Attachment_1_-_SOW_0001.pdf

STATEMENT OF WORK

BUREAU OF LAND MANAGEMENT COLORADO STATE OFFICE

BUILDING DECOMMISSIONING AND OFFICE MOVE

BACKROUND

The Department of Interior, Bureau of Land Management, Colorado State Office, herein referred to as “COSO", will be decommissioning their 2850 Young Street, Lakewood, CO location and relocating employees and property from the Youngfield office to the Denver Federal Center, Buildings B1A, B40, and B810 located in Lakewood, CO. In addition, this contract includes moving two file areas similar to library systems. There is one large file area which is approximately

2,000 linear feet on the first floor and a smaller library of files on the second floor measuring approximately 200 linear feet. Currently, COSO leases four floors totaling 89,900 sq. ft. of office space located at 2850 Youngfield Street, Lakewood, CO, herein referred as the “Youngfield building”. The Youngfield building lease expires on April 30, 2023, and the building must be returned to ‘broom-swept’ shell condition prior to the lease expiration date.

SCOPE

The main objective of this task order is to acquire a single turnkey solution to support the decommission and relocation of COSO’s Youngfield building. The Contractor shall perform all services required to move the boxes, miscellaneous office furniture, equipment, and related supplies (hereinafter called “property”) Under this task order, COSO requires the Contractor to provide:

• Expertise, resources, and experience in moving services, excessing property, and cleaning.

• All personnel, supervision/management, equipment, transportation, tools, materials, supplies, travel, and other direct cost items necessary to provide a turkey solution to support COSO’s objectives.

• Provide a project manager for the duration of the relocation and decommissioning of

Youngfield building. The project manager will be responsible for directing the daily activities of the workers provided for the relocation and decommissioning.

• Participate in pre-move activities, to include walk throughs, meetings with staff, and other actions meant to enhance the success of the project.

• Complete a post move walk-through with COSO’s personnel to determine damage to property or premises prior to and /or resulting from the relocation (if any) and make arrangement for processing any claims.

COSO will provide a Contracting Officer’s Representative (COR) that will be the main point of contact, however, there will be other technical representatives from the agency to assist with this project.

Relevant pictures, floor plans, and counts of cubicles, etc. can be found in the associated appendices.

SPECIFIC TASKS

The Contractor shall work with COSO’S staff to ensure the decommissioning and relocation of the Youngfield building is completed in a well-orchestrated, timely manner with minimal impact to COSO’s operations.

Prior to execution of any removal or relocation of COSO’s property, the Contractor shall provide

COSO with documentation, processes, and procedures to ensure controls are in place to:

• Account for COSO’s assets, property, and items that are excessed, recycled, destroyed, or relocated.

• Protect all COSO’s sensitive and Personally Identifiable Information (PII) (in the form of physical files) and ensure that it is handled in a proper manner. This facility contains proprietary information also.

• Dismantle furniture, equipment, and electronic files with corresponding floor tracks.

• Removal of racks, the UPS, and associated UPS batteries within the server room on the 2nd floor.

• The vendor shall maintain a clean working environment and all trash shall be removed from the worksite and disposed of in accordance with the State of Colorado’s laws. The vendor shall make every effort to recycle packaging materials and trash where applicable.

• The contractor shall provide a project manager to work with the identified COSO. It is the responsibility of the project manager to:

o Attend the post-award orientation, kick-off meeting and/or conference calls to coordinate.

o Work with COSO to determine security requirements (i.e., necessary badges, number of escorts, etc.).

o Work with COSO and the GSA (potentially) on the schedule for deliveries.

o Work with COSO and the GSA (potentially) on the Certificate of Insurance (COI) requirements.

General Pre- and Post-Move Activities

• Walk through with Agency and contractor to verify condition of move-in space

• Work with COR to confirm with exact times and dates the move starts (specific time) and location.

• Be on site and available for contact during the move.

• Provide a project manager to correct issues, locate missing items, etc.

• Inspecting and monitoring all work to ensure compliance with contract requirement.

• Coordination of logistics with the COR or other Agency representative.

A preliminary list of items to be moves are office contents, minor amounts of office filing cabinets and bookcases, chairs, reception seating, storage units, conference room furniture, glass cabinets and safes. Additional information can be found in Appendix A.

The information provided and deliverables outlined must be reviewed and accepted by COSO prior to the commencement of services.

Relocation Services

Furnish some packing containers and related supplies including, but not limited to:

• Boxes

• Totes with a locking mechanism

• Zip ties

• Various size bags for items like pens, screws, etc.

It will be the responsibility of the Contractor to determine the number and size of packing containers and materials to be utilized for the moving services. The contractor will also be responsible for with the following:

• Furnished packing containers, including boxes and cartons, may not be returned by Agency.

• All materials shall be clean and durable enough to ensure protection of the property.

• The working point of contact will be responsible for directing the daily activities of the workers provided for the relocation.

• This individual will also be responsible for coordination of the relocation with the Agency representatives on a daily basis, as well as provide moving instructions (written instructions and a verbal presentation of the moving process) to Agency staff prior to packing material delivery.

• Loading and transporting the property to its new location.

• Unload, reassemble, and place all the property in the new location as directed by the designated Agency representatives.

• Remove all padding, packing, and crating materials from the Agency premises, as directed by the designated agency representative.

• Contractor should leave the vacated area room clean, with no abandoned property or trash left behind. If a return trip is requested regarding site cleanup, the contractor should be prepared to do so in a timely manner.

• Furnish dollies, hand trucks, book-carts, and packing/cartons, and any other type of equipment commonly used for relocation services.

• Disassemble property when necessary for safe and efficient transportation as determined, by the Agency representative. Must reassemble anything that was dissassebled after transportation to the new location.

• Remove all empty packing containers, at the completion of the move.

• Furnish equipment and operators to move heavy and/or bulky items that cannot be moved by normal means, on as needed basis (i.e. safe, lateral files, etc.)

• Disassemble existing furniture identified and transport and unload it at the warehouse at

Building 810 on the Federal Center.

DELIVERABLES AND DELIVERY SCHEDULES

The Youngfield building loading dock coordination is required with the COR. It should also be noted there are two elevators with a maximum weight of 2000 pounds. There is not a freight elevator located in the building. Excessing and removal of furniture, IT supplies, server room shelving, electronic file retrievers, miscellaneous property and other ancillary items.

• Project Schedule - Contractor will provide a project schedule and budget for the excessing and removal of property. Contractor will be responsible for dismantling and removal of all furniture.

• Relocation Timeline - Relocation of furniture, property and equipment may begin as early as February 17, 2023 and must be completed on or about March 17, 2023. Vendor is requested to begin meeting with agency immediately upon contract award.

• Decommission and Cleaning Timeline - Removal and inventory of furniture, property.

equipment, and cleaning may begin as early as February 17, 2023, and must be completed on or about April 15, 2023. Items must be removed and inventoried in a safe manner commensurate with Federal property requirements.

Site Visit

The Contractor is encouraged to attend a walk (pre-bid site visit) to gather all relevant information and determine resource requirements for a complete bid submission on either of the three scheduled dates below. You must have a valid picture ID to gain entrance and please allow enough time to complete the visitor sign in procedure.

• January 03, 2023, at 1:00 pm - 4:00 pm MT at the Youngfield building

• January 04, 2023, at 9:00 am - 12:00 pm MT at the Youngfield building

• January 05, 2023, at 1:00 pm - 4:00 pm at the Youngfield building

Certificate of Insurance

The awarded contractor shall provide a certificate of insurance ($1,000,000) to cover contractor caused damages to the facilities and furniture.

Contract Award Selection Criteria

Selection of the awardee will be based on best value to the government. Applications will be rated on a 100-point scale based on the criteria below which, when combined, are significantly more important when compared to price:

Category Points Criteria

Technical proposal/personnel

30 Comprehensive, well-organized proposal that demonstrates a solid understanding of the SOW will be rated higher.

Past performance

(relevant and recent)

35 Recent, relevant past performance will be rated higher. Past performance will be checked against your provided references and any available information in Government databases.

Delivery schedule 35 Achievable schedule that matches the Government’s timeline and final delivery date for returning the building to the owner.

Protection of Building and Property

The Contractor shall:

• Furnish padding and/or other protective material for the building interior for all origination and destination buildings, including protection for the elevators, corners, walls, and doors.

• Furnish plywood, vinyl, heavy gauge plastic or Masonite runners as required to provide protection to the floors.

• Complete a walk-through of all the locations following completion of the relocation with the

GSA, BLM, and other representatives to determine any damages to property or premises resulting from the relocation.

• The Contractor is responsible for the security of Agency property throughout the period it is under their custody.

Government Furnished Equipment and Personnel

The contractor is responsible for all supplies, equipment, and personnel. COSO will assign a

Contracting Officer’s Representative (COR) who will manage the project and serve as the main point of contact.

Place of Performance

Location of building to be decommissioned:

Bureau of Land Management

Colorado State Office

2850 Youngfield Street

Lakewood, CO 80215

Identified items will be relocated to:

Bureau of Land Management

Denver Federal Center

Buildings B1A, B40 & B810

Lakewood, CO 80215

Damages

The Agency representative will provide a written list of items found to be damaged during the move to the Contractor within 15 working days of completion of the relocation. This list shall include personal property, furnishings, and building finishes, such as walls, carpet, etc., as wells as damages to grounds such as shrubs, lawns, etc. If damages occur during the move the Contractor should take pictures and notify the COR immediately.

Repairs of Damages

The Contractor and the Agency representatives shall visually inspect the damaged items and mutually agree upon a time frame for repairing or replacing the damaged item(s). The repair or replacement of the item shall be completed within the 20 working days unless another time frame is established. Except when loss and/or damage arises out of causes beyond the control and without the fault or negligence of the Contractor, the Contractor shall assume full liability for any and all goods lost and/or damaged in the movement covered by the contract.

Laws, Ordinances and Regulations

The Contractor and his/her employees shall comply with all host activity, local, state, and federal laws, ordinances, and regulations governing the performance of services required hereunder and shall comply with instructions pertaining to the conduct of persons on Government premises as may be issued by GSA or BLM representatives.

All areas are designated as “Security Areas” and entrance of persons other than those employed therein is restricted. In all areas, the Contractor will be admitted and accompanied by authorized personnel.

Building Regulations, Permits and Insurance

The contractor shall:

• Make all arrangements with the COR at the relocation sites regarding moving procedures including restrictions, if any, on moving hours, elevator usage (at existing locations), parking restrictions, etc. at least 1 week prior to the selected move date.

• Provide proper and adequate proof of insurance to the COR via email.

• Obtain necessary clearances or permits that may be required by the local municipality for parking on streets during loading or unloading phases of the relocation.

Equipment

The contractor shall provide all equipment associated with the entire project, operate in a safe manner and adhere to all OSHA and GSA standards.

Site Conditions

The project site shall be kept in a neat, orderly, and safe condition at all times.

Disposal

Any items disposed of by the Contractor shall be:

• Done in a safe manner and adhering to all OSHA standards and within federal regulations.

• Remove rubbish from the Government’s premises after move is completed.

• The contractor shall provide enough containers for collecting debris.

Transportation and Deliveries

The Contractor shall furnish clean, sound, closed type vehicle(s) of sufficient size to accommodate the shipment. The vehicles shall be in good repair and in compliance with all federal, state, and local laws and regulations for operation.

All vehicles used in relocations shall be equipped sufficiently with clean pads, covers, and other protective equipment to ensure safe transit and delivery of property. Protective covering shall be used during the loading and unloading operations in the event of inclement weather. The COR may reject any vehicle that is determined to be mechanically incapable of adequately protecting the

Government’s property. However, failure to do so shall not release the Contractor from liability and from any damage caused by usage of such. The Contractor shall obtain necessary clearances or permits, if any, that may be required by the local municipality. The Contractor is responsible for all traffic tickets, fines or citations received.

Cleaning

The Contractor shall:

• Remove all tools, equipment, surplus material, and rubbish.

• Restore or refinish, to original condition, surfaces that are damaged due to the work of this contract.

• Remove grease, dirt, stains, foreign materials, and labels from finished surfaces.

• Ensure the carpets are vacuumed and all surfaces are wiped down.

Work Hours

The relocation services days include Saturday and Sunday with hours from 6:00 am MT to 6:00 pm

MT. Decommission services shall be performed from Monday through Friday and will be performed from 6:00 am MT – 6:00 pm MT. The Agency may choose to be more flexible (i.e., work later than those hours) depending on staff availability.

Clearance Checks

The Contractor shall ensure all workers assigned permitted/cleared to work in federally owned and leased buildings. Proper paperwork – after hours/escort forms will need to be submitted one week prior to the move. If there is additional clearance process needed for tenant agencies, the Contractor must comply. The requirements to enter the Denver Federal Center are as follows:

• Visitors must stop and show identification, (i.e., government ID or a driver's license) to enter.

• Please be prepared to present a valid driver’s license and current vehicle registration at the gates:

Inspection and Acceptance

Overall acceptance of the project will be made by the Contracting Officer’s Representative (COR) and the Contracting Officer (CO).

Government Responsibilities https://www.gsa.gov/about-us/regions/welcome-to-the-rocky-mountain-region-8/buildings-and-facilities/colorado/denver-federal-center

The BLM representatives will provide direction to the contractor for the placement of all relocated equipment either by scaled floor plan or direction on the job site during the move. The BLM staff will be responsible for tagging and marking all equipment, showing number and location where property is to be placed at the new location.

Government representatives will be responsible for establishing a time or times prospective offerors to walk through the origin and destination facilities in sufficient time prior to the date for receipt of proposals to allow offerors time to prepare their offers.

Government representatives must ensure they maintain at least one government escort per building that the contractor is in. Removal of furniture, miscellaneous property, ancillary items and any other required tasks as determined by both parties may begin as early as February 17, 2023 and be completed by April 15, 2023.

• Moving services may begin as early as February 17, 2023 and must be completed by March

17, 2023.

• Decommissioning (disassembly and disposal) of remaining items and Agency installed systems may begin as early as February 17, 2023 and be completed by April 15, 2023.

Points of Contact

Name: Robert Hall

Title: BLM COSO Contracting Officer

Phone: 970-876-3038

Email: rhall@blm.gov

Name: Jennifer Bednar

Title: BLM COSO Deputy State Director, Support Services;

Contracting Officer’s Representative (COR)

Phone: 651-815-1586

Email: jbednar@blm.gov

Name: Bridget Williams

Title: BLM NOC Relocation Coordinator

Phone: 202-507-1676

Email: b3willia@blm.gov

Name: Janine Leist

Title: BLM COSO Branch Chief of Business Services

Phone: 907-440-2848

Email: jleist@blm.gov

Name: Roy Maquindang

Title: BLM COSO Property Manager

Phone: (303) 239-3841

Email: rmaquindang@blm.gov

Name: Tammy Quinn

Title: GSA Representative - Denver Federal Center

Phone: 720-281-7790

Email: tammy.quinn@gsa.gov mailto:tammy.quinn@gsa.gov