127EAV26Q0031.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

7EAV

ALBUQUERQUE NM 87102-3498

333 BROADWAY BLVD SE

USDA-FS CSA SOUTHWEST 5

8398 CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR7EAV

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

03/11/2026 1700 MT

02/25/2026

505-346-3805ELLENA SILVA

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

127EAV26Q0031

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 40 1161444OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

RESERVE NM 87830

PO BOX 170

RESERVE RANGER DISTRICT

USDA FS GILA NATIONAL FOREST

15. DELIVER TO

ALBUQUERQUE NM 87102-3498

333 BROADWAY BLVD SE

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$22

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

USDA-FS CSA SOUTHWEST 5

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

RESERVE RANGER DISTRICT JANITORIAL SERVICES

-This will be a lowest price technically acceptable requirement. Offers will be reviewed for conformance to the requirements of the RFQ.

Award will be made based on the offer that meets the acceptability standards for technical factors listed in the Evaluation Criteria below. See Instructions to Offerors and Evaluation Criteria below.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

ELLENA C. SILVA

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

-***PRE- AWARD SITE VISIT: Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance (prior to the solicitation closing date), to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Pre-Award Site Visit: Prior to the Request for

Quotation (RFQ) closing date, the bidder may contact Yolanda De la o at 575-633-6231or email yolanda.delao@usda.gov to request a site visit.

-QUESTIONS: If you have any questions regarding this Solicitation please email them to the CO

Ellena Silva at ellena.silva@usda.gov. All questions must be received no later than 1700 on

March 05, 2025. The answers to all questions will be posted to sam.gov. There will not be any questions accepted after this time.

Delivery: 03/22/2027

Period of Performance: 03/23/2026 to 03/22/2031

0001 RESERVE RANGER DISTRICT JANITORIAL

OPTION YEAR 2

**THE GOVERNMENT RESERVES THE RIGHT NOT TO AWARD

OPTION YEARS.**

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

40 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 40

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

127EAV26Q0031

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 03/23/2026 to 03/22/2027

0002 RESERVE RANGER DISTRICT JANITORIAL

OPTION YEAR 1

**THE GOVERNMENT RESERVES THE RIGHT NOT TO AWARD

OPTION YEARS.**

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 03/23/2027 to 03/22/2028

0003 RESERVE RANGER DISTRICT JANITORIAL

OPTION YEAR 2

**THE GOVERNMENT RESERVES THE RIGHT NOT TO AWARD

OPTION YEARS.**

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 03/23/2028 to 03/22/2029

0004 RESERVE RANGER DISTRICT JANITORIAL

OPTION YEAR 3

**THE GOVERNMENT RESERVES THE RIGHT NOT TO AWARD

OPTION YEARS.**

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 03/23/2029 to 03/22/2030

0005 RESERVE RANGER DISTRICT JANITORIAL

OPTION YEAR 4

**THE GOVERNMENT RESERVES THE RIGHT NOT TO AWARD

OPTION YEARS.**

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 03/23/2030 to 03/22/2031

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

127EAV26Q0031

Reserve RD Janitorial

SCHEDULE OF ITEMS

RESERVE RD JANITORIAL

BASE YEAR 1- March 23 , 2026- March 22, 2027

ITEM

NO.

DESCRIPTION QUANTITY UNIT UNTI PRICE TOTAL

01 Monthly Janitorial Service (Service Performed 5 x Per Week - SOW)

02 Yearly Janitorial Service

BASE YEAR TOTAL:

OPTION YEAR 1- March 23, 2027-March 22, 2028

ITEM NO. DESCRIPTION QUANTITY UNIT UNTI PRICE TOTAL

OPTION YEAR 1

TOTAL:

*THE GOVERNMENT RESERVES THE RIGHT NOT TO AWARD OPTION YEARS. *

OPTION YEAR 2- March 23, 2028-March 22, 2029

ITEM NO. DESCRIPTION QUANTITY UNIT UNTI PRICE TOTAL

OPTION YEAR 2

OPTION YEAR 3- March 23, 2030- March 22, 2031

ITEM NO. DESCRIPTION QUANTITY UNIT UNTI PRICE TOTAL

OPTION YEAR 3

OPTION YEAR 4- March 23, 2031-March 22, 2032

ITEM NO. DESCRIPTION QUANTITY UNIT UNTI PRICE TOTAL

OPTION YEAR 4

BASE PLUS OPTIONS TOTAL: $______________________________

BASIS OF AWARD: This will be a lowest price technically acceptable requirement. Offers will be reviewed for conformance to the requirements of the RFQ. Award will be made based on the offer that meets the acceptability standards for technical factors listed in the Evaluation Criteria below. See Instructions to Offerors and Evaluation Criteria below.

This Procurement requires the use of bio based products to the extent that such products are reasonably available, meet agency or relevant industry performance standards, and are reasonably priced. Where available, these products should first be acquired from among qualified products that fall under the umbrella of items designated through the Federal Bio based Products Preferred Procurement Program (FB4P).

For more information on the bio based program: http://www.biobased.oce.usda.gov/fb4p/aboutus.aspx

To locate bio based products: http://www.biobased.oce.usda.gov/fb4p/Catalog.aspx

***PRE- AWARD SITE VISIT: Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance (prior to the solicitation closing date), to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

http://www.biobased.oce.usda.gov/fb4p/aboutus.aspx http://www.biobased.oce.usda.gov/fb4p/Catalog.aspx

Pre-Award Site Visit: Prior to the Request for Quotation (RFQ) closing date, the bidder may contact Yolanda De la o at 575-633-6231or email yolanda.delao@usda.gov to request a site visit.

QUESTIONS: If you have any questions regarding this Solicitation please email them to the CO Ellena Silva at ellena.silva@usda.gov. All questions must be received no later than 1700 on March 05, 2025. The answers to all questions will be posted to sam.gov. There will not be any questions accepted after this time.

Signature Date

UEI #:

Note: All offerors must be currently registered in SAM in order to be considered for award. Offerors and Contractors may obtain information on registration and annual confirmation requirements via the Internet at http://www.sam.gov or by calling 1-334-206-7828.

PERFORMANCE WORK STATEMENT

Project Janitorial Contract – Reserve Ranger District

General Information

1.0 Scope of Work

Janitorial services for approximately 9,000 square feet of office space and related area (outdoor facilities), including: entrance ways (2), hallways (4), reception area (1), restrooms (2), conference room/kitchen (1), offices (19), office closets (6 – including janitors closet), workout room (1), locker/shower rooms (2), computer room (1), and copier room

(1) at the Reserve Ranger District, Gila National Forest, Catron County, New Mexico.

District Office Address:

5 Smokey Bear Circle, Reserve, NM 87830

2.0 Background

Janitorial services to be performed five days a week. From October to April (Monday, Tuesday, Wednesday, Thursday, and Friday) from 1730-2100. From May to September (Sunday, Monday, Tuesday, Wednesday, Thursday, and Friday) from 1730-2100. Cleaning is not needed on federal holidays.

Reserve is a secluded village, one hour away from the nearest small city (Springerville, Arizona). Population averages approximately 300 within the village, 4,000 within Catron County.

mailto:yolanda.delao@usda.gov mailto:ellena.silva@usda.gov http://www.sam.gov/

Directions from Springerville, AZ: Take state highway 180 towards Alpine for 26 miles. Continue state highway 180, crossing through the AZ/NM state line, for 28 miles. Turn left at junction with state highway 12. Continue for 6 miles. The ranger district office is directly off the state highway on the right-hand side.

Contractor Requirements

3.0 Technical Requirements / Tasks

SERVICES TO BE PERFORMED AT RESERVE RANGER DISTRICT DESCRIBED ABOVE FIVE DAYS A WEEK (Monday-Friday; 1730-2100):

1. Clean sinks, countertops, mirrors, and toilets in restrooms and shower stalls in workout room.

2. Replenish soap, toilet paper, paper hand towels, and feminine bin trash liners as needed in restrooms.

3. Vacuum carpet floor mats and carpeted office floors.

4. Sweep and mop tile, mat, and wood floors throughout office with appropriate cleaners.

5. Dust furniture, window casings, glass displays, bookcases, and other available surfaces within the front entrance way and reception area.

6. Clean glass entranceway doors.

7. Clean tabletops, chairs, kitchen sink (if no dishes are within), and counters in conference room/kitchen.

8. Empty all indoor trash cans and replace with new garbage bag liners (as needed, reuse of garbage liners is appropriate if unsoiled). All trash bags shall be tied shut and placed in the covered containers behind the office, furnished by the government.

9. Keep janitor closet organized.

10. Disinfect all light switch covers, door handles, and kick plates.

11. Clean water fountains.

12. Remove all scuff marks from floors and walls, as needed.

13. Spot treat carpet, as needed.

14. Sweep concrete walkways around outside of office, as needed.

15. Sweep debris/cobwebs from roof overhangs around outside of office, as needed. SERVICES

TO BE PERFORMED AT RESERVE RANGER DISTRICT TWICE A YEAR (April, October)

1. Windows/Blinds – wash all windows inside and out. Remove screens to wash outside of windows. Dust all blinds.

4.0 Government Furnished (GF)

The Government, depending on fiscal year budgetary allowance, will provide the following materials, supplies, and property, as set forth below. The contractor shall be liable for loss or damage to such property (beyond normal wear of equipment) until completion and final acceptance of the work. Materials and supplies are stored on site, within the janitorial closet, at Reserve Ranger District. It is the responsibility of the contractor to notify the Contracting Officer Representative (COR) when items have been used and are in need of replacement by the Government. Keys are checked out by Forest Service personnel also on site.

1. Brooms

2. Mops

3. Mop Bucket

4. Hand Soap

5. Toilet Paper

6. Paper Towels

7. Trash Bags

8. Cleaners

9. Vacuum Cleaner

10. Hard Wood Floor Mops

11. Cleaning Rags

12. Disinfectants

13. Rolling Trash Can

14. Office Keys (1 office, 1 janitor closet) – pending successful background check for contractor and all employees.

Contractor is to provide all other necessary personal supplies/equipment to perform work (gloves, masks, etc.)

5.0 Deliverables / Schedule

The contract has one base year with four option years.

Work shall be performed outside of office business hours, between the hours of 17:30 and 21:00 Monday to Friday (October – April) and Sunday to Thursday (May – September) - unless other arrangements have been made with the COR.

At all times during performance of this contract until the work is completed and accepted, the Contractor shall directly superintend the work or assign and have on the work site a competent superintendent who is satisfactory to the Contracting Officer (CO) and has authority to act for the Contractor.

COR must employ a spot check style of evaluation based on contractor’s cleaning frequency schedule. Periodic surveillances will be conducted on an unscheduled basis and may be adjusted based on quality of work observed.

Item No. Deliverable/Item Title/Description

Performance Standards Acceptable Quality Level Monitoring Method

1 GF Supply Stock Two-week notice is given to the COR to replenish GF Supply Stock.

Facilities are 100% stocked with supplies.

COR observation or valid customer complaint.

2 Facility Cleaning See sections for details. No more than two valid customer complaints per month.

COR observation or valid customer complaint.

3 Scheduling Services Services are coordinated with COR and delivered as scheduled.

No more than one occurrence per month where services are not delivered on schedule. Services are rescheduled and completed.

COR observation or valid customer complaint.

4 Quality Control Program

Contractor effectively manages personnel, delivery of services, and quality control and assurance is evident.

Quality control and assurance processes are effective with no negative trends noted in delivery of service.

COR observation and review of Contractor inspection reports.

5 Quality Control Program

Communication and coordination is timely and effective with the

COR.

No more than one missed communication or timely coordination with COR per month.

COR observation or valid customer complaint.

6.0 Travel

Work is solely at the Reserve Ranger District office.

7.0 Contractor’s Key Personnel

The Contractor and his/her employees shall be capable and experienced in janitorial work. The on-site supervisor shall have experience and demonstrated ability in both supervision and janitorial work.

8.0 Data Rights

Not applicable.

INSPECTION AND ACCEPTANCE

The Contracting Officer’s Representative (COR) shall perform periodic inspections. The Contractor shall return to any area that does not meet specifications and bring the work up to specifications within two (2) days of written notification. If the deficiencies are not brought up to the contract specifications, it will be grounds for termination of the contract.

52.246-4 Inspection of Services - Fixed-Price. (Aug 1996)

(a) Definition."Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract.

Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the

Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the

Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may-

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may-

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the

Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

(End of clause)

452.246-70 Inspection and Acceptance (Feb 1988)

(a) The Contracting Officer or the Contracting Officer's duly authorized representative will inspect and accept the supplies and/or services to be provided under this contract.

(b) The COR or a designated inspector will make periodic inspections as work progresses. The contractor may observe the inspection while it is being made.

(c) Acceptance of the work will be determined by 100% visual inspection and will be based on adherence to the specifications.

(d) Non-conformance with any of the specifications will classify the work as unsatisfactory and rework may be required to bring the work up to standard.

(End of clause)

SUPERINTENDENT BY CONTRACTOR

At all times during performance of this contract until the work is completed and accepted, the Contractor shall directly supervise the work or assign and have on the job a competent superintendent who is satisfactory to the Contracting Officer and has authority to act for the Contractor.

WORK PERFORMANCE

The work shall be performed pursuant to the frequency schedules described below in all areas between the hours of 5:00 p.m. and 6:00 a.m. on weekdays and weekends, Saturday or Sunday. After Labor Day weekend through the winter until May 1st, the contractor may work Saturdays after 1 p.m. or all day on Sundays, except legal holidays and days when the office is closed due to weather or unforeseen circumstances. Work may also be performed at any time on the weekends. In the event services are not provided because the Facility is closed due to inclement weather, unanticipated holidays declared by the President, etc., the Contracting Officer shall either:

a) Direct the Contractor to perform the work contractually specified over a number of immediately subsequent day(s) equal to the duration of the shutdown, or

b) Reschedule the work on day(s) satisfactory to both parties. Except as noted in the schedule of work, work shall not be required on the following holidays:

New Year’s Day

Martin Luther King, Jr. Birthday

Presidents’ Day

Memorial Day

Juneteenth Day

Independence Day

Labor Day

Columbus Day

Veteran’s Day

Thanksgiving Day

Christmas Day

QUALITY ASSURANCE

- The government COR will inspect and evaluate the contractor’s performance in accordance with the contract statement of work. In the event that the contractor cannot clean on a scheduled day it shall be made up the next day of the same week. A missed cleaning cannot be made up the following week. If the day is not made up the day will be deducted from the invoice.

PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, VEGETATION

The contractor shall use reasonable care to avoid damaging buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of this property, the contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

CONTRACTOR’S KEY PERSONNEL

(a) The Contractor shall assign to this contract the following key personnel:

Janitor/Quality Control Manager

See AGAR Clause 452.237-74 Key Personnel.

(b) During the first ninety (90) days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 90-day period, the Contractor shall submit the information required by paragraph (c) to the Contracting Officer at least 15 days prior to making any permanent substitutions.

(c) The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. The contract will be modified to reflect any approved changes of key personnel.

SECURITY REQUIREMENTS

The contractor or the contractor's employees shall:

1. Not open desks, file cabinet drawers, or locked closets.

2. Not remove items on desks, tables, or file cabinets.

3. Not use office equipment, radios, or telephones. Use of telephones is allowed for emergency calls to the police or fire department.

4. Turn in all lost and found articles to the COR.

5. Notify the COR as to needs to Government-furnished materials, supplies, and property.

6. Turn off all lights, locks doors/windows, and ensures that the building is secure upon completion of work.

7. Not have children under the age of sixteen (16) on the premises.

8. Not have any animals on premises.

9. Not smoke anywhere inside the building.

10. Follow all occupancy rules.

11. Contractor and the contractor’s employees will be responsible for arming and disarming the Security System upon entering and leaving the building.

12. Not clean computers, keyboards, computer screens, tv screens, or other electronic devices.

13. Contractor shall not make copies of building keys. Contractor must establish and implement methods of ensuring all keys issued by the government are not lost, misplaced, or used by unauthorized persons.

The Contractor shall use reasonable care to avoid damaging buildings, equipment, and vegetation on the Government installation. If the Contractor's failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the CO directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

Use of Government photocopiers, fax machines, computers, and other Government office equipment by Contractor’s personnel is strictly prohibited. Government office equipment shall not be unplugged, bumped, or disturbed in any manner unless specifically authorized by Government personnel.

Contractor is responsible for loss, theft, damage, or destruction of any government or personal items belonging or assigned to the occupant or user in any office or other rooms of the facility when such acts can be proven beyond a reasonable doubt, to be the fault of the contractor or one of their employees.

To help keep the building safe and secure, report hazardous and safety conditions and any items in need of repair to the COR.

Keep doors closed/locked when in the buildings. Do not allow ANYONE other than cleaning person(s) access to the buildings or allow anyone to borrow or use door keys or give anyone the Security System code. Do not open doors to anyone you do not recognize. All Forest Service personnel have Security System code and keys.

Contractor shall also inform the CO in writing the names of all his/her employees associated with this contract. Contractor shall provide a background check to the COR for all employees prior to initiating work and receiving building keys. The Government reserves the right to approve or disapprove any subcontractors selected.

Supervisory Personnel. The Contractor shall designate an on-site supervisor who shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity, and shall be responsible for performance of work. An equally qualified alternate supervisor shall be provided to act on behalf of the supervisor during his/her absence. The supervisor and alternate shall be designated as key personnel and be able to read, write, speak/understand English and have full authority to act for the Contractor. The Contractor shall provide the telephone number of the supervisor and alternate to the CO with the list of key personnel.

The Contractor shall immediately notify the Contracting Officer’s Representative (COR) and CO in writing when a decision to terminate an employee has been made. The Contracting Officer may, in writing, require the Contractor to remove from the worksite any employee who the Contracting Officer deems incompetent, careless or otherwise objectionable, or for theft, possession and/or removal of materials, supplies, equipment or Government owned property.

No one other than approved personnel shall be allowed on premises after hours or during performance of duties. The Forest Service Office is a non-smoking building. The Contractor shall ensure his/her employees do not smoke inside the building.

Janitor Personnel. Janitorial personnel shall have a minimum of 6-months of work experience. Their resume shall include references and experience of similar types of work previously performed. The personnel shall sign a letter of commitment after solicitation but before time of award. If award is made and the Janitor referenced in the quotation does perform under initial contact award, consideration will be given to contract termination.

Background Investigation. A Background check shall be conducted on contractor personnel who has access to the facility, and contractor will be required to obtain a PIV-A card for identification purposes when accessing the facility. A person model sponsor will be identified and require a background check. Upon request, a social security number shall be provided to the Person Model Sponsor.

The Contractor must provide security sufficient to prevent illegal entry into or loitering on the premises; to prevent loss by pilferage or theft;

and to admit to the space during off-duty hours only those who are authorized to enter. In the event keys are lost, the Contractor is required to report the lost key to the CO or COR immediately. The Contractor will be required to reimburse the Government for lock replacement or rekeying of the locks.

Building Security. The Contractor shall protect Government property, buildings, equipment, materials, records, and data against unauthorized access, loss, or damage.

The Contractor shall announce their arrival and departure to employees who may be occupying the building.

Doors shall be left locked unless otherwise instructed.

The Contractor shall ensure that all keys issued by the Government are kept secure and not used by unauthorized persons. Government-issued keys shall not be duplicated. The Contractor shall reimburse the Government for replacement of locks or re-keying as a result of Contractor loss or negligence.

Only the Contractor’s employees are allowed in the building or on the job site. The Contractor is prohibited from opening locked areas to permit entrance of persons other than the Contractor’s employees.

The Contractor shall not attempt to reconnect or re-plug any computer wiring disconnected or disturbed during the performance of this contract. The Contractor shall leave written notification on the COR’s desk of any computer equipment accidentally disconnected.

All work under this contract shall be performed in a skillful and workman like manner. The Contracting officer may, in writing, require the Contractor to remove from work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable or for theft, possession and/or removal of materials, supplies, equipment or any Government owned property.

The Contractor shall not disturb papers on desks, counters, equipment or bulletin boards nor shall the Contractor use Government telephones or other equipment except for emergency use. The Contractor shall use caution not to damage Government owned property while executing items under this contract. The Contractor shall be held liable for any damage incurred to property during the performance of work. All damage by Contractor to property (including personal property of employees) due to performance of any activity under this contract shall be repaired/replaced by the Contractor at no additional cost to the Government. Repairs shall be made in a timely manner, in no case more than two weeks, unless agreed to in writing.

The contractor shall provide sufficient supervision of all work required by this contract. The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance and integrity, and shall be responsible for taking such disciplinary action with respect to his/her employee as may be necessary. Unclear items may be referred to the COR for clarification.

Key Control. No Keys or security access codes will be issued until personnel complete the Gov't sponsored background investigation. No keys shall be duplicated unless authorized in writing by the COR. The supervisor shall issue keys to Contractor employees and be responsible for their return. The Contractor shall report the occurrence of a lost key immediately to the COR. The Contractor shall be required to replace or to reimburse the Government for replacement as a result of the Contractor losing keys. The Contractor shall prohibit the use of keys and access codes issued by the Government by any persons other than the Contractor’s employees. The Contractor’s employees shall prohibit entrance to the building by other than Contract employees engaged in the performance of contract related.

DATA RIGHTS

N/A

SECTION 508 - ELECTRONIC AND INFORMATION TECHNOLOGY STANDARDS

N/A

PERFORMANCE REQUIREMENT MEASURES

Services performed annually and quarterly shall be scheduled in advance a minimum of two weeks to clear the floor areas of minor furniture items that may be in the way. Heavy furniture: i.e. bookcases, file cabinets, desks, etc., shall not be moved.

The contractor shall have sufficient staffing to be responsive to cleaning requirements. The determination of the total daily productive labor-hour requirements for the performance of all services herein specified is the sole responsibility of the contractor. Nothing in this provision should be construed as being contrary to the contractor's responsibility.

The Contractor shall be responsible for all damage to property and to persons, including third parties that occur as a result of his or his agent’s or employee’s fault or negligence. The term “third parties” is constructed to include employees of the Government. This includes damage to duplex outlets, corner base molding and knocking parts off cubicle furniture. At their own expense, Contractor shall repair any damage, returning damaged item to original condition.

Packaging and Marking

{For this Solicitation there are NO clauses in this section}

Deliveries and Performance

AGAR 452.211-74 Period of Performance (FEB 1998)

The period of performance (estimated) Base Year: March 23, 2026- March 22, 2027 with four (4) option years.

The Government reserves the right not to exercise the option year(s).

Base Year: March 23, 2026- March 22, 2027 Option Year 1: March 23, 2027- March 22, 2028 Option Year 2: March 23, 2028- March 22, 2029 Option Year 3: March 23, 2029- March 22, 2030 Option Year 4: March 23, 2030- March 22, 2031

Contract Administration

AGAR 452.215-73 Post Award Conference (NOV 1996)

A post award conference with the successful offeror is required. It will be scheduled at a mutually agreed upon time and date. The conference will be held VIA Teleconference with the Contracting Officer, the COR, and the successful offeror.

Designation of Contracting Officer’s Representative

The Contracting Officer upon award will designate in writing a Contracting Officer’s Representative (COR).

The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract is effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government, which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual task assignments which were issued by the COR provided they do not affect the delivery schedule or performance period stated in the contract.)

On all matters that pertain to the contract terms the Contractor shall communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

Notification of Subcontracting

The Contractor shall promptly the Contracting Officer upon entering any subcontract arrangement. The notification shall include as a minimum:

1. The name, address, and telephone number of the subcontractor.

2. The date upon which the subcontract was entered into and its duration.

3. A detailed description of the work being subcontracted including a listing of contract items, units, etc., as appropriate.

Use of Premises

The Contractor shall comply with the regulations governing the operation of premises which are occupied and shall perform the contract in such a manner as not to interrupt or interfere with the conduct of Government business.

Public Officials not Personally Liable

There shall be no personal liability upon the Contracting Officer or officer in charge, their agents or employees, for any act performed in the discharge of any duty imposed or the exercise of any power or authority conferred upon them, by, or within the scope of the contract, it being understood that in all such matters they act solely as agents and representatives of the Government.

Basis for Payment

Payment will be based monthly, in arrears, for all work satisfactorily inspected and accepted at the unit prices on the Schedule of Items. All invoices are to be submitted via the electronic Invoice Processing Platform. This is a mandatory requirement initiated by the U.S. Department of Treasury and you can find more information at this website https://www.ipp.gov/index.htm. Please make sure that your company has registered at https://www.ipp.gov/vendors/enrollment-vendo rs.htm to establish your account.

SPECIAL CONTRACT REQUIREMENTS

Material Safety

The Contractor shall not use or apply any chemicals that may be hazardous or have environmental concerns, without prior approval of the COR. Examples of chemicals: insecticides, pesticides, and harsh cleaning agents. Contractor shall have on site, MSDS (Material Safety Data Sheets) sheets for all chemical products utilized.

USE OF RECOVERED MATERIALS AND BIOBASED PRODUCTS

The Contractor must comply with Section 9002 of the Farm Security and Rural Investment Act of 2002

(FSRIA), Executive Order (EO) 13423, “Strengthening Federal Environmental, Energy, and Transportation

Management, “and the Federal Acquisition Regulation to provide bio-based products. The Contractor shall utilize products and material made from bio-based materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered of the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal Specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer’s Representative. Additionally, the Contractor shall use recovered materials to the maximum extent possible.

The following is an example list of products that may be used in this contract for which bio-based products or recovered materials are available. The list is not all inclusive. It is desirable that vendors be able to supply the greatest number of bio-based products listed meeting the health and environmental specifications.

Janitorial cleaning products and supplies. All Purpose Cleaner Degreaser/Cleaner Heavy-duty Cleaner Deodorizer Carpet Shampoo Floor Finish Gum Remover Floor Finish Restorer Disinfectant Sanitizer Floor Sealer Extraction Fluid Furniture Polish Floor Stripper Glass Cleaner Neutral Cleaner (Liquid) Grout Sealer Stain Remover Stainless Steel Polish Laundry Detergent Toilet Bow Cleaner Bathroom Cleaner White Board Cleaner Brass Polish/Cleaner Wood Floor Cleaner Chrome Polish/Cleaner Liquid Hand Soap (Including Dispenser) Cream Cleaner Air Freshener (Including Dispenser) Solvent Lime & Scale Remover (Tub/Tile Cleaner) The Contractor shall comply with the provision of FAR 52.223-1, Bio based Product Certification.

ATTACHMENTS

Wage Determination- 14 pages

INSTRUCTIONS TO OFFERRORS

52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (SEP 2023):

Project Title – Reserve RD Janitorial Services

Solicitation Number – 127EAV26Q0031

NAICS: 561720- Janitorial Services

1) Offerors must have an active entity registration in the System for Award Management in order to submit an offer.

https://www.sam.gov/SAM/

2) Offers submitted in response to this solicitation shall include past performance, a technical proposal, , and a price proposal.

a) Past Performance- past performance shall address the evaluation factors below. failure to follow these instructions may result in quote not being accepted (shall not exceed 2 page)

b) Technical Proposal – The technical proposal shall address technical factors below failure to follow these instructions may result in quote not being accepted. (shall not exceed 4 pages)

c) Price Proposal – Include the following: 1) the completed, signed SF-1449, 2) acknowledgement of any amendments to this solicitation by following the instructions that accompany the amendment(s), and 3) the completed Schedule of Items contained in this solicitation.

3) General Instructions: The Government must receive your offer no later than the time and date specified in the RFQ or subsequent amendments. Offers submitted in response to this RFQ shall be furnished in the following format with the number of copies as specified below.

4) Submission of Offer or Documents: Offers must comply with and follow the format and content of this RFQ; if the submitted offer does not comply with the instructions for format and content, the offer may be considered non-responsive and may render the offeror ineligible for award. The intent of this Request for Quote is to award a Firm Fixed Price contract. The Government intends to evaluate prices, past performance, and the technical capability of submitted offers.

Submit offer by email to Contracting Officer, Ellena Silva via email at ellena.silva@usda.gov so that it is delivered into this inbox by the due date and time. Emails should contain separate attachments for Past Performance, Technical Proposal, and Price Proposal (SF1449 with the Schedule of Items), in Microsoft Word or Adobe PDF format. Be aware that large attachments may increase the time required to deliver an email. It is the offerors responsibility to confirm receipt of the offer from the Contracting Officer, Ellena Silva. Quotes shall be emailed to the Contract Officer Ellena Silva at ellena.silva@usda.gov by 1700 Mountain time on October 10, 2025, or sooner. Facsimile proposals will not be accepted. If you have questions regarding this requirement, please email them to ellena.silva@usda.gov by 1700 Mountain time October 2, 2025 and any questions submitted after this date will not be accepted. All answers will be posted to SAM.gov.

EVALUATION CRITIERIA

Evaluation-Commercial Items

The provision at Federal Acquisition Regulation (FAR) 52.212-2 Evaluation of Commercial Items is not applicable to this solicitation. In lieu of this provision, quotes will be evaluated in accordance with FAR 12.203 based on the criteria listed below. Award will be made to the offeror representing the best value to the Government.

Price:

The offeror shall provide pricing as requested in the attached in the Schedule of Items. Total price evaluation will be for the base period, all option periods and in accordance with FAR 52.217-8, up to a six-month extension period. Failure to propose pricing for the base period and all option periods on individual line items may result in a quotation being excluded from further consideration. The offeror’s quotation will be evaluated in accordance with FAR 12.204, to determine if it is fair and reasonable.

For purposes of evaluation, the potential need to exercise the option under FAR 52.217-8 to extend a period of performance for a maximum period of six (6) months beyond any period of performance will be considered the same for all offerors. The Government will consider that if the extension of service clause (FAR 52.217-8) is exercised, it will be on the exact same rates and terms, other than length of performance, as the period of performance being extended. For purposes of evaluation only, the Government will use the rates specified in the last option period and add the cost of six months to the prices proposed for the base period and all option periods to determine total evaluated price of the contract. The Government will determine whether the price, including the options available under FAR 52.217-8, is fair and reasonable.

Technical Acceptability:

Technical Acceptability will be evaluated to receive an overall rating of "acceptable" or "unacceptable." This will be based on the offeror's ability to provide a sound and compliant approach that meets all requirements and shows a thorough understanding of them. It is the contractor's responsibility to ensure their quotation clearly demonstrates their capability to meet these requirements. All offerors must provide the following minimum information and documentation with their quotations to be considered responsive and have their offers evaluated (failure to follow the instructions may result in quote not being accepted):

• In 4 pages or less:

a) provide an explanation of offeror’s ability to perform Janitorial services.

b) employee hiring procedures and hiring turnaround time.

Past Performance:

The Government may utilize any references provided by the Contractor, along with information available from past contracts/orders with the USDA and any information found using sources such as Federal Government sources or the Contractor Performance Assessment Reporting System (CPARS) to determine if the Contractor has acceptable or neutral Past Performance. Past Performance will be evaluated using the following rating system:

• Acceptable: The contractor shows a demonstrated ability to meet contract requirements in prior or current contracts, including quality of work, timeliness, cost control, business relations, and adherence to contract terms.

• Neutral: Offeror does not have a past performance record.

• Unacceptable: The contractor has a documented history of failing to meet contract requirements, including poor quality, missed deadlines, cost overruns, lack of responsiveness, or unethical behavior.

Evaluation Method

The Government will evaluate quotations based on the lowest price technically acceptable criteria. Only the lowest priced offer will be evaluated for Technical Acceptability. Should the lowest priced offer not receive an acceptable technical or past performance rating, the process will continue in order of lowest priced offer until the lowest price, technically acceptable offer with acceptable or neutral past performance is identified.

CLAUSES AND PROVISIONS

52.252-2 Clauses Incorporated by Reference. (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

[Insert one or more Internet addresses] https://www.acquisition.gov/browse/index/far

(End of clause)

52.202-1 Definitions- Definitions (JUN 2020)

52.204-6 Unique Entity Identifier. (Oct 2016)

52.204-8, Annual Representations and Certifications (JAN 2025) (DEVIATION FEB 2025)

52.204-19 Incorporation by Reference of Representations and Certifications. (Dec 2014)

52.211-6 Brand Name or Equal (Aug 1999) https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.acquisition.gov%2Fbrowse%2Findex%2Ffar&data=04%7C01%7C%7Cc1b7909c0dc24dc94a8c08d95de48fc4%7Ced5b36e701ee4ebc867ee03cfa0d4697%7C0%7C0%7C637644058523894199%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=NRf9cJtLuiDviUbSkL8egv8x0lPNpWZ%2BZFM479Q%2BG4o%3D&reserved=0

52.212-4 Contract Terms and Conditions - Commercial Items. (Nov 2023)

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving. (Jun 2020)

52.232-39 Unenforceability of Unauthorized Obligations. (JUN 2013)

52.237-1 Site Visit. (APR 1984)

52.242-15 Stop-Work Order. (AUG 1989)

52.242-17 Government Delay of Work. (APR 1984)

52.244-6 Subcontracts for Commercial Items. (Jan 2025)(DEVIATION FEB 2025)

52.245-1 Government Property. (Sep 2021)

52.246-4 Inspection of Services - Fixed-Price. (AUG 1996)

52.249-1 -- Termination for Convenience of the Government (Fixed-Price) (Short Form) (Apr 1984).

52.249-2-Termination for Convenience of the Government (Fixed-Price) (Apr 2012)

52.249-8 -- Default (Fixed-Price Supply and Service) (Apr 1984).

452.204-70 Inquiries. (FEB 1988)

52.204-29 Federal Acquisition Supply Chain Security Act Orders—Representation and Disclosures. (DEC 2023)

(a) Definitions. As used in this provision, Covered article, FASCSA order, Intelligence community, National security system, Reasonable inquiry, Sensitive compartmented information, Sensitive compartmented information system, and Source have the meaning provided in the clause 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition.

(b) Prohibition. Contractors are prohibited from providing or using as part of the performance of the contract any covered article, or any products or services produced or provided by a source, if the prohibition is set out in an applicable Federal Acquisition Supply Chain Security Act (FASCSA) order, as described in paragraph (b)(1) of FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders— Prohibition.

(c) Procedures.

(1) The Offeror shall search for the phrase “FASCSA order” in the System for Award Management (SAM)( https://www.sam.gov) for any covered article, or any products or services produced or provided by a source, if there is an applicable FASCSA order described in paragraph (b)(1) of FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition.

(2) The Offeror shall review the solicitation for any FASCSA orders that are not…