Combined Synopsis-Solicitation.pdf

SUBJECT: Data Capture Services

SOLICITATION NUMBER: 1333ND24QNB640639

RESPONSE DATE: August 30, 2024

CONTACT POINTS: Don Graham

DESCRIPTION

THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL

ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6-

STREAMLINED PROCEDURES FOR EVALUATION AND SOLICITATION FOR

COMMERCIAL ITEMS-AS SUPPLEMENTED WITH ADDITIONAL INFORMATION

INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY

SOLICITATION; QUOTATIONS ARE BEING REQUESTED, AND A SEPARATE

WRITTEN SOLICITATION DOCUMENT WILL NOT BE ISSUED. THE

SOLICITATION IS BEING ISSUED USING SIMPLIFIED ACQUISITION

PROCEDURES UNDER THE AUTHORITY OF FAR PARTS 12 AND 13.

This solicitation is a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) FAC 2024-05 effective May 22, 2024.

The associated North American Industrial Classification System (NAICS) code for this procurement is 541690 with a small business size standard of $16.5M. This acquisition is being procured as a 100% Small Business Set-aside.

Quoters must possess an ACTIVE registration in the System for Award Management system, www.SAM.gov, when submitting a quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract resulting from this solicitation. The Contracting Officer will confirm that quoters have an “active” registration at the www.sam.gov website upon receipt of the quotation. If the SAM.gov registration is not active, the quotation will not be considered for award.

The National Institute of Standards and Technology (NIST), Material Measurement Laboratory, Applied Chemicals and Materials Division applies a variety of state-of-the-art technologies to advance fundamental and applied measurement science and technology for thermophysical and thermochemical properties. Areas of work include abstraction and assessment of published properties data in this field (archived in NIST’s internal SOURCE database), value-added data products, assessments of data quality, and predictive technologies, which are broadly applicable in various areas of basic research, product and process design, and system development. This requirement provides scientific services that support the Thermodynamics Research Center Group of the Applied Chemicals and Materials Division utilizing Government-furnished software tools for data capture.

Scientific service support for execution and enhancement of data capture procedures (with Guided Data Capture (GDC) software developed at NIST) for thermophysical and thermochemical properties of pure compounds, binary and ternary mixtures, alloys, and intermetallic compounds derived primarily from original sources published in the scientific literature.

The objective of this solicitation is to establish a Firm-Fixed-Price purchase order based on the specifications described in the attached Statement of Work (SOW).

PAYMENT SCHEDULE:

The Government will negotiate a payment schedule with the successful quoter. Partial payments will be authorized. However, the Government will not make equal monthly payments. Payments will be tied to required deliverables, and a larger amount will be held until the submission of final deliverables.

SPECIFIC CLIN Structure Responsible quoters shall provide a quotation for the following Contract Line Item (CLIN), in accordance with the specifications outlined in the attached Statement of Work (SOW).

BASE LINE ITEMS:

• CLIN 0001: (Quantity 1yr)-Data Capture Services for Thermophysical and Thermochemical Properties

OPTIONAL LINE ITEM:

• CLIN 0002: (Quantity 1yr)-Data Capture Services for Thermophysical and

• CLIN 0003: (Quantity 1yr)-Data Capture Services for Thermophysical and

• CLIN 0004: (Quantity 1yr)-Data Capture Services for Thermophysical and

Thermochemical Properties

OPTIONAL LINE ITEM:

• CLIN 0005: (Quantity 1yr)-Data Capture Services for Thermophysical and

EVALUATION CRITERIA & BASIS FOR AWARD:

The Government intends to award a purchase order resulting from this solicitation to the responsible Contractor whose quotation, conforming to the solicitation, provides the lowest priced, technically acceptable quote.

Technically acceptable means that the quote:

1.) Meets or exceeds the minimum requirements listed within the Statement of Work;

Price:

The price shall be evaluated for all quotes that are determined technically acceptable. Price will be evaluated to determine that the total price is consistent with the technical portion of the quotation and is a fair and reasonable overall price to the Government.

The Government will evaluate quotations for the award, including the prices quoted for all optional line items. If the option prices are significantly unbalanced, the Government may determine that a quotation is unacceptable. Evaluation of options does not obligate the Government to exercise the options.

NIST intends to evaluate quotes and issue a contract based on the initial quotes received. Therefore, the Contractor’s initial quote should contain the Contractor’s best terms from a price and technical standpoint. NIST reserves the right to request revised quotes from or negotiate final contract terms with one or more, but not all, Contractors if later determined by the Contracting Officer to be necessary.

INSTRUCTIONS:

Completed Solicitation Provisions A completed version of all required solicitation provisions (see attached provisions/clauses document – required submissions highlighted in blue).

Quotation Preparation Instructions Each quotation shall consist of three (3) separate electronic files:

(1) Technical Quotation

(2) Pricing Quotation

(3) Completed copy of the Provisions and Clauses

SUBMITAL INSTRUCTIONS

Technical Quotation:

(1) Contractor’s Minimum Qualifications: NIST will evaluate the resumes submitted for the quoter’s proposed personnel. The evaluation will determine whether or not the proposed personnel possess the minimum requirements described in the SOW.

(2) Technical Approach: NIST will evaluate the technical approach for capturing thermophysical and thermochemical data published in the open scientific literature.

The evaluation of the technical approach will determine if the quoter demonstrates an understanding of the requirements and the complexities involved in the SOW.

Price Quotation:

All Quoters shall submit a firm fixed price quotation for the line items in the CLIN structure provided above. The quotation must include a unit price and the aggregate price for all line items.

The price quotation shall include a cover page with the following information:

i. The solicitation number 1333ND23QNB640639

ii. The name and address, of the Quoter;

iii. The name, phone number, and email address of the Quoter’s point of contact;

iv. The Government Unique Entity ID # for Quoter’s active SAM.Gov registration.

v. Any applicable discount terms.

vi. A statement that the Contractor agrees to all terms, conditions, and provisions included in the solicitation. If the Contractor objects to any of the terms and conditions contained in this solicitation, the Contractor shall state “The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:” [Contractor shall list exception(s) and rationale for the exception(s)]. It is the sole responsibility of the Contractor to identify in their quote any exceptions to the terms and conditions of the solicitation.

vii. A statement that the quotation is valid for a minimum of 90 days from the response deadline of this solicitation.

Please note that this procurement IS NOT being conducted under the GSA Federal Supply Schedule (FSS) program or another Government-Wide Area Contract (GWAC). If a contractor submits a quotation based upon an FSS or GWAC contract, the Government will accept the quoted price. However, the terms and conditions stated herein will be included in any resultant Purchase Order, not the terms and conditions of the contractor’s FSS or GWAC contract.

Terms and Conditions:

Any award resulting from this solicitation will contain the following statement: “The Government’s terms and conditions, identified herein, shall be the prevailing terms and conditions governing this award. In the event of a conflict between the Government’s and contractor’s terms and conditions, the Government’s terms and conditions take precedence.”

If the Contractor objects to any of the terms and conditions contained in this solicitation, the Contractor shall state, “The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:”

[Contractor shall list exception(s) and rationale for the exception(s)]. It is the Contractor's sole responsibility to identify any exceptions to the terms and conditions of the solicitation in their quote. If the contractor does not include such a statement, the submission of a quotation in response to this solicitation will be regarded as the Contractor’s acceptance of the Government’s terms and conditions for inclusion into the resultant purchase order as prevailing.

Due Date for Quotations and Questions All quotations must be submitted, via e-mail, to Don Graham, Contracting Officer, at Donald.Graham@nist.gov. Submissions must be received no later than 12:00 p.m. Eastern Time on August 30, 2024. FAX quotations will not be accepted. Quoters must reference the RFQ number in the subject line of the e-mail submission. Quotes shall not be deemed received by the Government until the quotation has entered the e-mail inbox of the individual(s) set forth above.

Questions: All questions regarding this notice must be submitted via e-mail to Don Graham at Donald.Graham@nist.gov, no later than 12:00 p.m. Eastern Time on August 26, 2024.

mailto:Donald.Graham@nist.gov mailto:Donald.Graham@nist.gov

PROVISIONS AND CLAUSES:

The provisions and clauses applicable to this solicitation are identified in Attachment 2 titled “Applicable Clauses & Provisions”. The full text of a Federal Acquisition Regulation (FAR) provision or clause may be accessed electronically at www.acquisition.gov/far. The full text of a Department of Commerce Acquisition Regulation (CAR) provision or clause may be accessed electronically at or http://www.osec.doc.gov/oam/acquistion_management/policy/.

ATTACHMENTS:

The following attachments apply to this solicitation:

1. Statement of Work

2. Applicable Clauses & Provisions http://www.acquisition.gov/far http://www.osec.doc.gov/oam/acquistion_management/policy/