Specifications and Price Schedule.pdf

1.0 Price Schedule

The Government contemplates award of a commercial, firm‐fixed price, indefinite‐delivery indefinite‐ quantity contract for small square bales of hay. The estimated quantity listed for these items in the below table are the maximum quantities that could be ordered during the contract period. There is no guarantee that additional feed will be ordered throughout the remaining life of the contract. Prices shall include all costs necessary to produce and deliver the product FOB destination.

Offeror must complete the price/unit column below:

CLIN Item Unit Price/Unit

EST

QTY

Minimum Maximum

Straw-Small Square bales

Ton

60 20 120

2.1 Background

The mission of the USDA‐NADC Animal Resources Unit in Ames, Iowa is to provide animal care and support services for internal users that rely on animals and animal products for research, testing, and training.

2.2 Objective

Fresh, clean, high quality feed is critical to support animal health and well‐being. The contractor shall make deliveries within five (5) working days after receipt of a telephone or written order from an authorized Government employee. Partial deliveries of a minimum quantity may be requested.

2.3 Scope of Work

The Contractor shall provide all resources necessary to accomplish the tasks and deliverables described in this Statement of Work. The Contractor shall make deliveries within five (5) working days after receipt of a telephone or written order from an authorized Government employee.

Partial deliveries of a minimum quantity may be requested.

Contractor to confirm delivery timeline within 3 business days of placement of order. It is requested that contractor call (515) 337‐7248 prior to delivery.

Delivery shall be direct from fields or barns via clean vehicles not used for transportation of livestock. Shipment by rail is not acceptable. Deliveries shall be made to: USDA, ARS, MWA, NADC, 1920 Dayton Avenue, Building 13, Ames, Iowa 50010.

Deliveries shall be made during normal business hours of 7:30 a.m. through 2:30 p.m.

(CST) Monday through Friday, excluding Federal holidays.

It is required by the ICC that both the empty and loaded weight must be obtained from the same weighing station. The Contractor shall provide the Government with a certified copy of the loaded weight ticket at the time of each delivery, which must be obtained at an Official Weighing Station with the firm's name inscribed on the weigh ticket.

A DELIVERY TICKET must accompany the weigh ticket also, allowing for a signature of a person making the delivery and a signature of government personnel receiving the straw.

The Contractor shall be responsible for unloading and stacking the straw in an area and manner as designated by the Government.

Alternatives: 1‐Preferred) Delivery of bales banded in bundles of not less than 16 bales/bundle or not more than 21 bales/bundle. The government will mechanically unload and stack the straw in the designated storage area at no expense to the contractor. 2) Delivery of straw on semi‐trailer {closed or flatbed) and leave trailer for USDA personnel to use straw as needed. Trailer to be replaced with new load of straw with no less than 25 bales remaining.

NOTE: Any alternative method will be at NO additional cost to the government.

2.4 SPECIFICATIONS

The straw shall be US Grade No. 1, wheat or oat straw in accordance with the "Handbook of Official Hay & Straw Standards", revised effective July 1, 1949, of the United States Department of Agriculture, Production and Marketing Administration, Grain Division.

The straw must be from year 2020 or 2021 crop and meet the specifications listed below.

No straw will be accepted that is of poor construction, moldy, weathered, weedy, wet, or shows evidence of storage on dirt floor. Straw shall not contain injurious foreign material.

The straw shall be satisfactorily baled with wire or rot‐proof twine. Bales that are ragged, bales shorter than 36" or longer than 48", and bales having wires or twine of unequal tension, which makes it difficult to handle, will not be acceptable. ROUND BALES WILL NOT BE ACCEPTABLE. Bales should weigh between 50 and 65 pounds each.

2.5 STORAGE

If the straw is not delivered directly from the field, the successful quoter shall store the straw at no additional cost to the Government until such time as all deliveries have been made and the contract has been completed.

2.6 INSPECTION

The Government reserves the right to inspect the premises and origin of straw before, and at any time after the contract is consummated to assure that the straw is not being contaminated with dangerous pathogens. The Government reserves the right to make inspection of fields, barns where the straw is being stored, and the bales to determine quality and freedom from animal contaminations and also to assure that the quoter's operations will meet conditions required.

Final inspection will be made at time of delivery to the National Animal Disease Center, and the straw must meet specifications & requirements as specified herein or it will not be accepted. It will be required that the straw not be unloaded until inspected and approved by Government personnel.

NOTE: Items purchased under this contract will be used to feed animals in the conduction of research.

Since diet is an essential control factor necessary in the Center's research, no substitution or deviation from the formulations is permissible without approval from the USDA. Only Clean, high quality ingredients are to be used. Combining/blending with like ingredients of lower quality or possible contamination is not acceptable. This would include but not be limited to mold and/or mycotoxins within feed ingredients.

2.7 Period of Performance

The contract shall be for one year.

2.8 Place of Performance

Delivery will be made to USDA, NCAH, 1920 Dayton Ave, Ames, Iowa. Pick‐up and delivery shall not be made on Federal holidays or Federal holiday observance days (New Year’s Day, Martin Luther King Jr. Birthday, Washington’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day). If the Monday is a Federal holiday or the observance of the Federal holiday, delivery will be made on Tuesday of that week.

The following rules and regulations apply to all property at the NCAH, Ames, Iowa, under the custody of the United States Department of Agriculture (USDA) and to all persons entering on such property.

Admission to Property: The campus is closed to the general public. Admission to the facility is restricted to authorized persons and approved visitors. Upon entry, visitors:

1. Will be required to present Government or other identifying credentials to the Officer at the Visitor Gate

(photo driver’s license, passport, or other official photo identification).

2. Will be issued a visitor’s badge and must wear and display the badge at all times while visiting the facilities.

3. MASKS ARE REQUIRED ON FEDERAL PROPERTY.