Statement_of_Work_Victim_Svcs_09NOV18.doc

U.S. DEPARTMENT OF THE INTERIOR

Bureau of Indian Affairs

Statement of Work (SOW) Project: Victim Services Coordinator

GENERAL INFORMATION

1.0 Scope of Work: The Victim Services Coordinator provides services to faculty and staff of Haskell Indian Nations University that complies with Presidential Executive Order 13160, Nondiscrimination on the Basis of Race, Sex, Color, National Origin, Disability, Religion, Age, Sexual Orientation, and Status as a Parent in Federally Conducted Education and Training Programs. Haskell Indian Nations University is to ensure students, faculty, and staff are trained and knowledgeable of the Presidential Executive Order 13160, and to provide support services for victims.

2.0 Background: Haskell Indian Nations University has a diverse group of students, faculty and staff, with the majority of the population being Native American and Alaska Natives.

As a federally education institution, Haskell Indian Nations University must comply with Executive Order 13160, which prohibits discrimination on the basis of race, sex, color, national origin, disability, religion, age, sexual orientation, and status as a parent in federally conducted education and training programs.

CONTRACTOR REQUIREMENTS

3.0 Technical Requirements/Tasks: The Contractor shall provide the following services at a minimum:

· Provide regular training for faculty and staff outlining their rights and obligations under Presidential Executive Order 13160 including:

· Appropriate responses to reports of sexual misconduct;

· Obligation to report sexual misconduct to appropriate university officials; and

· Keep reports confidential to the maximum extent possible with counselors and advocates.

· Provide regular training for students outlining their rights in regard to sexual misconduct and include what constitutes sexual misconduct:

· When it creates a hostile environment;

· The definition of consent;

· Reporting options (including reports to responsible employees, campus and local law enforcement, and confidential reporting to counselors);

· Grievance procedures used to process complaints;

· Timeframe used in investigating complaints (the U.S. Department of Education recommends investigations take no more than 60 calendar days, while allowing more complex cases to be addressed within a reasonable timeframe);

· Offices or individuals with whom students can speak confidentially;

· Offices or individuals who can provide support services; and

· Presidential Executive Order 13160 protections against retaliation.

4.0 Government Furnished: The majority of the work will be at and/or on Haskell Indian Nations University’s campus, in the City of Lawrence, Kansas as well as in and/or around Lawrence, Kansas.

4.1 Place of Performance: The offeror shall provide the required service(s) to the BIE, Haskell Indian Nations University. Haskell Indian Nations University address is as follows:

Haskell Indian Nations University

155 E Indian Ave

Lawrence, KS 66046-4800 Services are to be provided during typical business hours. Services will not be required on Federal holidays or when the Government facility is closed due to local or national emergencies, weather-related closings, administrative closings, or similar Government direct facility closings. The address will be specified in each task order.

Federal law (5 U.S.C. 6103) establishes the following public holidays for Federal employees. Please note that most Federal employees work on a Monday through Friday schedule. For these employees, when a holiday falls on a non-workday -- Saturday or Sunday -- the holiday usually is observed on Monday (if the holiday falls on Sunday) or Friday (if the holiday falls on Saturday).

The contractor is not given access to Government site, school locations, or Government personnel to perform services on these holidays. There may be other days that the school is not accessible due to the school calendar or tribal holidays or events. The subsequent federal holidays for 2020, 2021, and 2022 will follow the U.S. Office of Personnel Management schedule established by federal law. The contractor must maintain an adequate work force for the uninterrupted performance of all tasks defined within this performance work statement when the Government facility is not closed for the above reasons. The contractor shall keep in mind that the stability and continuity of the work force are essential.

This statute does not negate any contractor requirement to travel on federal holidays in order to meet successful performance of services requested under this contract.

4.2 Period of Performance: The contract term will be from the date of award through one year plus three (3) option years. The anticipated overall period of performance is specified in the following table:

Contract Option Year Start/Stop Dates

Period of Performance

5.0 Deliverables / Schedule: The Contractor shall deliver the following and ensure plans and operating procedures are updated to reflect current laws and university policies:

· Meets with students who have experience sexual assault, harassment, discrimination or a hate crime to explain the grievance process used if they opt to pursue action, including submitting an incident report or a police report;

· Offers to serve as an advocate for students in any formal proceedings (on or off campus) to ensure they obtain and understand the information needed, what their rights are and how the processes work; and

· Ensures that appropriate policies and procedures are in place for working with local law enforcement and coordinating with university counselors, local victim advocacy organizations, and service providers, including rape crisis centers.

Key Deliverables

6.0 Travel: Funding for travel and training will be in accordance with university policy and will be included part of the contractor’s bid in accordance with Federal/agency travel regulations, and approved by the Contracting Officer Representative.

7.0 Contractor’s Key Personnel: The Victim Coordinator is considered key to successful performance of the contract. The Victim Coordinator shall possess the following minimum knowledge requirements:

· Experience working with tribal people, particularly those who have experienced violence, physical and sexual assaults, bullying and sexual discrimination

· Experience working in sexual assaults and domestic violence fields

· Identifies and recommends improvements to comply with Presidential Executive Order 13160 and costs, if any, to university administration

· Ability to maintain confidentiality and to engage in professional advocacy for victims of violence

· Ability to utilize appropriate crisis management skills in time-sensitive and crises situations

· Knowledge and ability to provide assistance, advocacy and support to students in court proceedings and answer questions about the legal processes

· Knowledge of and ability to provide assistance, advocacy, and support to students in filing Protection From Abuse Orders (PFA) and Protection from Stalking Orders (PSA)

· Knowledge of ability to explain the use of the PFAIPSA and rights guaranteed by court orders

· The ability to develop and maintain a professional working relationship with law enforcement, social service organizations, and local district and municipal courts

· The ability to develop safety plans for obtaining legal representation where appropriate

· Ability to assist in filing Crime Victim’s Compensation Forms

· Ability to efficiently manage confidential records that may be subject to subpoena in criminal matters The Victim Coordinator shall possess the following experience and degree requirements at a minimum:

· Bachelor’s degree or Master’s degree, with progressively more challenging duties and positions

· Experience working in a field associated with violence prevention programs

· Experience using court systems and practices to provide protection to victims of violence

· Experience working victims of violence, including physical and sexual assaults, bullying and sexual discrimination

8.0 Security Requirements: The contractor will be required to visibly display a Haskell ID at all times when on campus. A parking permit will be required to park on-campus as well.

9.0 Data Rights: Not applicable. No data will be produced, furnished, acquired, or used in meeting contract requirements.

10.0 Section 508 – Electronic and Information Technology Standards: Not applicable. Information technology is not being acquired with this requirement for Victim Coordinator Services.

Attachment: Evaluation Factors, Attachment 1