12639525Q0069 mod 1.pdf

(x)

12639525Q0069 x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

APHIS-MN-126395

MINNEAPOLIS MN 55401

SUITE410

250 MARQUETTE AVE

USDA APHIS

02/21/20250001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

02/21/2025

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment 0001 is:

1. Extend the solicitation date and time to Friday, February 28 @ 8 a.m. EST.

2. Incorporate the attached questions and answers

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

LATISHA A. HOLLMAN

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Vendor:

Address:

Uei SAM:

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 2

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

12639525Q0069/0001

FOB: Destination

Change Item 0001 to read as follows(amount shown is the obligated amount):

0001 Mobile Security Camera Trailer - 12-Month Lease- 1 EA

Riverdale MD

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Question and Answers

Solicitation - 12639525Q0069 for Mobile Security Camera Trailer

1. Are you needing 360-degree coverage around the trailer and how high would you like the cameras to be for Solicitation 12639525Q0069? ANSWER: No need for the 360-degree camera coverage around trailer. The camera boom should be roughly 20-25 feet tall

2. We would appreciate clarification on the following points:

A. Camera Type: Does the requirement specify that cameras must be PTZ (Pan- Tilt-Zoom) cameras, or would fixed cameras mounted on the solar unit be acceptable instead? Our PTZ cameras are typically designed for project scanning rather than after-hours monitoring services. ANSWER: Yes, we require PTZ cameras for this trailer.

B. Monitoring Requirements: The specification suggests 24/7 monitoring; however, since the camera location is in a parking lot and there will be no live monitoring during business hours (only recording), are you seeking monitoring services only after hours, or is 24/7 monitoring required? ANSWER: We require the ability to have 24 – hour monitoring, even though the monitoring is currently only used during non-business hours.

3. For solicitation Notice ID 12639525Q0069, do you need 24/7 recording and 24/7 live monitoring? or 24/7recording with live monitoring during nights and weekends? ANSWER:

24/7 recording and monitoring is required. Currently the live monitoring is only used during non-business hours, but that will possible change later in the year when that location is no longer has high traffic activity.

4. Evaluation Methodology and Criteria Clarification

The solicitation states that the government will award based on price and other factors, using FAR Part 13 Simplified Acquisition Procedures. However, the specific non-price factors and their relative importance are not clearly defined.

• Can the government confirm whether these factors include technical capabilities, past performance, or other criteria? ANSWER: Other than price, factors will be able to meet requirements of section 3.0, and active registration in SAM.gov.

• If so, how will they be weighted relative to price in the final selection decision? See above response

• Since award may be made to an offeror other than the lowest price, it is important to understand the basis on which this decision will be made. See above

5. Disclosure of the Current System to Ensure Fair Competition

The solicitation notes that a mobile security camera trailer is already deployed at the site, which suggests that an incumbent vendor is currently providing services. ANSWER: This office is in the process of relocating. There was no award, since this was to be short term, the program acquired trailer via purchase card. The latest information we received indicates that APHIS will be vacating the Riverdale facility next spring. Therefore, we will only need the lease for one year.

• Could the government disclose the make, model, and technical specifications of the existing system? ANSWER: Solar powered, (2) 25x 4mp PTZ Cameras with 330ft Night IR,

(1) Audible speaker for talk down, Visual LED lighting, Network video recorder with video management software and 2TB video storage, Cellular connectivity for remote monitoring

• If the new contractor must ensure compatibility with the current system, this information is crucial for all offerors to submit compliant proposals. ANSWER: New contractor is not required to have compatibility with current system.

• If alternative systems are acceptable, can the government clarify any minimum performance standards required? ANSWER: See response above

6. Avoiding an Unfair Competitive Advantage

Without knowledge of the current system, the incumbent may have an unintended competitive advantage, which could limit full and open competition in this procurement.

• FAR 6.101 requires fair and equal access to information for all offerors. Without disclosure of the existing system, new vendors may be disadvantaged in providing a responsive quote. ANSWER: Under the FAR this should be a set-aside as reasonable expectations of receiving 2 or more offers. If this is not met, I will have to submit a waiver to open up for full and open

• If the government does not intend to release this information in an amendment, is there another mechanism to ensure all vendors are competing on an equal footing? ANSWER: see question 5.