RFQ_140D0419Q0067.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

D52

HERNDON VA 20170

SUITE 4000

381 ELDEN STREET

IBC, AQD, Dv5, Br2, VA

CODE 16. ADMINISTERED BYCODE

X

X

X

238220

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORD52

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

03/11/2019 0900 ET

02/19/2019

Gloria Crayton (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140D0419Q0067

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 16 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Herndon VA 20170 381 Elden Street, Suite 4000

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$15.00

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

IBC,AQD,Dv5,Br2,VA

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The contractor shall provide commercial Preventive Maintenance, Inspection, and Extended Warranty Services for an IT HVAC/UPS system in accordance with Attachment 1 - SOW.

The following wage determination is applicable and is incorporated by reference.

Wage Determination No.: 2015-4281 Revision No.: 12 Date Of Revision: 12/26/2018 Period of Performance: 04/15/2019 to 04/14/2024

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Louis Gilden

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

16 2 of

Continuation RFQ 140D0419Q0067 - PCLOB - IT HVAC-UPS PMI&W Services Page 3 of 16

BACKGROUND

This requirement is prepared by the U.S. Department of the Interior, Interior Business Center, Acquisition Services Directorate (AQD) on behalf of the Privacy and Civil Liberties Oversight Board (PCLOB). PCLOB requires commercial Heating, Ventilation, and Air Conditioning (HVAC), and Uninterruptible Power Supply (UPS) Preventative Maintenance, Inspection, and Extended Warranty (PMI&W) services for already installed HVAC/UPS equipment in the Information Technology (IT) server, power, and lab rooms within the PCLOB facility at 800 N.

Capitol, NW, Washington, DC 20002. The subject requirement is for commercial PMI&W services.

ATTACHMENTS

Attachment 1 – Statement of Work Attachment 2 – Specifications Attachment 3 – Pricing

PERIOD OF PERFORMANCE

The Period of Performance for this Purchase Order is five years, including a base year and four optional one year periods.

PLACE OF PERFORMANCE

The place of performance is at PCLOB’s offices located at 800 North Capitol Street NW, Washington, DC 20002.

CONTRACT TYPE

This requirement is for a Firm Fixed Price (FFP) Purchase Order.

SECURITY AND CLEARANCE REQUIREMENTS

The PCLOB works in a Top Secret/Sensitive Classified Information (TS/SCI) environment. All Contractor personnel assigned to this effort shall be U.S. citizens and must be escorted while in the facility.

GOVERNMENT POINTS OF CONTACT

Louis Gilden Contracting Officer Acquisition Services Directorate Interior Business Center U.S. Department of the Interior 381 Elden Street, Herndon VA, 20170 Louis_Gilden@doi.ibc.gov

Gloria Crayton Contract Specialist Acquisition Services Directorate Interior Business Center U.S. Department of the Interior 381 Elden Street, Herndon VA, 20170 Gloria_Crayton @ibc.doi.gov

Continuation RFQ 140D0419Q0067 - PCLOB - IT HVAC-UPS PMI&W Services Page 4 of 16

CLAUSES INCORPORATED BY FULL TEXT

52.217-8 -- Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 14 days prior to order expiration.

(End of clause)

52.217-9 -- Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 5 days prior to order expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 14 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months.

(End of clause)

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (April 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov. Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

Copy of the Deliverable or evidence of delivery.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

http://www.ipp.gov/ mailto:ippgroup@bos.frb.org

Continuation RFQ 140D0419Q0067 - PCLOB - IT HVAC-UPS PMI&W Services Page 5 of 16

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of local clause)

USE AND REPORTING OF CONTRACTOR PERFORMANCE INFORMATION (DEC 2015)

NOTICE TO CONTRACTORS

Contractor Performance Assessment Reporting System (December 2015)

1) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

2) The past performance evaluation process is a totally paperless process using CPARS.

CPARS is a web- based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

3) We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

4) When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

5) Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

a) Contractor Representatives may then provide comments in response to the 6.evaluation, or return the evaluation without comment.

b) Your comments should focus on objective facts in the AO's narrative and should a) provide your views on the causes and ramifications of the assessed performance.

c) All information provided should be reviewed for accuracy prior to submission.

d) If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting "Accept the Ratings and Close the Evaluation".

http://www.cpars.gov/ http://www.cpars.gov/

Continuation RFQ 140D0419Q0067 - PCLOB - IT HVAC-UPS PMI&W Services Page 6 of 16

e) Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in PPIRS-RC marked as "Pending" with or without comments and whether or not it has been closed.

f) If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

6) The following guidelines apply concerning your use of the past performance evaluation:

a) Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

b) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

c) Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

7) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

8) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

(End of notice)

52.252-2 Clauses Incorporated by Reference. (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

https://acquisition.gov/

(End of clause)

Clause Database

Clause Number Clause Title

FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

(OCT 2018)

FAR 52.209-6

Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015)

FAR 52209-10 Prohibition on Contracting With Inverted Domestic Corporations (NOV 2015)

FAR 52.212-4 Contract Terms and Conditions - Commercial Items. (OCT 2018) FAR 52.219-6 Notice of Total Small Business Set-Aside (Nov 2011) FAR 52.219-28 Post-Award Small Business Program Representation. (JUL 2013)

Continuation RFQ 140D0419Q0067 - PCLOB - IT HVAC-UPS PMI&W Services Page 7 of 16

Clause Database

Clause Number Clause Title

FAR 52.222-3 Convict Labor. (JUN 2003) FAR 52.222-19 Child Labor - Cooperation with Authorities and Remedies. (JAN 2018) FAR 52.222-21 Prohibition of segregated facilities. (APR 2015) FAR 52.222-26 Equal Opportunity. (SEP 2016) FAR 52.222-35 Equal Opportunity for Veterans. (OCT 2015) FAR 52.222-36 Equal Opportunity for Workers with Disabilities. (JUL 2014) FAR 52.222-37 Employment Reports on Veterans. (FEB 2016) FAR 52.222-41 Service Contract Labor Standards. (AUG 2018) FAR 52.222-42 Statement of Equivalent Rates for Federal Hires. (MAY 2014) FAR 52.222-50 Combating Trafficking in Persons. (MAR 2015)

FAR 52.222-51

Exemption From Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment- Requirements. (MAY 2014)

FAR 52.222-55 Minimum Wages Under Executive Order 13658. (DEC 2015) FAR 52.222-62 Paid Sick Leave Under Executive Order 13706. (JAN 2017)

FAR 52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving.

(AUG 2011)

FAR 52.225-13 Restrictions on Certain Foreign Purchases. (JUN 2008)

FAR 52.232-33 Payment by Electronic Funds Transfer - System for Award Management.

(OCT 2018)

FAR 52.239-1 Privacy or Security Safeguards. (AUG 1996) FAR 52.247-34 F.o.b. Destination. (JAN 1991) DOI Local Clauses

1452.201- 70 Authorities and Delegations (SEP 2011)

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PROVISIONS INCORPORATED BY FULL TEXT

52.212-1 Instructions to Offerors - Commercial Items. (AUG 2018) (DEVIATION 2018-01)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show-

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, Continuation RFQ 140D0419Q0067 - PCLOB - IT HVAC-UPS PMI&W Services Page 9 of 16 these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during pre-award testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers. (1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements

Continuation RFQ 140D0419Q0067 - PCLOB - IT HVAC-UPS PMI&W Services Page 10 of 16 preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone

(202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

Continuation RFQ 140D0419Q0067 - PCLOB - IT HVAC-UPS PMI&W Services Page 11 of 16

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $10,000, and offers of $10,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

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(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

52.212-2 Evaluation - Commercial Items. (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

• Technical Approach

• Past Performance

• Price

(Contracting Officer shall insert the significant evaluation factors, such as (i) technical capability of the item offered to meet the Government requirement; (ii) price; (iii) past performance (see FAR 15.304); and include them in the relative order of importance of the evaluation factors, such as in descending order of importance.)

Factors are in decreasing order of importance. Technical Approach and Past Performance, when combined, are more important than Price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.222-48 Exemption From Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Certification.

(MAY 2014)

(a) The offeror shall check the following certification:

CERTIFICATION

The offeror __ does __ does not certify that-

(1) The items of equipment to be serviced under this contract are used regularly for other than Government purposes, and are sold or traded by the offeror (or subcontractor in the

Continuation RFQ 140D0419Q0067 - PCLOB - IT HVAC-UPS PMI&W Services Page 13 of 16 case of an exempt subcontractor) in substantial quantities to the general public in the course of normal business operations;

(2) The services will be furnished at prices which are, or are based on, established catalog or market prices for the maintenance, calibration, or repair of equipment.

(i) An "established catalog price" is a price included in a catalog, price list, schedule, or other form that is regularly maintained by the manufacturer or the offeror, is either published or otherwise available for inspection by customers, and states prices at which sales currently, or were last, made to a significant number of buyers constituting the general public.

(ii) An "established market price" is a current price, established in the usual course of trade between buyers and sellers free to bargain, which can be substantiated from sources independent of the manufacturer or offeror; and

(3) The compensation (wage and fringe benefits) plan for all service employees performing work under the contract are the same as that used for these employees and equivalent employees servicing the same equipment of commercial customers.

(b) Certification by the offeror as to its compliance with respect to the contract also constitutes its certification as to compliance by its subcontractor if it subcontracts out the exempt services. If the offeror certifies to the conditions in paragraph (a) of this provision, and the Contracting Officer determines in accordance with FAR 22.1003-4(c)(3) that the Service Contract Labor Standards statute-

(1) Will not apply to this offeror, then the Service Contract Labor Standards clause in this solicitation will not be included in any resultant contract to this offeror; or

(2) Will apply to this offeror, then the clause at 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements, in this solicitation will not be included in any resultant contract awarded to this offeror, and the offeror may be provided an opportunity to submit a new offer on that basis.

(c) If the offeror does not certify to the conditions in paragraph (a) of this provision-

(1) The clause in this solicitation at 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements, will not be included in any resultant contract awarded to this offeror; and

(2) The offeror shall notify the Contracting Officer as soon as possible, if the Contracting Officer did not attach a Service Contract Labor Standards wage determination to the solicitation.

(d) The Contracting Officer may not make an award to the offeror, if the offeror fails to execute the certification in paragraph (a) of this provision or to contact the Contracting Officer as required in paragraph (c) of this provision.

(End of provision)

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52.252-1 Solicitation Provisions Incorporated by Reference. (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://acquisition.gov/

(End of provision)

Clause Database Clause Number Clause Title

FAR 52.209-2 Prohibition on Contracting With Inverted Domestic Corporations- Representation. (NOV 2015)

FAR 52.225-25

Prohibition on Contracting with Entities Engaging in Sanctioned Activities Relating to Iran-Representation and Certifications. (AUG 2018)

DIAR 1452.215-71 Use and Disclosure of Proposal Information-Department of the Interior. (APR 1984)

Continuation RFQ 140D0419Q0067 - PCLOB - IT HVAC-UPS PMI&W Services Page 15 of 16

SOLICITATION INSTRUCTIONS

GENERAL

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued.

This Request for Quote is a Total Small Business set-aside and only qualified vendors may submit quotes. The associated NAICS code is 238220 - Heating, Ventilation and Air Conditioning (HVAC) Contractors with a small business size standard of $15.0 million, and the PSC is J099 - Maintenance and Repair Miscellaneous Equipment. Prospective awardees must be registered in the System for Award Management (SAM) prior to invoicing.

QUESTION AND QUOTATION DUE DATES & TIMES

Questions Due No Later Than (NLT): 2/28/2019 at 09:00 AM (Eastern Time)

Quotes Due NLT: 3/11/2019 at 09:00 AM (Eastern Time)

All questions and quotations shall be submitted by email to the Contracting Officer Louis_Gilden@ibc.doi.gov and the Contract Specialist Gloria_Crayton@ibc.doi.gov with the text “RFQ 140D0419Q0067 PCLOB HVAC/UPS PMI&W Services” in the subject line.

INSTRUCTIONS

Points of Contact. The Contracting Officer (CO) and the Contract Specialist are the sole points of contact during the conduct of this procurement. Contact with the requiring agency regarding this solicitation may result in exclusion from competition.

Overall Arrangement of Quote. Quotes must be clearly and concisely written as well as being neat. All pages of each volume shall be separate documents, appropriately numbered, and identified with the name of the Quoter, the date, and the solicitation number. Quote shall be submitted as follows:

Volume Page Limit Instruction

Cover Letter (Optional) 1 Introduction for the Contracting Staff.

Technical Approach 5 Discuss how the SOW requirements will be met.

Past Performance 2 Discuss past performance within the previous three years that is relevant to the size, scope and complexity of the subject requirement for Government or commercial customers. A specific number of references is not required.

Pricing N/A Fill out Attachment 3 – Pricing in EXCEL.

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Page Description

1. Page size shall be 8.5 x 11 inches for text pages and a maximum of 11 x 17 inches for spreadsheet, charts, tables, diagrams or design drawings.

2. Font must be 11 point or larger.

3. Quotes will only be read and evaluated up to the page limitations, if any. Page counting will begin with the first page of each volume of the quote. Title pages or table of contents are not required and do not count toward the page limitation. No material may be incorporated by reference as a means to circumvent the page limitation.

EVALUATION

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

• Technical Approach

• Past Performance

• Price

Factors are in decreasing order of importance. Technical Approach and Past Performance, when combined, are more important than Price.

ATTACHMENT 1 - SOW

THE PRIVACY & CIVIL LIBERTIES

OVERSIGHT BOARD

STATEMENT OF WORK

FOR

INFORMATION TECHNOLOGY

HEATING, VENTILATION, AIR CONDITIONING /

UNDISTRUPTED POWER SUPPLY

PREVENTATIVE

MAINTENANCE, INSPECTION, & EXTENDED

WARRANTY SERVICES

(IT HVAC/UPS PMI&W)

August 17, 2018

STATEMENT OF WORK (SOW)

FOR

IT HVAC/UPS PMI&W SERVICES

I. INTRODUCTION

The Privacy and Civil Liberties Oversight Board (“PCLOB” or “Board” or “Agency”) is an independent, bipartisan agency within the executive branch that “analyze[s] and review[s] actions the executive branch takes to protect the Nation from terrorism, ensuring that the need for such actions is balanced with the need to protect privacy and civil liberties” and “ensure[s] that liberty concerns are appropriately considered in the development and implementation of laws, regulations, and policies related to efforts to protect the Nation against terrorism.” 42 U.S.C § 2000ee(c). The PCLOB is comprised of five board members and a small staff to support the PCLOB’s mission.

II. BACKGROUND/SCOPE

The Contractor shall provide commercial Heating, Ventilation, and Air Conditioning (HVAC) and Undisrupted Power Supply (UPS) preventative maintenance, inspection and extended warranty (PMI&W) services to the Information Technology (IT) server, power, and lab rooms within the PCLOB facility. Services shall be performed by or under the supervision of trade certified technicians.

In April 2018, the PCLOB moved into a newly constructed space at 800 N. Capitol, NW, Suite 565, Washington, DC. The PCLOB is responsible for maintenance and care of its IT HVAC and UPS systems, which is separate from the building’s central HVAC and other components. Warranty on the PCLOB’s HVAC and UPS expire on or about April 2019.

The PCLOB seeks a Contractor to provide PMI&W services on the PCLOB’s HVAC and UPS systems.

The PCLOB anticipates award of a Firm-Fixed Price purchase order based on the best value for a period of One Base Period and Four Optional Periods.

• Base Period: Award – 12-months

• Option Period (OP) 1: 12-months

• OP 2: 12-months

• OP 3: 12-months

• OP 4: 12-months

III. TASKS

1. DESCRIPTION OF SERVICES.

A. HVAC.

• The contractor shall provide eight times per year PMI on the IT related

HVAC systems. At a minimum to include the following:

o Replacing air filters o Replacing belts (as needed) o Lubricating components o Check refrigerant charge and inspect for leaks if charge is low o Clear drain lines and pans o Check electrical connections o Check operation of thermostats and other controls o Duct system is inspected o Blower assembly is checked and cleaned o Safety controls are tested o Control box wiring and connections are checked and tightened (if needed) o Chemical coil cleaning annually (if needed)

• The contractor shall provide extended system warranty for parts and labor for the duration of the base year and option years when exercised. This shall include repair or replacement of worn or failed parts and components.

• The contractor shall propose a solution for remote monitoring as an optional item.

• The contractor shall provide in their proposal a list of maintenance and inspection covered.

B. UPS.

• The contractor shall provide four times per year PMI on the IT UPS system.

• The contractor shall provide extended system warranty for parts and labor for the duration of the base year and option years when exercised. This shall include repair or replacement of worn or failed parts and components.

• The contractor shall propose a solution for remote monitoring as an optional item.

• The contractor shall provide in their proposal a list of maintenance and inspection covered.

C. HOURS OF OPERATION. The contractor shall perform routine services

Monday through Friday no earlier than 8:00 am and no later than 4:00 pm. The contractor shall provide emergency and or non-routine services with coverage of seven days a week/24 hours a day.

D. RESPONSE TIME. The contractor shall respond to emergency/non-routine service requests within four hours of notification.

E. TRAVEL. Travel allowances are not included in this contract. The government is not responsible for reimbursing the contractor for travel to/from the contractor location to/from 800 N. Capitol, NW, Suite 565, Washington, DC.

IV. DELIVERABLES

Task Deliverable Completion

Date 1A. HVAC PMI Services 8 times/year 1B. UPS PMI Services 4 times/year

See Attachment 3 – Pricing for more details.

V. SECURITY AND CLEARANCE REQUIREMENTS

The PCLOB works in a Top Secret/Sensitive Classified Information (TS/SCI) environment. All Contractor personnel assigned to this effort shall be U.S. citizens and must be escorted while in the facility. All Contractor personnel shall sign applicable Nondisclosure Statements to ensure protection, limited access, and control of highly sensitive information, documents, electronic entities, and management of information and data. External electronic devices (such as laptops, cell phones, tablets, smart watches, etc.) are not allowed in PCLOB spaces.

Attachment 2 ‐ Specifications

Manufacturer: TRANE

Unclassified IT Server Room:

Model # GEHE06041H32B0BLD011000

Serial # W17L30152

Classified IT Server Room:

Model # GEHE03541H01B0LLD01

Serial # W17L30153

IT Lab:

Model # GEHE01871H01B0BRD01

Serial # W17L30154

Manufacturer: EATON

Left side:

Model # 93PM‐50‐1

Configuration 9PA04N0025E20R2

Serial # EL495UXX01

PrdOrd # 51536786

Center:

Serial# EL495UXX01

Right side:

Model # 93PM‐50 IAC‐D

Configuration 9PZD45000000001

Serial # EL501VXX13

PrdOrd # 51536800

Transformer:

Model # V48M28T7516CU

Serial # J17L2201913

Design # V75DC001

HVAC Details

UPS Details

CLIN Description Qty Units Unit Price Total Price

00010 Base Period - UPS Preventative Maintenance and Inspection 8 EA

00020 Base Period - UPS Extended Warranty 1 EA

00030 Base Period - UPS Remote Monitoring 12 MO

00040 Base Period - HVAC Preventative Maintenance and Inspection 4 EA

00050 Base Period - HVAC Extended Warranty 1 EA

00060 Base Period - HVAC Remote Monitoring 12 MO

Total Base Period -$

00070 Option Period 1 - UPS Preventative Maintenance and Inspection 8 EA

00080 Option Period 1 - UPS Extended Warranty 1 EA

00090 Option Period 1 - UPS Remote Monitoring 12 MO

00100 Option Period 1 - HVAC Preventative Maintenance and Inspection 4 EA

00110 Option Period 1 - HVAC Extended Warranty 1 EA

00120 Option Period 1 - HVAC Remote Monitoring 12 MO

Total Option Period 1 -$

00130 Option Period 2 - UPS Preventative Maintenance and Inspection 8 EA

00140 Option Period 2 - UPS Extended Warranty 1 EA

00150 Option Period 2 - UPS Remote Monitoring 12 MO

00160 Option Period 2 - HVAC Preventative Maintenance and Inspection 4 EA

00170 Option Period 2 - HVAC Extended Warranty 1 EA

00180 Option Period 2 - HVAC Remote Monitoring 12 MO

Total Option Period 2 -$

00190 Option Period 3 - UPS Preventative Maintenance and Inspection 8 EA

00200 Option Period 3 - UPS Extended Warranty 1 EA

00210 Option Period 3 - UPS Remote Monitoring 12 MO

00220 Option Period 3 - HVAC Preventative Maintenance and Inspection 4 EA

00230 Option Period 3 - HVAC Extended Warranty 1 EA

00240 Option Period 3 - HVAC Remote Monitoring 12 MO

Total Option Period 3 -$

00250 Option Period 4 - UPS Preventative Maintenance and Inspection 8 EA

00260 Option Period 4 - UPS Extended Warranty 1 EA

00270 Option Period 4 - UPS Remote Monitoring 12 MO

00280 Option Period 4 - HVAC Preventative Maintenance and Inspection 4 EA

00290 Option Period 4 - HVAC Extended Warranty 1 EA

00300 Option Period 4 - HVAC Remote Monitoring 12 MO

Total Option Period 4 -$

TOTAL -$

00310 6 Month Extension - UPS Preventative Maintenance and Inspection 8 EA

00320 6 Month Extension- UPS Extended Warranty 1 EA

00330 6 Month Extension- UPS Remote Monitoring 12 MO

00340 6 Month Extension- HVAC Preventative Maintenance and Inspection 4 EA

00350 6 Month Extension- HVAC Extended Warranty 1 EA

00360 6 Month Extension- HVAC Remote Monitoring 12 MO

Total 6 Month Extension -$

GRAND TOTAL -$

Attachment 3 - Pricing

Optional 6 Month Extension Per FAR 52.217-8