Justification_SAP.pdf

BRAND NAME ONLY JUSTIFICATION AND APPROVAL (J&A)

1. Identification of the agency and contracting activity.

The Office of Acquisitions, US Department of State intends to award a purchase order on a brand named basis tor SAP Business Objects software license and service support, as detailed below.

In accordance with Federal Acquisition Regulation (FAR) 13.501 I ) in accordance with

41 U.S.C. 1901 or the authority of 41 U.S.C. 1903. The Office of Acquisition

Management proposes to award a purchase order on the basis of other than full and open competition for SAP Business Object tools on behalf of the Office of Chief Technology

Officer DS/EX/CTO. This procurement will include a one year service and maintenance agreement.

2. Nature and/or description of the action being approved.

This will be a firm, fixed price purchase order with one year of service.

3. A description of the supplies or services required to meet the agency’s needs.

DS/EX/CTO requires the continued use, through license and service support renewal, of the following SAP products in the quantity noted below. The software required is needed to allow for the proper operation and use of specific DS applications. Due to the integrated nature of the software suite into theses custom DS applications use or consideration of other products is not viable. The Department of State (DoS) is requesting this acquisition on a brand name only basis, in order to upgrade an existing, software and maintenance service package already in place and being used by the U.S. Department of

State’s Diplomatic Security. The use of this brand name only product is essential to the

Office of the Chief Technology Officer’s (CTO) for continued secure operations of IT networks managed by the CTO to allow for the proper operation and use of specific DS applications. The SAP Business Objects software is the only compatible software with the current system software in place.

In addition, the cost to decommission and replace the DS applications that rely on the requested products would be significantly more than the cost of renewal of these licenses and continued support services. These DS applications are critical components needed to support DS mission success in the areas of DS' law enforcement and intelligence threat analysis work.

Product Quantity

Web Intelligence BOE Premium Bundle CPU 5

SAP BusObj Xcelsius Ent. Int.View.(CPU) 2

4. An identification of the statutory authority permitting other than full and open competition.

This is a Brand Name Only procurement as per FAR 11.105(a)(1).

The particular brand name product, or feature is essential to the Government’s requirements, and market research, indicates other companies similar products, or products lacking the particular feature, do not meet, or cannot be modified to meet, the agency’s need.

5. A demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited.

Due to the integrated nature of the software suite into theses custom DS applications use or consideration of other products is not viable. The cost to decommission and replace the DS applications that rely on the requested products would be significantly more than the cost of renewal of these licenses and continued support services.

6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable.

As required by FAR Subpart 5.2, a the Department plans to publicize on FedBizOps through

FedBid.com to ensure that offers are solicited from as many potential resellers as is practicable.

7. A determination by the Contracting Officer that the anticipated cost to the

Government will be fair and reasonable.

Since this will be a Brand Name Only procurement, only authorized resellers will be considered. Based on the number of resellers in the industry, the Government anticipates multiple offers resulting in a fair and reasonable award.

8. A description of the market survey conducted and the results or a statement of the reasons a market survey was not conducted.

There are no products on the market identified as adequate substitutions for the reasons noted above.

9. Any other facts supporting the use of other than full and open competition.

No other information is provided to support the use of other than full and open competition.

10. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

At this juncture, the current infrastructure does not allow for additional solutions. However, as the DoS infrastructure evolves, future solutions will be considered.