sSOW_-_Autoclave_Cage_Washer_Service_Base_Yr__11-29-18.doc

UNITED STATES DEPARTMENT OF AGRICULTURE

BELTSVILE AGRICULTURAL RESEARCH CENTER

FACILITIES SERVICES

ENGINEERING AND CONSTRUCTION BRANCH

BUILDING 426-A BARC EAST

10300 BALTIMORE AVENUE

BELTSVILLE, MARYLAND 20705-2350

STATEMENT OF WORK AND SPECIFICATION

FOR

PREVENTITIVE MAINTENANCE SERVICE CONTRACT OF

UNFIRED PRESSURE VESSELS & CAGE WASHERS

BASE YEAR

THROUGHOUT

THE BELTSVILLE AGRICULTURAL RESEARCH CENTER (BARC)

November 27, 2018

STATEMENT OF WORK

JOB NUMBER:

101108

JOB LOCATION:

BELTSVILLE AGRICULTURAL RESEARCH CENTER

JOB DESCRIPTION: PERFORM PREVENTATIVE MAINTENANCE, ANNUAL

CERTIFICATIONS AND REPAIRS

In accordance with this contract, the contractor shall supply all labor (qualified personnel with submitted documentation of licenses), materials, equipment, tools, transportation and supervision to perform preventative maintenance, annual certifications and repairs on enclosed listing of unfired pressure vessels and cage washers. Unfired Pressure Vessels are classified as autoclaves, sterilizers and kilns. The inventory list of equipment specifies applicable building location, room number, type of equipment, model and serial number. This list shall be part of this package provided to the contractor by the government. The number of equipment associated with this list may vary at any time. Contractor shall report any of the listed equipment not located, missing, replaced, or obsolete. Contractor is required to correctly upgrade this list as often as necessary to ensure that accurate inventory is maintained at all times and shall provide upgraded list to the CO, COR or COR at list each quarter or when requested. The list shall be classified as "Schedule A". The contractor shall provide a bid for one (1) base year and four (4) option years.

If exercised, the period of performance for the following option years are as follows:

Base Year April 1, 2019 through September 30, 2019

Option Year I October 1, 2019 through September 30, 2020 Option Year II October 1, 2020through September 30, 2021 Option Year III October 1, 2021 through September 30, 2022 Option Year IV October 1, 2022 through September 30, 2023 Prior to commencing work, the contractor is required to obtain vehicle permits and personnel identification badges. These may be obtained from the Engineering and Construction Branch, Building 426-A, BARC-East, Beltsville, Maryland. VEHICLE PERMITS AND IDENTIFICATION BADGES SHALL BE RETURNED TO THE GOVERNMENT PRIOR TO FINAL PAYMENT BEING ISSUED.

NOTE: THE CONTRACTOR SHALL NOTIFY THE GOVERNMENTS CONTRACTING OFFICER REPRESENTATIVE (COR) ON 301-504-8434, 24 HOURS BEFORE ANY WORK IS SCHEDULED TO START. All work shall be monitored and inspected by BARC personnel and performed in accordance with the attached statement of work, BA Special Conditions, Washington Suburban Sanitary Commission (WSSC), National Electric Code (NEC), Occupational Safety and Health Administration (OSHA) and all other applicable local, state and federal codes. The government will not be responsible for any tools, supplies, specialized equipment and parts left on site, whether for repairs being performed or waiting to be installed.

NOTIFICATION: After the contractor submits a work schedule and it is approved, the Contracting Officers Representative (COR) shall notify Research Leaders and Scientific Management Staff, 24 hours prior to work start up.

SECURITY: The OF306, Person Model PII, & Proximity Request forms shall be filled out and returned to building 426A for upload into the system along with a current resume. All long term contractors that require unsupervised access shall be finger printed and background checked by the government.

PREVENTATIVE MAINTENANCE, ANNUAL CERTIFICATIONS AND REPAIRS:

Preventative maintenance shall be performed on each unit once every three months. The Schedule ‘A’ shall identify schedule of performance/occurrence. Preventative Maintenance shall consist of checking operations and performing minor repairs (any repairs up to $2500.00) at no additional cost to the government. Repairs involving parts and labor costing over $2500.00 shall be brought to the attention of the COR. The government has the right to consider repairing the system (parts only shall be the responsibility of the government) but the contractor shall bear all installation cost. Contractor shall perform inspection/certification of all units at least once per year. Contractor shall submit inspection/certification schedule to the COR for approval. If the contractor is called for a unit that is not working or for emergency repairs, the repairs performed shall be documented and a copy sent to the COR within 24 hours of completion. All repairs shall be completed to a safe performance standard. The contractor shall perform inspections in accordance with the following (minimal requirement but the Contractor is responsible for adhering to all prevailing standards including manufacturer's recommendations):

1. Check and adjust door safety locks, clean and lubricate door gasket seals, clean foreign matter form chamber and drain troughs, clean chambers, and condensate drains, snake drains at a minimum of 8 ft, replace any defective control indicator lamps. Perform temperature calibration, and any other necessary services to ensure safe and proper operation. Check and ensure proper operation of:

a. door gaskets

b. door safety switches

c. safety valves

d. pressure and temperature gauges

e. cycle lights

f. electrical wires

g. steam and water leaks

h. chart recorder

i. chamber drain line and strainer

j. cycle temperature for maximum required

k. steam generator with amp draw, but not fill time

l. steam pressure regulator

m. air filter

n. sterilizer timer

o. vacuum

p. power door

q. generator and sight glasses

r. all piping and connections

2. The contractor shall make minor adjustments, such as cleaning the chamber drain strainer, replacing supplied charts, paper and ink, apply lubricant to doors, replace autoclave steam generator sight glass and defective lights, and de-scale steam generator using vendor supplied de-scaling solution, if necessary to make equipment work effectively and safely, perform minor adjustments as necessary and ensure that the unit is operating at optimum level.

3. The contractor shall put each unit through a minimum of two complete (total) cycles of operation. Verify cycle temperatures/operating temperatures, steam pressures, gauge readings, drain operation and all other electrical/mechanical aspects of the cycle with a Diack pellet or steam sterilization integrator. Results must be confirmed, documented and provided by the contractor in the inspection report.

4. The contractor's inspection reports shall contain all necessary data that is pertinent to the equipment certification. It shall also include a section with noted deficiencies that affect the certification of each piece of equipment. If a piece of equipment does not pass for certification, the inspection reports must indicate the reason for not passing. The contractor shall repair the equipment within 24 hours of receiving any replacement parts to meet certification standards. The Contractor shall ensure that all equipments are maintained at optimum level at all times. Equipment should be kept at optimum level to pass a third party inspection at all times. An individual tag or sticker shall be attached to equipment, which passes or fails inspection certification indicating the result. If equipment is unsafe for use, it must be tagged-out by the Contractor. Tags and stickers shall be placed in a conspicuous location for easy detection. The sticker or tag shall have the date of inspection/certification and technician's full name in print, and signed. Samples of inspection tags shall be provided to the COR for selection. THE INSPECTION/CERTIFICATION PROCESS SHALL BE PERFORMED ANNUALLY FOR ALL UNITS.

5. The Contractor shall perform work during the hours of 7:30am and 4:00pm, Monday through Friday, excluding holidays, unless otherwise directed by the COR.

6. The contract period shall be 365 calendar days from the Notice to Proceed date. A period of three (3) calendar days shall be allotted for the submittal, review, and re-submittal process. The work onsite shall be limited to one three hundred and sixty-five (365) calendar day period for the four option years.

7. The contractor is required to perform his work utilizing all safety precautions during the period of the contract.

8. The contractor is also required to wear uniforms that are clearly marked with the company logo/name and vehicles must have a company name clearly labeled on the sides.

9. The contractor's technician qualifications must be a master plumber or certified in unfired pressure vessels, with experience in working with unfired pressure vessels. The technician must have a minimum of 5 years experience in servicing, repairing, replacing and maintaining unfired pressure vessels for the length of the contract. If an alternate is required then the alternate must have the same qualifications.

10. The contractor is required to respond to an "Emergency Call" within 48 hours of receiving a call from the COR. An "Emergency Call" is classified as any unit that is malfunctioning or operating incorrectly and that will place government personnel, property or research in danger. This will not be an additional cost to the government.