12010918Q0045_RFQ.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

JUNEAU AK 99802

709 WEST 9TH STREET

ALASKA REGIONAL OFFICE

0114 CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR0109

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

04/25/2018 1400 AS

04/11/2018

907-586-7906STACY DOUTT

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

12010918Q0045

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 37 893514OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

SITKA AK 99835

204 SIGINAKA WAY

TONGASS NF SITKA OFFICE

USDA FOREST SERVICE

15. DELIVER TO

JUNEAU AK 99802

709 WEST 9TH STREET

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$18.00

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

ALASKA REGIONAL OFFICE

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

2018 Sitka Ranger District Office Janitorial and 4 option years.

Questions taken until 1400 Alaska Time April 19, 2018.

Quotes Due: 1400 Alaska Time April 25, 2018.

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

DELLA KOELLING

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

001 2018 Sitka Ranger District Office Janitorial

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37 2 of

12010918Q0045 Sitka Janitorial Services

CONTINUATION OF SF 1449: SCHEDULE OF ITEMS

Item Number

Description QTY Unit Unit Price Total Amount

Base Item (May 01, 2018 – April 30, 2019) 001A Basic Janitorial Services

Three days a week - office

12 MO $ $

001B Warehouse Restroom Cleaning Two days a week- April-October

7 MO $ $

001C Monthly Janitorial Services Second week of each month;

Once a month - office

12 MO $ $

001D Semi-Annual Office Janitorial Services May-October office

2 EA $ $

001E Annual Office Janitorial Services- October-office

1 EA $ $

001F Annual Bunkhouse Janitorial Services October

1 EA $ $

Total $

Option Year 1 (May 01, 2019 –April 30, 2020) 001A Basic Janitorial Services

Three days a week - office

12 MO $ $

001B Warehouse Restroom Cleaning Two days a week- April-October

7 MO $ $

001C Monthly Janitorial Services Second week of each month;

Once a month - office

12 MO $ $

001D Semi-Annual Office Janitorial Services May-October office

2 EA $ $

001E Annual Office Janitorial Services- October-office

1 EA $ $

001F Annual Bunkhouse Janitorial Services October

1 EA $ $

Total $

Option Year 2 (May 01, 2020 –April 30, 2021)

001A Basic Janitorial Services Three days a week - office

12 MO $ $

001B Warehouse Restroom Cleaning Two days a week- April-October

7 MO $ $

001C Monthly Janitorial Services Second week of each month;

Once a month - office

12 MO $ $

001D Semi-Annual Office Janitorial Services May-October office

2 EA $ $

001E Annual Office Janitorial Services- October-office

1 EA $ $

001F Annual Bunkhouse Janitorial Services October

Option Year 3 (May 01, 2021 –April 30, 2022)

12 MO $ $

001B Warehouse Restroom Cleaning Two days a week- April-October

7 MO $ $

001C Monthly Janitorial Services Second week of each month;

Once a month - office

12 MO $ $

001D Semi-Annual Office Janitorial Services May-October office

2 EA $ $

001E Annual Office Janitorial Services- October-office

1 EA $ $

001F Annual Bunkhouse Janitorial Services October

Option Year 4 (May 01, 2022 –April 30, 2023)

12 MO $ $

001B Warehouse Restroom Cleaning Two days a week- April-October

7 MO $ $

001C Monthly Janitorial Services Second week of each month;

Once a month - office

12 MO $ $

001D Semi-Annual Office Janitorial Services May-October office

2 EA $ $

001E Annual Office Janitorial Services- October-office

1 EA $ $

001F Annual Bunkhouse Janitorial Services October

1 EA $ $

Total $

Deliverable Objective Due Deliver To

Biobased Reports

Report purchases of Biobased products in the System for Award Management (SAM)

Due yearly in SAM. The Biobased Reports are due May 31st and at the end of the period of performance.

Inform Contracting Officer (CO) when reporting is done in

SAM.

DESCRIPTION OF SERVICES

1. DESCRIPTION OF SERVICES.

The contractor shall provide all management, tools, equipment, supplies and labor necessary to ensure that custodial services are performed at the Sitka Ranger District office (SRD), warehouse, and two (2) bunkhouses in a manner that will maintain a satisfactory facility condition and present a clean, neat, and professional appearance.

The Sitka Ranger District office, warehouse, and Cascade Creek bunkhouse, are located at 2108 Halibut Point Road in Sitka, Alaska. The Geodetic bunkhouse is located at 416 Geodetic Way, Sitka, Alaska.

The SRD office area under this contract covers approximately 12,112 square feet (sq. ft.) of office space and related areas such as entrance/exit ways, corridors, outside porches, conference room, stairwells, mailroom, restrooms, and warehouse restroom. The main office has two (2) floors with two (2) restrooms on each floor.

The Sitka District warehouse is located next to the District office building. There is one (1) restroom located in the warehouse.

The Cascade Creek bunkhouse is a five (5) bedroom, 1592 sq. ft. dormitory with a mudroom, men’s and women’s handicap restroom, kitchen, and living room. The Cascade Creek bunkhouse is located in the same complex as the SRD office and warehouse. The Cascade Creek shall be cleaned once (1) a year.

The Geodetic bunkhouse is a two (2) story dormitory. The duplex has four (4) bedrooms, one (1) full restroom, one (1) half-restrooms, one (1) kitchen, one (1) mud room, one (1) entryway, one (1) dining room, and one (1) living rooms on each floor. The Geodetic bunkhouse shall be cleaned once (1) a year.

STATEMENT OF WORK

1.1. BASIC WEEKLY JANITORIAL SERVICES. The contractor shall accomplish all cleaning tasks to meet the requirements of this Statement of Work (SOW) and the Service Delivery Summary (SDS). The minimum cleaning frequencies are established in Workload Factors. (Sitka Ranger District office)

1.1.1. Maintain Floors. All floors, except carpeted areas, shall be swept, dust mopped, damp mopped and wet mopped, as needed to ensure they have a uniform appearance and freedom from dirt, debris, dust, scuff marks, heel marks, other stains and discoloration, and other foreign matter. Baseboards, corners, and wall/floor edges shall also be clean. All floor maintenance solutions shall be removed from baseboards, furniture, trash receptacles, etc. Chairs, trash receptacles, and other moveable items shall be moved to maintain floors underneath these items. All moved items shall be returned to their original and proper position.

1.1.2. Remove Trash. All trash containers shall be emptied and returned to their initial location. Boxes, cans, and papers placed near a trash receptacle and marked “TRASH” shall be removed. Any obviously soiled or torn plastic trash receptacle liners shall be replaced. The trash shall be deposited in the nearest outside trash collection container. Trash receptacles shall be left clean, free of foreign matter, and free of odors.

1.1.3. Clean Interior Plexiglas/Glass/Mirrors. Clean all interior glass, including glass in doors, partitions, walls, display cases, directory boards, etc. After glass cleaning, there shall be no traces of film, dirt, smudges, water, or other foreign matter.

1.1.4. Clean Drinking Fountains. Clean and disinfect all porcelain and polished metal surfaces, including the orifices and drain, as well as exterior surfaces of fountain. Drinking fountains shall be free of streaks, stains, spots, smudges, scale, and other obvious soil.

1.1.5. Clean Stairways. All floor surfaces shall be cleaned in accordance with paragraph 1.1.1 or 1.1.7, as appropriate for floor covering. Grease and grime shall be removed from stair guards, handrails and baseboards. Contractor shall remove all marks, dirt, smudges, scuffs, and other foreign matter from adjoining stairwell walls to provide or maintain a clean, uniform appearance based on weekly and monthly service requirements.

1.1.6. Vacuum Carpets. Vacuum carpeted areas, to include corners and edges.

After vacuuming, the carpeted area shall be free of all visible dirt, debris, litter and other foreign matter. Any spots shall be removed by carpet manufacturer’s approved methods as soon as noticed. All tears, burns, and raveling shall be brought to the attention of the government representative. Area and throw rugs are included to receive this service.

1.1.6.1. Clean Carpets. Spot clean or shampoo dirty carpets over an area of 2 sq. ft. or less. Spots must be removed immediately.

1.1.7. Vacuum and Clean Floor Mats. Vacuum and clean interior and exterior floor mats. After vacuuming or cleaning, mats shall be free of all visible lint, litter, soil and other foreign matter. Soil and moisture underneath mats shall be removed and mats returned to their normal location.

1.1.8. General Spot Cleaning. Perform spot cleaning on a continual basis. Spot cleaning includes, but is not limited to removing, or cleaning smudges, fingerprints, marks, streaks, spills, etc., from washable surfaces of all walls, partitions, vents, grillwork, doors, door guards, door handles, push bars, kick plates, light switches, temperature controls, fixtures, elevator doors, and elevator interior walls. After spot cleaning, the surface shall have a clean, uniform appearance, free of streaks, spots, and other evidence of soil.

1.1.9. General Dusting. All horizontal surfaces, to include but not limited to counters, tabletops, computer stands, room dividers, filing cabinets, phones, conference room table, benches and desks in individual offices must be dusted or cleaned to eliminate dust collection (Contractor shall not remove paper work from desks to other work areas to dust or clean. If surfaces are not clear, then it is not necessary to dust or clean.). Office equipment that includes but is not limited to fax machines, printers and television in conference room must be dusted or cleaned to eliminate dust collection. Contractor shall follow manufacturer’s recommendations for cleaning of all exhibits. Dusting shall be performed to a height of 8 feet.

1.1.10. Clean Kitchen and Second Floor Break Area. Clean and disinfect sink, faucet, drain and stopper. Sink and surrounding areas shall be free of streaks, stains, spots, smudges, scale and other obvious soil. Clean and disinfect microwaves oven inside and out, wipe down the refrigerator and wipe down the walls by the trash receptacles.

1.2. BASIC WEEKLY RESTROOMS CLEANING SERVICES. The contractor shall accomplish all cleaning tasks to meet the requirements of this Statement of Work and the Service Delivery Summary (SDS). (Sitka Ranger District office and the warehouse bathroom).

1.2.1. Clean and Disinfect. Completely clean and disinfect all surfaces of sinks, toilet bowls, urinals, lavatories, dispensers, plumbing fixtures, partitions, dispensers, doors, walls, and other such surfaces, using a germicidal detergent.

After cleaning, receptacles will be free of deposits, dirt, streaks, and odors.

Disinfect all surfaces of partitions, stalls, stall doors, entry doors (including handles, kick plates, ventilation grates, metal guards, etc.), and wall areas adjacent to wall mounted lavatories, urinals, and toilets.

1.2.2. Descale Toilet Bowls and Urinals. Descaling shall be performed monthly at a minimum and as often as needed to keep areas free of scale, soap films, and other deposits. After descaling, surfaces shall be free from streaks, stains, scale, scum, urine deposits, and rust stains.

1.2.3. Sweep and Mop Floor. After sweeping and mopping, the entire floor surface, including grout, shall be free from litter, dirt, dust and debris. Grout on wall and floor tiles shall be free of dirt, scum, mildew, residue, etc. Floors shall have a uniform appearance without streaks, swirl marks, detergent residue, or any evidence of soil, stain, film or standing water. Moveable items shall be tilted or moved to sweep and damp mop underneath. Floors shall be cleaned as necessary to maintain sanitary conditions and a clean, uniform appearance.

1.2.4. Stock Restroom Supplies. Contractor shall ensure restrooms are stocked sufficiently so that supplies including soap for the soap dispensers do not run out.

Supplies shall be stored in designated areas. No overstocking shall be allowed.

1.3. MONTHLY/SEMI-ANNUAL/ANNUAL JANITORIAL SERVICES. The Contractor shall accomplish all cleaning tasks to meet the requirements of this Statement of Work and the Service Delivery Summary (SDS). (Sitka Ranger District office)

1.3.1. Monthly Service, Second week of each month: Floors/surfaces -- Dust all windowsills and picture frames, clean all door windows at office main entrance area (interior and exterior), scrub stairs and handrails. Entrance/Office Areas -- clean all graphic panels, dust and spot clean all exhibit walls, ledges and panel fixtures in exhibit rooms, remove cob webs, dust window sills, window ledges, thermostats, fire extinguisher boxes, baseboards, molding, wainscoting, wall hangings/signs, and other horizontal surfaces throughout the building, including exhibits, furniture, information desks and sales areas.

1.3.2. Semi-Annual--Clean Interior Windows- May and October: Clean all interior office windows (glass surfaces). After surfaces have been cleaned, all traces of film, dirt, smudges, water and other foreign matter shall be removed from frames, casings, sills, and glass.

1.3.3. Annual--Clean/Shampoo Carpets and Upholstered Chairs- October: All carpets and upholstered chairs shall be cleaned in accordance with standard commercial practices. This may be done in partial segments, due to size of the building, insuring that all carpeted areas and upholstered chairs are completed by October 31st each year. A heavy-duty spot remover may be required in heavily soiled areas. After shampooing, the carpeted area will be uniform in appearance and free of stains and discoloration. All cleaning solutions shall be removed from baseboards, furniture, trash receptacles, chairs and other similar items. Chairs, trash receptacles, and other items shall be moved to clean carpets underneath, and returned to their original location.

1.3.4. Annual--Clean all Window Blinds- October: in accordance with 1.1.8 and 1.1.9 above.

1.3.5. Annual – Clean all exterior windows- October: Clean all exterior office windows (glass surfaces). After surfaces have been cleaned, all traces of film, dirt, smudges, water and other foreign matter shall be removed from frames, casings, sills, and glass.

1.4. ANNUAL JANITORIAL SERVICES – October (Geodetic Bunkhouse and Cascade Creek Bunkhouse): Annual cleaning of the Sitka bunkhouses will take place in October. Schedule times with the Contracting Officer Representative (COR).

1.4.1. Maintain Floors. All floors, except carpeted areas, shall be swept, dust mopped, damp mopped and wet mopped, as needed to ensure they have a uniform appearance and freedom from dirt, debris, dust, scuff marks, heel marks, other stains and discoloration, and other foreign matter. Baseboards, corners, area under beds, and wall/floor edges shall also be clean. All floor maintenance solutions shall be removed from baseboards, furniture, trash receptacles, etc. Chairs, trash receptacles, and other moveable items shall be moved to maintain floors underneath these items. All moved items shall be returned to their original and proper position.

1.4.2. Remove Trash. All trash containers shall be emptied and returned to their initial location. Boxes, cans, and papers placed near a trash receptacle and marked “TRASH” shall be removed. The trash shall be deposited in the nearest outside trash collection container. Trash receptacles shall be left clean, free of foreign matter, and free of odors.

1.4.3. Clean Interior Plexiglas/Glass/Mirrors. Clean all interior glass, including windows, mirrors, glass in directory boards, etc. After glass cleaning, there shall be no traces of film, dirt, smudges, water, or other foreign matter. Foreign matter shall be removed from frames, casings, sills, and glass.

1.4.4. Clean Stairways. Remove debris from front and rear exterior stairways at the Geodetic Bunkhouse.

1.4.5. Vacuum Carpets. Vacuum carpeted areas, to include corners, edges, and under beds. After vacuuming, the carpeted area shall be free of all visible dirt, debris, litter and other foreign matter. Any spots shall be removed by carpet manufacturer’s approved methods as soon as noticed. All tears, burns, and raveling shall be brought to the attention of the Contracting Officer Representative (COR).

Area and throw rugs are included to receive this service.

1.4.6. Clean Carpets. Spot clean or shampoo dirty carpets over an area of 2 sq. ft. or less. Spots must be removed immediately.

1.4.7. Vacuum and Clean Floor Mats. Vacuum and clean interior and exterior floor mats. After vacuuming or cleaning, mats shall be free of all visible lint, litter, soil and other foreign matter. Soil and moisture underneath mats shall be removed and mats returned to their normal location.

1.4.8. General Spot Cleaning. Perform spot cleaning. Spot cleaning includes, but is not limited to removing, or cleaning smudges, fingerprints, marks, streaks, spills, etc., from washable surfaces of all walls, vents, grillwork, doors, door guards, door handles, kick plates, light switches, receptacles, temperature controls, fire extinguishers, baseboards, molding, wainscoting, wall hangings/signs, window blinds, and other horizontal surfaces throughout the building, including furniture and fixtures. After spot cleaning, the surface shall have a clean, uniform appearance, free of streaks, spots, and other evidence of soil.

1.4.9. General Dusting. All horizontal surfaces, to include but not limited to counters, tabletops, window sills, window ledges, window blinds, picture frames, televisions, and phones, must be dusted or cleaned to eliminate dust collection. Remove cob webs.

(Contractor shall not remove personal items to dust or clean. If surfaces are not clear, then it is not necessary to dust or clean.).

1.4.10. Clean Kitchen. Clean and disinfect sink, faucet, drain and stopper. Sink and surrounding areas shall be free of streaks, stains, spots, smudges, scale and other obvious soil. Clean and disinfect microwave and conventional ovens inside and out, wipe down the refrigerator, wipe down the stove top, and wipe down the walls by the trash receptacles.

Clean and disinfect stove top burner drip pans. It is not required to remove debris which is baked onto the drip pans such that ordinary cleaning cannot remove the debris.

1.4.11. Clean Utility Sinks. Clean sink, faucet, drain and stopper. Sink and surrounding areas shall be free of streaks, stains, spots, smudges, scale and other obvious soil.

1.4.12. Clean Laundry Equipment. Wipe down fronts and tops of washers and dryers.

1.4.13. Clean and Disinfect Restrooms. Completely clean and disinfect all surfaces of sinks, toilet bowls, urinals, lavatories, dispensers, plumbing fixtures, bathtubs, shower stalls, bathtub and shower curtains, dispensers, doors, walls, and other such surfaces, using a germicidal detergent. After cleaning, surfaces will be free of deposits, dirt, streaks, and odors. Disinfect all surfaces of entry doors (including handles, kick plates, ventilation grates, metal guards, etc.), and wall areas adjacent to lavatories, urinals, and toilets. Descale toilet bowls to keep areas free of scale, soap films, and other deposits. After descaling, surfaces shall be free from streaks, stains, scale, scum, urine deposits, and rust stains.

1.4.14 Clean all gutters and downspouts -- Geodetic Bunkhouse only. Remove all debris inside the gutters and downspouts. Remove, clean, and re-install downspout connector elbows if clogged. Collect debris and dispose properly in an inconspicuous location on site.

2. EMERGENCY OR SPECIAL EVENT CLEANING SERVICES. Upon notification, the Contractor shall perform additional emergency or special event cleaning required in any building, area, or room covered under this contract. The contracting officer shall order cleaning services through issuance of a purchase order for the required work task(s). The Contractor shall begin emergency work, as determined by the Contracting Officer Representative (COR), within one hour of notification. The contracting officer or designated representative will notify the contractor as soon as a special event requirement is known, but no less than 24 hours prior to the event. A completion schedule shall be determined for each task order.

3. PAYMENT.

Upon inspection and acceptance of monthly services, payment will be made monthly. Additional services performed outside the monthly schedule shall be invoiced separately on a per job basis.

Invoicing/Payments. All payments are processed using The Invoice Processing Platform (IPP). This is a mandatory requirement initiated by the U.S. Department of Treasury and you can find more information at this website https://www.ipp.gov/index.htm. Please make sure that your company has registered at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish your account.

The IPP Customer Support Desk is available to assist users Monday through Friday (excluding Federal holidays) from 8 a.m. to 6 p.m. ET, to answer questions related to accessing IPP or completing the registration process. Their toll-free number is 1-866-973-3131 or they can be reached at IPPCustomerSupport@fms.treas.gov. If you have any additional questions or concerns, please contact the Controller Operations Division Help Desk at 1-877-243-3072 or cod.help@usda.gov.

SERVICE DELIVERY SUMMARY

1. Service Delivery Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective SOW Para Performance Threshold Basic Cleaning Services.

Floors, baseboards, corners and wall edges are free of dirt, dust and debris. Trash is empty;

Plastic liners are in good condition. Trash containers are free of odors and visible dirt. Trash is emptied into outdoor trash collection container.

Glass and mirrors have no traces of film, dirt,

1.1. Not to exceed 5 customer complaints

for the reporting period.

mailto:cod.help@usda.gov smudges, or water. Drinking fountains and kitchen sink are disinfected and free of streaks, stains, spots, smudges, scale and other deposits.

Stairways are free of dirt, debris, marks, smudges, scuffs and other foreign matter.

Carpets are free of dirt, debris, litter and other foreign matter. Dust is not visible.

Basic Restrooms Cleaning Services.

Restrooms shall be disinfected and free of dirt, deposits, streaks and odors. Shower is disinfected and free of soap films, scum and other deposits.

Toilets and urinals are disinfected and free of scale, stains, scum and other deposits. Floors are free of litter, dirt, dust and debris. Supplies are adequate until next service.

1.2. Not to exceed 5 customer complaints

for the reporting period.

Periodic Cleaning Services (monthly, semi-annual, & annual).

Floors have a glossy uniform appearance free of scuffmarks, heel marks, wax build-up, and other stains and discoloration. Windows are free of film, dirt, smudges, water, and other foreign matter.

Carpets are free of stains and discoloration.

1.3. Not to exceed 5 customer complaints

for the reporting period.

2. Workload Factors Weekly cleaning shall be performed three (3) times a week, days to be agreed upon by the COR and the Contractor after award.

Warehouse restroom cleaning shall be performed two (2) times a week, days to be agreed upon by the COR and the Contractor after award.

Monthly cleaning shall be performed during the second week of each month.

Semi-Annual and Annual cleaning shall be completed prior to May 31st and October 31st of each year. Semi-annual and annual cleaning schedules shall be coordinated with the COR before work begins.

All work performed under this contract shall be accomplished outside regular business hours starting at 5 p.m. weekdays. The district office and warehouse will not be opened on the weekends to janitorial services.

No janitorial service will be required on the following Federally Observed Holidays: New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day and Christmas Day. If the scheduled cleaning day falls on any of these holidays, then that service day will be skipped. Service will continue on the next service day.

In the event of a furlough (Government Office are closed due to funding), NO services will be needed during this time period, unless contacted by the Contracting Officer (CO).

3. Conduct Contractor is prohibited from smoking in the building. The Contractor or his/her employees are prohibited from disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment. Any computer wiring, which becomes disconnected or unplugged while cleaning, shall not be reconnected by janitorial personnel. Janitorial personnel shall leave written notification for the COR indicating the location of any computer equipment disconnected.

Contractor shall ensure that all windows are closed, doors are locked and lights are turned off after completing work for the day.

The Contracting Officer may, in writing, require the Contractor to remove from the job any employee the Government deems incompetent, careless, or otherwise objectionable or for theft, possession and/or removal of materials, supplies, equipment, or any other Government-owned property.

GOVERNMENT-FURNISHED PROPERTY

The Government will provide the following item(s) of Government property to the Contractor for use in the performance of this contract. This property shall be used and maintained by the Contractor in accordance with provisions of FAR 52.245-1 Government Property and FAR 52.245-9 Use and Charges as incorporated by reference as per FAR 52.252-2. There shall be no charges to the Contractor for water, electric, garbage disposal, or for use of the storage closet.

Item No. Property Description Quantity Location Date Available

001 Water and electrical power As needed SRD Office, Warehouse, Cascade/Geodetic bunkhouses

As needed

002 Dumpster for trash disposal As needed SRD Office, Warehouse, Cascade/Geodetic bunkhouses

As needed

003 Keys to access building and dispensers

As needed SRD Office, Warehouse, Cascade/Geodetic bunkhouses

As needed

004 Storage, janitor closet on site As needed SRD Office As needed

CONTRACTOR FURNISHED PROPERTY

The Contractor shall supply ALL supplies, equipment (ex. toilet paper, paper towels, vacuum cleaner, cleaning supplies, etc.) , labor, and supervision not furnished by the government (as listed above in GOVERNMENT-FURNISHED PROPERTY), that are necessary to satisfactorily meet or exceed the performance standards of this contract.

Hazardous Material If hazardous materials will be used in the performance of this contract as defined in FAR Subpart 23.301, the Contractor shall provide a Material Safety Data Sheet to the designated Contracting Officer Representative (COR) prior to beginning contract work. The Contractor shall not use any chemical that may harm, cause damage to Government property, or endanger the health and safety of any person in the building. Contractor will be responsible for damage as a result of the misuse of chemicals. Provide adequate advance notice when using products that may produce noxious fumes, or when performing work that would impact daily operations.

Bio-preferred The Contractor must comply with Section 9002 of the Farm Security and Rural Investment Act of 2002 (FSRIA), Executive Order (EO) 13423, “Strengthening Federal Environmental, Energy, and Transportation Management,” and the Federal Acquisition Regulation to provide Biobased products.

The Contractor shall utilize products and material made from Biobased materials (e.g., Biobased greases, Biobased hydraulic fluids, Biobased absorbents) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR).

The following is an example list of products that may be used in this contract for custodial services for which Biobased products are available. The list is not all inclusive. It is desirable that vendors be able to supply the greatest number of Biobased products listed meeting the health and environmental specifications.

All-purpose cleaner Degreaser/cleaner Heavy duty cleaner Deodorizer Carpet shampoo Floor finish Gum remover Floor finish restorer Disinfectant sanitizer Floor sealer Extraction fluid Furniture polish Floor stripper Glass cleaner Neutral cleaner (liquid) Grout sealer Stain remover Stainless steel polish Air freshener including dispenser Toilet bowl cleaner Bathroom cleaner White board cleaner Brass polish/cleaner Wood floor cleaner Chrome polish/cleaner Laundry detergent

Liquid hand soap including dispenser Cream cleaner Lime and scale remover (tub and tile cleaner) Solvent

Biobased products that are designated for preferred procurement under USDA’s BioPreferred program must meet the required minimum Biobased content as stated in the USDA Final Rule available at www.biopreferred.gov. The Contractor should provide data for their Biobased products such as Biobased content.

In addition to the Biobased products designated by the U.S. Department of Agriculture in the BioPreferred Program, the Contractor is encouraged to use other Biobased products.

The Contractor shall submit with the initial proposal a complete list of Biobased products, indicating the name of the manufacturer, cost of each material, and the intended use of each of the materials that are to be used in carrying out the requirements of the contract. Additionally, the Contractor on each anniversary date of the contract shall compile a complete list of Biobased products, including the information above, purchased to carry out the contract requirements. The Contractor shall list volume to be used and total cost for each individual product. This information will be used for reporting purposes.

The Contractor shall comply with the provision at FAR 52.223-1, Biobased Product Certification.

The Contractor shall comply with the clause at FAR 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

Within thirty (30) days of contract award, the Contractor shall submit an Operations and Maintenance Plan.

This submittal shall be approved by the COR in writing. The Contractor shall not commence work until this submittal is approved by the COR in writing.

http://www.biopreferred.gov/ http://www.biopreferred.gov/

The Plan must be reviewed and updated annually, and as required by the COR. The Plan must contain and define the following elements:

(1) The Contractor’s written policy stating its commitment to the use of Biobased products, employee health and safety, and sound environmental management practices.

(2) Detail on how the Contractor intends to keep abreast of the development and increasing availability of Biobased products and how any new or improved products will be incorporated on an ongoing basis into contract performance.

(3) Proposed Biobased custodial products which must be selected in accordance with the criteria included above. At a minimum, the Plan must identify products by brand name for each of the product types.

(4) NOTE: A Contractor may propose more than one product within a product category and/or propose a product or products addressing more than one product category.

(5) The product guides which define standard operating procedures for instructing staff in the proper use, storage, and disposal of Biobased products; proper maintenance of equipment; and other procedures/instructions to accomplish work under this contract.

The Contractor shall provide data on the quantity and dollar values of Biobased products used in this contract. The data will be submitted to the COR quarterly.

A demonstration of proper use, an effective training program, and technical assistance are essential to the success of the purchase and use of some Biobased products that may function differently than a conventional product. Therefore we will look for a Contractor who will

1) Demonstrate products, and

2) When selected, offer any necessary training to all of the construction staff and

3) Be available with technical assistance to trouble shoot problems.

The contractor shall coordinate the storage of supplies with the COR.

SAFETY

(a) Contractors are subject to all applicable State and Federal OSHA rules and regulations. All equipment furnished by the contractor necessary to accomplish work under this contract must meet all applicable OSHA standards. Contractor shall not use any unsafe equipment or any equipment in need of repair.

(b) All electrical equipment used by the Contractor shall be UL approved. This equipment must operate using existing building circuits. It shall be the responsibility of the Contractor to prevent the operation or attempted operation of electrical equipment or combinations of equipment which require power exceeding the capacity of existing building circuits.

(c) Personal Protective Equipment

(1) The contractor will train in the safe operation and use of equipment to all workers using such equipment.

(2) Personal protective equipment, including personal protective equipment for eyes, face, head and extremities shall be provided, used, and maintained in a sanitary and reliable condition wherever it is necessary by reason of hazards or processes encountered in a manner capable of causing injury or impairment in the function of any part of the body.

(3) Defective or damaged personal protective equipment shall not be used.

SECURITY

(a) The Contractor shall protect Government property, buildings, equipment, materials, records, and data against unauthorized access, loss or damage.

(b) The Contractor shall ensure that all keys issued by the Government are kept secure and not used by unauthorized persons. Government-issued keys shall not be duplicated. The Contractor shall reimburse the Government for replacement of locks or re-keying as a result of Contractor loss or negligence.

(c) Only the Contractor’s employees are allowed in the building or on the job site. The Contractor is prohibited from opening locked areas to permit entrance of persons other than the Contractor’s employees.

The Contractor, upon entering the facility, shall determine if there are any employees still inside the building and if so will notify them of their presence. This shall be done before starting services and after services are completed. This will help ensure the security of the building is not compromised when the last person leave the facility.

CLAUSES:

52.252-2 Clauses Incorporated by Reference. (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.acquisition.gov/far/ www.usda.gov/procurement/policy/agar.html

52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) 52.204-13 System for Award Management Maintenance. (OCT 2016) 52.204-18 Commercial and Government Entity Code Maintenance. (JUL 2016) 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014) 52.212-4 Contract Terms and Conditions-Commercial Items (Jan 2017)

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Items. (JAN2018)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(3) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(4) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)(Public Laws 108-77 and 108-78 (19

U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June

2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_XX_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2016) (Pub. L.

109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L.

111-117, section 743 of Div. C).

_XX_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41

U.S.C. 2313).

__ (10) [Reserved].

__ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

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__ (ii) Alternate I (Nov 2011) of 52.219-3.

__ (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (ii) Alternate I (JAN 2011) of 52.219-4.

__ (13) [Reserved] _XX_ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)).

__ (17)(i) 52.219-9, Small Business Subcontracting Plan (Jan 2017) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Nov 2016) of 52.219-9.

__ (v) Alternate IV (Nov 2016) of 52.219-9.

__ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

__ (19) 52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14)).

__ (20) 52.219-16, Liquidated Damages—Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C.

657 f).

_XX_ (22) 52.219-28, Post Award Small Business Program Re-representation (Jul 2013) (15 U.S.C. 632(a)(2)).

__ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-

Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

_XX_ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business

Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

_XX_ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

_XX_ (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2018) (E.O. 13126).

_XX_ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

_XX_ (28) 52.222-26, Equal Opportunity (Sept 2016) (E.O. 11246).

__ (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015)(38 U.S.C. 4212).

_XX_ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

__ (31) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

__ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O.

13496).

_XX_ (33)(i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

__ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

__ (34) 52.222-54, Employment Eligibility Verification (OCT 2015). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

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