SOW_AST_UST_Inspections_1.pdf

Oil Operations SOW

USDA AGRICULTURAL RESEARCH SERVICE

BELTSVILLE AREA

BELTSVILLE, MARYLAND

Inspection of Storage Tanks SCOPE OF WORK (SOW)

April 2024

1. SOW OBJECTIVES

The United States Department of Agriculture (USDA) Beltsville Agricultural Research Center (BARC) is approximately 6,400- acre facility located in the northwestern portion of Prince Georges County, Maryland which consists of agricultural fields, offices, and research laboratories. The objective of this SOW is to assist the Beltsville Agriculture Research Center (BARC) facility in completing monthly, yearly, and triennial inspections for Underground Storage tanks (USTs), Above Ground Storage Tanks (ASTs), and support the facility Spill Prevention Control and Countermeasure Plan (SPCC).

Specifically, the objectives of this SOW include these tasks and includes 4 option years:

Base Year

• Task 1: Monthly Inspection of Storage Tanks

• Task 2: Yearly Inspection and Testing of Storage Tanks

• Task 3: Triennial Inspection and Testing of Storage Tanks

• Task 4: Monthly Spill Prevention Control and Countermeasure Plan Inspections and Response

OY 1

OY 2

OY 3

• Task 3: Triennial Inspection and Testing of Storage Tanks

OY 4

• Task 4: Monthly Spill Prevention Control and Countermeasure Plan Inspections and Response

The SCOPE OF WORK and TASKS are provided in more detail below.

2. SCOPE OF WORK

The Contractor shall furnish all services, materials, supplies, labor, equipment, superintendence, and travel and administrative reports and plans as required, related to the work described herein.

The Contractor shall provide evidence of its experience with regulatory authorities with similar work to ensure no impact to ARS’ progress to date. Tasks are outlined below.

TASK 1. MONTHLY INSPECTION OF STORAGE TANKS

3. TASK OBJECTIVES

The objective of this SOW task is to assist the Beltsville Agriculture Research Center (BARC) facility in completing monthly inspections for oil storage tanks.

The SOW SUBTASKS are provided in more detail below.

4. SOW SUBTASKS

4.7 Subtask 1 – Monthly UST Inspection

The contractor shall complete Maryland Monthly UST System Walkthrough Inspections utilizing the most up to date MDE walkthrough inspection document at the following USTs:

BARC USTs:

ID No. Size

(gallons) Oil Stored

1 (Building 301) 4000 Diesel Fuel 2 (Building 301) 4000 Gasoline 3 (Building 446) 10000 Gasoline 4 (Building 446) 2000 Diesel Fuel 10 (Building 166) 4000 Gasoline 11 (Building 166) 2500 Diesel Fuel 12 (Building 29) 4000 Gasoline 13 (Building 29) 4000 Diesel Fuel Building-309-1 20,000 #2 Heating Oil Building-309-2 20,000 #2 Heating Oil Building-202-1 20,000 #2 Heating Oil

The table below provides additional technical information on the USTs:

Tank ID

Status Closure Status

Date Installed

Age (yr) Closure Date

Product

Total Capacity Compartment

Tank Mat'l of Contruction

Secondary Option

Piping Material

Secondary Option Piping Type

Primary - Tank Release Detection

Primary - Piping Release Detection Sec - Interstitial Monitoring Tank/Piping

CP

Over Mnfd

RD

Spill

EG

FR

B/HO

1 1/1/1994 Diesel Composite (Steel w/ FRP) Fiberglass Reinforced Plastic N Yes Yes Yes Currently In Use 4,000 Double-Walled Double-Walled F Yes Yes

Safe Suction No/No No No No

2 1/1/1994 Gasohol Composite (Steel w/ FRP) Fiberglass Reinforced Plastic N Yes Yes Yes Currently In Use 4,000 Double-Walled Double-Walled F Yes Yes

Safe Suction No/No No No No

3 1/1/1994 Gasohol Composite (Steel w/ FRP) Fiberglass Reinforced Plastic N Yes Yes Yes Currently In Use 10,000 Double-Walled Double-Walled I Yes Yes

Pressurized No/No No No No

4 1/1/1994 Diesel Composite (Steel w/ FRP) Fiberglass Reinforced Plastic N Yes Yes Yes Currently In Use 2,000 Double-Walled Double-Walled F Yes Yes

Safe Suction No/No No No No

10 7/1/1994 Gasohol Fiberglass Reinforced Plastic Flexible Plastic N Yes Yes Yes Currently In Use 4,000 Double-Walled Double-Walled I Yes Yes

Pressurized No/No No No No

11 7/1/1994 Diesel Fiberglass Reinforced Plastic Flexible Plastic N Yes Yes Yes Currently In Use 2,500 Double-Walled Double-Walled I Yes Yes

Pressurized No/No No No No

12 5/1/1996 Gasohol Composite (Steel w/ FRP) Flexible Plastic N Yes Yes Yes Currently In Use 4,000 Double-Walled Double-Walled F Yes Yes

Safe Suction No/No No No No

13 5/1/1996 Diesel Composite (Steel w/ FRP) Flexible Plastic N Yes Yes Yes Currently In Use 4,000 Double-Walled Double-Walled F Yes Yes

Safe Suction No/No No No No

Building 202-1 8/1/1993 Heating Oil Fiberglass Reinforced Plastic Fiberglass Reinforced Plastic E Yes Yes Yes

Currently In Use 20,000 Double-Walled Double-Walled F Yes Yes

Safe Suction No/No No No No

Building 309-1 4/1/1994 Heating Oil Fiberglass Reinforced Plastic Fiberglass Reinforced Plastic E Yes Yes Yes

Currently In Use 20,000 Double-Walled Double-Walled F Yes Yes

Safe Suction No/No No No No

Building 309-2 4/1/1994 Heating Oil Fiberglass Reinforced Plastic Fiberglass Reinforced Plastic E Yes Yes Yes

Currently In Use 20,000 Double-Walled Double-Walled F Yes Yes

Safe Suction No/No No No No

The contractor shall complete the inspection forms once per month and submit reports electronically to the COR. The monthly submission shall include any notable findings from the inspection and recommended actions to resolve issues.

Any Evidence of a spill shall be reported immediately to the COR or designated point of contact (See Task 4).

4.8 Subtask 2 – Monthly AST Inspection

The contractor shall complete monthly AST inspections utilizing the most up to date Maryland Monthly AST System Visual Inspection Form for the following ASTs:

Existing Tanks on Facility Oil Operation Permit:

AST No. Size

(gallons) Oil Stored

B-014-1 50,000 #2 Heating Oil B-014-2 50,000 #2 Heating Oil B-014-3 50,000 #2 Heating Oil B-29 2,000 #2 Heating Oil B-30 275 #2 Heating Oil B-301-B 528 Used Oil B-1190-1 2,000 Gasoline B-1190-2 2,000 Diesel Fuel

Additional Tanks to be added Facility Oil Operation Permit:

B-1320-1 500 #2 Heating Oil B-240-1 300 #2 Heating Oil B-223-1 275 #2 Heating Oil B-218J-1 2000 #2 Heating Oil B-182-1 500 Diesel Fuel B-173-1 500 Diesel Fuel B-165-1 250 #2 Heating Oil B-513-1 250 #2 Heating Oil B-014-1 500 #2 Heating Oil B-011-1 366 #2 Heating Oil Unknown Unknown

The contractor shall assume a total number of 20 AST inspections including two additional unlisted ASTs that may also need inspection.

The contractor shall complete the forms once per month and submit reports electronically to the COR. The monthly submission shall include any notable findings from the inspection and recommended actions to resolve issues.

The contractor shall ensure the drainage of the secondary containment areas for ASTs is in accordance with COMAR 26.10.17.07 and report any deficiencies identified monthly to the

COR.

The contractor shall ensure the records to measure and record in writing the liquid levels of the AST systems at this facility prior to filling are available each month. If the records are not available, the contractor shall report any deficiencies to the COR.

If evidence of a spill, release, discharge, or other unusual operating conditions are observed, the contractor shall immediately notify the COR or other designated individual and ensure the individual notifies the Oil Control Program not later than 2 hours after detection, at 410-537- 3442 during normal business hours, or to the Emergency Response Division hotline at 1-866- 633-4686. (See Task 4).

TASK 2. YEARLY INSPECTION AND TESTING OF STORAGE

TANKS

5. TASK OBJECTIVES

The objective of this SOW task is to assist the Beltsville Agriculture Research Center (BARC) facility in completing yearly inspections/testing for oil storage tanks to achieve ongoing compliance requirements associated with Maryland Department of the Environment (MDE) storage tank regulations.

The SOW SUBTASKS are provided in more detail below.

6. SOW SUBTASKS

6.7 Subtask 1 – Yearly UST Inspection and Testing

The contractor shall complete all required yearly tank testing to comply with MDE UST COMAR requirements at the following USTs. Additionally, the contractor shall complete the most up to date Maryland Annual UST System Walkthrough Inspection document:

No. Size

(gallons) Oil Stored

1 (Building 301) 4000 Diesel Fuel 2 (Building 301) 4000 Gasoline 3 (Building 446) 10000 Gasoline 4 (Building 446) 2000 Diesel Fuel 10 (Building 166) 4000 Gasoline 11 (Building 166) 2500 Diesel Fuel 12 (Building 29) 4000 Gasoline 13 (Building 29) 4000 Diesel Fuel Building-309-1 20,000 #2 Heating Oil

The contractor shall evaluate what tests are required annually and complete all required testing to achieve compliance with COMAR Maryland Department of the Environment (MDE) storage tank regulations including:

Spill Catchment Basin Test Piping Precision Tightness Test Automatic Tank Guage Certification Line Leak Detector Test

The contractor shall complete any minor incidental maintenance required to complete the testing or identified in the inspections up to a maximum of $2,500. If the tests cannot be completed due to significant required tank maintenance or repair, the contractor shall provide a breakdown of the issues and price estimate for all necessary repairs to the COR.

Any Evidence of a spill shall be reported immediately to the COR or designated point of contact (See Task 4).

6.8 Subtask 1 – Yearly AST Inspection and Testing

The contractor shall complete required yearly tank requirements at the following ASTs:

(gallons) Oil Stored

B-014-1 50,000 #2 Heating Oil B-014-2 50,000 #2 Heating Oil B-014-3 50,000 #2 Heating Oil B-1190-1 2,000 Gasoline B-1190-2 2,000 Diesel Fuel

The contractor shall complete the following on an annual basis in accordance with the facility Oil Operations Permit:

• Prevision tightness test on the piping for a minimum of 1 hour that can detect a 0.1 gallon per hour release at 1.5 times the pipe operating pressure, in accordance with COMAR 26.10.05.02D(2).

• Maintenance of the cathodic protection system in accordance with COMAR 26.10.04.02 and the manufacturer’s instructions.

• Conduct annual functionality testing of the automatic line leak detectors per the manufacturer's instructions in accordance with COMAR 26.10.05.01A.

The contractor shall complete any minor incidental maintenance required to complete the testing or identified in the inspections up to a maximum of $2,500. If the tests cannot be completed due to significant required tank maintenance or repair, the contractor shall provide a breakdown of the issues and price estimate for all necessary repairs to the COR.

Any Evidence of a spill shall be reported immediately to the COR or designated point of contact (See Task 4).

TASK 3. TRIENNIAL INSPECTION AND TESTING OF

STORAGE TANKS

7. TASK OBJECTIVES

The objective of this SOW task is to assist the Beltsville Agriculture Research Center (BARC) facility in completing triennial inspections/testing for oil storage tanks to achieve ongoing compliance requirements associated with Maryland Department of the Environment (MDE) storage tank regulations.

The SOW SUBTASKS are provided in more detail below.

8. SOW SUBTASKS

8.7 Subtask 1 – Triennial UST Inspection and Testing

The contractor shall complete all required triennial tank testing requirements at the following USTs:

No. Size

(gallons) Oil Stored

1 (Building 301) 4000 Diesel Fuel 2 (Building 301) 4000 Gasoline 3 (Building 446) 10000 Gasoline 4 (Building 446) 2000 Diesel Fuel 10 (Building 166) 4000 Gasoline 11 (Building 166) 2500 Diesel Fuel 12 (Building 29) 4000 Gasoline 13 (Building 29) 4000 Diesel Fuel Building-309-1 20,000 #2 Heating Oil

The contractor shall evaluate what tests are required triennially and complete all required testing to achieve compliance with COMAR Maryland Department of the Environment (MDE) storage tank regulations including:

• Maryland certified 3rd party UST system inspection and functional test of overfill protection equipment

• Factory installed Cathodic Protection Test for metal tanks

• Containment sump test

If the tests cannot be completed due to significant required tank maintenance or repair, the contractor shall provide a breakdown of the issues and price estimate for all necessary repairs to the COR.

8.8 Subtask 2 – Triennial AST Inspection and Testing

The contractor shall complete triennial tank testing requirements at the following ASTs:

(gallons) Oil Stored

B-014-1 50,000 #2 Heating Oil B-014-2 50,000 #2 Heating Oil B-014-3 50,000 #2 Heating Oil B-1190-1 2,000 Gasoline B-1190-2 2,000 Diesel Fuel

The contractor shall complete the following on a triennial basis in accordance with the facility Oil Operations Permit:

• Perform a tightness test every 3 years on the containment sumps as per COMAR 26.10.03.03, PEI/RP 1200-19, and the manufacturer’s instructions.

If the tests cannot be completed due to significant required tank maintenance or repair, the contractor shall provide a breakdown of the issues and price estimate for all necessary repairs to the COR.

TASK 4. MONTHLY SPILL PREVENTION CONTROL AND

COUNTERMEASURE PLAN INSPECTIONS AND RESPONSE

9. TASK OBJECTIVES

The objective of this task is to assist the Beltsville Agriculture Research Center (BARC) facility in completing monthly SPCC inspections and potential response actions as described in the facility SPCC plan. The SPCC inspection includes a storage tank inspection & facility inspection report.

The SOW SUBTASKS are provided in more detail below.

10. SOW SUBTASKS

10.7 Subtask 1 – Monthly SPCC Inspections

The contractor shall complete the SPCC facility inspection forms once per month and submit reports electronically to the COR. The monthly submission shall include any notable findings from the inspection and recommended actions to resolve issues. The SPCC inspection includes a storage tank inspection & facility inspection report.

10.8 Subtask 2 – Potential Emergency Response

Services may be required to support emergency response activities or accommodate unusual workload. The contractor shall provide emergency cleanup response for accidents or spills involving oil at the facility identified during inspections during normal business hours 0800 - 1700. The COR or designated individual shall be contacted upon identification of any oil spill during inspections. The COR or designated individual will be present at the response site to facilitate any such efforts.

The contractor shall complete all countermeasure and response actions for the appropriate spill Scenario as detailed in the facility SPCC Section 3.2.1 through 3.2.6. The maximum response time shall be 4 hours.

To support spill response efforts the contractor shall provide the following spill cleanup materials to BARC:

• Sorbent: Sawdust or similar sorbent media for surface spills to be stored in 55-gallon drums (or similar containers).

• Containment Booms: Adequate lengths should be available for controlling spills throughout the facility.

• Hand Tools – Shovels, brooms, squeegees, etc. to collect small amounts of spilled product and to clean up after the application of sorbent.

• Drain Covers: To prevent spilled product from entering floor drains in containment compounds.

• Storm Drain Covers: To cover storm water drains located down gradient of fuel delivery areas (e.g. “Water-Filled Drain Cover”) during filling activities and in the event of spills.

• Appropriate personal protection (i.e., gloves, safety glasses, aprons, etc.)

Below are several examples of oil spills which may occur during the period of contract performance that are indicative of the type of emergency responses that may be required during the contract term:

• Used oil containers that are leaking oil onto a concrete pad.

• UST & AST tank or piping failure.

• Accidental Fuel Station Discharge.

Waste generated in the process of emergency response actions shall be handled appropriately.

11. GOVERNMENT-FURNISHED INFORMATION

ARS will provide all existing previous testing and identification information for the listed storage tanks and the facility SPCC. ARS will provide the most up to date monthly and annual inspection sheets.

12. SCHEDULE OF DELIVERABLES

The Contractor shall provide an electronic copy and hard copy(s) of each deliverable as outlined below.

Deliverable Due Date Hard Copy

Delivered to:

Electronic Copy Delivered to:

In Working Days Date

Monthly UST & AST Inspection Forms

Within 30 days of notice to proceed.

Due Each Month

TBD COR COR

Yearly UST & AST Testing and Inspection Forms

Annually within POP TBD COR COR

Triennial AST & UST Testing Report and 3rd Party Inspection

Annually within POP TBD COR COR

SPCC Monthly Inspection Forms

Within 30 days of notice to proceed.

Due Each Month

TBD COR COR

Prior to final invoice the contract, the contractor shall supply all contract related documents and data to the COR in a common format via electronic delivery or flash drive.

13. PERIOD OF PERFORMANCE

April 2024 – April 2025

14. PROJECT CONTACTS

Role Name and Address Phone E-Mail Address

Contracting Officer (CO)

Mark Volk

USDA-ARS, EBSC

1815 N. University St. Peoria, IL 61604-3902

309-681-6118 Mark.Volk@usda.gov mailto:Mark.Volk@usda.gov

Contracting Officer’s Representative (COR)

Remedial Project Manager Environmental Engineer

John Houston Environmental Engineer Beltsville Agricultural Research Center 10300 Baltimore Avenue, Building 003 Room 116 Beltsville MD 20705

240-204-3331 John.Houston@usda.gov mailto:John.Houston@usda.gov