S01 Amendment 001 - 12FPC322Q0029 - Harrison Debris Removal.pdf

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12FPC322Q0029

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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FPAC-HQ-APD-TX

Fort Worth TX 76115-3404 501 W. Felix St., Building 23 Fort Worth Federal Center

FPAC BUS CNTR-ACQUISITION DIV-TX

FPAC-HQ-12FPC3

WASHINGTON DC 20250

1400 INDEPENDENCE AVE SW, RM 6801-S

FPAC BUS CNTR-ACQ DIV-OPS BRANCH-SE

06/02/20220001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

05/17/2022

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Storm debris removal Harrison Twp. Harrison, Montgomery County, Ohio.

The purpose of this amendment is to transmit Q&A notes of the site visit and the subsequent attendance list.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

LAUREEN M. EIPP

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Harrison Township Site Showing EWP – Debris Removal Project May 25, 2022

12FPC322Q0029 – Dayton, Ohio – 1:00 p.m.

Work is being contracted by the federal government and is being sponsored by Harrison Township. Although the USDA will be paying the contractor in full, the Sponsor are responsible for 25% of the cost of the work thru a project agreement.

The items discussed at this pre-bid conference and site visit are intended to highlight certain items. Not all items are covered. Those in the solicitation that are not covered are just as important and binding as those that are. Also, any statements that are made during this meeting which conflict with or are not stated in the solicitation are not binding. Any discrepancies between information provided during the site showing and the solicitation should be raised by a prospective bidder to the contracting officer immediately for resolution. Only the contents of the solicitation (including amendments thereto) are binding upon submission of a bid and award of a contract.

A Firm Fixed Price Construction Contract will be awarded under simplified acquisition procedures. This is not a Sealed Bid – it is a Request for Quotes.

Work is set aside for Small Business - under NAICS Code 237990 - Size Standard is $36.5 million average annual gross receipts averaged over 3 years.

The magnitude of work for the project is between $25,000 and $100,000.

Department of Labor, Construction Wage Rates Apply – FAR Clause 52.222-6 and must be paid to all employees working on site under the contract (attachment to solicitation) – Must submit weekly certified payrolls – thru COR. Employees will be interviewed to verify wages being paid.

Prospective awardee MUST be registered in the SAM database prior to award and maintain as Active throughout contract performance.

Performance Time for this project is:

15 calendar day – Harrison Township EWP Project

This time includes the entire time between the start date which is the date of the notice to proceed and all the way through completion of the work and site cleanup. The maximum workweek that will be approved is 10 hours per day, Monday through Saturday (pages 9 of solicitation package).

Liquidated Damages will not be assessed. However, the government retains the right to obtain actual damages for any harm due to failure to perform thru the Default clause.

Upon contract award, the successful offeror will have 10 calendar days to provide alternative payment protection in the form of either a payment bond (SF-25A), irrevocable letter of credit (ILC), or tripartite agreement. Contractors that elect to provide an ILC requirements must follow the requirements as prescribed in FAR 52.228-14.

QUOTES must be received by email to – elrick.lounds@usda.gov :

3:00 p.m. Central (4:00 p.m. Eastern), June 6, 2022 for the Harrison TWP Site

Return:

SF1442 – pages 1-3

• Complete Blocks 14-20a and sign in block 20b and date in block 20c.

Schedule – page 4

• Enter an amount for each line item, unit price, extended price and total quote amount. Do Not round numbers.

• Enter Name of Company submitting quote and DUNS #.

Section K – pages 30-36

• Be sure to check appropriate option in FAR clause 52.204-8.

Variation in Estimated Quantities – FAR Clause 52.211-18 is included in this solicitation.

For quantities that vary more than 15% more or less than the estimated quantity, the contractor or government can request an equitable adjustment in the contract price.

Otherwise, accepted unit prices and actual quantities will be used to calculate final cost.

Buy American Act-Construction – This solicitation includes the provision 52.225-10 and clause 52.225-9 - all construction materials used by the contractor shall be domestic (U.S.).

A preconstruction meeting will be held with contractor prior to issuing notice to proceed to review equipment, permit requirements, safety plan, first aid certifications, construction schedule, contractor superintendent, etc.

Site of Performance:

- Safety Requirements, Including Underground Utilities

Safety is #1 priority. OSHA Regulations and in addition NRCS Supplement to OSHA is found in Section H of contract package – beginning on page 14. Please review and pay careful attention.

• Must demonstration you have a safety program commensurate with the work to be performed. Required to submit written safety plan for approval prior to starting work.

• MUST have on site at all times an employee who has a current first aid certificate from the Red Cross, the Mine Safety & Health Administration or any mailto:elrick.lounds@usda.gov other state approved organization. Copies of certification must be supplied by successful contractor prior to issuance of Notice to Proceed.

- Items of Work for Selected Specifications (COR)

• Construction specification 1- Clearing o Item 8- Items of work and construction details

• Construction specification 6- Seeding, sprigging, and mulching o Item 7- Items of work and construction details

• Construction specification 8- Mobilization and Demobilization o Item 4 – Items of work and construction details

- Contractor Quality Control (COR)

• See page 7- Solicitation clause 52.246-12 Inspection of Construction o (a) Definition- “Work” includes, but is not limited to, materials, workmanship, and manufacture and fabrication of components.

- NRCS Quality Assurance (COR)

• Refer to clause 52.246-12 Inspection of Construction

• To assure quality assurance, NRCS will provide an inspector on site during the duration of the EWP project

- Erosion, Sedimentation and Pollution Control Requirements (COR)

• Erosion, sedimentation, and pollution control ( NPDES ) permit is only needed if the section that is currently working on cannot be stabilized and completed within 14 days of commencement

- Surveying/Site Layout (COR)

• NRCS has pre-marked the site’s staging areas, beginning and ending of the project’s clearing limits

- Ingress/Egress Roads (COR)

• Refer to the construction approved drawings for access for the ingress/egress of the project

- Work Limits (COR) Refer to the construction approved drawings for the work limits. The work limit is to allow the contractor to work around areas that they would need additional access

• Refer to the construction approved drawings for the work limits of the project

- Clearing Limits (COR)

• Refer to the construction approved drawings for the clearing limits.

Clearing limits measurements can be determine from using a tape measure and measured from the center of the creek. Refer to the approved construction drawings for width distance from the center of the creek.

Within this clearing limits, the work shall consist of clearing and disposal of trees, snags, logs, brush, shrubs, stump, and rubbish

• For additional information see Construction Specification 1- Clearing

- Utilities (COR)

• The Ohio Utilities Protection Service, OUPS, information that is on the approved construction drawings are that of NRCS made during the planning phase

• When the contact is awarded, after the pre-construction meeting is held, the contractor is expected to call OUPS, and obtain a project ticket identification number, this ticket number is needed to be provided to NRCS before the project can begin ( Notice to Proceed letter, NTP ).

Payment will be made within 14 days - upon completion and final inspection/acceptance of work by Government, submission of all weekly certified payrolls and proper invoice.

Quoters will be notified of results as soon as possible. Award is anticipated right away with work to begin just as soon as possible.

All questions should be presented in writing to the contracting specialist, Elrick Lounds, at elrick.lounds@usda.gov by 2:00pm on May 27, 2022. All Q&A and notes from this site visit and project will be posted with an amendment to the solicitation as soon as possible.

Remarks and explanations at this conference SHALL NOT qualify the terms of the solicitation.

***Questions and Answers for Harrison Township EWP Project:

Q1: When is the due date and time to submit the bid/quote?

A1: The due date and time to submit the bid/quote is on June 6th, 2022 at 2:00pm local time, which is Eastern Standard Time.

Q2: Will everything be chipped or ground?

A2: Cleared material does not have to be chipped/ground. Chipping and grounding of removed material is allowed for ease of hauling, and may take place only within the staging area shown on the drawings. At the conclusion of the project, ALL debris and other items must be hauled away from the site.

mailto:elrick.lounds@usda.gov

Q3: Are/is debris in the working limits to be removed?

A3: No debris or other items are to be removed within the working limits, unless cleared materials or debris was moved onto the working area by the contractor. Only the materials/items that within the clearing limits are to be removed, as described in Specification 1 - Clearing.

Q4: Are there trees that are marked not to be touched/removed?

A4: No, as per Specification 1 – Clearing, all standing live trees within the work limits are not to be disturbed unless they are marked for removal with white paint.

Q5: Will there be a NRCS inspector on site?

A5: There will be an NRCS inspector representative present daily for the duration of the project.

Q6: Are the clearing limits staked along the project?

A6: No, only the beginning and end points of the project are marked. The Contractor is responsible for maintaining work within the clearing limits. This is easily determined by using a tape and measuring from the center of the creek. The width is marked on the approved construction drawings.

Q7: Is an Ohio EPA permit needed?

A7: No, applying for the permit is not needed. NRCS has notified Ohio EPA and the US Army Corps of the project.

Q8: The stockpile, and staging areas must be 100% cleared/removed?

A8: Yes, everything should be removed from the stockpile, and staging area.

Q9: Are we allowed to Fecon within the clearing/work limits?

A9: Fecon is a manufacturer of woody grinding equipment, most of which is mounted on equipment such as a skid steer. As described in Construction Specification 1 – Clearing, the clearing work is to be done as per the Class C description. No grinding of material is allowed within the clearing limits. Cleared/removed material shall be transported to the designated stockpiling/staging area, where it then may be ground or chipped prior to stockpiling. As such, a Fecon could not be used to grind material within the clearing/working limits.

Q10: If we cannot Fecon, are we allowed to pull out what honey suckle is in our way of clearing out log jams or a hazardous/fallen trees?

A10: Yes, honeysuckle within the clearing or working limits can be removed if it is hindering access to the debris needing cleared.

Q11: When is the completion due date?

A11: The performance time frame for the project will be 15 calendar days after the issuance of the Notice to Proceed letter. The contractor has 15 calendar days to complete the work.

Q12: Is a NPDES/storm water permit needed?

A12: Erosion, sedimentation, and pollution control ( NPDES ) permit is only needed if the section that is currently working on cannot be stabilized and completed within 14 days of commencement.

Q13: Is seeding required everywhere on the project?

A13: Seeding is only needed in the areas that are disturbed. See construction specifications 6- Seeding, Sprigging, and Mulch.

Q14: The construction specification discusses taking trash and non-organic materials away, a ticket is required after disposal. Is this cost reimbursed or is it included in the estimated quote packet?

A14: There is no additional cost reimbursement, that cost should be included in the lump sum price for Item #1 - Clearing. If trash or non-organic items are removed, then a tipping weight ticket/receipt is needed as proof of appropriate disposal at a permitted landfill.