Attachment_13_-_Questions_and_Answers_0001.pdf

140L1723R0001 – BLM-COSO Relocation Services – Pre-Bid Attendance List

Day 1 (1/3/2023)

Q1: When will the vendor be given notice to load and unload?

A1: Vendor will be given as advanced notice as the agency can give them with the various vendor timelines.

Q2: Can we load and unload through the front doors at Building 40? A2: Checking ON this

Q3: Will we be required to patch and paint at the old building? A3: Minor painting and patching will be required.

Q4: Will we be taking stuff off the walls?

A4: No.

Q5: What cubicles are being taken to new buildings?

A5: None.

Q6: What about the basement?

A6: BLM staff will be cleaning out the basement. Vendor will be required to do light cleaning.

Q8: Removing monitors from the walls?

A8: Vendor will not remove monitors from the walls. BLM staff will remove monitors from the walls.

Q9: Can we get a roll-off and how do we dispose of material?

A9: Vendor can get a roll off and will be responsible for all tear down and disposal (legally).

Q10: Will there be any 3rd party interactions?

A10: While there are other agencies in the facility, the vendor will only deal with BLM.

Day 2 (1/4/2023)

Q11: What about the pictures on the wall?

A11: BLM will take the pictures off the wall and pack them.

Q12: What about the computers and monitors? A12: BLM staff will take their computers. The vendor will be responsible for moving the monitors. The monitors will have bubble wrap bags on them.

Q13: What about the artwork and maps?

Q13: BLM will pack up the artwork and the maps. Some of the map cabinets may go to the new building.

Q14: How is dockets getting moved?

A14: The dockets area is a file library. The vendor is responsible for packing up and moving this area using carts. Staff will be onsite to assist in the moving process (i.e., subject matter experts for those file areas).

Q15: What is your definition of decommissioning?

A15: Tear down and disposal of all remaining property (i.e., anything left in the old building) after the identified items have been moved.

Q16: Are cubicles being decommissioned? A16: Yes. No cubicles will be moving to the new building.

Q17: What is happening with the monitors? A17: They are being moved to the new building.

Q18: Who is moving law enforcement? A18: Yes, there will be some items to be moved for law enforcement. Law enforcement is moving all their sensitive materials themselves. They do have a large safe that needs to be moved.

Q19: Is there a loading dock? A19: Yes, in the current building. The new buildings do not have loading docks, as they are all ground level with no basement.

Q20: Do the shelves in the 2nd floor director’s conference room stay? A20: Yes.

Q21: Are there keys to the elevator? A21: Yes.

Q22: Will anything have to be transported by the vendor to the field offices? A22: No.

Q23: How many cubicles and offices are there? A23: Current building: cubicles – 215, offices - 25. However, there are at least 50 cubicles that are vacant and will not need to have anything moved out of them.

Q24: What date do we have to be onsite to move? A24: February 17 is the date that the moving will start. The vendor will need to be onsite earlier than that to familiarize themselves.

Q25: Deadline to be out of the current facility? A25: The vendor has until April 15, 2023, to get the building back to broom-swept condition.

Q26: Can you differentiate between the divisions in any documents provided to the vendors?

A26: Yes, we can provide that reference material.

Q27: How many boxes per cubicles will be moved? A27: Staff will get 4 boxes per cubicles.

Q28: Can we get a dumpster? A28: The vendor can get dumpsters, roll-offs, trucks, etc.

Q29: What are the weekday and weekend hours? A29: Hours would be 6 am – 6 pm. There would be availability of BLM staff over the weekend for the identified move weekends.

Q30: How will we know which things will get moved? A30: Items will be very clearly marked.

Day 2 (1/4/2023)

Q31: Do we move printers and plotters? A31: No.

Q32: Do we have to pull the electrical or CAT5 cables? A32: Vendor is responsible for having an electrician for the systems furniture.

Q33: Would we be allowed to remove a window on each floor? A33: CHECKing ON this

Q34: Are we responsible for the safes? A34: Yes. There are (4) safes to move.

Q35: Are we responsible for the artwork? A35: BLM will take the artwork off the wall and pack it.

Q36: Is there an inventory of things in the building that are moving? A36: No, there is not a complete inventory. There are mainly boxes, monitors, chairs, a few cabinets, and glass shelves.

Q37: Are we required to move things to a staging area somewhere else in between moving from the current building to new buildings?

A37: No. When you are able to move, you can move the items straight into the new space.

Q38: Are we required to provide floor protection? A38: Yes.

Q39: Will there be staging areas available? A39: Yes, the vendor will be able to use various parts of the facility for staging.

Q40: Will we be required to transport to any of your field offices? A40: No.

Q41: Who will box up your supplies by the mailroom? A41: BLM will be responsible for that.

Q42: Is the wall in the director’s suite conference room part of the decommissioning?

A42: No.

Q43: Are we responsible for e-recycling for the IT equipment? A43: No.

Q44: What is the optimal truck size to fit in the parking lot? A44: The Dock is rated of handling a 28-foot truck, and under 10,000 pounds due to the limitations of the Bridge.

There is enough space to accommodate a 36-foot truck if the entrance from Youngfield for building 3000 is used. Entrance just North of Ziggies.

Q45: Will there be an issue with elevator usage in the new building? A45: BLM will work to minimize the challenges with other vendors in the new building. The vendor that wins this contract will be the only one in the old building.

Q46: Is this required to be broom swept? A46: Yes.

Q47: Are we responsible for moving the appliances in the current building? A47: Yes, some of them. Large refrigerators, small refrigerators, and other miscellaneous appliances.

Questions emailed to the Contracting Officer

Q48: Are we supplying the boxes, tape and “packing material”?

If so, what type of box and packing material?

A48: A lot of stuff will be boxed already, the contractor is expected to supply boxes and appropriate materials for anything that is not. You will need to further define you boxing needs upon post-award walk-thru and coordination.

Q49: Would E-bins be accepted to lower the waste from all the boxes? A49: Type of boxes, crates, bins etc. is up to the contractor as long as they do the job and is taken away by the contractor after the move. Does not have to be cardboard.

Q50: Are we packing the libraries? Or will staff have that packed prior to our arrival?

A14: The dockets area is a file library. The vendor is responsible for packing up and moving this area using carts. Staff will be onsite to assist in the moving process (i.e., subject matter experts for those file areas).

Q51: Can you please clarify the cleaning aspect? Are we just sweeping and vacuuming? Or shampooing the carpets?

A51: Broom swept or vacuumed only.

Q52: Are we expected to patch and fill holes in the drywall?

A52: Minor painting and patching as required.

Q53: What is the budget for this contract? A54: We don’t reveal our budget, but have developed an internal estimate based upon other moves and recommendations of other agencies. We believe this contract to be fully funded based upon that internal information.

Q54: The post mentions decommissioning of all remaining contents of the old building. What does “decommission” interpret to for our company? Would we be able to dispose of it? Break it down? If you could provide a bit more information on that, it would be a great help.

A54: Everything that does not get moved to the new facility will need to be dealt with by the contractor; disposed of, sold, shredded, scrapped, whatever is legal and efficient for the contractor.

Q55: The logistical constraints mentioned regarding the Fire Coordination Center and the Public Room. Are there any special circumstance for moving these rooms? Are they odd locations to get to? If that could be clarified a bit that would be great.

A55: Should have been explained during the site visit, but since these functions are somewhat separate from the main office, and are being moved to separate areas, we were just pointing out that they may need some additional logistical consideration. It’s not a monolithic move.

Q56: Lastly, would there be any kind of security we would need or would we have full access to that location with our employees?

A56: All your employees will be required to sign-in with photo identification cards and have nothing that prevents them from being on in or on a federal building or installation. Government workers will be present for escort duties when required.