consolidated questions answers-geospatial parcel data.pdf

QUESTIONS/ANSWERS FOR SOLICITATION 12639521Q0144 FOR GEOSPATIAL

PARCEL DATA

• Can you provide the name of the current supplier and contract # for this work that I presume will be terminating soon.

There is not a current contractor for the parcel data. This data will be utilized in new system that is being developed.

• Is the current supplier going to participate in this RFQ?

There is no current supplier.

• Do you have a budget regarding what you would believe the costs will not exceed per year or over the 5 years?

The projected cost data is not being provided.

• Who is the 3rd. Party vendor that will be working with you and the selected supplier?

Acumen Solutions

• When are the services of the selected supplier to begin after selection?

This is negotiable but the expectation is that the contract would start as soon as possible after award decision.

• HOW DO WE DETERMINE AVERAGE LOT SIZE?

The size of lots varies depending on size of the parcels. But, use of “LOT” in the RFQ refers to the price for a one-year license for USDA, APHIS, Wildlife Services (WS) employees to be able to utilize the data. WS has approximately 1,600 employees.

• WHAT WAS THE PREVIOUS BUDGET FOR A LOT AND THE ENTIRE PROJECT

This is a new procurement. There was no previous budget.

• ARE THEY LOOKING FOR ASSETS INVENTORY ON THE PROPERTY VS JUST

ACREAGE AND OWNERSHIP?

We are interested in crop information for agricultural properties, but it is not required.

Additional asset inventory is not necessary.

• ARE THEY LOOKING FOR JUST DATA MINING SCOPE?

No.

• IS THIS CONTRACT OPEN FOR A BPA WITH SINGLE TASK AWARS DUE TO

THE VARIBALE SIZES AND GAPS IN REGARD TO EACH LOT?

No, this will be a single award Firm-fixed price contract for the geospatial parcel data for one year.

• WE ARE VERY OPEN TO A BPA WITH SINGLE TASK BILLING FOR EACH

APPROPIATE LOTS DUE TO THE AMOUNT OF WORK THAT WILL BE

COMPLETED TO PROVIDE AN OVERALL LOT UNIT PRICE CAN BE VERY

CHALLENGING. AS WE SEE IT THERE ARE OVERF 2 MILLION LOTS THAT

RANGE FROM VARIOUS SIZES.

No, this will be a single award Firm-fixed price contract for the geospatial parcel data for one year.

• IS THE EXPECATIONS OF ALL THE 2000 PROPERTIES BEING UPDATED

ANNUALY OR CAN WE PROVIDE THIS OVER 5 YEARS

We would like the parcel data updated as often as possible to minimize lag times in ownership changes.

• RELATIONSHIP WITH PARCAL DATA AND WORK COMPLETED ON THE

PROPERTY. CAN YOU ELABORATE THE EXPECTATIONS REGARDING

NUMBER 3 SPECIFICATIONS/BACKGROUND

The parcel data will be used as a reference file to provide the legal boundaries of where work can be performed based on agreement information with landowners.

• THE SCOPE OF WORK PER EACH LOT CAN BE VERY MINIMAL FROM 1 DAY

TO 2 WEEKS PER LOT. OUR QUESTION IS IT POSSIBLE FOR THIS

SOLICITATION TO EVOLVE INTO A BPA, DUE TO THE EXTENSIVE WORK

PER EACH LOT?

No.

Confirm this is entirely a data-mining exercise (not a physically-show-up at the parcel).

Contractor is not required to travel to any properties.

Is Acumen Solutions allowed to bid on the parcel data RFP. Acumen Solutions will not be participating in this procurement. They will integrate this solution.

How do we access the existing database of parcel information

a. Does it exist?

b. If so, what format is the data file format available in?

c. How many parcels in the database?

d. How is the existing database being used (understanding the use case)?

e. How old is the current database?

f. Is the existing database trustworthy?

g. Will all existing data need verification?

This solicitation is for the procurement of the geospatial parcel database to be incorporated into a new IT system. There is no existing/prior database.

What is the total number of lots to be populated by this database?

See solicitation which states “Ideally there will be 100% coverage for all land parcels” in the 50 states and DC.

Who will “own” the database to keep up to date. Does the winner of the contract, automatically “manage” the database.

Yes

What is the estimated total number of parcels for this RFP.

Nation-wide coverage is desired.

Are all the parcels to be done in the first year.

Database should contain as close to 100% coverage as possible at the start of the contract.

Can the parcels be sorted by

1. Size

2. State

3. Region

4. Age

Not required.

What is the estimated number of government users each year.

Initially the parcel data will be utilized by USDA, APHIS, Wildlife Services employees which number approximately 1,600. Later the data may be used by other APHIS programs.

Who will be in charge of security, etc, etc Contractor is responsible for integrity of data provided. Once data is delivered to APHIS it becomes APHIS’ responsibility.

Do we need liability insurance in case security breach etc?

This is not required.

Will the Value added attributes be decided, priced, added. We can add further information. Last sales prices, crops, etc, etc, etc (on top of the existing 9 attributes).

No add-ons are expected at this point.

What kind of geospatial component is the USDA looking for? (A web based or desktop-based solution?)

The USDA is looking for a national parcel dataset with polygons of property boundaries.

Is the USDA looking for functionality that creates a workflow tracking solution, indicating who is accessing this information and when the work is completed?

No, USDA is only interested in obtaining the GIS data not a workflow solution.

Will the contactor be creating the custom solution AND the creation of the parcel dataset?

No, the contractor will only be providing the parcel dataset.

What percentage of gaps in coverage is expected and acceptable by the USDA? Specific to certain states or areas?

The USDA would like to minimize gaps to the greatest extent possible, prioritizing exurban/rural areas.

Does the database have to be created from scratch, or can the underlying data be purchased or acquired from another source?

The database can be created or purchased from another source as long as the contractor has permission to provide that dataset to the USDA.

Are there specific requirements for database development? (ie. PostGreSQL, Oracle, SQL etc)

No, the data could be provided in various formats, but should be able to be stored in an ArcGIS web environment.

Are there database schema requirements outside of what is outlined in the RFP?

No.

How many people/terminals will be accessing or querying the database at a given time? Is there a requirement for this?

USDA expects to have approximately 1600 users accessing the database at a given time, although this number may change over time.

Will there be login standards for accessing this Interface/database a. If so, would Oauth or Active directory be sufficient?

There will be login standards to access the data, but the method of access will depend on how the data is provided by the contractor.

Will the solution be accessed behind a firewall? If so, will the architecture be consistent with the database being located in the same place as the solution UI?

Yes the data will be accessed behind a firewall. The database will be located in the Esri environment, unless the database is provided through a service from the contractor.

Will the contractor be required for database or UI maintenance? (ie. Java or security updates over time?)

No

Will the contractor be required to incorporate versioning updates for third party software?

The contractor will be required to provide updates to the database on a regular basis.

Will the contractor be required to enhance the application or database over time?

Yes, as the database is updated the contractor will be required to provide updates to USDA on a regular basis.

Are there specific User Interface requirements for functionality? (ie. Widgets, tools functions)

No

Are there specific requirements for data hosting (cloud, on-premise, Linux, Windows etc)

Yes, the data will be hosted in the cloud.

Will the Esri Entperise portal be pre-configured or will the contractor be responsible for deploying this instance?

The portal will be preconfigured.

Will outside vendors or personnel have to have access to the data?

The data will only be accessed by USDA employees.

Are there specific security requirements outside of governmental standards of practice? (ie.

FedRamp etc)

Yes, USDA would like the product to be hosted in a FedRamp environment.

How would the USDA define a minimal viable product?

A national parcel dataset with the requirements included in the solicitation.

Are there latency or performance requirements for queries or output?

If the contractor provides the database as a service, the service will need to provide real-time data access to at least 1600 users at a given time.