SOW_-_RTI_Carpet_and_Blinds.pdf

WEST VIRGINIA ARMY NATIONAL GUARD

CAMP DAWSON, KINGWOOD WV

RTI CLASSROOMS BLINDS AND CARPET

DECEMBER 2017

Division 1 - General Requirements

00200 Instructions to Bidders

Any and all contractual documents, information and procedures distributed by, or by any other means conveyed, by the United States Property and Fiscal Officer (USPFO) or his/her office; supersedes the language in this document.

01100 Summary

The Regional Training Institute (RTI) building is located on Camp Dawson near Kingwood, WV and has classrooms that are in need of blind and carpet replacements.

The objectives for this project are as follows:

Remove and replace carpeting in the RTI Classrooms.

Remove and replace the blinds located in the RTI Classrooms.

01300 Administrative Requirements

PROJECT COORDINATION

Coordinate construction activities included in Contract Documents to assure efficient and orderly installation of each part of the Work.

Coordinate construction operations that are dependent upon each other for proper installation, connection, and operation.

Where installation of one part of the Work is dependent on installation of other components, either before or after its own installation, schedule construction activities in sequence required to obtain best results.

Where availability of space is limited, coordinate installation of different components to assure maximum accessibility for required maintenance, service, and repair.

Make adequate provisions to accommodate items scheduled for later installation.

Where necessary prepare memoranda for distribution to each party involved outlining special procedures required for coordination. Include such items as required notices, reports, and attendance at meetings. Prepare similar memoranda for Owner and separate Contractors where coordination of their Work is required.

ADMINISTRATIVE PROCEDURES

Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and ensure orderly progress of the Work. Such administrative activities include, but are not limited to:

o Preparing of schedules.

o Installing and removing temporary facilities.

o Delivering and processing submittals.

o Progress meetings.

o Project Close-out activities.

CONSERVATION

Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials.

PROGRESS MEETINGS

Contractor will conduct progress meetings at site agreed upon by the Contracting Officer’s

Representative COR at regularly scheduled intervals, generally bi-weekly.

Progress meeting minutes are to be provided by the contractor within 3 business day of conclusion of the meeting. The meeting minutes shall be approved at the next meeting.

The progress agenda shall include:

o Review and correct or approve minutes of previous progress meeting.

o Review and discuss old business o Review and discuss new business o Review and discuss contractor’s issues and concerns o Review and discuss owner’s issues and concerns o Review and discuss progress since last meeting.

o Review where each activity is in relation to Contractor's Construction Schedule, whether on time or ahead or behind schedule, will be determined.

o Contractor to present a new updated schedule at each progress meeting; to include a two week look ahead.

Contractor shall provide meeting minutes of each progress meeting within three days after each progress meeting date. Contractor will distribute copies of minutes of meeting to the COR.

GENERAL RESPONSIBILITIES

The successful contractor is responsible for providing all parts, labor, equipment, and materials required to provide a finished fully functional product as described in the objectives.

The contractor is responsible for the cost, and obtaining of all required permits.

The contactor is responsible to ensure all work is in compliance with all Federal, State, Local

Municipalities, State Fire Marshall and ATFP requirements.

Contractor is responsible for all permits; the contractor shall obtain all required permits prior to initiation of any work. The contractor shall be responsible for the associated costs or permitting.

Contractor is responsible for field verifying all distances and quantities of materials and components necessary for completion.

The contractor is responsible for cleaning up the work site and repairing the site to original conditions once work is completed.

Contractor responsible for keeping the work site clean daily, free from excess debris and safety hazards.

Contractor responsible for providing waste disposal for the project; contractor is responsible for removing all construction waste debris off site at the contractor’s expense.

Any and all testing is to be performed at the contractor’s expense.

All materials and colors shall be submitted and approved by the WVARNG prior to installation.

The successful contractor will be required to provide Camp Dawson staff with training on the operation and maintenance on any new systems at project completion.

The West Virginia Army National Guard reserves the right to claim removed equipment from the project. A list of equipment to be retained will be provided to the contractor prior to beginning work. Contractor to make every effort to remove these items without damage.

All design-build projects shall include specifications and drawings for submittal packages.

Contractor is responsible for providing any Operation and Maintenance Manuals, design drawings, and documentation certifying the systems completion and operation.

The contractor will provide a schedule of values broken down per line item with material and labor.

Owner has 7 business days to review and respond to Requests For Information (RFI)s.

Owner has 14 business days to review and respond to contract submittals.

Owner has 14 business days to review and respond to review drawings.

SITE ACCESS REQUIREMENTS

Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-

9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 14 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable.

The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 7 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil

The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 14 calendar days of contract award and within 7 calendar days of new employees commencing performance with the results reported to the COR NLT 14 calendar days after contract award.

For contractors that do not require CAC, but require access to a DoD facility or installation.

Contactor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification

Index (NICI-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

Contractor is responsible for coordinating with the (COR) at Camp Dawson, for access and deliveries to Camp Dawson. The (COR) requires two (2) business days’ notice to approve access to Camp Dawson. Failure to give adequate notice may result in deliveries or sub-contractors access to Camp Dawson and a Non Compliance Notice (NCN). Contractor shall be responsible for any rescheduling costs occurs due to noncompliance.

01400 Quality Requirements

The successful contractor will be required to provide a one year warranty on all parts, labor and materials on the entire project.

No hardware, devices, or conversion software or hardware will be accepted that has been on the market for less than 5 years; all devices require the approval of the WVARNG.

01500 Temporary Facilities and Controls

The successful contractor will be required to provide their own temporary facilities. The West

Virginia Army National Guard will provide an area for the contractor to have a lay down area, and a place for a job trailer.

The West Virginia Army National Guard will make every effort to provide electric and water for the contractor’s lay down and job trailer site; however it is not guaranteed.

http://jko.jten.mil/

01700 Execution Requirements

Within 30 days of the government Final Acceptance of the project; the contractor shall be responsible to provide any and all field notes, as-built drawings, or any other associated records to the COR.

Division 9 - Finishes

09600 Flooring

CARPET INSTALLATION

Contractor to remove and properly dispose of current carpet located in each of the eighteen

(18) RTI Classrooms designated for work.

Contractor to install approximately 15,000 square feet of carpet across eighteen (18) RTI

Classrooms.

New carpet is to be Bolyu 24” x 24” carpet tile or approved equal.

Carpet color will be Galaxy Green RTM 34 or approved equal.

Carpet is to be installed using Nexterra Pressure Sensitive Adhesive or approved equal.

Contractor to provide WVARNG with approximately 1,500 square feet of extra carpet material.

The WVARNG Contracting Officer Representative (COR) must approve carpet material and color prior to installation.

BASEBOARD INSTALLATION

Contractor to remove and properly dispose of current rubber baseboard moulding located in each of the eighteen (18) RTI Classrooms designated for work.

Contractor to install approximately 2000 linear feet of rubber baseboard moulding across eighteen (18) RTI Classrooms.

New baseboard is to match existing baseboard colors.

The WVARNG Contracting Officer Representative (COR) must approve moulding color prior to installation.

Division 12 - Furnishings

12200 Window Treatments

WINDOW BLIND INSTALLATION

Contractor to remove and properly dispose of current window blinds located in each of the eighteen (18) RTI Classrooms designated for work.

Contractor to install approximately seventy (70) new roller shades in classroom windows

Roller shades are to be manually operated dual shades.

One of the dual shades will be a mesh solar shade with a 3% openness.

The other dual shade will be a mesh solar shade that is blackout.

See Appendix B for previous installation specifications.

Contractor is to provide approved equal products for this project.

12500 Furniture

FURNITURE MOVEMENT

Contractor is responsible for carefully moving furniture as required to complete installation.

Contractor is responsible for carefully moving furniture to return workspaces to their initial conditions once work is completed.

Contractor is not responsible for movement of furniture and equipment located in classroom

001.

o Contractor is to coordinate with Camp Dawson staff for the removal of equipment prior to beginning the replacement of carpet in classroom 001.

Appendix A: Carpet Tile Specifications

Appendix B: Roller Shade Example Specifications