Amendment 002 - 12405B20Q0123.pdf

(x)

12405B20Q0123 x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

ARS-12405B-1

COLLEGE STATION TX 77845

2775 F&B ROAD

USDA ARS SEA AAO ACQ/PER PROP

08/20/20200002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

08/20/2020

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to provide answers for questions received by the cutoff date. Update the specification document, and provide floorplans.

The amendment extends the due date for receipt of quotes to September 11, 2020.

All applicable, provisions, clauses, terms and conditions remain unchanged.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

NICHOLAS LANGLEY

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

TEL: EMAIL: nicholas.langley@usda.gov

Install Lenel HSPD-12 Compliant Physical Access Control System (ePACS) Oxford, MS Questions and Answers

1. Will there be a network drop available in the machine shop?

Answer: Yes

2. What location in the main building is planned to house our field hardware and enclosures? Does it have wall space (4’w X 8’h)?

Answer: Room 156. Available wall space 7’ high by 9’ wide.

3. If no network drop in machine shop, is there a location within the machine shop for us to install the equipment enclosures to house the access control field hardware and power supplies? Need about a 4’w X 8’h area near a power source?

Answer: N/A since there is a drop noted above.

4. Are there better scaled or larger drawings available?

Answer: They are plans from other project so there will be a lot of extraneous information on it, but it’s all we have. They are in the attachment titled Recent NSL Oxford Floor Plans.

Again, these were for another project so they are only to be used for reference. Any specifications or other requirements noted in the drawings are unrelated to the project we are requesting quotes for.

5. Is there an existing motor for the gate reader?

Answer: Yes. Present gate is in operable condition and will remain. Only controller and actuator work need be done. Changing from read-in only to read-in & read-out.

6. What type of gate? Swing arm, lift arm, rolling fence or swinging fence?

Answer Existing gate is a rolling fence.

7. Is the building a federally owned property?

Answer: Federally Owned.

8. Does the site have any relationship with a utility finding service?

Answer: Mississippi 811 services this (and all) locations in Mississippi.

9. Does the site have an existing fence contractor or recommendation for the vehicle gate installation?

Answer: Existing gate is sufficient. We just need it converted to read in/read out card operated.

10. Can a bid extension till Sept 11 be provided?

Answer: Yes we can extend the due date for quotes to be September 11.

11. The Badge printer request has no specification. These badge printer range in price and capability. A bidder could price a very low budget printer that may not meet the desired goals if there is not a base line spec.

Answer: The HDP-5000 Dual Sided Printer and that should have been spelled out in the spec document. Somehow it was edited it out, the spec will be revised to include.

Install Lenel HSPD-12 Compliant Physical Access Control System (ePACS) Oxford, MS Questions and Answers

12. Can we assume that conduit installation will be required for the Machine Shop?

Answer: There is existing communications conduit that runs from the main building to the Machine Shop. It is available for use. The contractor would have to inspect it to determine if it would serve their purpose.

13. Can we assume no conduit is required for the main building?

Answer: This is a reasonable assumption

14. Can we assume that up to 40% of the electric locks may need to be changed to a different and possibly more expensive lock based on actual field conditions?

Answer: Presently all the locks are mag locks. If we encounter problems due to changed conditions, we could deal with that with a modification.

15. The gate location based on Google Earth, is several hundred yards away from the main building. There is primarily asphalt and concrete surfaces that will require trenching, and subsequent asphalt and concrete patching. There is no spec on how the concrete or asphalt must be patched nor any clear knowledge as to where the demarcation point into the main building will be located.

Answer: The gate is located less than 200’ from the front door of the main building. There is are existing communications wires that are buried that lead from the main building to the present gate controller. The contractor would have to test the existing wires to see if they are suitable for use. If they are suitable, I’d like to keep the gate controller in the contract.

16. Can we assume any required electrical circuits we need to install are within 200 feet of an electrical panel?

Answer: This is a reasonable assumption. Given the patchwork nature of this building, there’s always the unexpected. But this assumption should be used for the basis of the quotes for consistency.

17. For the required fire system tie-in, we request that the tie-in be performed by the contractor of record who services this site and remove that requirement from the specification.

Answer: Oxford has a Honeywell contractor (M&R from Brandon, MS) that regularly services their location and it would be no trouble to have them make the connection. We will remove this requirement from the specs and pursue that separately.