Sol_140A1124Q0001_Amd_0002.pdf

(x)

140A1124Q0001 x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Phoenix AZ 85004

A11

SUITE 400 MAILROOM

2600 N CENTRAL AVENUE

Contracting Office

DOI, BIA WRO

Phoenix AZ 85004

A11

SUITE 400 MAILROOM

Contracting Office

2600 N CENTRAL AVENUE

BIA WRO 00011

10/26/20230002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

10/26/2023

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment No. 2 is issued as follows:

1. Response to questions are provided:

Question 1: Why did the lessee/sublessee only provide a FY22 gross revenue report and did not provide one for other years?

Response 1: The lessee inconsistently reported their gross revenue meaning they typically did not provide unless requested by BIA although the lease specifies that they are to provide within 120 days after the end of each lease year. What was received was brief and may not be done in conformity with generally acceptable accounting principles so is a reason why an audit is needed. It was not until 2022 that the lessee reported any

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Melanie Schiaveto

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140A1124Q0001/0002 percentage rent since the lease began back in

2004.

Question 2: Will we have access to all correspondence from the lessee/sublessee for the past six years with the BIA.

Response 2: Yes, once the contract is awarded, the information will be released to the contractor.

Question 3: Will documentation for all revenue streams be available for all six years (assuming some revenue streams like "air" may have been based on coin usage where other ¿audit¿ procedures may be necessary).

Response 3: We will provided what we have obtained so far from the lessee but there may be things that we are unaware of being needed by an auditor/accountant which may still need to be obtained by the contractor to be able to complete the forensic audit.

Question 4: Will the following documentation be available for review:

Lessee/Sublessee bank statements: We would work with the contractor and lessee to work to obtain the bank statements.

Sublessee/Lease Agreements: The lessee used a software program which has all the contracts

(lease agreements) within the program with the receipts. No actual hard-copy lease agreements have been obtained. Contractor will need to be provided access to the software program from the lessee.

Question 5: Just wanted to confirm that the deliverable would be due 45 days after contract start date (there is a statement noting due 45 days after ¿award date¿)

Response 5: Yes, we estimated that it would take

45 days to complete the contract.

Question 6: Would you kindly confirm if this is an entirely new effort or is there an incumbent currently providing these services?

Response 6: There is not an incumbent.

Question 7: How many, if more than one, properties are covered under the Pecos Road &

32nd Street RV and Boat Storage Lease?

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

3 4

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140A1124Q0001/0002

Response 7: The lease contains three allotments, but all are leased together, unitized lease, for the specified lease.

Question 8: What are the major types of revenues and expenses that constitute Gross Rental Income

(e.g., based on the Statements of Gross Rental

Income that have been provided)?

Response 8: The Rental Income, other income

(insurance coverage, security items, misc), U-Haul truck rental commissions, sales of moving supplies and propane sales have been reported for total rental income. Expenses include cost of goods sold, propane, rental refunds, write-offs.

Question 9: What was the Gross Rental Income for each year, for those years the Statements of

Gross Rental Income were submitted?

Response 9: The lessee inconsistently reported their gross revenue meaning they typically did not provide unless requested by BIA although the lease specifies that they are to provide within

120 days after the end of each lease year. What was received was brief and may not be done in conformity with generally acceptable accounting principles so is a reason why an audit is needed.

It was not until 2022 that the lessee reported any percentage rent since the lease began back in

2004.

Question 10: What accounting system has the lessee used during the six-year scope period as it relates to Gross Rental Income?

Response 10: The lessee used a software program

(U-Haul). Contractor will need to be provided access to the software program from the lessee.

BIA has been provided access for the past six years so the contractor will be provided the same information.

Question 11: Please describe, if known, to what extent the following records will be available electronically: leases and subleases, income statements, balance sheets, general ledgers, bank statements (and copies of checks), and any other information.

Response 11: Everything that we have obtained so far electronically (typically by PDF¿s other than the U-Haul software) will be provided to the contractor which includes tax forms, monthly

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

4 4

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140A1124Q0001/0002 storage rates, lease and amendment to the lease, lessee¿s articles of organization and operating agreement, notice of default and other correspondence between BIA and lessee, and the gross rental income statements that were received.

End of Amendment

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)