RFQ 140D8120Q0006 Amd 01_0001.pdf

Solicitation No. 140D8120Q0006

SECTION A – REQUIREMENTS AND PRICING

Solicitation Number: 140D8120Q0006

Title: Laundry and Linen Service

Product Service Code (PSC): S209 – Housekeeping – Laundry/Dry Cleaning

(i) This is a combined synopsis/solicitation for commercial items/services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

(ii) This is a Request for Quotation (RFQ) under solicitation number 140D8120Q0006.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-05, Effective 30 Mar 2020.

(iv) The associated North American Industrial Classification System (NAICS) code for this procurement is 812331 – Linen Supply with a size standard of $35M. This requirement will not be set-aside for small businesses.

(v) See Section A1 Requirements and Pricing

(vi) See Section B Performance Work Statement (PWS) for description of requirements.

(vii) Work described in the PWS is to be accomplished at the Office of Aviation Services (OAS), Alaska Regional Office (AKRO) facilities located at 4405 Lear Ct, Anchorage, Alaska 99502. The period of performance base year is estimated to be 1 Aug 20 – 31 Jul 21, followed by four one-year option periods ending 31 Jul 25, and one six-month extension ending 31 Jan 26, if exercised.

(viii) The provision at FAR 52.212-1, Instructions to Offerors – Commercial Items (Mar 2020), applies to this acquisition.

(ix) The provision at FAR 52.212-2 Evaluation – Commercial Items (OCT 2014) applies to this acquisition. This acquisition will be evaluated as Trade Off in accordance with (IAW) FAR Part 13. The Government will award a contract resulting from this solicitation to the responsible Contractor whose quote, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered. The best value to the Government will be evaluated by past performance and price being of equal importance. The Government reserves the right to reject any and all quotes and also reserves the right to not make an award. If awarded, only one firm fixed price contract will be awarded.

The Government will evaluate offers for award purposes by adding the total price for all options, plus half the price of the last option (in order to evaluate the 52.217-8 extension) to the total price for the basic award. This solicitation notified offerors that the award will include the Government's unilateral option to extend performance for an additional period up to six months under FAR 52.217-8, during which the pricing and terms of the period in which the option was exercised would apply. The Government cannot predict if or when the option may be exercised. Because any exercise of the Government's option extends the pricing and terms of the period in which the option was exercised, the Government expressly and affirmatively evaluates pricing for the option to extend under 52.217-8 co-extensive with the Government's price evaluation for each of the base and option periods of this award. Because pricing for each period subject to possible extension under the 52.217-8 has been evaluated, pricing for any possible future use of that option to extend has, likewise, been evaluated and would apply in strict accordance with this evaluation in the event of the Government’s exercise of the option to extend services.

1) Quotes must include the following information

Solicitation Section A, pricing page(s) completed

Completed copy of the Reference Questionnaire (Exhibit 1)

Offerors Miscellaneous Information (Exhibit 2)

Acknowledgment of Solicitation Amendments (if any)

A copy of the first page of your SAM registration which indicates your SAM registration status (www.sam.gov)

Completed – FAR 52.212-3, paragraph (b) only

2) Past Performance

The Government shall evaluate data submitted on past performance. Past performance shall include relevant experience through providing services similar to those contained in this solicitation.

(x) FAR 52.212-3, Offeror Representation and Certifications - Commercial Items (MAR 2020) applies to this acquisition.

(xi) FAR 52.212-4, Contract Terms and Conditions -- Commercial Items (OCT 2018) applies to this acquisition.

(xii) FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items (MAR 2020) applies to this acquisition.

Additional provisions that apply to this acquisition are: FAR 52.204-7 System for Award Management (Oct 2018), FAR 52.204-16 Commercial and Government Entity Code Reporting (Jul 2016), FAR 52.204-22 Alternative Line Item Proposals (Jan 2017), FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Dec 2019), FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998), DIAR 1454.215-71 Use and Disclosure of Proposal Information (APR 1984)

Additional clauses that apply to this acquisition are: FAR 52.204-13 System for Award Management Maintenance (Oct 2018), FAR 52.204-18 Commercial and Government Entity Code Maintenance (Jul 2016), FAR 52.204-19 Incorporated by Reference of Representations and Certifications (Dec 2014), FAR 52.219-28 Post Award Small Business Program Representation (Mar 2020), FAR 52.222-3 Convict Labor (Jun 2003), FAR 52.222-21 Prohibition of Segregated Facilities (Apr 2015), FAR 52.222-26 Equal Opportunity (Sep 2016), FAR 52.222-36 Equal Opportunity for Workers with Disabilities (Jul 2014), FAR 52.222-41 Service Contract Labor Standards (Aug 2018), FAR 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014), FAR 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (Aug 2018), FAR 52.222-50 Combating Trafficking in Persons (Jan 2019), FAR 52.222-55 Minimum Wages Under Executive Order 13658 (Dec 2015), FAR 52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2017), FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011), FAR file://ibcancfs01/groups$/AKCONTR/1%20-%20Solicitations/00-0%20FY2020%20Solicitations/140D8120Q0006%20OAS%20Laundry/B-Solicitation/2-Soliciation/www.sam.gov https://www.acquisition.gov/content/52219-28-post-award-small-business-program-rerepresentation#i1057874 https://www.acquisition.gov/content/52222-3-convict-labor#i1055332 https://www.acquisition.gov/content/52222-21-prohibition-segregated-facilities#i1055713 https://www.acquisition.gov/content/52222-26-equal-opportunity#i1055793 https://www.acquisition.gov/content/52222-36-equal-opportunity-workers-disabilities#i1056250 https://www.acquisition.gov/content/52222-41-service-contract-labor-standards#i52_222_41 https://www.acquisition.gov/content/52222-42-statement-equivalent-rates-federal-hires#i1056410 https://www.acquisition.gov/content/52222-43-fair-labor-standards-act-and-service-contract-labor-standards-price-adjustment-multiple-year-and-option-contracts#i1056443 https://www.acquisition.gov/content/52222-50-combating-trafficking-persons#i1056535 https://www.acquisition.gov/content/52222-55-minimum-wages-under-executive-order-13658#i1056818 https://www.acquisition.gov/content/52222-62-paid-sick-leave-under-executive-order-13706#i52_222_62 https://www.acquisition.gov/content/52223-18-encouraging-contractor-policies-ban-text-messaging-while-driving#i1053316

52.225-13 Restrictions on Certain Foreign Purchases (Jun 2008), FAR 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018), FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. (Dec 2013), FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998), DIAR 1452.201-70 Authorities and delegations (Sep 2011)

52.217-8 Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days.

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months (5 years and 6 months).

Electronic Invoicing and Payment Requirements Invoice Processing Platform (IPP) (APR 2013) Payment requests must be submitted electronically through the U.S. Department of the Treasury’s Invoice Processing Platform (previous known as Internet Payment Platform) (IPP). Payment request means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in FAR 32.905(b), “Payment documentation and process” and the applicable Prompt Payment clause included in this contract. The IPP website address is: https://www.ipp.gov. Under this contract/order, the following documents are required to be submitted as an attachment to the IPP invoice:

A copy of the invoice shall be attached in IPP.

The Contractor must use the IPP website to enroll access and use IPP for submitting requests for payment.

Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email:

ippgroup@bos.frb.org or phone (866) 973-3131. If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer.

(xiii) Wage Determination: 2015-5681. Revision 9 (12/23/2019) applies to this solicitation. There are no contract financing or warranty requirements necessary for this requirement. To be awarded a contract, the successful contractor must be registered with the System for Award Management (SAM) for Electronic Funds Transfer, and be willing to submit invoices online electronically through the U. S. Department of the Treasury's Invoice Processing Platform system (IPP). The successful offeror must have a valid Tax Identification Number and a valid DUNS Number (DUNS may be obtained through the SAM registration process). Applicable website for registration required to comply with above requirements is:

SAM - https://www.sam.gov/portal/public/SAM/

(xiv) The Defense Priorities and Allocations System (DPAS) is not applicable to this acquisition.

(xv) The Contractor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation. All responses must be received no later than June 23, 2020, 1500 MT. Contractors must submit quotes to the email address listed below. Only electronic submissions via email will be accepted. When emailing your https://www.acquisition.gov/content/52225-13-restrictions-certain-foreign-purchases#i1054249 https://www.acquisition.gov/content/52232-33-payment-electronic-funds-transfer-system-award-management#i1050674 https://www.ipp.gov/ mailto:ippgroup@bos.frb.org https://www.sam.gov/portal/public/SAM/ quote please note the solicitation number in the subject line. Authorized company officials must sign all quotes. Anticipated award and start date is on or about 1 Aug 20.

Solicitation Questions: All questions must be submitted in writing no later than June 12, 2020, 1500 MST. Questions will be answered in writing by amendment to the solicitation.

Quote/Question Submission Address: rachael_davis@ibc.doi.gov

(xvi) For information regarding this solicitation, please contact:

Rachael Davis

(208) 433-5038 Rachael_davis@ibc.doi.gov

A1. REQUIREMENTS AND PRICING

QUOTE PRICING SCHEDULE

BASE YEAR 8/1/2020 – 7/31/2021

Items Description Unit Pricing Weekly Cost

Weekly Services

0001 Shop Towels: 150 clean towels per week $________ $________

0002 Dust Mop Head, untreated: 1 clean mop head per week $________ $________

Coveralls, Cotton: Up to 11 coveralls per week for each employee (5 in, 5 out, plus 1 they are wearing). Current total of 6 employees. Plus, up to 2 additional coveralls per week.

x 68

As Needed Services Weekly Total $________

0004 Coveralls, Cotton Replacement: If needed due to Government loss or damage beyond repair.

Each x5 estimated yearly

0005 Mending Services: If needed to ensure all coveralls are free of rips, holes, burn marks, spots, and stains.

Initial Set Up Charge per coverall, to include all cost/fees for measuring, and name placement. Provide cost per coverall and for all 68 coveralls x 68 coveralls

TOTAL BASE YEAR: $ ___________

mailto:Rachael_davis@ibc.doi.gov

OPTION 1: 8/1/2021 – 7/31/2022

Items Description Unit Pricing Weekly Cost

Weekly Services

0001 Shop Towels: 150 clean towels per week $________ $________

0002 Dust Mop Head, untreated: 1 clean mop head per week $________ $________

Coveralls, Cotton: Up to 11 coveralls per week for each

Total $________

0004 Coveralls, Cotton Replacement: If needed due to

TOTAL OPTION 1: $________

OPTION 2: 8/1/2022 – 7/31/2023

Items Description Unit Pricing Weekly Cost

Weekly Services

0001 Shop Towels: 150 clean towels per week $________ $________

0002 Dust Mop Head, untreated: 1 clean mop head per week $________ $________

Coveralls, Cotton: Up to 11 coveralls per week for each

Total $________

0004 Coveralls, Cotton Replacement: If needed due to Government loss or damage beyond repair.

TOTAL OPTION 2: $ _________

OPTION 3: 8/1/2023 – 7/31/2024

Items Description Unit Pricing Weekly Cost

Weekly Services

0001 Shop Towels: 150 clean towels per week $________ $________

0002 Dust Mop Head, untreated: 1 clean mop head per week $________ $________

Coveralls, Cotton: Up to 11 coveralls per week for each

Total $________

0004 Coveralls, Cotton Replacement: If needed due to

TOTAL OPTION 3: $__________

OPTION 4: 8/1/2024 – 7/31/2025

Items Description Unit Pricing Weekly Cost

Weekly Services

0001 Shop Towels: 150 clean towels per week $________ $________

0002 Dust Mop Head, untreated: 1 clean mop head per week $________ $________

Coveralls, Cotton: Up to 11 coveralls per week for each

Total $________

0004 Coveralls, Cotton Replacement: If needed due to Government loss or damage beyond repair.

TOTAL OPTION 4: $___________

TOTAL CONTRACT PRICE (Base, Options, & Extension): $___________

SECTION B – TECHNICAL SPECIFICATIONS

PERFORMANCE WORK STATEMENT

B1 DESCRIPTION OF SERVICES: The contractor shall furnish all management, tools, supplies, equipment, transportation, and labor necessary to provide clean shop towels, coveralls, and mop heads on a weekly basis for the Office of Aviation Services (OAS), Alaska Regional Office (AKRO) Repair Station as defined in this Performance Work Statement. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government. The contractor shall perform to the standards in this contract.

B1.1 Period of Performance: The performance period for this contract will be one base year with four 1-year option periods as outlined below.

Base Year: 08/01/2020 through 7/31/2021 Option Year 1: 08/01/2021 through 7/31/2022 Option Year 2: 08/01/2022 through 7/31/2023 Option Year 3: 08/01/2023 through 7/31/2024 Option Year 4: 08/01/2024 through 7/31/2025

B1.2 Specific Requirements: This is a non-personal services contract established for the purpose of acquiring commercial services to provide a supply of clean and sanitary shop towels, mop heads, and coveralls. The following number of items will need to be provided at the start of the contract and then used ones will need to be replaced weekly to meet the following numbers (see B1.2.2-B1.2.5). The contractor shall:

B1.2.1 Pick up all dirty shop towels, coveralls, and mop heads weekly.

B1.2.2 Drop off 150 clean shop towels per week, for use at the Government facility.

B1.2.3 Ensure there is 1 clean, untreated dust mop head per week, for use at the Government facility.

B1.2.4 Each employee will require 5 clean coveralls per week, plus the set they are wearing. Replace used coveralls to ensure each employee (current total of 6 employees) has 5 clean coveralls for use during the next week at the Government facility.

B1.2.5 One employee will require 2 clean coveralls per week to use on an as needed basis. Replace used coveralls, if any, to replenish the supply of 2 additional sets of clean coveralls per week, for use at the Government facility.

B1.2.6 Ensure coveralls are long sleeve, 100% pre-shrunk cotton, Navy Blue in color with the employee’s name above the left top front pocket.

B1.2.7 Measure all current employees for proper size of coveralls, or coordinate sizing with the Contracting Officer’s Representative (COR) in advance to ensure contract performance at all times during period of performance.

B1.2.8 Upon contract award, have required coveralls delivered within 48 hours of start of period of performance.

B1.2.9 Upon request for coveralls for new employees, measure all new employees for proper size of coveralls, or coordinate sizing with the COR, and have the required coveralls delivered within three days of the request.

B1.2.10 Ensure all coveralls will be free of defects including rips, holes, burn marks, spots, stains, and wrinkles.

B2 GENERAL INFORMATION

B2.1 Recognized Holidays: Contractor is not required to provide services on the following holidays:

New Year’s Day Labor Day Martin Luther King Jr’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

B2.2 Hours of Operation: OAS/AKRO Repair Station hours of operation are 7:30 am – 4:30 pm, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

B2.3 Place of Performance: Office of Aviation Services, Alaska Regional Office Repair Station is located on Lake Hood Sea Plane Base at 4405 Lear Court Anchorage, Alaska 99502.

B2.4 Contractor Scheduled Pickup / Drop off: The contractor is responsible for pick-up and drop off of shop towels, coveralls, and all other items listed under PWS B1.2 from/to the location listed in PWS B2.3, to ensure uninterrupted service/use of them throughout the work week. Delivery and pick up of items will be done during regular hours of operation as defined in PWS B2.2. Building access is only available during the standard hours of operation.

B2.5 Contracting Officer Representative (COR): The COR will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor contractor's performance and notifies both the Contracting Officer and contractor of any deficiencies; and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

B2.6 Security Requirements: Contractor shall adhere to current installation security policies.

B3 SERVICES SUMMARY:

Performance Objective PWS Para Performance Threshold Provide Clean Linen Service

PWS B1.2.1– B1.2.5 Not greater than 5% requiring re-work to deliver clean linens.

Mending Services PWS B1.2.10 Not greater than 5% requiring re-work to correct defects or missed stain treatment.

B3.1 Inspections: Random spot checks will be completed by the COR, at least monthly.

B4 GOVERNMENT FURNISHED PROPERTY (GFP) AND SERVICES: The US Government will not provide any equipment, fuel, personnel, utilities or facilities to the contractor for the execution of this contract. Should an emergency arise, only the necessary basic life-saving and life support measures will be provided during the emergency.

Exhibits The following exhibits are enclosed and made part of this solicitation:

Exhibit 1 - Reference Questionnaire Exhibit 2 - Offeror’s Miscellaneous Information

Exhibit 1

REFERENCE QUESTIONNAIRE

You may recreate this form but it must include all the information listed and be in this format.

If we are unable to contact your references based on the information you provide, you may not receive consideration for the work done. Include recent (not more than 3 years old) services of the kind described in this solicitation.

OFFERORS NAME:

Project Descriptions and Locations (Include contract number, if available, location, primary work done)

Client Name, Point of Contact, Phone Number and Facsimile Number

Contract Period Yearly Contract Value

Total Contract Value

1.

2.

3.

4.

5.

6.

Exhibit 2

Offeror’s Miscellaneous Information

Offeror’s DUNS Number

Offeror’s Complete E-mail Address

Offeror’s Office Telephone Number

Offeror’s Facsimile (FAX) Number

Offeror Contact Representative(s)

1. Name:

Telephone:

2. Name:

Telephone: