM ED on September 16, 2024. The address is included in the solicitation for mailing flash drives in the event files are over the threshold for submitting via email. Flash drives MUST be received by the date and time specified for proposals or it will be considered late and handled as such in accordance with FAR Policies and Procedures. Offerors are hereby notified that if your proposal is not received by the date/time and at the location specified in this announcement, that it will be considered late. The quote shall be submitted electronically via email to sheila_spring@nps.gov with the Subject line clearly identifying “Solicitation Number 140P2124R0085 – Wayside Exhibit Planning and Design Services for Pecos National Historical Park”. Offers by telephone, transmitted via facsimile (fax), or submitted using any other method will not be accepted.

SYSTEM FOR AWARD MANAGEMENT: Offerors shall be required to have a Unique Entity Identifier (UEI) number and an active registration in SAM, System for Award Management (www.sam.gov) at the time of award; and Online Representations and Certifications at the SAM Website, and shall be considered a small business for the size standard associated with the NAICS code.

mailto:sheila_spring@nps.gov mailto:sheila_spring@nps.gov http://www.sam.gov/

(x)

140P2124R0085 x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

PHF

Harpers Ferry WV 25425 IDC Building 67 Mather Place DOI, NPS, HFC - Acquisition Managem

PWA

Denver CO 80225 P.O.Box 25287 MS WCP NPS, WASO - WCP Contracting

08/20/20240001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

08/14/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Questions Due: 10:00 Am EDT on August 28, 2024

Proposals Due: 10:00 AM EDT on September 16, 2024

The purpose of amendment 0001 is to include the scope of work consisting of sixty-three

(63) pages.

Period of Performance: 09/26/2024 to 12/31/2025

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Sheila Spring

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Solicitation Number:

140P2124R0085

Document Title:

Wayside Exhibit Planning and Design for Pecos National Historical Park

Page

1.0 PROJECT BACKGROUND

Pecos National Historical Park is a natural and cultural crossroads through which hunters, gatherers, traders, missionaries, immigrants, soldiers, ranchers, and other travelers passed and lived. Visitors follow in their footsteps and imagine Pecos through the centuries.

This project will consist of the planning and designing of new wayside exhibits along the 2.25-mile Glorieta Pass Battlefield Trail, the only trail that allows visitors to see significant parts of the Battle of Glorieta Pass. The current waysides were installed throughout various time periods and have exceeded their life cycle. In addition to the outdated materials, the existing panels need an interpretive refresh; the current panels feature offensive and historically inaccurate content and lack contemporary perspectives on the Civil War.

2.0 GENERAL

The project shall be for the planning and design of wayside exhibits for Pecos National Historical Park in Pecos, New Mexico. The project includes coordination with the Contracting Officer (CO), Contracting Officer’s Representative (COR), and park staff.

The contractor shall provide all services including labor, materials, equipment, facilities, and travel necessary to perform the work in accordance with the specifications as detailed in this contract and its attachments. Work shall include the planning and design of all wayside exhibit structures, graphic layouts, and artwork. Work shall also include comprehensive research to obtain thorough reference material necessary to plan and design all items required in this contract.

2.1. Project Management

The Project Manager (PM) shall be the primary point of contact between the contractor and COR.

The PM shall have full authority to act for the contractor on all matters relating to the contract.

and shall perform the following work:

a. Be available to take or respond to telephone calls or electronic mail messages during normal hours of operation (8:30 am–5:00 pm local time).

b. Establish office procedures to ensure that messages are relayed to the Project Manager when out of the office or because of time zone differences.

c. Respond to emergency messages from the COR on the same day they are received. All non-urgent messages from the COR shall be responded to in no more than two (2) business days.

2.2. Quality Control

The contractor shall provide quality control to ensure that all elements of project work meet the requirements of the contract specifications and that all modifications are implemented.

The Project Manager shall provide routine inspections of in-house and subcontracted work to ensure it meets contract specifications and shall oversee the quality of work produced and

Pecos National Historical Park implemented at all phases of the project. Any work found not acceptable or compliant with the specifications shall be corrected prior to inspection or review by the COR.

2.3. Government-Furnished Property

If government-furnished material is provided during the course of the work, the contractor shall receive, inspect, and inventory all government-furnished materials, provide a report to the COR of the materials received, and ensure that this material is forwarded to the appropriate unit or person within the contractor’s organization for use in the project. The Project Manager shall notify, in writing via email, the COR within seven (7) days after receipt if government-furnished materials are not satisfactory for their intended purpose. The Project Manager shall notify the COR via email as soon as possible, but no later than three (3) business days, if government-furnished materials are lost or damaged while in the contractor’s possession. The contractor shall be responsible for the security and protection of government-furnished property or materials in connection with this contract. Following acceptance of all work by the government, the contractor shall return all government-furnished property to the COR.

2.4. Schedule

The contractor shall schedule, coordinate, oversee, and manage work produced under this contract. Track work progress to ensure that the project is completed according to the schedule.

Coordinate and confirm the dates for all submittals and meetings with the COR.

2.4.1 Status Reports

Provide a monthly status report to the COR that includes the status of the project, issues that affect the schedule and budget, and an updated schedule based on the information at hand.

2.4.2 Project Schedule

The contractor shall produce a detailed, complete project schedule listing all required submittals and their review times. The project schedule shall also include any site visits.

The contractor shall submit a preliminary project schedule to the COR for review and approval seven (7) working days prior to the kick-off meeting. The contractor shall update the approved schedule and resubmit to the CO and COR, five (5) business days prior to every project status meeting for the life of the project. The schedule change shall only be approved by the CO.

2.5. Meetings, Travel, and Presentations

Meet with the CO, COR, and park staff as specified below. The contractor shall document all issues discussed and decisions made relative to the project. The contractor shall prepare and distribute to the COR a trip report or meeting minutes of all telephone conversations, site visits, in-person meetings, or other discussions related to the project.

Pecos National Historical Park

Meeting Purpose Location or Type Required Contractor Attendees

Duration/Days on site

Post-award call TEAM Meeting Project Manager 15 minutes

Bi-Weekly Calls to discuss schedule updates

TEAM Meeting Project Manager 30 minutes

Site Visit At Park Project Manager, Writer, Exhibit Designer

Two (2), 8-hour days

Comment Discussion and Reconciliation

TEAM Meeting Project Manager Five (5), 1-hour meetings and as needed

2.6. Submittals

At any point in the exhibit planning and design process the COR may require informal submittals of the contractor’s work-in-progress to document the current status and level of production of the project.

The contractor shall coordinate all submittals and review them for legibility, accuracy, completeness, and compliance with contract requirements. Forward all submittals to the COR for review and acceptance. Receive all reviewed submittals and take appropriate action according to the acceptance or rejection by the COR, as follows:

2.6.1. Acceptance and Rejections

1. Accepted Submittals – The contractor shall ensure that all changes, revisions, or additions required by review comments are addressed and incorporated into future submittals.

Accepted with Revisions—At the discretion of the COR, the government may accept the overall submittal, and ask for resubmittal of individual elements or pages to be updated or corrected prior to moving to the subsequent deliverable or phase of work.

2. Rejected Submittals - When submittals are rejected, the COR will notify the contractor, in writing, identifying the reasons for rejection. The contractor shall ensure that the submittal is completed and/or revised as required and resubmitted within the time scheduled by the COR. Reasons for rejection include:

a. Incomplete Submittals – Acceptance of the submittal is delayed because required elements are missing. The contractor shall submit all missing elements.

b. Unacceptable Submittals – The submittal is rejected due to poor quality of work or work that does not otherwise meet the established project goals. The contractor shall submit new material.

Pecos National Historical Park

2.6.2. Submittal Format

1. Two (2) printed copies and one (1) electronic PDF copy of each document submittal are required.

2. Submittals shall be sent via overnight delivery service unless otherwise specified in the scope of work below.

3. Both printed and electronic submittals shall be delivered seven (7) calendar days prior to scheduled presentation of material.

4. Any Microsoft Office submittals shall be provided in an accessible 508-compliant format.

2.6.3. Transmittal Sheet

The contractor shall include a transmittal in the form of a printed letter, PDF document, e-mail, or fax cover sheet along with all samples, proofs, prints, reports, digital files, digital images, and multimedia files, sent from the contractor to the COR. This includes all copies sent to the park or other copied recipients.

The transmittal shall include the following minimum information:

• "From" (contractor's name and contact information)

• "To" (COR's name)

• Date submittal was shipped

• Project name and park name

• Itemized list of contents

• List of copied recipients who received the same submittals

2.7. Accessibility

Wayside exhibits planned, designed, and fabricated for the National Park Service (NPS) shall follow the latest published version of Attachment B, Programmatic Accessibility Guidelines for National Park Service Interpretive Media. These guidelines are a combination of best practices, NPS and Department of the Interior directives, and federal laws. Federal laws include the Architectural Barriers Act, Sections 504 and 508 of the Rehabilitation Act as amended, and the 21st Century Communications and Video Accessibility Act.

The contractor shall be aware of and pursue principles of universal design throughout all phases of the planning and design process. Universally designed wayside exhibits can be accessed, understood, utilized, and appreciated to the greatest extent possible by all users regardless of ability. Universal designs reflect not only accommodations to select groups but approaches that are broadly inclusive and integrated into a larger whole to the benefit of all users. Principles of universal design are detailed in Appendix C of Attachment B, Programmatic Accessibility Guidelines for National Park Service Interpretive Media.

Accessibility requirements for visitors with specific disabilities shall be addressed within the designed wayside exhibits. If the site or criteria of the project do not address accessibility as defined in the attachments, or poses challenges to accessibility (e.g., inaccessible location of

Pecos National Historical Park wayside exhibit), a full description of required corrective actions shall be provided to the COR for any proposed accessibility solutions. The government shall review proposed solutions and when deemed necessary, provide additional guidance to the contractor up to and including exceptions and/or modifications to the contract to address outstanding accessibility requirements. Refer to Attachment B, Programmatic Accessibility Guidelines for National Park Service Interpretive Media for requirements addressed under specific disabilities.

2.8. Design Parameters

The contractor shall plan and design wayside exhibits, in close consultation with the COR and project subject-matter experts.

2.8.1 Use Rights

The contractor shall acquire use rights and production quality copies of all third-party images and other intellectual property (IP) required to produce the graphic layouts in the exhibit as specified in Attachment A, National Park Service Wayside Exhibit Planning, Design, Fabrication and Installation Specifications. All images shall be able to be displayed by the government in other media to promote or display the wayside exhibit.

3. Wayside Exhibit Planning and Design Services

3.1. General

Work shall include planning and designing wayside exhibits services. See Attachment A, National Park Service Wayside Exhibit Planning, Design, Fabrication, and Installation Specifications.

3.1.1. Specifications

The contractor shall perform all services required hereunder in accordance with this Statement of Work (SOW) and all attachments.

3.1.2. Post-award Conference Call

Upon award, the contractor shall participate in a project kick-off conference call to review contracting requirements and procedures with the project CO and COR.

3.2. Wayside Exhibit Proposal

Create a wayside exhibit proposal for twelve (12) interpretive wayside exhibits. In addition to a standard proposal, include the following:

- One map o Locations of proposed exhibits o Locations of exhibits to be replaced in kind

- Illustrations References

Pecos National Historical Park

3.3 Wayside Exhibit Plan

Create production-ready InDesign files for twelve (12) wayside interpretive exhibits. The plan shall incorporate text and graphics. Contractor to acquire and document all use rights information. See Attachment H, Sample Plan

3.4 Text

Contractor shall research and create all text following NPS standards found in Attachment I, Typographic Standards and Attachment K, Style Guide.

3.5 Graphics

Contractor shall research and obtain use rights (outside of stock photography or government furnished materials) for up to ten (10) images that allows for an image or PDF of the wayside exhibit to be displayed by the government in other media to promote or display the wayside exhibit.

Existing images and/or illustrations to be provided by the government upon request.

3.6 Illustrations

Create up to two (2) full size and color illustrations. Illustrations to depict Civil War subject matter. Exact subject matter to be determined during site visit.

4.0 PACKAGING AND DELIVERY

4.1. Deliverables and Destination Point

All deliverables shall be shipped Free On Board (FOB) destination, within consignee’s premises, with all shipping and transportation costs prepaid, unless otherwise specified below. Deliverables shall be shipped by either registered or certified mail to ensure that shipments can be traced, if lost. Delivery will only be accepted Monday through Thursday.

4.2. Deliverables Shall Include the Following:

4.2.1 Post-award Conference Call, uploaded to TEAMS folder

-Word document of notes -PDF of draft schedule

4.2.2 Trip Report, uploaded to TEAMS folder

-Word document describing what was discussed at each site noting any need for contract modification, if any -All raw photography from site visit -PDF of updated schedule

4.2.3 Draft Wayside Exhibit Proposal, uploaded to TEAMS folder

Pecos National Historical Park

- PDF of proposal including cover page, narrative, exhibit list, exhibit records, and thumbnails showing text blocks, graphics (images, illustrations, maps, quotes, etc.)

- PDF of map with location of proposed exhibits

- PDF of thumbnails of illustrations

- PDF of updated schedule

- PDF of draft resource and reference list

4.2.4 Final Wayside Exhibit Proposal, uploaded to TEAMS folder

- PDF of final proposal with all NPS comments incorporated

- PDF of revised map with location of proposed exhibits

- PDF of revised thumbnails of illustrations

- PDF of revised resource and reference list

4.2.5 Draft Wayside Exhibit Plan, uploaded to TEAMS folder

- PDF of full layouts showing complete text and graphics, including:

▪ map of wayside exhibit locations

▪ detailed black and white illustrations

4.2.6 Revised Wayside Exhibit Plan, uploaded to TEAMS folder

- PDF of revised layouts showing revised text and graphics, including:

▪ revised, detailed color illustrations

- PDF of draft design intent drawings for each exhibit base

4.2.7 Final Wayside Exhibit Plan, uploaded to TEAMS folder

- PDF of final layouts with final text and graphics

- Word Document of final English text for all exhibits

- PDF of documentation of all image sources and use rights

- PDF of final color illustrations

- PDF of revised design intent drawings for each exhibit base

4.2.8 Production-Ready Files

- Two (2) sets of full-size color prints of each wayside exhibit. One (1) set mailed to the COR and one (1) set mailed to the park.

- PDF of final fabrication drawings for hardware, uploaded to Teams folder

- PDF of updated schedule, uploaded to Teams folder.

- Production-ready digital layout files with high-resolution image, illustration files, uploaded to Teams folder

- Graphic use rights and license information, uploaded to Teams folder

Pecos National Historical Park

4.2.9 Close-out package, uploaded to TEAMS folder

- Final InDesign files with linked images and fonts for each layout in non-proprietary formats, including all revisions and corrections made during production.

- RAW images in non-proprietary formats

- Final production PDFs for each layout

- Section 508-compliant PDFs for each exhibit, successfully able to pass Adobe’s

Accessibility Checker Tool in Acrobat, without printer’s marks.

- Section 508-compliant Word Document of final English text

- FileMaker Pro source file for proposal

- PDF of final documentation of all image sources and use rights

- Return any government-furnished property

- Final resource list

- Excel document of the lifecycle costs for each as-built wayside exhibit, including panel, base, and tactile elements

4.3. Deliverables Shall Be Sent To The Following:

Items 4.2.1 through 4.2.9 (only one set of full-size prints and sample materials) shall be sent to:

COR Name & Contact (TBD at award) National Park Service Harpers Ferry Center IDC Building, 67 Mather Place Harpers Ferry, WV 25425

Items 4.2.1 through 4.2.8 (only one set of full-size prints) shall be sent to:

Pecos National Historical Park 1 Peach Drive Pecos, NM 87552*

*This address will only accept deliveries via UPS or FedEx.

Pecos National Historical Park

4.4 Payment Schedule

Upon completion and acceptance of the following deliverables, the contractor shall be paid a firm-fixed-price as shown below:

Description Amount

A. Completion and acceptance of Trip Report. $***

B. Completion and acceptance of Draft Wayside Exhibit Proposal

C. Competition and acceptance of Final Wayside Exhibit Proposal

D. Completion and acceptance of Draft Wayside Exhibit Plan $***

E. Completion and acceptance of Revised Wayside Exhibit Plan $***

F. Completion and acceptance of Final Wayside Exhibit Plan $***

G. Completion and acceptance of Production Files $***

H. Completion and acceptance of Closeout $***

***The Contractor shall propose costs as part of their quote. All deliverables shall be reviewed and approved by the COR prior to payment.

TOTAL FIXED PRICE: $______________

TRAVEL COSTS (FFP) $______________

PROJECT TOTAL: $______________

5.0 PERIOD OF PERFORMANCE

All work, including review and approval, shall be completed on or before December 31, 2025.

6.0 REVIEW AND APPROVAL

Review and approval of the deliverables shall typically be completed within 45 calendar days, with exceptions noted below. The COR shall notify the contractor, in writing, of approval or rejection of the work.

In the event the government delays comments beyond the period specified, the contractor shall be entitled to a day-to-day extension in the completion date.

7.0 ATTACHMENTS

The following listed documents are attached and incorporated into this contract.

• Attachment A, Wayside Exhibit Planning Design Fabrication and Installation Specifications, November 2023, PDF, 57 pages

• Attachment B, Programmatic Accessibility Guidelines for National Park Service Interpretive Media, Version 2.4, October 2019, PDF, 92 pages

• Attachment C, Sample Wayside Proposal, March 2019, PDF, 70 pages

• Attachment D, Wayside Exhibit Planner, FileMakerPro, PDF, 9 pages

• Attachment E, Intellectual Property Guidelines for Harpers Ferry Center Interpretive Media, Version 1.0, September 2010, PDF, 47 pages

Pecos National Historical Park

• Attachment F, Wayside Map Standards, Version 2, 2022, PDF, 8 pages

• Attachment G, VIS Manual, Revision 5, March 2023, PDF, 188 pages

• Attachment H, Sample Plan, April 2024, PDF, 40 pages

• Attachment I, Typographic Standards, January 2023, PDF, 6 pages

• Attachment J, Wayside Exhibits File Naming and Folder Structure, November 2022, PDF, 15 pages

• Attachment K, Style Guide, December 2022, PDF, 48 pages

• Attachment L, Sample Maps and Access Data, April 2024, 16 pages

• Attachment M, PECOS Cost Estimate Form, Excel

• Attachment N, Past Performance Questionnaire, PDF, 4 pages.

8.0 TRAVEL

In accordance with Public Law 99-234, "Federal Civilian Employee and Contractor Travel Expense Act of 1985", travel-related expenditures for Contractor's personnel are restricted to the limits established for federal employees. This includes mileage for company-owned vehicles.

The contractor shall travel as required to support program tasks. All travel arrangements are to be made by the contractor. Payment for transportation, per diem, mileage, parking, and other fair and reasonable travel expenses will be paid in accordance with the effective Federal Travel Regulations as amended and supplemented by the Department of the Interior travel regulations where applicable. No Federal travel authorizations are to be issued. The contractor shall make every effort to keep travel costs to a minimum. No reimbursement will be made for parking at a contractor's normal place of work. No overhead, profit or G&A shall be allowed on travel costs.

Travel costs shall be reimbursed in accordance with the Federal Travel Regulations. Travel is only funded to the extent specified within the travel CLIN on the individual task orders. The contractor shall not incur any travel costs more than the amount funded within the travel CLIN. The government shall not be liable for any travel related costs incurred by the contractor which are more than the total amount funded within the travel CLIN on the individual task orders.

If the contractor has reason to believe they may exceed the amount funded on the travel CLIN, they shall notify the government Contracting Office immediately. Additional funding may only be added to the travel CLIN through a formal signed modification issued by a government Contracting Officer. Profit, fee, G&A or overhead may not be incurred on travel costs.

9.0 INVOICING

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (February 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the

Pecos National Historical Park clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

Invoice to be on company letterhead with stated contract number.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

10.0 CONTRACT ADMINISTRATION

A. The National Park Service, Contract Specialist / Contracting Officer address is: National Park

Service, Harpers Ferry Center, Office of Acquisition Management, P.O. Box 50, 67 Mather Place, Harpers Ferry, West Virginia 25425-0050.

The contractor shall use the Contracting Officer as a point of contact on all business and administrative matters concerning this contract. All correspondence, other than that of a technical nature, shall be addressed to the Contracting Officer, with information copies of the basic correspondence to the COR.

B. The National Park Service, COR address is: National Park Service, Harpers Ferry Center, Attention: COR, P.O. Box 50, Harpers Ferry, West Virginia 25425-0050.

The contractor shall use the COR as the point of contact for all technical matters under the contract. Technical correspondence shall be addressed to the NPS COR, with an information copy of the basic correspondence to the Contracting Officer.

11.0 DIAR 1452.201-70 AUTHORITIES AND DELEGATIONS (SEPT 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance https://www.ipp.gov/ https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov

Pecos National Historical Park and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum.

The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the

COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of clause)

12.0 NOTICE TO CONTRACTORS - CONTRACTOR PERFORMANCE ASSESSMENT

REPORTING SYSTEM (DEC 2015)

FAR 42.1502 directs all Federal agencies to collect past performance information on contracts.

The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2042_15.html

Pecos National Historical Park evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report.

Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment.

Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

All information provided should be reviewed for accuracy prior to submission.

If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date).

The contractor neither signed nor offered comment in response to this assessment."

The following guidelines apply concerning your use of the past performance evaluation:

Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2042_15.html https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2042_15.html https://www.cpars.gov/ https://www.cpars.csd.disa.mil/ https://www.cpars.gov/

Pecos National Historical Park

Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

13.0 KEY PERSONNEL

A. The contractor shall assign to this contract the following key personnel:

1. Project Manager

2. Exhibit Designer

3. Writer

4. Audio Describer

5. Cartographer

6. Illustrator

7. Exhibit Fabrication Specialist

B. During the first 90 days of performance, the Contractor shall make no substitution of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 90-day period, the Contractor shall submit the information required by paragraph (c) to the Contracting Officer as least 15 days prior to making a permanent substitution.

C. The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitution, complete resumes for the proposed substitute, and any additional information requested by the Contracting Officer. The proposed substitute should have comparable qualifications to those of the person being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitution. This clause will be modified to reflect any approved changes of key personnel.

14.0 FACILITY SECURITY POLICY

Contractors attending meetings or accomplishing work within the buildings or real property of the National Park Service shall adhere to the security policy of each office. It shall be the responsibility of the contractor to contact the office before work begins for a briefing on security policies.

Pecos National Historical Park

15.0 52.225-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at this address:

http://www.acquisition.gov

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions JUN 2020

52.203-3 Gratuities APR 1984

52.203-12 Limitation on Payments to Influence Certain Federal Transactions JUN 2020

52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights

NOV 2023

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper MAY 2011

52.204-13 System for Award Management Maintenance OCT 2018

52.204-18 Commercial and Government Entity Code Maintenance AUG 2020

52.204-19 Incorporation by Reference of Representations and Certifications DEC 2014

52.204-27 Prohibition on a ByteDance Covered Application JUN 2023

52.212-4 Contract Terms and Conditions – Commercial Items NOV 2023

52.212-4 Contract Terms and Conditions, Alt. I FEB 2000

52.217-8 Option to Extend Services Nov 1999

52.227-1 Authorization and Consent JUN 2020

52.227-2 Notice and Assistance Regarding Patent and Copyright Infringement JUN 2020

52.227-3 Patent Indemnity APR 1984

52.227-14 Rights in Data – General MAY 2014

52.227-17 Rights in Data – Special Works DEC 2007

52.227-18 Rights in Data – Existing Works DEC 2007

52.229-12 Tax on Certain Foreign Procurements – Notice and Representation JUN 2020

52.232-23 Assignment of Claims MAY 2014

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business Subcontractors MAR 2023

52.237-1 Site Visit APR 1984

52.237-2 Protection of Government Buildings, Equipment and Vegetation APR 1984

52.242-15 Stop-Work Order AUG 1989

52.245-1 Government Property SEP 2021

52.245-9 Use and Charges APR 2012

52.246-16 Responsibility for Supplies APR 1984

16.0 Additional Clauses Incorporated by Full Text

52.219-14 LIMITATION ON SUBCONTRACTING (OCT 2022) (DEVIATION OCT 2022)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

http://www.acquisition.gov/

Pecos National Historical Park

(b) Definition. Similarly situated entity, as used in this clause, means a first-tier subcontractor, including an independent contractor, that—

(1) Has the same small business program status as that which qualified the prime contractor for the award (e.g., for a small business set-aside contract, any small business concern, without regard to its socioeconomic status); and

(2) Is considered small for the size standard under the North American Industry Classification System (NAICS) code the prime contractor assigned to the subcontract.

(c) Applicability. This clause applies only to—

(1) Contracts that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(2) Part or parts of a multiple-award contract that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(3) Contracts that have been awarded on a sole-source basis in accordance with subparts

19.8, 19.13, 19.14, and 19.15;

(4) Orders expected to exceed the simplified acquisition threshold and that are—

(i) Set aside for small business concerns under multiple-award contracts, as described in 8.405-5 and 16.505(b)(2)(i)(F); or

(ii) Issued directly to small business concerns under multiple-award contracts as described in 19.504(c)(1)(ii);

(5) Orders, regardless of dollar value, that are—

(i) Set aside in accordance with subparts 19.8, 19.13, 19.14, or 19.15 under multiple-award contracts, as described in 8.405-5 and 16.505(b)(2)(i)(F); or

(ii) Issued directly to concerns that qualify for the programs described in subparts 19.8, 19.13, 19.14, or 19.15 under multiple-award contracts, as described in 19.504(c)(1)(ii);

and

(6) Contracts using the HUBZone price evaluation preference to award to a HUBZone small business concern unless the concern waived the evaluation preference.

(d) Independent contractors. An independent contractor shall be considered a subcontractor.

(e) Limitations on subcontracting. By submission of an offer and execution of a contract, the

Contractor agrees to the following requirements in the performance of a contract assigned a North American Industry Classification System (NAICS) code applicable to this contract:

(1) Services (except construction). It will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding certain other direct costs and certain work performed outside the United States (see paragraph (e)(1)(i)), to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(i) The following services may be excluded from the 50 percent limitation:

(A) Other direct costs, to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service. Examples include airline travel, work performed by a transportation or disposal entity under a contract assigned the environmental remediation NAICS code (562910), cloud computing services, or mass media purchases.

(B) Work performed outside the United States on awards made pursuant to the Foreign Assistance Act of 1961, or work performed outside the United States required to be performed by a local contractor.

Pecos National Historical Park

(2) Supplies (other than procurement from a nonmanufacturer of such supplies). It will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities.

Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(3) General construction. It will not pay more than 85 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 85 percent subcontract amount that cannot be exceeded.

(4) Construction by special trade contractors. It will not pay more than 75 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 75 percent subcontract amount that cannot be exceeded.

(f) The Contractor shall comply with the limitations on subcontracting as follows:

(1) For contracts, in accordance with paragraphs (c)(1), (2), (3) and (6) of this clause –

[Contracting Officer check as appropriate.] __ By the end of the base term of the contract and then by the end of each subsequent option period; or __ By the end of the performance period for each order issued under the contract.

(2) For orders, in accordance with paragraphs (c)(4) and (5) of this clause, by the end of the performance period for the order.

(g) A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (e) of this clause will be performed by the aggregate of the joint venture participants.

(1) In a joint venture comprised of a small business protégé and its mentor approved by the

Small Business Administration, the small business protégé shall perform at least 40 percent of the work performed by the joint venture. Work performed by the small business protégé in the joint venture must be more than administrative functions.

(2) In an 8(a) joint venture, the 8(a) participant(s) shall perform at least 40 percent of the work performed by the joint venture. Work performed by the 8(a) participants in the joint venture must be more than administrative functions.

(End of clause)

52.212-5 Contract Terms and Conditions Required to Implement…