Amendment5CompleteSolicitation.pdf

SOLICITATION, OFFER,

AND AWARD

2. TYPE OF SOLICITATION

6. PROJECT NO. 4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO.

PAGE OF PAGES

7. ISSUED BY CODE 8. ADDRESS OFFER TO

SOLICITATION

(Construction, Alteration, or Repair)

1. SOLICITATION NO. 3. DATE ISSUED

IMPORTANT -- The "offer" section on the reverse must be fully completed by offeror.

9.

INFORMATION

a. NAME b. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder."

CALL:

FOR

SEALED BID (IFB)

NEGOTIATED (RFP)

USDA FOREST SERVICE

SIUSLAW NATIONAL FOREST

3200 SW JEFFERSON WAY

CORVALLIS OR 97331

04T0

DARCY RAPOZA 541-750-7116

1x 10/23/2019

1204T020R0001

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

BPAS Seed Freezer Replacement

Deschutes National Forest

Deschutes County, OR

11. The Contractor shall begin performance

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

award, notice to proceed. The performance period is mandatory negotiable. (See ________________________________________________.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and is not required.is, b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

d. Offers providing less than

12b. CALENDAR DAYSYES NO

(If "YES", indicate within how many calendar days after award in Item 12b.)

14 calendar days and complete it within ________________ ________________ calendar days after receiving

11/21/2019

NSN 7540-01-155-3212

x x x x copies to perform the work required are due at the place specified in Item 8 by _____________ ___________________ (hour) local time calendar days for Government acceptance after the date offers are due will not be considered and will be rejected . _________________

STANDARD FORM 1442 (Rev. 4-85)

Prescribed by GSA

FAR(48 CFR) 53.236-1(d)

1 April 2020

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within ____________________ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in item 13d. Failure to insert any number means the offeror accepts the minimum in item 13d.)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than item 14.)

CODE FACILITY CODE

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGEMENT OF AMENDMENTS

OFFER (Must be fully completed by offeror)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this document and return (Contractor is not required to sign this document.)

Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award.

No further contractual document is necessary.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print) 31a. NAME OF CONTRACTING OFFICER (Type or print)

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. DATE

BY

2PAGE OF

USDA FOREST SERVICE

SIUSLAW NATIONAL FOREST

3200 SW JEFFERSON WAY

CORVALLIS OR 97331

04T0

28. NEGOTIATED AGREEMENT 29. AWARD

Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, copies to issuing office.)

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

STANDARD FORM 1442 (REV. 4-85) BACK

PART I – THE SCHEDULE

SECTION B-SUPPLIES OR SERVICES AND PRICES/COSTS

BPAS Seed Freezer Replacement Deschutes National Forest Deschutes County, Oregon

ITEM DESCRIPTION PAY EST. UNIT TOTAL

NO. M.O.M UNIT QTY. PRICE PRICE

BASE ITEMS

1 MOBILIZATION LSQ

Lump Sum All n/a $_________

SEED FREEZER SYSTEM

REPLACEMENT LSQ

Lump Sum All n/a $_________

TOTAL BASE ITEMS $_________

OPTION ITEMS

O-1

SEED FREEZER MANUAL

TRANSFER SWITCH LSQ

Lump Sum All n/a $_________

O-2 SEED EXTRACTORY CONTROLS LSQ

Lump Sum All n/a $_________

O-3 TREE COOLER C REPLACEMENT LSQ

Lump Sum All n/a $_________

O-4 TREE COOLER D REPLACEMENT LSQ

Lump Sum All n/a $_________

O-5

STRATIFICATION COOLER

REPLACEMENT LSQ

Lump Sum All n/a $_________

TOTAL OPTIONAL ITEMS $_________

GRAND

TOTAL $_________

Note:

Payment for bond premiums in accordance with Clause 52.232-5, Payments under Fixed- Price Construction Contracts, shall not be in addition to the contract price. Include bond payments under Mobilization.

All items, if exercised, shall be completed by 1 April 2020. Option items may be exercised at any time during contract performance.

For technical questions contact Jessica Belt at 541.383.5615 or jessica.belt@usda.gov.

DUNS Number________________________

EMAIL ______________________________

NOTE: Contractor MUST register in the Central Contractor Registration (CCR) data base and Online Representations and Certifications Applications (ORCA). These are now consolidated at the following site:

https://www.sam.gov/portal/public/SAM/

1204T020R0001 Amendment 5 https://www.sam.gov/portal/public/SAM/

B-2 DESCRIPTION OF BID ITEMS

See Specifications for additional information on the below work items.

BASE WORK

1. Mobilization

a. in accordance with Specification Section 01 73 20

2. Seed Freezer System Replacement

a. Refer to Reference Drawings and Specification Section 11 41 26 for description of work. This item covers the following work:

i. Supply and install all new equipment for seed freezer (approx.

22’x40’x10’) including new refrigerant, two evaporators, two outdoor condensing units, two unit heaters, associated necessary mounting systems, valves, piping, controls, and all electrical.

ii. Provide and install all equipment and appurtenances typical for a walk-in freezer and as required to make a fully functional system meeting the requirements of the manufacturer’s specifications. System shall remain a redundant, lead-lag setup with two alternating condensing units.

iii. Type of refrigerant shall be approved by the Government after contract award.

Contractor is required to submit refrigerant comparison with analysis of cost and efficiency of at least two refrigerant types prior to approval of refrigerant (see Section C-5 and Specification 114126 Walk-In Freezer). Contractor is to analyze R407C and R448A at a minimum. Refrigerants in comparison must be listed as acceptable alternatives per EPA’s SNAP program with no scheduled phase-out date. Select refrigerants with lowest GWP (global warming potential).

iv. Freezer shall be designed to maintain temperature at 15°F, with temperature range from 0°F to 40°F (±0.5°, user adjustable). Maintain existing temperature and humidity sensors and dehumidification system as feasible for use with new refrigeration system and new controls.

v. Existing power supply is 120/240V, 3 phase 4W.

vi. Item includes expansion of concrete pad for outdoor condensing units as needed.

vii. Existing freezer slab heat and indoor/outdoor lighting (controlled by existing master control panel) are to remain and be rewired to be functional after decommissioning of existing control panel. Contractor to ensure these systems are functional in final construction and control system.

viii. Start-up, commissioning, training, and warranty is to be included with the project.

b. Contents of seed freezer shall remain in place during construction. Contractor is responsible for maintaining the seed freezer between a temperature of 10°F to 25°F for the entire duration of construction. Freezer is currently operating on lead-lag setup allowing it to remain operational. (Seed freezer only, does not apply to other bid items.)

i. Maximum allowable temperature is 30°F for short durations.

Contractor is responsible for monitoring the temperature of the freezer to ensure an allowable temperature is maintained and seeds are not compromised.

ii. Power interruptions during construction shall be scheduled with the users.

iii. Contractor may shut down seed freezer fire suppression system during work hours, if providing fire system monitoring.

1204T020R0001 Amendment 5

iv. Contractor shall be responsible for moving seed freezer contents within the freezer as necessary for performing the work.

c. Item includes installation of all new freezer controls including temperature and pressure sensors and defrost control with alarm.

i. New controls shall retain function of all existing safety features (mechanical/electrical safeguards) and alarms provided by current control panel, as feasible, including but not limited to:

• high/low refrigerant pressure alarms

• power failure/phase loss monitoring and equipment restart

• optimum defrost control

• high/low temperature monitoring

ii. Provide alarm system with auto-dialer or remote monitoring system to telephone operators in the event of power outage or freezer temperatures outside of acceptable range. Alarm system shall include alarm lights but no audible alarms.

iii. Contractor is responsible for integrating freezer alarm system with existing building security system, which currently operates an autodialer for the freezer temperature, fire alarm, and security.

d. Item includes demolition and removal of all existing equipment to be replaced, including condensers, evaporators, and all associated construction. Retain sensors/equipment deemed usable with the new refrigeration system.

i. Lawfully recover refrigerant and follow environmental regulations in the decommissioning and removal of the existing seed freezer components.

ii. Take existing equipment out of service by disconnecting all mechanical and electrical components.

iii. Decommission existing control panel by disconnecting electrical and leave in place.

OPTION WORK

1. Seed Freezer Manual Transfer Switch

a. Provide and install a manual transfer switch that will allow staff the option to plug in a portable generator to power the freezer during an extended power outage.

b. Locate manual transfer switch inside seed freezer building (location approved by COR).

c. Locate NEMA receptacle on exterior of building to allow staff to connect a portable generator (supply of generator is not part of this contract). Field locate with COR.

d. Start-up, commissioning, training, and warranty is to be included with the project.

2. Seed Extractory Controls

a. Modify existing control panel to allow for local control of overhead filtration, building heat, and kiln. Final system setup shall allow control of the three systems without entering electrical room.

b. Existing controls for kiln outside of electrical room are to remain. Disconnect kiln alarm in existing control panel.

c. Overhead filtration has existing controls outside of electrical room, but in wrong location in building. Relocate external controls to main extractory room for easier access.

d. For building heat, employees currently control by manually turning on blast coils and circulation fans on control panel. Install programmable thermostat in main extractory room to tie into control panel. Heating controls shall be programmable with unoccupied setback temperatures.

e. Field locate controls for each system with COR.

1204T020R0001

3. Tree Cooler C System Replacement work. This item covers the following work:

i. Supply and install new equipment for Tree Cooler C (65’x34’x18’) including new refrigerant, six evaporators, one outdoor condensing unit, associated necessary mounting systems, piping, and controls.

ii. Provide and install all appurtenances typical for a walk-in freezer and as required to make a functional system.

iii. Include all associated electrical work and controls modifications.

iv. Existing condensing unit is on roof; new condensing unit shall be placed on ground outside of building at location approved by COR. Alternatively, if new units do not exceed weight of existing units, they may be placed on roof in same location as existing.

v. Type of refrigerant shall be approved by the Government after contract award.

Contractor is required to submit refrigerant comparison with analysis of cost and efficiency of at least two refrigerant types prior to approval of refrigerant (see Section C-5 and Specification 114126 Walk-In Freezer). Contractor is to analyze R407C and R448A at a minimum. Refrigerants in comparison must be listed as acceptable alternatives per EPA’s SNAP program with no scheduled phase-out date. Select refrigerants with lowest GWP (global warming potential).

vi. Unit shall modulate to maintain a space temperature between 20° F and 50° F (±0.5°), user adjustable, and a relative humidity of 50-10060-80% (±0.5), user adjustable. Maintain existing temperature and humidity sensors to be used with new refrigeration system and controls.

vii. Tree cooler loading is 250,000 to 300,000 seedlings at full capacity. All floor space would be covered up to a height of 10-12 feet. Full loading occurs in spring only.

viii. Start-up, commissioning, training, and warranty is to be included with the project.

b. Item includes installation of new cooler controls including temperature and pressure sensors and defrost control with alarm.

i. New controls shall retain function of all existing safety features (mechanical/electrical safeguards) and alarms provided by current control panel as feasible, including but not limited to:

• high/low refrigerant pressure alarms

• power failure/phase loss monitoring and equipment restart

• optimum defrost control

• high/low temperature monitoring

• humidity monitoring

ii. Provide alarm system with auto-dialer to telephone operators in the event of power outage or cooler temperatures outside of acceptable range. Alarm system shall include alarm lights but no audible alarms.

iii. Contractor is responsible for installing new 25 pair STP CAT5e cable from Building J to Building 2222 electrical room (see drawing) for autodialer. CAT5e run shall be continuous between buildings. Pull cable with sufficient length to reach electrical room at each building plus an additional 20 ft (10 ft on each end). Total length = 260 ft.

iv. Tree Cooler D and stratification cooler, if awarded, shall connect to Tree Cooler C autodialer.

c. Item includes demolition and removal of all existing equipment to be replaced, including condensers, evaporators, and all associated construction. Retain sensors/equipment deemed usable with the new refrigeration system.

i. Lawfully recover refrigerant and follow environmental regulations in the

1204T020R0001 decommissioning and removal of the existing tree cooler components.

ii. Take existing equipment out of service by disconnecting all mechanical and electrical components.

4. Tree Cooler D System Replacement work. This item covers the following work:

i. Supply and install new equipment for Tree Cooler D (65’x34’x18’) including new refrigerant, six evaporators, one outdoor condensing unit, associated necessary mounting systems, piping, and controls.

ii. Provide and install all appurtenances typical for a walk-in freezer and as required to make a functional system.

iii. Include all associated electrical work and controls modifications.

iv. Existing condensing unit is on roof; new condensing unit shall be placed on ground outside of building at location approved by COR. Alternatively, if new units do not exceed weight of existing units, they may be placed on roof in same location as existing.

v. Type of refrigerant shall be approved by the Government after contract award.

Contractor is required to submit refrigerant comparison with analysis of cost and efficiency of at least two refrigerant types prior to approval of refrigerant (see Section C-5 and Specification 114126 Walk-In Freezer). Contractor is to analyze R407C and R448A at a minimum. Refrigerants in comparison must be listed as acceptable alternatives per EPA’s SNAP program with no scheduled phase-out date. Select refrigerants with lowest GWP (global warming potential).

vi. Unit shall modulate to maintain a space temperature between 20° F and 50° F (±0.5°), user adjustable, and a relative humidity of 50-10060-80% (±0.5), user adjustable. Maintain existing temperature and humidity sensors to be used with new refrigeration system and controls.

vii. Tree cooler loading is 250,000 to 300,000 seedlings at full capacity. All floor space would be covered up to a height of 10-12 feet. Full loading occurs in spring only.

viii. Start-up, commissioning, training, and warranty is to be included with the project.

b. Item includes installation of new cooler controls including temperature and pressure sensors and defrost control with alarm.

i. New controls shall retain function of all existing safety features (mechanical/electrical safeguards) and alarms provided by current control panel as feasible, including but not limited to:

• high/low refrigerant pressure alarms

• power failure/phase loss monitoring and equipment restart

• optimum defrost control

• high/low temperature monitoring

• humidity monitoring

ii. Provide alarm system with auto-dialer to telephone operators in the event of power outage or cooler temperatures outside of acceptable range. Alarm system shall include alarm lights but no audible alarms.

Connect to Tree Cooler C autodialer.

c. Item includes demolition and removal of all existing equipment to be replaced, including condensers, evaporators, and all associated construction. Retain sensors/equipment deemed usable with the new refrigeration system.

i. Tree cooler D evaporators and piping inside the cooler have all been removed.

ii. Lawfully recover refrigerant and follow environmental regulations in the

1204T020R0001 decommissioning and removal of the existing tree cooler components.

iii. Take existing equipment out of service by disconnecting all mechanical and electrical components.

5. Stratification Cooler System Replacement work. This item covers the following work:

i. Supply and install new equipment for Stratification Cooler (9’x13’x10’) attached to Tree Coolers C and D, including new refrigerant, one evaporator, one indoor condensing unit (on platform), associated necessary mounting systems, piping, and controls.

ii. Provide and install all appurtenances typical for a walk-in freezer and as required to make a functional system.

iii. Include all associated electrical work and controls modifications.

iv. Existing condensing unit is on platform above stratification cooler. New unit shall be placed outside at a location approved by the COR (in back of coolers C&D).

v. Type of refrigerant shall be approved by the Government after contract award.

Contractor is required to submit refrigerant comparison with analysis of cost and efficiency of at least two refrigerant types prior to approval of refrigerant (see Section C-5 and Specification 114126 Walk-In Freezer). Contractor is to analyze R407C and R448A at a minimum. Refrigerants in comparison must be listed as acceptable alternatives per EPA’s SNAP program with no scheduled phase-out date. Select refrigerant with lowest GWP (global warming potential).

vi. Unit shall modulate to maintain a space temperature between 20° F and 50° F (±0.5°), user adjustable, and a relative humidity of 50-10060-80% (±0.5), user adjustable. Maintain existing temperature and humidity sensors to be used with new refrigeration system and controls.

vii. Start-up, commissioning, training, and warranty is to be included with the project.

b. Item includes installation of new cooler controls including temperature and pressure sensors and defrost control with alarm.

i. New controls shall retain function of all existing safety features (mechanical/electrical safeguards) and alarms provided by current control panel as feasible, including but not limited to:

• high/low refrigerant pressure alarms

• power failure/phase loss monitoring and equipment restart

• optimum defrost control

• high/low temperature monitoring

• humidity monitoring

ii. Provide alarm system with auto-dialer to telephone operators in the event of power outage or cooler temperatures outside of acceptable range. Alarm system shall include alarm lights but no audible alarms.

Connect to Tree Cooler C autodialer.

c. Item includes demolition and removal of all existing equipment to be replaced, including condensers, evaporators, and all associated construction. Retain sensors/equipment deemed usable with the new refrigeration system.

i. Lawfully recover refrigerant and follow environmental regulations in the decommissioning and removal of the existing tree cooler components.

ii. Take existing equipment out of service by disconnecting all mechanical and electrical components.

1204T020R0001

SECTION C--DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C-1 STATEMENT OF WORK/SPECIFICATIONS - AGAR 452.211-72 (FEB 1988)

The Contractor shall furnish the necessary personnel, material, equipment, services and facilities (except as otherwise specified), to perform the Statement of Work/Specifications referenced in Section J.

A. This project involves demolition of mechanical equipment for one existing seed freezer and two tree coolers at the Bend Seed Extractory and supply and install of all new equipment. Work shall meet all applicable safety and electrical codes. See Section B-2 for descriptions.

a. Refrigerant from existing units is to be recovered legally and replaced with an approved alternative.

b. Demolition involves removal and disposal of existing mechanical components (condensing units, evaporators, unit heaters, compressors, piping). All demolished material is to be lawfully disposed of off Forest Service land and according to environmental regulations. Tree Coolers C and D have already been partially demolished (all six evaporators and piping removed in each), but all other demolition (equipment, piping, electrical) is the responsibility of the contractor.

c. New equipment to be installed shall include new evaporators, condensing units, unit heaters, associated necessary mounting systems, refrigerant, monitoring equipment, piping, and electrical required for a fully functional system meeting the requirements of the manufacturer’s specifications.

Contractor to ensure new equipment shall not overload existing power supply.

d. Tree Cooler C (Option Item O-3) and Tree Cooler D (Option Item O-4) are identical units; product submittals and refrigerant comparison may be done only once for tree coolers (if both options are awarded).

e. System replacements shall include installation of new refrigeration controls including temperature, pressure, and defrost controls. Existing temperature and humidity sensors in all units are to be kept and remain functional with new refrigeration systems and controls or replaced with equivalent.

System shall include auto-dialer for alarms including temperature or pressure outside of allowable range, equipment failure, or power failure. Controls shall be similar to HeatCraft IntelliGen refrigeration controller or equivalent, with optional webserver card or interface with programmable logic controller (PLC, not included in this contract).

f. This project is to be constructed while the buildings are occupied by the user.

Coordination and phasing of work is required. Staging and storage of materials are to be coordinated with the user prior to the start of the project. Damages to any portion of the buildings while this project is completed are to be repaired to match existing finishes.

g. Contents of seed freezer shall remain in freezer throughout the duration of construction and it is the responsibility of the Contractor to maintain an operating temperature in the freezer of 10°F to 25°F so that contents are not compromised.

i. In the event of existing system failure, Contractor is not responsible for repairing system or providing temporary storage for the freezer contents, unless system failure is due to Contractor negligence during construction.

ii. This does not apply to Tree Coolers C or D or the stratification cooler. The coolers are currently being used as non-temperature regulated storage. Contents shall be moved by the Forest Service as needed for Contractor to perform work inside the coolers.

h. Start up, commissioning, testing, user training, and warranty is to be included for all bid items.

1204T020R0001

B. Site Visit

a. Offerors are expected to familiarize themselves with the project location and all conditions affecting work prior to submitting bids.

b. The Government has provided building drawings with this solicitation; these are provided as information only and do not substitute thorough site investigation.

C. Technical Proposal

a. Offerors are expected to submit both technical and price proposal information with their response to this solicitation.

b. Technical proposal must include written description of the proposed technical components of the system and plan for executing the work, tailored to this project. Technical proposal shall also include preliminary product data (manufacturer’s literature) where feasible. Include control system options for freezer and coolers with technical proposal.

c. Offerors are expected to utilize attached reference drawings and site investigations to assist in developing their technical and price proposal to determine extent of work needed and feasibility of proposed options.

d. See Section L for additional requirements.

D. Field Verification

a. Contractor is responsible for field verification of all new and existing conditions affecting the work of this contract prior to starting work.

E. Drawings

a. During performance of the contract, Contractor shall provide all related product data submittals and complete shop drawings, as described in Section B-2 and C-5, to be approved by the Government prior to moving forward.

F. Materials

a. Unless otherwise stated, Contractor shall furnish all material required for performance of the contract. All material shall comply with the specifications.

b. Contractor shall verify the kind and amount of work that may be necessary in furnishing the material.

c. Contractor shall furnish and deliver the material to the site of the work in such a manner that their quality and fitness for the work is preserved.

G. Quality Control

a. Quality control for this project shall be the responsibility of the Contractor.

b. In the event of any discrepancies between the Specifications, Drawings, and applicable codes and standards, the Contractor shall immediately notify the Contracting Officer (CO) of the discrepancy and work with the CO to yield a finished product that meets the applicable codes and standards while still meeting the original intent of the Specifications and Drawings.

c. The Contractor shall provide test reports, inspection reports, certifications, photos, and all other documentation needed to demonstrate compliance with the Project Specifications and Drawings as well as applicable construction codes and standards.

H. Contract Close-Out

a. Contractor shall provide installation and certification of equipment.

b. Upon delivery of items awarded through this contract, Contractor shall provide on-site training and technical support on proper set up and use for each system.

c. Contractor shall provide operations and maintenance manuals; see Section C-5 for requirements.

C-2 PROJECT LOCATION

All work will be completed at the Bend Pine Administrative Site (BPAS), located at 63095 Deschutes Market Rd, Bend, OR 97701. The work will be completed at the Seed Freezer Building, Building 2222 (Tree Coolers C and D and stratification cooler in same building), and the Seed Extractory Building.

C-3 PRICE RANGE

The Government’s estimate is: between $250,000 and $500,000.

C-4 SPECIFICATIONS

AVAILABILITY OF SPECIFICATIONS LISTED IN THE GSA INDEX OF FEDERAL

SPECIFICATIONS, STANDARDS AND COMMERCIAL ITEM DESCRIPTIONS FPMR PART 101-29 (FAR

52.211-1) (AUG 1998)

(a) The GSA Index of Federal Specifications, Standards and Commercial Item Description, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--

GSA Federal Supply Service Specifications Section, Suite 8100 470 East L'Enfant Plaza SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978.

(b) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (a) of this provision. Additional copies will be issued for a fee.

(End of provision)

AVAILABILITY OF SPECIFICATIONS NOT LISTED IN THE GSA INDEX OF

FEDERAL SPECIFICATIONS, STANDARDS AND COMMERCIAL ITEM

DESCRIPTIONS (FAR 52.211-3) (JUN 1988)

The specifications cited in this solicitation may be obtained from:

Specification Address

ASTM Standards American Society for Testing and Materials 100 Barr Harbor Drive West Conshohocken, PA 19428

(610) 832-9585 http://www.astm.org/ http://www.astm.org/

The request should identify the solicitation number and the specification requested by date, title, and number, as cited in the solicitation.

(End of clause)

C-5 SUBMITTALS

This Section includes administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, and other miscellaneous information. The following requirements and procedures are required in addition to and as an explanation of FAR Clause 52.236-21 and AGAR Clause 452.236-76.

Transmit submittals in electronic (PDF) format by e-mail. E-mail submittals to: jessica.belt@usda.gov.

Notify Contracting Officer (CO) if this procedure cannot be utilized.

The electronic submittal process is not intended for color samples, color-charts or physical material samples. Mail samples and color selection data to the address identified in the individual task order and as agreed upon in the pre-construction process.

Submittals shall include items such as: Contractor’s, manufacturer’s, or fabricator’s Drawings; descriptive literature including but not limited to catalog cuts, diagrams, test reports; samples; certifications and other such required submittals. Each submittal shall be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

Submittals requiring government approval shall be scheduled and made prior to the acquisition of the material or equipment covered thereby. Forward submittals to COR at least 14 days before need for approval.

All submittals shall be accompanied by a submittal transmittal form and shall include the following unless otherwise required in an individual project specification:

1. Date and revision dates

2. Project name and contract number

3. Names of contractor, subcontractor, supplier and manufacturer

4. Specifications section number identified clearly on the first page of each submitted product

5. Field dimensions and relation to adjacent structures

6. Applicable standards such as ASTM or Federal Specifications; especially those that reference back to contract requirements

7. Contractor’s stamp, initial or signature, certifying the review of submittal, compliance with the requirements of the Contract Documents, verification of manufacturer/product, dimensions, field measurements and coordination of information with other parts of the work.

Submit detailed information to inform CO and COR of all product information and construction execution details.

Submittals that do not contain the above requirements or are in any other way deemed insufficient submittals will result in rejection and can delay on-site construction activities.

Where manufacturer’s catalog sheets are used, indicate the specific items to be supplied either by arrow, encircled on sheet, or the inapplicable portion blocked out. Identify where equipment is to be used, if not obvious.

Product Data: Include items such as:

1. Contractor’s, manufacturer’s, or fabricator’s drawings, cut sheets and installation instructions

2. Manufacturer’s product specifications

3. Diagrams

4. Test reports

5. Samples

1204T020R0001 Amendment 5 mailto:jessica.belt@usda.gov

6. Pictures

7. Certifications

8. Compliance with recognized trade association and testing agency standards

9. Other information as required by individual specification sections

Shop Drawings: Provide complete material and hardware lists. List material descriptions and quantities.

1. Provide Shop Drawings that are custom to the innate designs described in the Specifications and Drawings.

2. Boiler plate Shop Drawings or submitting Contract preliminary/information drawings as Shop Drawings will not be accepted.

3. Show all fabrication, installation, and material details.

4. Provide details for the installation of individual fixtures and equipment

5. Address the appearance, performance, and prescriptive descriptions in the specifications and construction drawings

6. Attach manufacturer’s catalog cut sheets and other manufacturer’s information that is needed to convey conformance to the Specifications and Contract Drawings.

7. Include all FIELD VERIFIED dimensions, manufacturing conventions, and special fabrication instructions on the shop drawing. It should be clear to fabrication personnel what will be manufactured from the shop drawings alone.

8. All drawings shall be drafted in AutoCAD and submitted as both PDF and DWG files. Drawings shall be made on 11 by 17 inches sheet size before conversion to PDF files. Drawings shall have a title block with the fabricator’s name, contract number, description if items, and a revision block. Any drawing or electronic drawing file submitted that is not of satisfactory quality will be returned as disapproved.

Dimensions provided in the Drawings and Specifications are for informational purposes only. Jobsite dimensions, such as the dimensions between two surfaces on the jobsite, need to be verified by the Contractor. A dimension may be shown on the construction Drawings, but the actual dimension may vary, from very small to large increments, depending on jobsite conditions. It is extremely important that the fabricated item arrive on the jobsite ready to be installed without field modification. Special care must be taken by the Contractor to measure and verify dimensions before preparing shop drawings and ordering materials.

Obtain written approval from the CO for the above submittals prior to ordering, construction, assembly, and delivery.

Specific submittals required for this project are as follows:

Work Progress Schedule:

Work Progress Schedule: To ensure adequate planning and execution of the Work so that the Work is completed within the respective number of calendar days allowed in the contract, and to assist the CO in appraising the reasonableness of the proposed schedule and evaluating the progress of the Work, prepare the following:

1. Within thirty (30) calendar days after being awarded the Contract, prepare and submit for the CO’s information, a progress schedule for the Work using estimated times and events, if necessary. The progress schedule shall be related to the entire Project to the extent required by the Contract Documents, and shall provide for expeditious and practicable execution of the work.

2. Update the schedule as needed and resubmit it to the CO for reference with each progress payment request.

Refrigerant Comparison:

In addition to product data submittals for all materials as described above, Contractor is to submit a comparison of acceptable refrigerant alternatives for replacement. Provide one analysis for seed freezer system and one for tree cooler system(s) if awarded, if refrigerant options vary for each.

A. Contractor to include comparison of at least two refrigerants, including R407C and R448A. A third refrigerant option may be proposed by the Contractor in addition to the two required.

B. Include consideration of cost (short and long term), any modifications to existing system needed, and efficiency for proposed application.

C. All proposed refrigerants must be listed as an approved alternative refrigerant per EPA’s Significant New Alternative Policy (SNAP) listing and not planned to be phased out in the next five years.

D. Contractor must show that proposed refrigerant shall be available throughout the life cycle of the equipment plus 10 years and/or provide documentation that future service will not be affected.

Operations and Maintenance Manuals:

Assemble (3) sets of operations and maintenance data (two hard copy and one electronic PDF format) indicating the operation and maintenance of each system, subsystem, and piece of equipment not part of a system as described in Specification 017823 Operations and Maintenance Manuals and as follows:

A. Operation Data: Include emergency instructions and procedures, system and equipment descriptions, operating procedures, and sequence of operations.

B. Maintenance Data: Include manufacturer’s information, list of spare parts, maintenance procedures, maintenance and service schedules for preventive and routine maintenance, and copies of warranties and bonds.

C. Include a description of which operations and maintenance tasks can be performed by the Forest Service on a regular basis.

D. Organize operation and maintenance manuals into suitable sets of manageable size. Bind and index data in heavy-duty, three ring, vinyl- covered, loose-leaf binders, in thickness necessary to accommodate contents, with pocket inside covers to receive folded oversized sheets. Identify each binder on front and spine with the printed title “OPERATION AND MAINTENANCE MANUAL”, project name, and subject matter of contents.

E. Include copies of all warranties in the appropriate section of the operations and maintenance manual.

F. Include shop drawings/as-built drawings as described in specifications.

G. In addition to hard copy manuals, provide one electronic copy of entire manual in PDF format.

C-6 PRODUCT SAMPLES AND/OR SUBMITTALS

The following product samples and/or submittals are required for this project:

Title Referenced by

Specification No Time of Government Approval After Submittal

Statement and Acknowledgement SF 1413 N/A Certified Payroll Record I WH-347 (submit weekly) FAR 52.222-8 1 N/A Schedule FAR 52.236-15 N/A

1204T020R0001

Title Referenced by Specification No

Time of Government Approval After Submittal

Full freezer and cooler unit product data including any installation instructions and controls information 114126 – Walk-in Freezer 14 days Operation and Maintenance Manuals for all supplied equipment

114126 – Walk-in Freezer; and 01 78 23 – Operations and Maintenance Manuals 14 days

Manual Transfer Switch (if Option Item O-1 is awarded)

260050 – Basic Methods and Materials (electrical) 14 days

Electrical Components and Materials 260010 and 260050 days

C-7 SHOP DRAWINGS

The following shop drawings shall be submitted on this project:

Title Referenced by

Specification No Time of Government Approval After Submittal

Shop drawings – all bid items (freezer, tree and stratification coolers, seed extractory controls)

114126 – Walk-in Freezer 14 days

Electrical layout (one-line diagram) – all bid items (seed extractory controls, freezer/coolers controls)

114126 – Walk-in Freezer 14 days

C-8 ATTACHMENTS TO STATEMENT OF WORK/SPECIFICATIONS - AGAR 452.211-73 (FEB 1988)

The attachments to the Statement of Work/Specifications listed in Section J are hereby made part of this solicitation and any resultant contract.

C-9 CSI SPECIFICATIONS

• SECTION 013300 – SUBMITTAL PROCEDURES

• SECTION 017320 – MOBILIZATION

• SECTION 017823 – OPERATION AND MAINTENANCE MANUALS

• SECTION 024113 – SELECTIVE DEMOLITION

• SECTION 114126 – WALK-IN FREEZER

• DIVISION 23 – MECHANICAL SPECIFICATIONS

• DIVISION 26 – ELECTRICAL SPECIFICATIONS

SECTION D--PACKAGING AND MARKING

{For this Solicitation, there are NO clauses in this Section}

SECTION E--INSPECTION AND ACCEPTANCE

E-1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.arnet.gov/far/

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.246-12 Inspection of Construction (AUG 1996)

E-2 INSPECTION AND ACCEPTANCE (AGAR 452.246-70) (FEB 1988)

(a) The Contracting Officer or the Contracting Officer's duly authorized representative will inspect and accept the supplies and/or services to be provided under this contract.

(b) Inspection and acceptance will be performed at the project site.

E-3 INSPECTION AND TESTING PERFORMED BY GOVERNMENT

The Government will perform sampling, testing and inspection of work in progress where these responsibilities are not expressly assigned to the Contractor by the Forest Service specifications or by the Special Project Specifications.

E-4 CONFORMITY WITH DRAWINGS AND SPECIFICATIONS

Unless working tolerances are specified, all work performed and materials furnished shall be in reasonably close conformity with lines, grades, cross sections, dimensions, and material requirements shown on the Drawings, indicated in the specifications, or designated on the ground. "Reasonably close conformity" is in compliance with reasonable and customary manufacturing and construction tolerances.

http://www.arnet.gov/far/

SECTION F--DELIVERIES OR PERFORMANCE

F-1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.arnet.gov/far/

52.242-14 Suspension of Work (APR 1984)

F-2 FAR 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR 1984)

The Contractor shall be required to (a) commence work under this contract within __14__ calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use by the times listed below. The time stated for completion shall include final cleanup of the premises.

All exercised items shall be completed by 1 April 2020.

F-3 SUSPENSIONS OF WORK FOR OTHER THAN GOVERNMENT'S CONVENIENCE

The Contracting Officer may issue orders to suspend the work wholly or in part for such period of time as deemed necessary because of: (1) weather or ground conditions when further prosecution of the work might cause environmental or resource damage to the project, access roads to the project, or adjacent property. Such action would include but not be limited to instances such as siltation of streams, damage to access roads, rutting of project roads which causes otherwise suitable soils to be muddy or unsuitable; or (2) failure of the Contractor to comply with specifications such as but not limited to placement of frozen material in fills, placing of asphalts at temperatures lower than those specified, performing work prior to prerequisite approvals, operating equipment not meeting fire requirements, or when conditions exist which do not meet safety requirements. Whether or not a suspend work notice is issued, the Contractor shall be responsible for correcting any damage caused by its operation, whether inside or outside project limits, at no cost to the Government. Such suspensions shall not be considered as suspensions for the Convenience of the Government under FAR 52.242-14, Suspension of Work, and shall not qualify for an equitable adjustment.

SECTION G--CONTRACT ADMINISTRATION DATA

G-1 DESIGNATION OF CONTRACTING OFFICER’S REPRESENTATIVE

The Contracting Officer will designate a Contracting Officer's Representative (COR) at the time of contract award.

The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual task assignments which were issued by the COR provided they do not affect the delivery schedule or performance period stated in the contract).

On all matters that pertain to the contract terms the Contractor must communicate with the Contracting Officer.

Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits.

Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

G-2 AGAR 452.215-73 POST AWARD CONFERENCE (NOV 1996)

A post award conference with the successful offeror is required. It will be scheduled and held within 15 days after the date of contract award. To schedule and determine location, contact Jessica Belt at 541-383-5615 or Jessica.belt@usda.gov.

mailto:Jessica.belt@usda.gov

SECTION H--SPECIAL CONTRACT REQUIREMENTS

H-1 STORAGE AND STOCKPILING OF MATERIALS

Materials shall be stored to assure the preservation of quality and fitness for the work. A designated storage area will be provided for Contractor use. Contact Chelsea Fields, facilities manager, for coordination of approved storage area at (541) 383-4041.

H-2 LOCAL DISPOSAL SITES

Debris encountered in the contract and other waste materials generated in the work (cartons, scrap, etc.) shall be removed and disposed of off of National Forest System Lands, and as required in the specifications.

H-3 INDUSTRIAL CAMPS

Industrial Camps are not permitted for this project.

H-4 SALVAGE RIGHTS

No Contractor salvage rights exist under the contract.

H-5 PROSECUTION OF WORK – WORK HOUR LIMITS – WORK ITEM LIMITS

Construction activity may be performed Monday through Friday and shall be limited to the hours between 7:00 a.m. and 6:00 p.m., Monday through Friday, unless other hours are approved in writing by the COR. No work will be allowed on Federal Holidays unless approved by CO in writing.

H-6 HAZARDOUS CONDITIONS SAFETY PLAN

The following conditions have been identified as inherently hazardous to a degree that failure to take the proper precautions could lead to serious injury or loss of life. This listing shall not be construed as all inclusive. The Contractor shall provide a written job-specific hazard analysis and safety plan that addresses and conforms to the requirements of 29 CFR 1910 and 1926 and the clause entitled Accident Prevention (FAR 52.236-13) included herein. Appropriate actions shall be taken by the Contractor to implement this plan during performance and to take any and all other necessary steps to mitigate the dangers from hazards.

• Fall hazard from work heights exceeding six feet

• Hazardous materials handling

• Electrical hazard

• Mechanical hazards such as pulleys, springs etc.

H-7 METHODS OF MEASUREMENT

One of the following methods of measurement for determining final payment is DESIGNATED on the SCHEDULE OF ITEMS for each pay item:

(a) Designed Quantities (DQ). These quantities denote the final number or units to be paid for under the terms of the contract. They are based upon the original design data available prior to advertising the project. Original design data include the preliminary survey information, design assumptions, calculations, drawings, and the presentation in the contract. Changes in the number of units SHOWN in the SCHEDULE OF ITEMS may be authorized under any of the following conditions:

1204T020R0001

(1) As a result of changes in the work authorized by the Contracting Officer.

(2) As a result of the Contracting Officer determining that errors exist in the original design that cause a pay item quantity to change by 15 percent or more.

(3) As a result of the Contractor submitting to the Contracting Officer a written request showing evidence of errors in the original design that cause a pay item quantity to change by 15 percent or more. The evidence must be verifiable and consist of calculations, drawings, or other data that show how the designed quantity is believed to be in error.

(b) Staked Quantities (SQ). These quantities are determined from staked measurements prior to construction.

(c) Actual Quantities (AQ). These quantities are determined from measurement of completed work.

(d) Vehicle Quantities (VQ). These quantities are measured or weighed in hauling vehicles.

(e) Lump Sum Quantities (LSQ). These quantities denote one complete unit of work as required…