Solicitation.docx

COMBINED SYNOPSIS/SOLICITATION 1333ND20QNB640056

Attune NXT Flow Cytometer Maintenance This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 – Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a separate written solicitation document will not be issued. This solicitation is being issued under the authority of FAR Part 13 - Simplified Acquisition Procedures.

The solicitation is a Request for Quotation (RFQ) for maintenance to an Attune NXT Flow Cytometer. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-02 effective 12/23/2019.

The associated North American Industrial Classification System (NAICS) code for this procurement is 811219 with a small business size standard of $20.5 Million. This acquisition is being solicited as a Full and Open Competition.

The National Institute of Standards and Technology’s Biosystems and Biomaterials Division (BBD) is focused on developing methods that will assure reliability and confidence in the measurements that underpin research and applications in genomic measurements, biomaterials, protein therapeutics and cell therapies, cancer diagnostics, nanoparticle safety, and microbial identification and quantification. BBD carries out this work through fundamental research in measurement science and the development of reference materials, reference data, and protocols.

To continue its mission the division, requires repair and maintenance services for an Attune NXT Flow Cytometer, to ensure long-term performance and reliability, in accordance with the attached Statement of Work (SOW).

Period of Performance:

The period of performance for all line items shall be in accordance with the following:

Base Year: 12 months from the date of award;

Option Year One: Begins one year from expiration of base year;

Option Year Two: Begins one year from expiration of option I;

Option Year Three: Begins one year from expiration of Option II.

EVALUATION CRITERIA AND BASIS FOR AWARD

The Government intends to award a purchase order resulting from this solicitation to the responsible Quoter whose quotation, conforming to the solicitation, is the lowest priced, technically acceptable quotation.

Technical Acceptability will be evaluated as follows:

The Government will evaluate the Contractor's technical approach to determine that it has adequately demonstrated:

Factor 1 – Technical Approach NIST will evaluate the extent in which the Contractor has demonstrated that it has access to the manufacturer’s replacement parts and filters to perform the required maintenance services.

Factor 2 – Prior Experience NIST will evaluate the extent to which the Contractor has the ability to provide engineers or technicians with at least two (2) years of prior experience servicing an Attune NXT Flow Cytometer and autosampler, as articulated in the SOW.

Price The price evaluation will determine whether the quoted prices are fair and reasonable in relation to the solicitation requirements.

The Government will evaluate quotations for award inclusive of the process quoted for all optional line items. The Government may determine that a quotation is unacceptable if the option prices are significantly unbalanced. Evaluation of options does not obligate the Government to exercise the options.

NIST intends to evaluate quotes and issue a contract based on the initial quotes received. Therefore, the Contractor’s initial quote should contain the contain the Contractor’s best terms from a price and technical standpoint. NIST reserves the right to request revised quotes from, or negotiate final contract terms with, one or more, but not all, Contractors if later determined by the Contracting Officer to be necessary.

CONTRACTOR INSTRUCTIONS FOR SUBMISSION OF QUOTATIONS

· Technical Approach The Contractor must provide detailed information demonstrating access to the manufacturer’s replacement parts and filters to perform the required services. A letter or certificate issued by the manufacturer verifying access is acceptable proof. The Contractor shall also demonstrate its ability to respond to emergency and service requests within 48 hours.

· Prior Experience The Contractor must provide documentation that confirms that the Contractor has at least two (2) years of prior experience servicing Attune NXT Flow Cytometers and Autosamplers.

· Price Contractors shall provide a Firm-Fixed price for Line Items (CLINs) 0001 – 0004.

CLIN 0001, Firm Fixed Price (Base year): Firm-Fixed price maintenance agreement and travel, in accordance with the requirements set forth in the SOW. $__________________total firm-fixed price.

CLIN 0002, Firm Fixed Price (Option I): Firm-Fixed price maintenance agreement and travel, in accordance with the requirements set forth in the SOW. $__________________total firm-fixed price.

CLIN 0003, Firm Fixed Price (Option II): Firm-Fixed price maintenance agreement and travel, in accordance with the requirements set forth in the SOW. $__________________total firm-fixed price.

CLIN 0004, Firm Fixed Price (Option III): Firm-Fixed price maintenance agreement and travel, in accordance with the requirements set forth in the SOW. $__________________total firm-fixed price.

1. Any award resulting from this solicitation will contain the following statement: “The Government’s terms and conditions, identified herein, shall be the prevailing terms and conditions governing this award. In the event of a conflict between the Government’s and contractor’s terms and conditions, the Government’s terms and conditions take precedence.” If the Contractor objects to any of the terms and conditions contained in this solicitation, the contractor shall state “The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:” [Contractor shall list exception(s) and rationale for the exception(s)]. It is the sole responsibility of the Contractor to identify in their quote any exceptions to the terms and conditions of the solicitation. If the contractor does not include such a statement, the submission of a quotation in response to this solicitation will be regarded as the Contractor’s acceptance of the Government’s terms and conditions for inclusion into the resultant award as prevailing.

2. Contractors shall provide an active DUNS# for the System for Management (SAM) registration.

3. If the Contractors representations and certifications in SAM.gov do not reflect the NAICS code governing this solicitation, the Contractor must submit documentation that they are a small business under the NAICS code governing this solicitation.

4. A completed version of all required solicitation provisions (see attached provisions/clauses document – required submissions highlighted in blue).

Please note that this procurement IS NOT being conducted under the GSA Federal Supply Schedule (FSS) program or another Government-Wide Area Contract (GWAC). If a contractor submits a quotation based upon an FSS or GWAC contract, the Government will accept the quoted price. However, the terms and conditions stated herein will be included in any resultant Purchase Order, not the terms and conditions of the contractor’s FSS or GWAC contract, and the statement required above shall be included in the quotation;

DUE DATE FOR QUOTATIONS

All quotations must be submitted via e-mail to Tish Walker, Contract Specialist at latish.walker@nist.gov Submission must be received not later than 11:00 a.m. Eastern Time on January 21, 2020. A quotation shall be considered received when it is received in the electronic inbox of Tish Walker not later than the date and time identified herein.

All questions regarding this notice must be submitted via e-mail to latish.walker@nist.gov by a week prior to the solicitation due date. Questions submitted after this date may not be addressed by the Government prior to the quotation submission deadline.

PROVISIONS AND CLAUSES:

The clauses and provisions applicable to this solicitation can be found under the attachment Applicable Clauses & Provisions. The full text of a FAR provision or clause may be accessed electronically at https://farsite.hill.af.mil or www.acquisition.gov/far.

ATTACHMENTS:

The following attachments apply to this solicitation:

1. The Statement of Work

2. Applicable Provisions and Clauses