03 November 2025

Gun & Incident Detection Software Artificial Intelligence (AI) -powered software solution that enhances safety, mitigates risks, and reduces operational costs by leveraging our existing surveillance camera infrastructure.

03 November 2025

Open 11/3/2025 8:00 AM CST Type DOM Request for Proposal Close 12/16/2025 5:00 PM CST Number RFP - 185 - 2528 - 2026 Currency US Dollar

Sealed Until 12/16/2025 5:00 PM CST

Payment Terms 0% 0, Net 60

03 November 2025

Contacts Craig Trotter craig.trotter@iowa.gov

Phone +1 515-322-8593

03 November 2025

Commodity Codes Commodity Code Description

83883 *Telecommunication, Internet Protocol, Network Monitoring, Surveillance, Intrusion Detection Systems and Networking Products

25729 Communications Equipment, Defense and Homeland Security 25740 Homeland Security Equipment and Accessories (Not Otherwise Classified) 25780 Security Equipment, Defense and Homeland Security 3528 Cameras and Accessories, Aerial Photograph 65529 Cameras, Digital Type, Including Digital Network Cameras

65596 *Video Capturing Devices Connected to Computers or Computer Networks, Web Cameras

68087 *Surveillance Cameras and Counter-Surveillance Equipment and Supplies

03 November 202503 November 202503 November 202503 November 202503 November 202503 November 202503 November 2025 mailto:craig.trotter@iowa.gov

Background Information

The Department of Management – Division of Information Technology is seeking proposals from qualified Vendors to provide an AI-powered software solution that enhances safety, mitigates risks, and reduces operational costs by leveraging our existing surveillance camera infrastructure. The selected solution must autonomously monitor live camera feeds, detect a broad range of threats, and provide real-/near real-time alerts without requiring hardware replacement or manual monitoring.

Project Objectives:

● Improve situational awareness and emergency response capabilities.

● Leverage existing surveillance systems to detect and alert on multiple threats.

● Ensure ethical, privacy-conscious AI implementation.

● Reduce reliance on manual monitoring and rule-based systems.

The anticipated term of the contract will begin on April 1, 2026 and end on March 31, 2036

The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to five (5) annual extensions.

The resulting contract(s) will be available to state and local governments and non-profit organizations as permissible under law. The resultant contract(s) may be made available to other states through cooperative purchasing entities. Multiple respondents may be awarded from this solicitation.

It is advised to "Save Progress" often and especially after uploading documents.

NOTE: Anytime the Respondent opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.

NOTE: Respondent must approve and resubmit their Proposal after an amendment has been posted by the Issuing Officer. If the Proposal was submitted before the amendment, all information will be saved. The Respondent only needs to read and acknowledge the amendment.

Instructions for Addenda/Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your proposal again (if previously submitted)

Description

Required to View Event

Prerequisites Required to Enter Bid

03 November 2025

1. Respondent will read and make certifications of their Proposal.

2. Respondent will read and authorize to release information for their Proposal.

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Buyer Attachments

1. RFP-185-2528-2026 -Gun & Incident Detection.pdf

2. DOM RFP Attachment #1 Respondent Information Form.docx

3. DOM RFP Attachment #2 Subcontractor Disclosure Form.docx

4. DOM RFP Attachment #4 Cost Proposal Template.xlsx

5. DOM RFP Attachment # 5 (Sample Contract).docx

6. DOM RFP Attachment # 6 Exceptions to RFP & Contract Language.docx

03 November 202503 November 202503 November 202503 November 2025 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzUwOTA1LTE5MTc0NjQ4MTNSRlAtMTg1LTI1MjgtMjAyNiAtR3VuICYgSW5jaWRlbnQgRGV0ZWN0aW9uLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzUwOTA1LTE5MTc0NjU0NTRET00gUkZQIEF0dGFjaG1lbnQgIzEgUmVzcG9uZGVudCBJbmZvcm1hdGlvbiBGb3JtLmRvY3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzUwOTA1LTE5MTc0NjUxNjNET00gUkZQIEF0dGFjaG1lbnQgIzIgU3ViY29udHJhY3RvciBEaXNjbG9zdXJlIEZvcm0uZG9jeA%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzUwOTA1LTE5MTc0NjQ2NjVET00gUkZQIEF0dGFjaG1lbnQgIzQgQ29zdCBQcm9wb3NhbCBUZW1wbGF0ZS54bHN4&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzUwOTA1LTE5MTc0NjQ0NzhET00gUkZQIEF0dGFjaG1lbnQgIyA1ICAoU2FtcGxlIENvbnRyYWN0KS5kb2N4&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzUwOTA1LTE5MTc0NjU3MTJET00gUkZQIEF0dGFjaG1lbnQgIyA2IEV4Y2VwdGlvbnMgdG8gUkZQICYgQ29udHJhY3QgTGFuZ3VhZ2UuZG9jeA%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: Form of Proposal Instructions: Respondent shall read and answer the following questions.

1.1 The Respondent shall enter contact name, telephone number, and email address for questions regarding this solicitation. -

1.2 The Respondent shall enter the State or Foreign Country of Residence.

1.3 The Respondent shall enter the Resident Preference given by the State or Foreign Country of the Respondent's residence. Enter the resident preference in the text box or indicate "no preference"

1.4

The Respondent hereby authorizes the Agency to conduct criminal history and/or other background investigation(s) of the Respondent, its officers, directors, shareholders, partners, and managerial and supervisory personnel who will be involved in the performance of the Contract and will fully cooperate with the Agency in obtaining any required waivers or releases required to complete any such criminal history check and background investigation(s).

1.5 The Respondent shall read, fill out, and attach the Terminations, Litigation, and Debarment document.

1.6 Confidential Treatment of Information - Is Respondent requesting confidential treatment of specific information?

1.7

A Respondent requesting confidential treatment of specific information shall: (1) fully complete and sign Form 22 and save it as a PDF, (2) conspicuously mark the outside of its Proposal as containing confidential information, (3) mark each page upon which the Respondent believes confidential information appears and CLEARLY IDENTIFY EACH ITEM for which confidential treatment is requested; MARKING A PAGE IN THE PAGE MARGIN IS NOT SUFFICIENT IDENTIFICATION, and (4) submit a “Public Copy” from which the confidential information has been excised.

Group 2: Terms and Conditions

Instructions:

Respondent shall read and answer the following questions. If there are exceptions to the terms, submit the Exceptions Form and, if applicable, a red-lined Sample Contract, located in Buyer Attachments.

2.1 Does the Respondent have exceptions to the RFP language?

2.2 If the Respondent has exceptions to the terms and conditions of the RFP and/or Sample Contract, the Respondent will complete and submit the Exceptions Form.

2.3 Does the Respondent have exceptions to the Sample Contract?

2.4 The Respondent will attach and submit a red-lined Attachment #6 - Sample Contract, located in Buyer Attachments, and complete and submit the Exceptions Form.

Group 3: Proposal Submission Instructions: Attach the Proposals under each question.

3.1 Respondent shall attach a separate Technical Proposal file.

3.2 Respondent shall review, complete and submit Attachment #4 - Cost Proposal Template found in Buyer Attachments. Respondents may upload additional documents to support the cost proposal, if applicable.

3.3 Respondent will complete and submit Attachment #'s 1 & 2 found in the Buyer Attachment section.

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