Sol_140A1623Q0019_Amd_0003.pdf

(x)

140A1623Q0019 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Reston VA 20192

A16

Mail Stop-244 Contracting Office 12201 Sunrise Valley Drive

BIA CENTRAL 00016

03/08/20230003

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

02/17/2023

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to post questions and answers.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Jeffrey Pearson

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

140A1623Q0019 READI for OTS DEMD Questions and Answers

Updated as of 3/6/2023

1. Task Area 3.3 Hybrid Workshops – What is the anticipated in-person and virtual attendance for the hybrid workshops and how long will they be (e.g., 2 hours, 3 hours)?

A: There are 574 Federally Recognized Tribal Entities. While we do not expect all 574 entities will be able to participate, we want the Contractor to help design an approach for the hybrid workshops that enables as many to participate as possible. There could be one or more attendees from each participating Tribe, but we do not have an exact number at this time.

2. We would like the Contractor to help us determine an appropriate length of time that each workshop should be. Task Area 3.5 Written Comment Platform – Does the comment platform need to be incorporated into an already existing website or platform?

A: We have not yet defined an existing platform for this work. It could be incorporated into BIA’s existing website. We may also be able to consider other mechanisms.

3. Price Quote – Should the Price Quote be a separate document or incorporated into one submission document?

A: Separate document

4. Price Quote – Is there a maximum cost for this firm-fixed contract, and if so, what is it?

A: Pricing is up to each individual offeror, with no range or maximum provided

5. Period of Performance – Please confirm the period of performance, is it 4/1/23 to 11/30/23 or 4/1/23 to 10/31/23?

A: 4/1/2023 – 10/31/2023

6. Price Quote – With the period of performance listed on the SF1449 as 4/1/23 to 11/30/23, is the contractor to budget the in-person TWG Planning Workshop in Lakewood, CO in May and then the TWG virtual progress meetings monthly June through November?

A: Yes. Note, the period of performance should end 10/31/2023, rather than 11/30/23

7. Do these workshops fall under FACA requirements?

A: No. Government to Government engagement is exempt from FACA.

8. Task Area 1.2 TWG Virtual Kickoff Meeting and 1.4 TWG Close-Out Workshop – How many attendees will be expected at these TWG in-person meetings? Will the contractor need to include meeting room space, a/v, and printing meeting materials in the budgeted costs?

A: Around 20 attendees are expected to attend the TWG meetings, the exact number may vary.

BIA will provide the meeting room space and a/v.

9. Task Area 1.3 TWG Virtual Progress Meetings – Is the contractor to include costs for a virtual meeting platform or will BIA provide this directly?

A: BIA would like the Contractor to provide the virtual meeting platform.

Updated as of 3/6/2023

10. Task Area 1.4 TWG Close-Out Workshop – will the BIA industry engagement workshop be recorded, and a transcript provided to the contractor to incorporate as part of the summary of meeting reports?

A: BIA industry engagement activities will not be recorded. BIA will provide summary information as available.

11. Task Area 2 Literature Review – Does the final literature review report need to be made 508-compliant, and if so, for budgeting purposes, how many pages need to be reviewed?

A: No. Final deliverables should be in digital word or PDF formats. BIA will directly manage 508 compliances as needed.

12. Task Area 3.3 Hybrid Workshops and 3.4 Virtual Workshop – Will BIA be providing an email list for those to be invited that the contractor can write and send e-blasts to?

A: No, an email list will need to be developed.

13. Task Area 3.3 Hybrid Workshops – Will the contractor need to include meeting room space, a/v, transcription, and printing meeting materials in the budgeted costs for this task? And is the contract to include costs for a virtual meeting platform or will BIA provide this directly?

A: BIA will provide the meeting room space and a/v. The Contractor should provide for other needs.

14. Task Area 3.3 Hybrid Workshops – Will the meeting materials need to be made 508-compliant, and if so, for budgeting purposes, how many pages will need to be reviewed?

A: No. Final deliverables should be in digital word or PDF formats. BIA will directly manage 508 compliances as needed.

15. Task Area 3.3 Hybrid Workshops – Have BIA regional office locations been selected for the contractor to budget travel?

A: No, specific locations have not yet been selected.

16. Task Area 3.4 Virtual Workshop – How long will the virtual workshop last (e.g., 2-3 hours), and is the contractor to include costs for a virtual meeting platform or will BIA provide this directly?

A: We would like the Contractor to help us determine an appropriate length of time that each workshop should be. BIA would like the Contractor to provide the virtual meeting platform.

17. Task Area 3.4 will the meeting materials need to be made 508 compliant and if so for budgeting purposes how many pages will need to be reviewed?

A: No. Final deliverables should be in digital word or PDF formats. BIA will directly manage 508 compliances as needed.

18. Task Area 4 – Comprehensive Report and Recommendations – Does the final report need to be made 508-compliant, and if so, for budgeting purposes, how many pages need to be reviewed?

A: No. Final deliverables should be in digital word or PDF formats. BIA will directly manage 508 compliances as needed.

Updated as of 3/6/2023

19. Are there any instructions or requirements for the technical and cost proposals beyond what is provided in Section 4 Instructions to the Offerors?

A: No

20. Does the BIA have renewable energy and READI subject matter experts that will provide input throughout this project, or should the contractor have SMEs on their team?

A: BIA will provide available SMEs as it pertains to existing BIA renewable energy programs. The ideal Contractor will have SMEs on their team as well.

21. Task Area 4.1 Draft Comprehensive Recommendations Report – Is the cost benefit analysis intended to assess the cost to the BIA for implementing proposed recommendations? Or is it intended to assess the cost to tribes and the BIA for each and every proposal submitted from the tribal engagement process?

A: Yes, the cost benefit analysis is intended to assess the cost to the BIA for implementing proposed recommendations. Additional cost considerations are welcome.

22. Is there a page limit for the proposal? Does the page limit include resumes?

A: There are no page limits

23. Is there an overall anticipated level of effort, and by task? (e.g., total estimated hours to complete the work)? If so, can this please be provided?

A: No, and no

24. Page 43 of the SOL states that “Facilitating stakeholder engagement, including tribal governments, individual landowners, tribal consortia, NGOS, and private industry” Given the engagement with private industry have been removed from the scope in Amendment 2, do we need to show experience facilitating stakeholder engagement with private industry? Or should we focus on demonstrating experience with “tribal governments, individual landowners, tribal consortia, NGOs”?

A: Focus on demonstrating experience with tribal governments, individual landowners, and tribal consortia.

25. Task Area 1: Will the government consider changing the timeframe for the TWG Planning Workshop to be conducted 65 days from the Kickoff meeting, as opposed to “45 days from commencement of the contract” to ensure adequate time to develop a list of tribal engagement topics (Task 3.1)?

A: Provided that the final report milestone is met, we will consider changing the timeframe for the TWG Planning Workshop

26. Task Area 2: Will the government consider changing the timeframe for the Literature Review report deliverable to 45 days from the Kickoff meeting, as opposed to “30 days from commencement of the contract” to ensure adequate time to conduct a review of all relevant federal laws, regulations, and programs?

A: Provided that the final report milestone is met, we will consider changing the timeframe for the Literature Review report.

Updated as of 3/6/2023

27. Task Area 2: Will the government provide a list of the “other publicly available information, such as independent research studies” that are deemed pertinent to this project so that we can consider this information in planning the level of effort for the literature review?

A: No, we want the Contractor to perform this research.

28. Task Area 2: Will the government provide a list of the other statutes, regulations, and standing operating procedures that are deemed pertinent to this project so that we can consider this information in planning the level of effort for the literature review?

A: No, we want the Contractor to perform this research.

29. We are assuming that the deliverable days (xx days from) stated throughout the SOW are business days, not calendar days. Please confirm.

A: Business Days