SF-30_Amendment_0001.pdf

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

1305M219QNMAN1296

9B. DATED (SEE ITEM 11)

08/12/2019

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

2. AMENDMENT/MODIFICATION NUMBER

A0001

3. EFFECTIVE DATE

08/20/2019

4. REQUISITION/PURCHASE REQUISITION NUMBER

NMAN7100-19-01296

5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE AJ930073 7. ADMINISTERED BY (If other than Item 6) CODE

NOAA/ERAD

200 GRANBY STREET

NORFOLK, VA 23510

See Block 6

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

is not extended. The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required) N/A

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

NOAA OMAO - Electrical Service and Repairs

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE OF PAGES

1 1

This amendment is being issued to announce a site visit, provide responses to questions received by interested parties, and to extend the the date specified for receipt of Offers to Thursday, August 29, 2019 @ 10:00 am ET.

RFQ: 1305M219QNMAN1296 A0001

This amendment is being issued to announce the details outlining a Site Visit for this requirement.

POC: Willie Williams (Willie.Williams@noaa.gov) Date: Thursday, August 22, 2019 @ 9:00 am ET Location: Office of Marine and Aviation Operations, Marine Operations Center- Atlantic, 439 West York Ave, Norfolk VA 23508

Any party interested in attending MUST submit the attendees name and company information to Mr. Williams in order to obtain security admission. Deadline for submissions is Wednesday, August 21, 2019 @ 2:00 pm ET and shall be sent via email.

This amendment is being issued to provide responses to questions received from Interested Parties, as outlined below.

Responses to Interested Parties’ Inquires

Question 1:

I wanted to confirm if the requirement mentioned above considered as new requirement or are there incumbent contracts? If there is an incumbent vendor, would you be able to provide the contract details (such as: Vendor Name, Contract Number, Award Date, Value)?

Answer 1:

This is not a new requirement. Information regarding the previous contract is:

Contract Number: EA-133M-14-SE-3454 Vendor Name: S&C Contracting, LLC Award Date: August 12, 2014 Award Value: $184,701.50

Question 2:

Is the estimated value for this effort greater than $1 Million?

Answer 2:

No, it is not.

mailto:Willie.Williams@noaa.gov

Question 3:

Page #2&#3 B. Maintenance and Repairs a.,b.,c.,d.,e.,f.,g Are we to include this work in our bid for a quarterly budget or are we to list them on the quarterly inspections and then to make those repairs on a time and material basis once approved by the COR? Page #3 Line item “h” i-v is stating something different? Page #7 1.2 Maintenance also seems to say the same thing? To what extend are we to include quarterly budget for repairs to cover materials and labor for defective items?

Answer 3:

Any extra work outside the listed scope should be priced out an listed in during maintenance inspections. It’s not feasible to budget for goods or services for material rates they may fluctuate over time. When the Quarterly Inspections are conducted the findings or write should have noted problem areas and the cost to fix them. This way we can determine the priority versus cost of repairs/mission requirements.

Question 4:

Attachment #1 on Pages #8 & #9 give the impression that we are to provide labor and materials to repair these items if they are found deficient on our quarterly inspections as part of our quarterly inspection monies? Does the contractor document then get paid on a time and material basis to make the needed repairs to the items listed on Pages #8 & #9?

Answer 4:

If they are deficiencies found the contract will provide a written cost to repair. If the repairs are above the contracted cost then prior approval will be needed, otherwise as stated in the contract. ALL MAINTENANCE WORK

PERFORMED WILL BE VERIFIED AS COMPLETE OR PARTS OR

ORDER PRIOR TO PAYMENT.

Question 5:

Will the site or the contractor create “A Service Task Tracker” is there a certain software we need to purchase?

Answer 5:

No. The contractor will be responsible for the service task tracker, based on noted inspections and regular maintenance and repairs. The tracker doesn’t have to be software based, but professional tracked in a manner suited and easily understood. The tracker will be used to track and note maintenance trends, to help manage cost of repairs. A copy will be provided to the onsite Facilities Manager.

Question 6:

Is there an outline of the “Service Tracker”?

Answer 6:

No. Any suitable easily understood tracker will be the responsibility of the contractor, whether its software based or excel spreadsheets. Maintained for the duration of the contract or 5 yrs.

Question 7:

To what extend do the quarterly inspection require? Example: are we to test every outlet, light switch Emergency light in each building & Lot #3 every quarter?

Answer 7:

Inspections should include tests, servicing, replacements, repairs and other tasks intended to help reduce the impact and frequency of equipment failures. At a bare minimum exterior/exterior of all MOC-A facilities lighting (Bldg. #1, #2, Lot #3) , shore power, disconnects, grounding, signs, lighting, wiring and electrical outlets, and emergency lighting and any electrical maintenance items listed in the contract.

Question 8:

Are we to provide the Electrical portion to assist the HVAC Contractor? Is this portion T&M based since a motor control or disconnect can range into the thousands for the equipment?

Answer 8:

The HVAC system is a separate contract.

Question 9:

What constitutes “Emergency Repairs” a non-working light or outlet -vs-the building loosing power and the UPS not working long enough to shut the system down. We realize the second is an actual emergency.

Answer 9:

Tripped circuit breaker, sudden blackout of the facilities not caused by local power outages, exposed wiring, UPS systems, any electrical that would cause harm or unsafe working conditions. This is not all inclusive.

Question 10:

Where onsite are we to keep the Maintenance records we create Page #5 V?

Answer 10:

Contractor will be responsible to keep their own records and provide a copy to be kept onsite to the Facilities Manager, Operations Officer, or XO. The Facilities Manager will be the ultimate point of contact.

Question 11:

Invoice to be submitted by the 10 of each month, since it is small business what are your payment terms to us? 10 days upon invoicing NOAA, 30 days upon invoicing, 60 days etc?

Answer 11:

Upon verification and satisfactory completion of work payment should be submitting no more than 30 days of invoicing.