Electrical_Services_-_SOW.pdf

MOC-A ELECTRICAL SERVICES

STATEMENT OF WORK (SOW)

Annual Service for Electrical Inspections and Service at the National Oceanic and Atmospheric Administration (NOAA) Marine Operations Center-Atlantic (MOC-A)

The NOAA MOC-A (Building 1) is located at 435 West York Street Norfolk, VA 23510 and is the operational support facility for nine (9) ships based on the Atlantic seaboard and the Gulf of Mexico. In addition, NOAA’s Office of Coast Survey’s Atlantic Hydrographic Branch is co-located at the MOC-A facility in adjacent Building Two. The buildings were constructed in the early 1920’s (Building 1) and 1960’s (Building 2). The electrical system is aging and frequent repairs and services are required. NOAA intends to contract services for quarterly inspections, repair, maintenance, and troubleshooting of the electrical systems outlined in this statement of work for a total of one year with four (4) options to renew for an additional year.

I. STATEMENT OF WORK

The Contractor shall furnish all labor, material, equipment, and incidentals to provide inspections on a quarterly basis, identify repairs and to implement a Quality Control Program to ensure successful completion of the required tasks to the electrical system.

II. SCOPE OF WORK

A. Place of performance will be as follows: Office of Marine and Aviation Operations, Marine Operations Center- Atlantic, 439 West York Ave, Norfolk VA 23508. Building #1 approximately 25,000 sq ft and building #2 approximately 15,000 sq ft.

B. All electrical services provided under this contract are required to meet the quality and performance standards as identified. Electrical services at this location shall be accomplished between the hours of 7:30 a.m. and 5:00 p.m., Monday through Friday, Federal holidays excluded, when practical, and will be contracted at the Standard Hourly Rate set forth in the Schedule. Work can be performed in evening and weekend hours, as needed, when coordinated with the COR. This work will be contracted at the Premium Hourly Rate set forth in the Schedule.

C. Maintenance services will be performed as needed.

D. Itemized services will be furnished under Attachment #1, “Itemized Services

Requirement Sheet” and updated by the COR as needed.

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E. A quarterly on site walk through inspection will be conducted of the 439 West York Street facility including all items and areas included in the requirements sheet.

F. All electrical services shall be accomplished utilizing the latest technology, products, equipment, industry practices, and specifications in order to achieve the quality and performance standards.

G. The Contractor shall provide on call emergency services to the electrical systems and components, as needed.

III. TASKS

A. FACILITY INSPECTIONS

a. The contractor shall complete facility inspections on a quarterly basis and shall be scheduled with the COR 5 Business Days prior to the service being rendered.

b. Upon completion of the inspection, the contractor shall provide a Service Tracker outlining what repairs are needed, the location (building/location), the room number, and the priority.

B. MAINTENANCE AND REPAIRS

a. The contractor shall perform maintenance and repairs at the contracted rates outlined in the Schedule and all work shall be scheduled with the COR 5 Business Days prior to the service being rendered.

b. The Contractor shall furnish all equipment, materials, and employee training necessary to achieve the quality performance standards of the work in this contract, unless otherwise specified herein. Training shall include all applicable OSHA and other related standards.

c. The Contractor shall furnish all labor, supplies, and material necessary to perform repair and replacement of electrical components and systems, inspection to components, as part of the electrical services at the time the offer for this work is submitted. Particular attention is to be given to maintaining all emergency lighting and systems supporting HVAC and facility electrical supply systems.

d. The Contractor shall furnish all labor, supplies, and material necessary for the repair of exterior and interior lighting, to include security lighting, and emergency back-up lighting.

e. The Contractor shall furnish all labor, supplies, and material necessary for the repair of electrical outlets and wiring for general and computer power.

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f. The Contractor shall furnish all labor, supplies, and material necessary for the repair of baseboard electric heaters, exhaust fans, base security gate, all HVAC electrical components, all transformers, shore power station power and power for small boats in lot 3.

g. The Contractor shall furnish all labor, supplies, and material necessary for the repair of any other electrical component associated with this location.

h. For all repairs that fall outside general maintenance, when requested, the contractor shall submit to the Contracting Officer (CO) the following information in all proposals:

i. Number of labor hours estimated; broken down by specific direct production labor category.

ii. Material estimates, individually broken out and priced. When requested by the CO, material quotes shall be provided.

iii. Material handling fee and the basis for the fee, if applicable. This shall not go above the already contracted percentage outlined in the Schedule.

iv. No repair work shall be completed without the authorization of the CO.

v. The contractor shall not be entitled to payment for any hours ordered pursuant to this clause until such time as a written contract modification is executed.

C. QUALITY CONTROL PROGRAM

a. The Contractor shall establish a complete, written, Quality Control Program (QCP) to ensure that the requirements of the contract are provided as specified.

The written QCP shall be submitted to the COR 5 days prior to the start date of work.

b. The QCP’s purpose is to provide a plan for meeting all requirements of this contract. The QCP is intended to identify and correct deficiencies before contract performance becomes unacceptable. The QCP should include, but not be limited to, the following:

i. An inspection of the building which covers all services stated in Exhibit 2, “Performance Standards and Guideline Requirements”, and Attachment #1, “Itemized Services Requirement Sheet” of this contract.

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ii. A Service Tracker to ensure documentation and completion of repairs and maintenance issues.

iii. A system to ensure that the Contractor’s employees, or subcontractor’s employees, are notified of all deficiencies in their area of responsibility. A system and plan to retrain employees to ensure that deficiencies do not reoccur.

iv. A plan for monitoring and correcting customer complaints. A record of customer complaints and the corrective action taken must be kept on file at the site and available for review by the CO or his/her representative, at any time.

v. A plan for the immediate forwarding of customer complaints that are not the responsibility of the Contractor, to the COR or their designated representative.

c. The QCP must be kept current, reflecting the pertinent contract modifications and building changes or conditions. The Contractor shall review the plan with his onsite personnel to ensure complete understanding. A copy of the most current QCP must be kept on file at the worksite where the tasks are being accomplished.

d. If performance or quality measures are not being met by the Contractor, the Government retains the right to review the QCP and related documents. Upon review of the plan and related documents, the Government will take appropriate action to ensure that all quality and performance measures are met as specified in this contract.

IV. CONTRACTOR PERSONNEL

A. Five days prior to the contract start date, the Contractor shall submit, in writing, the name of the Site Manager and an alternate to the CO. The Contractor shall supply telephone, cell phone, and/or pager numbers to the COR for use in contacting the Site Manager.

The Site Manager shall conduct overall management coordination and shall be the central point of contact with the Government for performance of all work under this contract.

The Site Manager shall be authorized to receive any notices of deficiency in contract performance. The notices may include, but not be limited to, the following: non-performance of work, deficiencies in work performed and notices of proposed payment deductions due to the above. The Site Manager shall be available weekdays, between the hours of 7:30 a.m. and 3:00 p.m., within 30 minutes to meet at the facility to discuss problem areas.

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B. All personnel employed by the Contractor shall be experienced in the type of work involved and familiar with the specifications of this contract.

a. The Contractor is required to provide necessary and on-going tenant relations or customer service training for their employees.

b. Contractor personnel shall conduct all operations in such a manner as to minimize any inconvenience in the use of the facilities to the occupants.

V. MAINTENANCE RECORDS

A. The contractor shall supply and maintain written records of maintenance and repairs before leaving MOC-A.

B. Note and report any mechanical, electrical or control system discrepancies that would affect equipment operations.

C. Document all work performed, including any test results that may have been performed.

D. The report shall contain any uncorrected deficiencies noted at inspection. This may be completed using the same Service Tracker that was initially submitted to the COR, updated to reflect the actions taken and those still outstanding.

VI. MATERIALS

A. All materials and preventive maintenance parts shall be new, of good quality and warrantied according to the manufacturer. Materials requiring a Material Safety Data Sheet, (MSDS) shall be reviewed by the Contractor prior to usage.

VII. UNSCHEDULED MAINTENANCE AND EMERGENCY REPAIRS

A. Upon request by the CO, the Contractor shall perform authorized repairs.

B. Authorized repairs shall be made during normal working hours of 8:00am to 5:00pm Monday thru Friday. Any necessary work classified as an emergency, shall be completed at the contracted labor rate outlined in the Schedule.

C. All emergency repairs must have the approval of the Executive Officer of MOC-A, in addition to the CO.

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VIII. HEALTH AND SAFETY REGULATIONS

A. It is the responsibility of the Contractor to comply with all Federal laws governing the Health and Safety of its employees including all regulations promulgated under the Occupational Safety and Health Act (OSHA.)

B. Such compliance shall include but not be limited to ensuring that all employees are properly trained for the work to be performed and have been supplied with all necessary protective and safety equipment.

IX. SAFETY- LOCK OUT/TAG OUT

A. Advise COR prior to starting maintenance or repair procedures.

B. Disconnect power supply; Tag unit as "Out of Service" as per OSHA requirements.

X. CODES AND STANDARDS:

A. The contractor shall comply with all OSHA, Federal and State codes, as applicable.

XI. GOVERNMENT FURNISHED INFORMATION

A. No electronic (CADD) or paper drawings exist of the buildings’ electrical system.

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PERFORMANCE STANDARDS AND GUIDELINE

REQUIREMENTS FOR ELECTRICAL MAINTENANCE

1.1. Description. The Marine Operations Center- Atlantic (MOC-A) consists of Building 1, Building 2 and Lot 3. The Contractor shall provide maintenance, repair, and certification services for the electrical services on base. The Contractor shall ensure that all electrical components and systems on base operate properly, are maintained in a clean serviceable condition, and meets Federal, State and Local Codes, Preventive Maintenance Guides, and the manufacturers’ standards of safety and reliability for applicable systems.

1.2. Maintenance. Maintenance shall include systematic examination and repair of systems listed in the Itemized Services. The Contractor shall also replace the electrical and mechanical parts necessary for normal maintenance of the equipment wherever this is required and shall use only genuine standard parts produced by the manufacturer of the equipment concerned, when required. All parts while performing routine maintenance and repair service are included. All parts and labor outside the scope of the maintenance service are not included and this would be considered an extra and the contractor will notify the COR and a separate proposal will be drafted and submitted before action is taken. The COR has the right to make repairs in the best interest of the government.

1.3. Downtime. The Contractor shall schedule reasonable downtime when necessary for electrical services (i.e. temporarily placing a system in an “out-of-service” status). The maintenance downtime shall be scheduled with minimum interference to Government operations and personnel. All scheduled downtime and any subsequent schedule changes shall be approved in advance by the COR.

1.4. Inspection, Test and Certification. The Contractor shall be required to assist Government certified inspectors, supply necessary tools, equipment and perform annual inspection testing requirements in accordance with the commercial industry standard and current editions of ANSI A17.1 and ANSI A17.2. Certification certificates will be issued by Government certified inspectors.

1.5. Emergency Response. The Contractor shall respond within one (1) hour after notification or discovery of an electrical emergency, including inoperable security gate, inoperable HVAC system due to electrical components, or any other condition that presents an immediate danger. After arresting the emergency condition, any remaining work shall be completed as routine, unless otherwise prioritized as urgent by the COR.

1.6. Emergency Telephone Service. The contractor shall supply emergency telephone phone communications services. Phone numbers will be designated and approved by the COR.

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(ATTACHMENT #1)

ITEMIZED SERVICES REQUIREMENT SHEET

(ELECTRIC MAINTENANCE)

I. The following are services INCLUDED under this performance based solicitation.

The following are major service items and therefore, some minor or sub item services may not be listed.

Lighting

• Repair and replace security lighting mounted on exterior building 1 and 2 surfaces and located around perimeter of base

• Repair and replace outside building 1 and 2 lighting, as needed

• Repair and replace interior building 1 and 2 lighting and office lighting, as needed

• Repair and replace interior building 1 and 2 exit lighting, as needed

• Repair and replace emergency back-up lighting (battery lighting), as needed

• Quarterly onsite inspection of all interior and exterior lighting

Branch power circuits under 277 volts

• Repair and replace existing electrical outlets, as needed

• Add outlets for computers and servers, as needed

• Add general power outlets, as needed

• Repair, replace, and add new outlets, as needed

• Inspect, repair and replace Air handling Unit (HVAC) breakers, as needed

• Repair, replace, install and remove base board electric heaters, as needed

• Inspect, repair and replace exhaust fans, as needed

• Repair and replace outlets in guard shack, as needed

• Diagnose and repair base entrance gate operation mechanism, as needed

• Quarterly onsite inspection of all systems and components under 277 volts

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Branch power circuits over 277 volts

• Repair and replace components of roof top three-phase security lighting

• Inspect, repair and replace components of three-phase condensing unit disconnects behind building 2

• Inspect, repair and replace components of circuit breakers feeding Air handling unit on roof of building 1 (over warehouse)

• Quarterly onsite inspections of all systems and components over 277 volts

Other services

• Inspect, repair and replace as needed transformers in boiler room

• Repair and replace as needed, small boat power source in lot 3

• Inspect and service as needed, all shore power stations on the piers