140E0121R0004.pdf

Solicitation Number 140E0121R0004

SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 GENERAL INSTRUCTIONS

The Contractor shall furnish all personnel, facilities, equipment, technology, materials, supplies, and services in performing the work described in Section C, unless otherwise stated herein. In consideration of the work performed under the contract, the Government shall pay the amount identified below in U.S. Dollars.

B.2 CONTRACT TYPE

The contract type is Firm-Fixed-Price (FFP) with reimbursable travel costs.

B.3 CONTRACT LINE ITEM NUMBER

The specific details and descriptions of the Contract Line Item Number (CLIN) are described below:

CLIN # Description Total Amount

00010 All tasking as described in Section C, $TBD*

Statement of Objectives (Firm-Fixed-Price)

00020 Other Direct Costs (ODC) – Travel (EST/COST/NTE) $TBD*

CLIN 00010 is a firm-fixed-price line item with a period of performance specified in Section F.

The effort under CLIN 00010 shall be accomplished in accordance with the Statement of

Objectives in Section C.

CLIN 0020 is a reimbursable line item with the period of performance specified in Section F.

The Contractor will be required to travel during performance of the contract and will be reimbursed for actual, allowable, and reasonable travel costs incurred, exclusive of any fee.

Travel will be reimbursed in accordance with FAR Subpart 31.205-46. All travel must be approved by the COR prior to travel arrangements being made.

TOTAL CONTRACT AMOUNT: ______[TBD]___

B.4 PARTIAL DELIVERY PAYMENT SCHEDULE

Payment will be made to the Contractor based upon delivery and acceptance of the tasks performed/deliverables submitted as shown in the table below in accordance with FAR Clause

52.232-1. The payment arrangement is based upon partial deliverables whereby payments are made for distinct portions of the work completed by the Contractor and accepted by the

Government.

Payment No. Deliverable(s) / Milestone (s) Payment Amount

1 TBD* $TBD*

2 TBD* $TBD*

3 TBD* $TBD*

TOTAL CONTRACT VALUE $TBD*

* = TBD. The Deliverable(s )/ Milestone(s) and the Payment Amount shall be proposed by the

Offeror as part of its Business/Cost Proposal (see Section L.7.1). Final delivery payment schedule is determined by BSEE.

SECTION C

DESCRIPTION/SPECIFICATIONS/STATEMENT OF OBJECTIVES

STATEMENT OF OBJECTIVES

Statement of Objectives - Oil Spill Boom Computational Fluid Dynamics and

Physical Modeling Study

1.0 Objective

The purpose of this project is to investigate towed oil containment boom systems to assess how computational fluid dynamics (CFD) modeling and physical scaled model testing results may predict full-scale boom performance. The contractor will conduct CFD modeling and physical testing of scaled boom systems at multiple scales. Data obtained will be analyzed to determine their consistency when accounting for scale factors. This work will be conducted at the contractor’s location and the government owned site of Ohmsett.

2.0 Background

The use of mechanical systems to collect, contain and recover oil is considered to be a primary technique in responding to offshore oil spills. This method has the advantage of immediate removal of oil from the environment. A typical recovery operation involves a boom towed in a U configuration by one or two vessels which collects surface oil in the boom apex. Once sufficient thickness of oil is collected, a skimmer system recovers the collected oil. This oil is stored in temporary storage devices prior to being taken to shore and offloaded.

During an offshore response operation there are multiple factors that can limit the response.

One potentially limiting factor is the rate at which oil is collected and contained within the boom. This rate can be influenced by the length of the boom which translates to swath width, and the speed at which the boom is towed by the vessels. Typical booms can be towed at speeds of 0.7-1 knots. Beyond this speed oil is typically lost from underneath the boom by entrainment or drainage.

Testing of towed booms to assess their oil containment abilities is important, especially with ongoing work to develop high-speed oil containment systems. However, field testing using oils is not possible within U.S. waters due to permitting issues surrounding intentional release of hydrocarbons. Some full-scale boom sections can be tested in a tow tank such as the Ohmsett facility www.ohmsett.com. However, in spite of Ohmsett’s large tank size, testing of booms at higher speeds for long durations is not possible due the limitation of the tank’s length. A boom’s swath width and boom draft are also limited due to bottom and sidewall effects imposed by the tank. Literature states that the tank depth should be a minimum of 4 times the boom’s draft to minimize bottom effects. This limits effective boom testing at Ohmsett to booms with drafts of less than 2 feet. Although flume test tanks can produce constant current for long-length tests, they impose greater restrictions on maximum boom size due to their smaller widths and water depths.

BSEE project 1089 conducted an extensive literature review on the existing knowledge in oil spill boom science and technology. https://www.bsee.gov/sites/bsee.gov/files/research-reports//1089aa.pdf

The literature described how CFD modeling and scaled boom model testing could be used to predict the performance of a full-scale towed containment boom. One of the project’s conclusions was that assumptions regarding scaling factors used for scaled model tests may not be fully understood, and that it was possible that performance observed through the physical modelling experiments may not translate to results that might be expected from full scale boom equipment.

CFD uses numerical analysis to analyze problems involving fluid flows. Assumptions are made to minimize model size and computation time. For example, in project 1089, booms were CFD modeled, and oil and water were modeled, but the effect of the air layer over the oil was determined to be minimal and was eliminated. A comprehensive comparison of CFD modeling results to test results would provide data to determine the validity of modeling methods.

The Bureau of Safety and Environmental Enforcement (BSEE), an agency of the U.S.

Department of the Interior, is charged with working to promote safety, protect the environment, and conserve resources offshore through vigorous regulatory oversight and enforcement of, offshore facilities engaged in oil and gas exploration, development and production operations on the Outer Continental Shelf (OCS). BSEE’s Oil Spill Preparedness

Division (OSPD) Response Research Branch (RRB) oversees the Oil Spill Response

Research (OSRR) Program, which strives to improve oil spill response by conducting research to address knowledge gaps and advance technologies used for oil spill response.

OSPD also manages Ohmsett, the National Oil Spill Response research & Renewable Energy

Test Facility. Ohmsett provides independent and objective performance testing of full-scale oil spill response equipment.

3.0 Performance Objectives

http://www.ohmsett.com/ https://www.bsee.gov/sites/bsee.gov/files/research-reports/1089aa.pdf https://www.bsee.gov/sites/bsee.gov/files/research-reports/1089aa.pdf

3.1 Identify a minimum of three unique boom technologies that will be used for the project activities. These technologies should represent standard boom systems used by Oil Spill

Removal Organizations for response operations. BSEE will provide inputs to the selected technologies and have final approval on the chosen technologies. The Offeror’s proposal shall specify the number of unique boom technologies that will be assessed (minimum of three) and propose a preliminary list of possible technologies with reasons for their inclusion.

3.2 Work with boom manufacturer(s) to procure each boom design at multiple scales (four scales). The largest scaled model size should be as close to full scale as possible while still being able to be tested at Ohmsett. The scaled boom modules will be government owned and retained at Ohmsett after the project.

3.3 Conduct testing of the scaled models at the Ohmsett facility to assess the tow speeds at which they begin to lose oil (first loss tow speed and gross loss tow speed.) It is anticipated that the tests will be conducted over a three-week timeframe at Ohmsett. BSEE and contractor will schedule Ohmsett tests after contract award. BSEE will fund the Ohmsett test costs separately. However, the Offeror should include their travel costs for the testing in their proposal. The Offeror should plan to have the boom modules shipped to Ohmsett for the tests. Test facilities, test oils, and Ohmsett staff support for tests will be provided. The contractor will have access to the facility’s general work areas including a conference room with WiFi, the Ohmsett test basin, kitchen and restroom facilities. Ohmsett is located on

Naval Weapons Station Earle, Leonardo, NJ, and personnel conducting the tests must undergo a background check as part of the base access clearance. Currently, foreign nationals are required to obtain a B-1 visa or a TN Classification as part of their entrance paperwork.

See www.Ohmsett.com for more information about the facility.

3.4 Conduct three dimensional CFD modeling of each boom design at a minimum of one scale, or more if required to meet the project’s objective, to provide results that can be used to compare to the scaled physical model test results. The Offeror’s proposal should include details on the approach that will be used for the CFD modeling including model assumptions, and how the impact of those assumptions on the accuracy of the CFD modeling results will be assessed. If deemed necessary, the offeror may propose to conduct modeling of the same boom using different assumptions to assess assumptions made.

3.5 Analyze collected data to determine whether or not physical model testing produces consistent results at various scale factors and how CFD modeling results compare to physical scale model test results.

4.0 Management, Planning, and Reporting

The Contractor shall implement a full range of science and engineering activities as required to meet the objectives of this contract. The Contractor shall supply all labor, equipment, and materials necessary to accomplish the work.

http://www.ohmsett.com/

4.1 Milestone Payment Schedule (MPS)

Milestone payments shall be based on the completion of definable and measurable steps, which are considered integral and necessary to the achievement of the stated tasks.

Completion of milestones shall demonstrate payment is appropriate and warranted. BSEE approval of the documentation supporting the completion of the milestone is required for payment.

4.2 Project Management Plan (PMP)

The Contractor shall develop and maintain a detailed PMP. The PMP shall include the

Technical Approach, and Milestone Payment Schedule, prepared as part of the Contractor’s proposal. In addition, the PMP shall specify the resources required for the planning, execution, control, and completion of the stated performance objectives. At a minimum, the

PMP shall include the following sections: technical approach, performance objectives in accordance with the SOO, organization and integration of the project team, schedule management and project controls, risk management, quality management, project communications, and procurement management.

4.3 Status Reporting

The Contractor shall prepare and submit a short, monthly Contractor’s Progress, Status, and

Management Report (CPSMR). The CPSMR shall be used to review and evaluate the overall progress of the project, along with any existing or potential problem areas. The report shall be prepared in a format coordinated with the COR. The CPSMR shall include a summary of the events that occurred during the reporting period, discussion of performance and comparison of actual accomplishments to the proposed Program Schedule Plan, identification of problems, proposed solutions, corrective actions taken, and plans for the following month.

4.4 Meetings

The Contractor shall participate in post-award meetings and Project Management Review

(PMR) meetings or teleconferences with BSEE on a monthly basis. The Contractor shall coordinate meetings; provide logistical support (e.g., facilities, audio/visual); present materials and lead technical discussions. The Contractor shall prepare, and submit for BSEE review and concurrence, any presentation materials and agendas for meetings. The

Contractor shall prepare minutes for all meetings attended.

5.0 Deliverables

At minimum, deliverables shall include

• Kickoff meeting agenda, presentation and minutes

• Monthly status report and meeting

• Test plan for Ohmsett tests

• Scaled model booms, supplied to Ohmsett for testing

• Draft Final Report in Word format

• Final Report in Word and PDF format

• Draft Journal Article

• Graphical Abstract

• Data produced from project activities

SECTION D

PACKAGING AND MARKING

D.1 All deliverables submitted under the contract shall be prepared and packaged in a cost-effective manner equivalent to standard commercial quality. The CD-ROMs, if required, shall be labeled. The labels shall include the project title, Contractor name, and BSEE contract number. Elaborate artwork, expensive paper and bindings are neither necessary nor desired.

D.2 Unless otherwise directed by the Contracting Officer, all reports shall be delivered via electronically (when appropriate and preferred) or by First Class mail. The cost of delivery by more expensive means will be denied unless approval is obtained in advance from the

Contracting Officer.

D.3 All paper deliverable shall meet at least the minimum requirements for post-consumer recycled content, set forth in EPA’s Comprehensive Procurement Guidelines (CPG).

SECTION E

INSPECTION AND ACCEPTANCE

E.1 52.252-2 – CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far

Clause Title

52.246-7 Inspection of Research and Development—Fixed-Price (Aug 1996)

E.2 DELIVERABLE GENERAL ACCEPTANCE CRITERIA

Each deliverable under the Statement of Work will meet the following:

• Accuracy – Work products shall be accurate in presentation, technical content, and adherence to accepted elements of style.

• Clarity – Work products shall be clear and concise. Any/All diagrams shall be easy to understand and be relevant to the supporting narrative.

• Consistency to Requirements – All work products must satisfy the requirements of this contract.

• Format – Work products shall be submitted in hard copy (where applicable) and in media mutually agreed upon prior to submission. Hardcopy formats shall follow any specified Directives or Manuals.

• Timeliness – Work products shall be submitted on or before the due date specified herein or submitted in accordance with later scheduled date determined by the

Contracting Officer.

E.3 QUALITY ASSURANCE

The Contracting Officer’s Representative (COR), or designated inspector, will review for completeness the preliminary or draft documentation that the Contractor submits, and may return it to the contractor for correction. Absence of any comments by the COR will not relieve the

Contractor of the responsibility for complying with the requirements of this contract. Final approval and acceptance of documentation required herein shall be by letter of approval and acceptance by the COR. The contractor shall not construe any letter of acknowledgement of receipt of material as a waiver of review, or as an acknowledgement that the material is in conformance with this contract. Any approval given during preparation of the documentation, or approval for shipment, shall not guarantee the final acceptance of the completed documentation.

SECTION F

DELIVERIES OR PERFORMANCE

F.1 TERM OF THE CONTRACT

The period of performance (POP) of this contract is [to be completed at the time of contract award- expected to be approximately 12 months]. The project period shall encompass all tasks from initial planning, through and including BSEE’s final acceptance of all deliverables. The

Contractor shall deliver all required deliverables in accordance with Sections C, E, and F of this contract.

F.2 52.252-2 – CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

available. Also, the full text of a clause may be accessed electronically at this/these address(es):

52.242-15 Stop-Work Order (Aug 1989)

F.3 PLACE OF PERFORMANCE

Work will be performed at the Contractor’s location and at the Government facility, Ohmsett, which is located on Naval Weapons Station Earle, Leonardo, NJ. The work conducted at

Ohmsett is anticipated to be approximately 3 weeks in duration. Teleconferences and in-person meetings will be coordinated between the Contractor and the Contracting Officer’s

Representative as necessary.

F.4 MEETINGS, REPORTS, AND OTHER DELIVERABLES

The following deliverables shall be submitted and meetings held in accordance with the schedules specified in Section F.6. The Contractor is responsible for editing and proofreading all material in order to prepare products as error free as possible prior to their delivery to BSEE. At a minimum, the following items shall be included in the proposed effort:

F.4.1 Kick-off Meeting and Meeting Summary

Both parties will mutually agree upon the specific date, time, and location of the kick-off meeting. The Contractor shall provide an agenda to BSEE at least one week prior to the meeting. The intent of this meeting is to initiate the communication process between the

Government and the Contractor by introducing key participants and explaining their roles, reviewing communication ground rules, and assuring a common understanding of requirements and objectives, goals, constraints, policies, expected benefits, other relevant background information, and discussing near-term deliverables. The meeting presentation and a summary of the meeting will be submitted to BSEE within two weeks from the date of the meeting. This meeting will be held virtually.

F.4.2 Monthly Progress Reports and Teleconferences

The Contractor shall submit via email Monthly Progress Reports to BSEE. These reports shall be of sufficient detail to describe all work accomplished and results achieved during the current period and shall include a brief discussion of the planned actions for the succeeding period. A summary of the following should also be included:

- the major actions taken, deliverables, submitted, decisions, and progress made during the previous month.

- any significant problems encountered during the preceding period, including an assessment of their probable impact on the Contractor’s performance and statements of corrective actions taken or proposed.

- any major technical findings and interpretations during the preceding period.

- a list of any significant meetings held or other contacts made in connection with the contract during the preceding period, including a brief summary which outlines the subject, participants, date, location, and outcome of each such contact or meeting.

- a summary of major work activities scheduled for the next period.

- a summary of any questions or concerns regarding the Contractor's work requiring discussion or resolution with BSEE.

An informal teleconference between the COR, the Principal Investigators, and any necessary key personnel will follow within one week of the written progress report. More frequent meetings may be held during critical stages, such as leading up to testing, but only monthly progress reports will be required.

F.4.3. CFD Modeling Plan

The contractor shall deliver a finalized detailed plan for conducting the CFD modeling activities specified in their proposal. The plan should include what model assumptions will be made and how the impact of those assumptions on the model accuracy will be assessed. The contractor should include a schedule summarizing the details of building and running the models and analyzing the data.

F.4.4 CFD Modeling Summary Report

The contractor shall deliver a summary report detailing the CFD modeling activities conducted during the project. The report should detail the approach used for the modeling, assumptions and simplifications that were made to the models, and how those assumptions might impact the accuracy of the model.

F.4.5 Test Plan for Ohmsett Tests

The contractor shall deliver a test plan no later than three months prior to the scheduled Ohmsett tests. BSEE and Ohmsett personnel will work with the contractor to develop the test plan.

F.4.6. Scaled Boom Modules for Testing at Ohmsett

The contractor shall deliver the scaled boom modules as specified in their proposal and agreed to by BSEE to Ohmsett at least three weeks prior to the scheduled Ohmsett testing.

F.4.7 Draft Final Report

The Contractor shall deliver a draft Final Report for review and comment at least 30 days before the end of the period of performance. The report will include a graphical abstract (as described in

F.4.10). The draft report shall be submitted electronically in word format. The draft final report shall follow the CSE Manual for Authors, Editors, and Publishers 8th Edition style formatting.

The Draft Final Report shall be reviewed by the government within fourteen (14) days of the receipt of the document for technical content compliance. The technical review will evaluate the report for completeness, content, and general structure.

The Draft Final Report, produced by the Contractor’s staff, Principal Investigators, and subcontractors, shall detail all methodologies, techniques, equipment, interpretations, analyses, data, and characterization employed or generated in fulfillment of the contract requirements. The

Draft Final Report shall include, at a minimum, the disclaimer as written in Section H.8, an

Executive Summary, the results of the research, any empirical data acquired, an analysis of system capabilities, identification of future areas for research and development, any specific recommendations, additional supporting documentation, a bibliography of sources used or referenced in performing the analyses and reports, and all other significant lessons learned.

F.4.8 Final Report

The Contractor shall incorporate any technical or editorial comments from BSEE into the Final

Report. The Final Report shall include, at a minimum, the disclaimer as written in Section H.8, an Executive Summary, the results of the research, any empirical data acquired, an analysis of system capabilities, identification of future areas for research and development, any specific recommendations, and all other significant lessons learned, and a graphical abstract as described in F.4.10. The Contractor shall cite the Bureau of Safety and Environmental Enforcement as the publisher of the report.

The Final Report shall be written as a non-proprietary report, releasable by the BSEE to the public either through posting on the BSEE webpage or by other means.

The Contractor shall deliver both (.pdf and .doc) electronic formats of the Final Report.

F.4.9 Draft Journal Article

The Contractor shall deliver a draft article on the results of the project. This article shall be suitable for submission to a professional journal. An alternative method of dissemination of results may be proposed.

F.4.10 Graphical Abstract

The Contractor shall deliver a Graphical Abstract, a concise, pictorial and visual summary of the main findings of the research, which captures the content of the researchers at a single glance.

Specifications: The Graphical Abstract should be a one-image file and should visualize one process or make one point clear. For ease of browsing, the Graphical Abstract should have a clear start and end, preferably "reading" from top to bottom or left to right. Distraction and cluttering elements should be reduced as much as possible.

Image size: An image with a minimum of 531 x 1328 pixels (hxw) using a minimum resolution of 300 dpi, should be submitted. If a larger image is submitted, then it must be at the same ratio

(200 high x 500 wide).

F.4.11 Data, Analyses, Technology tool(s)

The Contractor shall deliver a copy of generated resulting data, data analysis (es), and any generated computational analyses tools for future evaluations. These items may be submitted electronically.

F.4.12 Final Presentation and Closing Meeting

The Contractor shall prepare and submit a PowerPoint presentation summarizing the findings and achievements of the project in accordance with the Contractor’s proposal. The presentation may be delivered virtually via videoconference. All key personnel should participate in this meeting.

F.5 CORRESPONDENCE

All correspondence shall be clearly marked with the Contract number on the first page. Emails pertaining to this Contract shall include the contract number on the subject line.

F.6 SCHEDULE AND DISTRIBUTION OF DELIVERABLES AND MEETINGS

Deliverable products shall be submitted to the addresses shown in Section F.7 in accordance with the following schedule:

DELIVERABLE /

MEETING

DISTRIBUTION DUE

A. Kick-off Meeting and

Summary (See F.4.1)

Draft Agenda –Via email to CO and

COR.

Final Agenda – Provided to all meeting participants

Summary – Via email to CO and

COR

The meeting shall occur within two weeks after contract award. The

Summary Report shall be provided within one week after the meeting.

B. Monthly Progress

Reports (See F.4.2)

COR – one (1) e-copy

CO - one (1) e-copy

To be submitted by close of business (COB) the

7th

C. CFD Modeling Plan

(See F.4.3)

COR – one (1) e-copy

No later 60 days after contract award.

D. CFD Modeling

Summary Report (See

F.4.4)

No later than 60 days prior to the end of the period of performance.

E. Test Plan for Ohmsett

Tests (See F.4.5)

No later than 90 days prior to the scheduled

Ohmsett tests.

F. Scaled Boom Modules for testing at Ohmsett

(See F.4.6)

Delivered to the Ohmsett facility.

Exact shipping address and point of contact will be supplied after contract award.

No later than 21 days prior to the scheduled

Ohmsett tests.

G. Draft Final Report

(See F.4.7)

COR – one (1) e-copy

CO - one (1) e-copy

To be submitted no later than 45 days prior to the end of the period of performance.

H. Final Report (See

F.4.8)

COR – one (1) e-copy

CO - one (1) e-copy

To be submitted prior to the end of the period of performance.

I. Draft Journal Article

(See F.4.9)

COR – one (1) e-copy

CO - one (1) e-copy

To be submitted prior to the end of the period of performance.

J. Graphical Abstract

(See F.4.10)

Draft delivered with draft final report. Final delivered with final report.

K. Data, Analyses, Technology tool(s)

(See F.4.11)

Draft delivered with draft final report. Final delivered with final report.

L. Final Presentation and

Closing Meeting (See

F.4.12)

Delivered prior to the end of the period of performance.

F.7 ADDRESSES FOR DELIVERABLES

COR - Contracting Officer's Representative

Kristi McKinney

Bureau of Safety and Environmental

Enforcement

45600 Woodland Road

Sterling, VA 20166

Kristi.Mckinney@bsee.gov

CO – Contracting Officer

Cheryl Perdue

Bureau of Safety and Environmental

Enforcement

45600 Woodland Road

Sterling, VA 20166

Cheryl.Perdue@bsee.gov

F.8 SECTION 508 OF THE REHABILITATION ACT

The Contractor shall adhere to Section 508 of the Rehabilitation Act of 1973 (found at 29 U.S.C.

794d), which requires access to and use of information by individuals with disabilities. A deliverable such as electronic reports (ex: PDF files) to be placed on the web (either on the agency's web server of the company's), video footage, or other electronic data such as CD-ROMs to be distributed, are subject to Section 508 guidelines. Simplified, this means that PDF files need to be formatted so that they are "readable" by assistive technology devices such as screen readers. Video footage must be closed captioned. CD-ROMs which contain HTML, PDF, or word processor files must be accessible.

mailto:Cheryl.Perdue@bsee.gov

SECTION G

CONTRACT ADMINISTRATION DATA

G.1 ADMINISTRATIVE POINTS OF CONTACT

G.1.1 Contracting Officer: The Contracting Officer (CO) for this effort is as follows:

Cheryl Perdue

Bureau of Safety and Environmental Enforcement

45600 Woodland Road

Cheryl.Perdue@bsee.gov

G.1.2 Contracting Officer’s Representative: The Contracting Officer’s Representative

(COR) for this effort is as follows:

Kristi McKinney

Bureau of Safety and Environmental Enforcement

45600 Woodland Road

Kristi.Mckinney@bsee.gov

G.2 DIAR 1452.201-70 – AUTHORITIES AND DELEGATIONS (SEP 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the Contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

mailto:Cheryl.Perdue@bsee.gov

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting

Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction

(written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the

Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

G.3 CONTRACTOR’S PROJECT MANAGER

The Contractor shall be responsible for managing and overseeing the activities of all Contractor personnel, as well as subcontractor efforts, used in performance of this contract. The

Contractor’s management responsibilities shall include all activities necessary to ensure the accomplishment of timely and effective support, performed in accordance with the requirements contained herein.

The Contractor shall provide a Project Manager to facilitate Government-Contractor communications. The Project Manager shall be the primary interface between the Contractor and Government. The Contractor’s designated Project Manager for this contract is:

(To be provided by Offeror as part of their proposal).

The Contractor’s designated Project Manager for this contract shall have the authority to make any no-cost contract technical decision, or special arrangements regarding this contract.

The Project Manager shall have full authority to act for the Contractor in the performance of the required services. The Project Manager or a designated representative shall meet with the COR to discuss problem areas as they occur. The Project Manager, or designated representative, shall respond within four hours after notification of the existence of a problem. The Project Manager, and all designated representatives, shall be able to fluently read, write, and speak the English language.

G.4 PAYMENTS

G.4.1 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS – INVOICE

PROCESSING PLATFORM (IPP) (APR 2013)

Payment requests must be submitted electronically through the U. S. Department of the

Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the

Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the

IPP invoice: Documentation required by FAR 32.905(b). For CLIN 0010 – Deliverable and

Price based on the Partial Delivery Payment Schedule in Section B.4 of the contract. For CLIN

0020 – All travel receipts documenting actual costs occurred.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3 - 5 business days of the contract award date.

Contractor assistance with enrollment can be obtained by contacting the IPP Production

Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

G.4.2 PAYMENT FREQUENCY

Payments will be made for deliverables submitted by the Contractor and accepted by the

Government at the prices set forth in Section B.4.

G.5 INTEREST ON OVERDUE PAYMENTS

The Prompt Payment Act, Public Law 97-177, (96 Stat.85; 31 U.S. C. 3901-3906), as amended, is applicable to payments under this contract and requires payment to contractors of interest on overdue and improperly taken discounts. Determinations of interest due will be made in accordance with the provisions of the Prompt Payment Act and Office of Management and

Budget (OMB) Circular A-125.

https://www.ipp.gov/ mailto:ippgroup@bos.frb.org

G.6 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM

(DEC 2015)

1) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor

Performance Assessment Reporting System (CPARS) to comply with this regulation.

One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

2) The past performance evaluation process is a totally paperless process using CPARS.

CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance

Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

3) We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

4) When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

5) Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

a) Contractor Representatives may then provide comments in response to the evaluation or return the evaluation without comment.

b) Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

c) All information provided should be reviewed for accuracy prior to submission.

d) If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting

“Accept the Ratings and Close the Evaluation”.

e) Your response is due within 60 calendar days after receipt of the CPAR. On day

15, the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

f) If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

6) The following guidelines apply concerning your use of the past performance evaluation:

a) Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

b) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

c) Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

7) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

8) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

SECTION H

SPECIAL CONTRACT REQUIREMENTS

H.1 ADVERTISING OF AWARD

(a) The Contractor shall not refer to this award in commercial advertising, or similar promotions in such a manner as to state or to imply the product or services provided is endorsed, preferred, or is considered superior to other products or services by the Department of the Interior (DOI), Bureau of Safety and Environmental Enforcement (BSEE). This includes advertising, or similar promotions in all forms or electronic, broadcast and print media.

(b) In addition, the Contractor is restricted from reproducing the image(s) of the DOI/BSEE in any form of commercial advertising, or similar promotion. This includes images of official seals and buildings. The reproduction of official seals and the images of buildings is a matter controlled by regulation and Executive Order. Any proposed usage of such symbols must be brought to the attention of the Contracting Officer.

H.2 PRINTING

The Contractor shall not engage in, nor subcontract for, any printing (as that term is defined in

Title I of the Government Printing and Binding Regulations in effect on the effective date of this contract) in connection with the performance of work under this contract provided, however, that performance of a requirement under this contract involving the reproduction of less than 5,000 production units of any one page, or less than 25,000 production units in the aggregate of multiple pages, will not be deemed to be printing. A production unit is defined as one sheet, size

8 and 1/2 x 11 inches, one side only, one color.

H.3 CONTRACTOR CONFLICT OF INTEREST

(a) It is the policy of the Department of the Interior to avoid contract awards which could result in or create conflicts of interest, whether actual or apparent. Such a situation could occur in the instance when the Contractor or any subcontractors or teaming arrangement partners have business, financial, real property, mineral rights, or other interests, as well as professional activities that create conflicting roles which could potentially bias a Contractor’s judgment or result in unfair competitive advantage to the Contractor, and thus impede the government’s objective to obtain an impartial, technically sound and objective performance of this contract.

(b) Any proposal submitted in response to this request for proposals must identify any actual or potential conflict of interest described in paragraph (a) and include a Conflict of Interest

Mitigation Plan if the Contractor believes such persons or entities are indispensable to its proposal. The Government’s approval of any proposed Conflict of Interest Mitigation Plan shall be at the sole discretion of the Contracting Officer.

(c) Absent a written approval of a Conflict of Interest Mitigation Plan from the Contracting

Officer, the Contractor, or any of its officers, representatives, employees, sub-contractors, or teaming arrangement members, shall not be involved in any situation during the performance of this contract which may result in conflicts as contemplated in paragraph (a) above. Failure to comply with this provision may be cause for termination for default.

(d) The Contractor shall disclose, upon discovery, any interest which may develop after contract award that may result in a conflict as contemplated in paragraph (a) above. Failure to comply with this provision may be cause for termination of this award for default.

(e) The Contractor shall include this clause, including this paragraph in all subcontracts and consultant agreements; however, subcontractors and consultants shall be directed to send any mitigation plan to the Contractor who shall then inform the Contracting Officer.

(f) The Contractor, its employees, subcontractors and teaming arrangement partners, shall not engage in any communication regarding any aspect of performance of this contract with any person or entity described in paragraph (a) above without express permission from the

Contracting Officer. Failure to comply with this provision may be cause for termination of this award for default.

H.4 TITLE TO MATERIALS

The following contractor-acquired property is identified as deliverable end items and title shall vest with the Government. Upon completion of the contract, the Contractor shall transfer the title of the listed equipment, and any other equipment purchased by the contractor through this contract over $5,000 that the Government determines may provide future value to the

Government.

- Scaled model booms

- ___________(TBD, to be completed at time of award)

H.5 NOTICE REGARDING LATE DELIVERY/DELAYED PERFORMANCE

(a) In the event the Contractor anticipates difficulty in meeting performance requirements, or when it anticipates difficulty in complying with any delivery schedule contained in the contract, or any date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the Contracting Officer and the Contracting Officer’s Representative (COR) in writing, giving pertinent details, provided this data shall be informational only in character and that this provision shall not be construed as a waiver by the Government of any contract delivery schedule, or date or any rights or remedies provided by law under this contract.

(b) If the Contractor fails to respond in a timely manner to any portion of the contract, delay will be attributed to the Contractor. Although the period of performance may change due to delay, the price may be subject to a downward adjustment.

(c) If the Government delays performance of this contract, the period of performance and/or price may be revised upon mutual agreement between the Government and the Contractor.

H.6 PERSONNEL REQUIREMENTS

H.6.1 Key Personnel

Certain skilled experienced professional and/or technical personnel are essential for accomplishing the work to be performed. These individuals are defined as “Key Personnel” and are those persons whose resumes were submitted and identified by the contractor as “Key Personnel.” The following individuals are considered to be essential to the work being performed under this purchase order:

[To be completed at the time of award based upon Contractor’s proposed Key Personnel.]

H.6.2 Substitution of Key Personnel

(a) The Contractor agrees to assign those persons identified above and who are necessary to fulfill the requirements of the purchase order as key personnel. No substitutions shall be made except in accordance with this clause.

(b) Personnel considered essential (“key personnel”) to the work performed under the purchase order shall be mutually agreed upon by the contractor and the Government and will be specified in the purchase order. During the first 90 calendar days of the purchase order, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death or termination of employment. Prior to removing, replacing or diverting any of the specified individuals, the Contractor shall promptly notify the CO.

(c) All proposed substitutions shall be submitted to the CO for approval at least 15 calendar days in advance of the proposed effective date (unless substitution is necessitated by sudden illness, death, or termination of employment in which case notice shall be within five (5) calendar days of the effective date) and must provide the information as stated herein.

(d) All requests for substitutions shall be in writing unless otherwise agreed to by the CO and shall include a complete resume for the proposed substitute and any other information required by the

CO to permit effective evaluation of the proposed substitution’s qualifications.

(e) Requests for substitution of “key personnel” above must also provide a detailed explanation of the circumstances necessitating it and sufficient information for the CO to evaluate the impact of the substitution on purchase order performance.

H.6.3 Non-Personal Services Contract

This is a non-personal services contract, as defined in FAR 37.101. The Contractor personnel rendering the services herein are not to be subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the

Government and its employees. Contractor personnel shall be subject to the direct of the

Contractor's Project Manager as described in the section above.

H.7 PAPERWORK REDUCTION ACT OF 1995 (PRA)

Under the Paperwork Reduction Act (PRA) (44 U.S.C. 3501 et. seq.), a collection of information means, the obtaining, causing to be obtained, soliciting, or requiring the disclosure to an agency, third parties, or the public, of information by or for an agency by means of identical questions posed to, or identical reporting, recordkeeping, or disclosure requirements imposed on, ten or more persons. Collection of information includes any requirement or request for persons to obtain, maintain, retain, report, or publicly disclose information. Therefore, BSEE, or its designated representative, may not conduct or sponsor, and a person or company is not required to respond to, a collection of information unless it displays a currently valid OMB Control

Number. Such collections require OMB approval regardless of whether it is mandatory, voluntary, or required to obtain or retain a benefit.

BSEE has determined that for this contract, the contractor shall NOT collect information from ten or more persons.

A collection of information may be in any form or format, including the use of report forms;

application forms; schedules; questionnaires; surveys; reporting or recordkeeping requirements;

contracts; agreements; policy statements; plans; rules or regulations; planning requirements;

circulars; directives; instructions; bulletins; requests for proposal or other procurement requirements; interview guides; oral communications; posting, notification, labeling, or similar disclosure requirements; telegraphic or telephonic requests; automated, electronic, mechanical, or other technological collection techniques; standard questionnaires used to monitor compliance with agency requirements; or any other techniques or technological methods used to monitor compliance with agency requirements.

H.8 STATEMENT OF DISCLAIMER

(a) The Contractor shall place the appropriate disclaimer clause on the first printed page of the draft final report and the final report.

(1) Draft Final Report. “This draft final report has not been reviewed by the Bureau of

Safety and Environmental Enforcement (BSEE), nor has it been approved for publication.

Approval, when given, does not signify that the contents necessarily reflect the views and policies of the BSEE, nor does mention of the trade names or…