10222 RFP Intersection Detection Systems.pdf

RFP 10222 Intersection Detection Systems Page 1 of 54

REQUEST FOR PROPOSAL

10222 Intersection Detection Systems

RFP DUE: 3:00 PM MT (Mountain Time), October 17, 2025

The City of Fort Collins is requesting proposals from qualified Service Providers interested in providing detection equipment and related services for the City’s traffic signals. The City requires a commercial off-the-shelf product that provides accurate detection, identification and data analysis for both vehicles and bicycles. As part of this Request for Proposals, the City will evaluate and compare proposed products to determine the best solution for the City. The Service Provider(s)/ product(s) selected will be awarded a contract to provide equipment and related support.

As part of the City’s commitment to sustainability, proposals must be submitted online through the Rocky Mountain E-Purchasing System (RMEPS) at http://www.bidnetdirect.com/colorado/city-of-fort-collins. Note: please ensure adequate time to submit proposals through RMEPS. Proposals not submitted by the designated Opening Date and Time will not be accepted by RMEPS.

All questions should be submitted, in writing via email, to Adam Hill, Senior Buyer at adhill@fcgov.com, with a copy to Britney Sorenson, Project Manager, at bsorensen@fcgov.com, no later than 3:00 PM MT on October 8, 2025. Please format your e-mail to include: RFP 10222 Intersection Detection Systems in the subject line. Questions received after this deadline may not be answered. Responses to all questions submitted before the deadline will be addressed in an addendum and posted on the Rocky Mountain E-Purchasing System webpage.

Rocky Mountain E-Purchasing System hosted by BidNet A copy of the RFP may be obtained at http://www.bidnetdirect.com/colorado/city-of-fort-collins.

This RFP has been posted utilizing the following Commodity Code(s):

55000 Markers, Plaques and Traffic Control Devises

Prohibition of Unlawful Discrimination: The City of Fort Collins, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d-

4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

The City strictly prohibits unlawful discrimination based on an individual’s gender (regardless of gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age 40 years or older, marital status, disability, sexual orientation, genetic information, or other characteristics protected by law. For the purpose of this policy “sexual orientation” means a person’s actual or perceived orientation toward heterosexuality, homosexuality, and bisexuality.

The City also strictly prohibits unlawful harassment in the workplace, including sexual harassment. Further, the City strictly prohibits unlawful retaliation against a person who engages

Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522

970.221.6775 fcgov.com/purchasing http://www.bidnetdirect.com/colorado/city-of-fort-collins

RFP 10222 Intersection Detection Systems Page 2 of 54 in protected activity. Protected activity includes an employee complaining that he or she has been discriminated against in violation of the above policy or participating in an employment discrimination proceeding.

The City requires its Service Providers to comply with the City’s policy for equal employment opportunity and to prohibit unlawful discrimination, harassment and retaliation. This requirement applies to all third-party Service Providers and their subcontractors/subconsultants at every tier.

Public Viewing Copy: The City is a governmental entity subject to the Colorado Open Records Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject to public disclosure by the City pursuant to CORA and City ordinances. Professionals may submit one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” In this version of the proposal, Professionals may redact text and/or data that it deems confidential or proprietary pursuant to CORA. All pricing will be considered public records subject to disclosure under CORA and as such pricing cannot be redacted from the “FOR PUBLIC VIEWING” version of the proposal. Failure to provide a public viewing copy will be considered a waiver of any claim of confidentiality under CORA without regard to how the applicant’s proposal or certain pages of the proposal are marked confidential, proprietary, or similar. Such statement does not necessarily exempt such documentation from public disclosure if required by CORA, by order of a court of appropriate jurisdiction, or other applicable law. Generally, under CORA, trade secrets, confidential commercial information and financial data information may not be disclosed by the City. Proposals may not be marked “Confidential” or ‘Proprietary’ in their entirety. By responding to this RFP, Professionals hereby waives any and all claims for damages against the City for the City’s good faith compliance with CORA. All provisions and pricing of any contract resulting from this request for proposal will be public information.

Service Providers Registration: The City requires new Service Providers receiving awards from the City to submit IRS form W-9 and requires all Service Providers to accept Direct Deposit (Electronic) payment. If needed, the W-9 form and the Service Provider Direct Deposit Authorization Form can be found on the City’s Purchasing website at www.fcgov.com/purchasing under Service Provider Reference Documents. Please do not submit these documents with your proposal, however, if you take exception to participating in Direct Deposit (Electronic) payments please clearly note such in your proposal as an exception. The City may waive the requirement to participate in Direct Deposit (Electronic) payments at its sole discretion.

Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision-making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited.

Collusive or Sham Proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal.

The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities.

Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow http://www.fcgov.com/purchasing

RFP 10222 Intersection Detection Systems Page 3 of 54 other state and local governmental agencies, political subdivisions, and/or school districts to utilize the resulting award under all terms and conditions specified and upon agreement by all parties. Usage by any other entity shall not have a negative impact on the City of Fort Collins in the current term or in any future terms.

The selected Service Provider shall be required to sign the City’s Agreement prior to commencing services (see sample attached to this document).

Sincerely, Gerry Paul Purchasing Director

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I. BACKGROUND & OBJECTIVE / OVERVIEW

A. Purpose The City of Fort Collins (City) is initiating this Request for Proposals (RFP) to solicit proposals from Service Providers with a commercial off-the-shelf product who are interested in participating in a project to provide vehicle and bicycle detection for the City’s traffic signals. Following initial review of the submitted proposals, the City expects to select products for testing and verification of product functionality. Service Providers selected for further testing and review will be required to provide all hardware, software and personnel necessary to install a Detection System for assessment in the test environment provided by the City. The successful Service Provider will be awarded a contract to provide equipment and ongoing support. The contract may be renewed in one-year increments for up to a total term of five years. The City may award more than one contract to provide the equipment and services described in this RFP.

B. Background The City of Fort Collins maintains 197 traffic signals, 34 pedestrian signals and 4 emergency vehicle signals. Approximately 90% of the traffic signals are equipped with video detection for at least one approach. Only 12% of the traffic signal utilize inductive loops on one or more approaches. Fixed time operation with no detection is employed at less than 5% of intersections while almost a quarter operate in semi-actuated mode (no detection on the main street).

The predominant video detection system in use throughout the City is the Econolite Autoscope Video Detection System. Video feeds from the Econolite system are available in the Traffic Management Center (TMC) for display via the Centracs Central System software. Traficon video detection is deployed at twelve (12) locations and Flir thermal detection is deployed at two (2) intersections. Information supplied by the various detection systems in use include vehicle detection, bicycle differentiation, vehicle classification, volume, occupancy, speed, advanced detection, and queue detection.

The traffic signal communication system is Ethernet based and relies on a combination of fiber optic cabling and wireless access points/radios. Traffic signal cabinets used by the City of Fort Collins are a Type 170. The Econolite ASC3-RM is the primary controller installed across the system. Eighteen locations utilize the Econolite Cobalt controller to run an adaptive control module. The intersections running adaptive control are using Econolite’s Video Detection System for system detectors.

The City is federalizing this RFP so it can be used for federally funded projects. The Federal Terms and Conditions are included with this RFP and will be incorporated into the awarded Agreement. Build America Buy America and Buy America Act certification will be required. The Federal Terms and Conditions will only apply to projects that are funded with Federal funds. Projects awarded utilizing local funds will not be subject to the Federal Terms and Conditions.

II. SCOPE OF PROPOSAL

A. Scope of Work Qualified Service Providers are asked to submit proposals for an intersection Detection System. The Service Provider(s) selected shall have a commercial off-the-shelf system

RFP 10222 Intersection Detection Systems Page 5 of 54 that is an established, recognized, proven, and verified product. The City will evaluate the submittals and select the most qualified Service Provider(s) for additional testing and functional verification.

The additional assessment is expected to include a field test to verify functionality and compatibility of the product with the City’s Advanced Traffic Management System (ATMS) and Centracs Central System. The Service Provider(s) selected for additional review will be required to provide a complete Detection System and assist in the installation of a system that meets the requirements described in II. SCOPE OF PROPOSAL B. System Requirements. The City will not reimburse Service Providers for the costs to submit a proposal and provide/install the demonstration Detection System.

The demonstration Detection System will be installed for a minimum of one week and a maximum of four weeks. Each Service Provider will have one day (up to 8 hours) to setup and prepare the Detection System for testing by the City. Upon completion of testing, the City will remove and return all equipment to the Service Provider. The City will evaluate the Detection System(s) and select the most qualified Service Provider(s) for award of a Services Agreement to supply the Detection System and provide on-going product support.

B. System Requirements The Detection System shall be a commercially available off-the-shelf product that has proven to be reliable, consistent and high-performing. Additional requirements are as follows.

a. Functional Capabilities

The Detection System shall be able to emulate the following detector types simultaneously: standard presence, bicycle differentiation, speed, count, and vehicle classification. Additional detector types that the Detection System should include are advanced detection, occupancy, flow rate, headway, space occupancy and level of service. Detection capabilities for an intersection with up to eight different directions and up to seven lanes per direction shall be required.

b. Installation

Installation of the Detection System shall not impact the roadway surface and shall minimize exposure of the installation crew to vehicular traffic. Adjustments to zoom and focus shall be made from the traffic cabinet. Components installed outside of the traffic cabinet shall provide protection of cabinet components from high voltage transients and surges. No coaxial cable shall be permitted.

c. Performance The Detection System shall be reliable, consistent, and perform under all weather, lighting, and traffic congestion levels. The system shall be able to detect vehicle presence with a minimum 99% accuracy under normal day and night conditions, and a minimum 98% accuracy under inclement weather (fog, rain, snow, complex shadows) conditions. The frequency for false detections under any operating condition shall be less than 4%.

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d. Environmental The Detection System shall be designed to operate reliably in the environment found in a typical traffic cabinet. It shall meet the environmental requirements defined by the National Electrical Manufacturers Association (NEMA) TS1 and TS2 standards. The Detection System shall operate at temperatures between -20 to +140ºF and between 0% to 90% relative humidity, non-condensing.

e. Communication The Detection System shall fully support industry standard network protocols through a variety of infrastructures that are commercially available in the traffic industry. The Detection System shall have an integrated Internet Protocol (IP) address with no plug-in devices or converters required to allow devices in the field to be networked and organized via their public IP address. Full motion video with real-time streaming of the video stream shall be output and made available in the TMC via the traffic communication network. The monitoring feed for the system shall be compatible for display with the Econolite Centracs Central System. The Detection System shall provide simultaneous detection inputs/outputs via Synchronous Data Link Control (SDLC) and NEMA/170 contact closure outputs.

f. Software The embedded system software shall be capable of performing a variety of diagnostic, installation and fault identification operations; managing data communication; and providing digital video streaming. The software shall permit standard internet browsers to connect and remotely perform basic configuration, maintenance, and video streaming services.

The Service Provider shall provide the City with software and firmware licensing, warranties, technical support and upgrades for all software and firmware products in the Detection System, including readily available, customized, 3rd party products and database software. The Service Provider must provide the terms for each software/firmware component. If there is an additional cost for this software, it must be identified in the submittal. A document indicating terms of use will be required as part of the contract (Software Compliance Letter).

All software components will require City Information Technology team review. A completed questionnaire will be required as part of the contract by the awarded Service Provider(s) (SaaS Cyber Service Provider Questionnaire, Section IV, Exhibit G).

g. Documentation and Training All training required for the City to successfully install, operate and maintain the Detection System shall be provided by the Service Provider. Training will be conducted at the City of Fort Collins, Traffic Management Center and in the field, as appropriate. All training materials will become property of the City of Fort Collins. The City of Fort Collins reserves the right to copy all training materials for use in future training sessions. The Service Provider must provide the City with licenses from any materials that the Service Provider does not own copyright.

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Service Provider to provide all documentation including operation and maintenance manuals and schematics/ wiring diagrams.

h. Warranty

The Service Provider shall provide a minimum two-year warranty for all products.

The cost of the warranty must be included in the cost of the product.

i. Software Upgrades and Patches All software upgrades and patches are to be included in the service plan, if applicable. The service plan shall provide the City with access to all the latest software patches, upgrades and releases.

j. Technical Support Technical support shall be provided by the Service Provider to assist the City with routine questions regarding use and installation of the product. Technical Support representatives should be available within two hours during normal business hours (Monday thru Friday, 8:00 AM to 5:00 PM, MDT).

C. Functional Requirements Matrix The City has identified functions of a Detection System that are categorized based on importance. The requirements are not a comprehensive list of features. The Service Provider shall provide the information as indicated in Appendix A, specifying whether the system provides each function and the level of compliance for each function. Each Service Provider must complete and submit this Functional Requirements Matrix as part of the submittal. Submittals that do not include the Functional Requirements Matrix may be considered non-responsive. The City of Fort Collins recognizes that no signal Detection System is likely to meet all requirements listed in the Functional Requirements Matrix.

a. Functional Categories

The Functional Categories identify the relative importance of the function to the City. A list of the functional requirements is found in Attachment A. The three categories are as follows:

M (Mandatory) – Requirements are features or functionalities that must be provided by the Service Provider to fulfill the core mission. If the feature or functionality is not within the standard product, the Service Provider must clearly identify this fact or indicate that it can be provided through customization. Any cost required to implement the feature through customization must be included and clearly identified as an optional cost in the submittal.

I (Important) – Requirements are features or functionalities that are advantageous to the City and enhance the functionality of the Detection System but are not necessarily required as part of the initial implementation covered by this RFP process.

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D (Desired) – Requirements are features or functionalities that would be worthwhile to have in the initial implementation by may not be available from the Service Provider.

b. Functional Compliance The Functional Compliance classification indicates the compliance level of the detection system. The three categories are as follows:

C (Compliant) – All functions identified as “Compliant” are assumed to be readily available at the time of the proposal submittal. Each Service Provider should be prepared to demonstrate this feature if selected for further system demonstration and evaluation.

P (Partially Compliant) – All functions identified as “Partially Compliant” shall require further explanation from the Service Provider in the “Comments” section.

If the Service Provider fails to provide an explanation for the status, the City may consider the requirement to be “Non-Compliant”.

N (Non-Compliant) – Functions identified as “Non-Compliant” are assumed to indicate that the Service Provider cannot or will not be able to meet this requirement without customization or development of the product.

c. Comments Comments provided by the Service Provider are to be used to qualify the answers provided to functional categories and compliance to the system requirements. The comments should enhance the City’s understanding of how the Service Provider meets the requirements. Example comments are as follows:

Planned Availability – Unless otherwise specified in the “Comments” section, the City will assume that the requirement is currently available from the Service Provider.

Not Included – Unless otherwise specified in the “Comments” section, the City will assume that the requirement is included in the Detection System. Each Service Provider shall also indicate in the “Comments” section if the requested feature requires optional components or modules in order to be implemented and if the component/module is readily available or requires additional development.

Costs associated with additional components, modules or development must be included and clearly identified as an optional cost in the submittal.

Limited or Additional Functionality – The Service Provider shall identify any limitations in how its product fulfills this requirement or describe any functionality in its product that exceeds this requirement.

Simultaneous Compliance of Functions – Unless otherwise specified in the “Comments” section, the City will assume all compliant functions can be simultaneously compliant with other compliant functions. For example, a comment to the exception may read, “A single camera cannot provide bicycle detection and advanced detection simultaneously.”

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Pertinent Comments – The Service Provider may include any comments considered relevant to the product evaluation.

D. Anticipated Schedule The following represents the City’s target schedule for the RFP. The City reserves the right to amend the target schedule at any time.

• RFP issuance: September 18, 2025

• Question deadline: 3:00 PM MT on October 8, 2025

• Final Addendum Issued: October 13, 2025

• Proposal due date: 3:00 PM MT on October 17, 2025

• Interviews (tentative): Week of October 27, 2025

• Demonstration Start Date (tentative) Week of November 17, 2025

• Award of Contract (tentative): Early December 2025

E. Interviews In addition to submitting a written proposal, the top-rated Service Providers may be interviewed by the RFP assessment team and asked to participate in an oral presentation to provide an overview of the company, approach to the project and to address questions.

The evaluation criteria for the oral interviews will be the same as the criteria for the written evaluations and is included in Section IV. The interview step is optional at the City’s discretion, however, the top-rated Service Providers will need to participate in the demonstration.

Instead of traditional in-person interviews for the optional interview session, the City may opt to use alternate methods including, but not limited to remote interviews through a platform such as Microsoft Teams or Zoom.

F. Travel & Expenses Travel and expenses are not reimbursable by the City as part of the RFP. However, certain travel & expenses may be reimbursable to the awarded Service Provider subject to final contract negotiations. If the Service Provider charges for training, travel, lodging expenses, or a service plan for software upgrades and patching, it shall be identified as a line item in the pricing submittal. Generally, approved travel and reasonable expenses may be reimbursable per the current rates found at www.gsa.gov. Service Provider will be required to provide original receipts to the City for all travel expenses.

G. Subcontractors/Subconsultants Service Provider will be responsible for identifying any subcontractors and/or subconsultants in their proposal. Please note that the City will contract solely with the awarded Service Provider; therefore, subcontractors and/or subconsultants will be the responsibility of the Service Provider.

H. Financial Qualifications (CONFIDENTIAL) Service Providers selected as finalists may be required to submit a banking reference and the most recent financial statement (audited preferred) including balance sheet and http://www.gsa.gov/

RFP 10222 Intersection Detection Systems Page 10 of 54 income statement, as well as a statement of cash flows (the “Financial Information”).

I. Current standards All work and/or materials must meet current standards in force by recognized technical and professional societies, trade and materials supply associations, institutes and organizations, bureaus and testing laboratories, and national, federal, state, county, and local laws, codes and ordinances.

J. Fees, Licenses, Permits The successful Service Provider shall be responsible for obtaining any necessary licenses, fees or permits without additional expense to the City. All vehicles and equipment shall be properly licensed and insured, carry the appropriate permits and be placarded as required by law.

K. Laws and Regulations The Service Provider agrees to comply fully with all applicable local, State of Colorado and Federal laws and regulations and municipal ordinances to include American Disabilities Act (ADA).

L. Contract Type and Terms The awarded Service Provider(s) will be expected to sign the City’s standard Services Agreement, a sample of which is attached as Section VI for reference purposes. This Agreement is effective for one year from the date on the service agreement. In addition, at the option of the City, the Agreement may be extended for additional one-year periods not to exceed four (4) additional one-year periods. Pricing changes shall be negotiated by, and agreed to, only at the time of Agreement renewal. Written notice of renewal shall be provided to the Service Provider and mailed no later than thirty (30) days prior to contract end. In the event that the City has agreements with multiple Service Providers for the Work, the City reserves the right to choose which Service Provider to contact regarding the project, unless order of preference has been established during the contracting process.

This will be an Indefinite Quantity Indefinite Delivery (IDIQ) task contract. The payment for services as described under the Scope of Services shall be based on the unit prices for the Detection Systems identified in the RFP of the awarded Service Provider.

The firm ceiling price for year one for any federally funded projects will not exceed $300,000. The firm ceiling price for subsequent renewal terms, if applicable, will not exceed $300,000 unless otherwise mutually agreed as part of the annual renewal process.

M. Invoicing and Payment Invoices should be emailed monthly to invoices@fcgov.com with a copy to the Project Manager. The cost of the work completed shall be paid to the Service Provider each month following the submittal of a correct invoice by the Service Provider indicating the project name, Purchase Order number, task description, hours worked, personnel/work type category, hourly rate for each employee/work type category, date of the work performed specific to the task, percentage of that work that has been completed by task, 3rd party supporting documentation with the same detail and a brief progress report.

Payments will be made using the prices stated in the Work Order and Agreement. In the event a service is requested which is not stated in the Work Order and/or Agreement, the mailto:invoices@fcgov.com

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Service Provider and the City will negotiate an appropriate unit price for the service prior to the Service Provider initiating such work.

The City pays invoices on Net 30 terms.

III. PROPOSAL SUBMITTAL

A. Written Proposal

Service Providers shall provide detailed written responses to the following items. The responses shall be considered technical offers of what Service Providers propose to provide and shall be incorporated in the contract award as deemed appropriate by the City. A proposal that doesn’t include all of the information required may be deemed incomplete and subject to rejection. The City of Fort Collins shall not reimburse any Service Provider for costs incurred in the preparation and presentation of their proposal.

The total length of the proposal shall be limited to a maximum of twenty-five (25) single-sided 8 ½ x 11-inch pages (excluding the Functional Requirements Matrix, Software Compliance Letter, Proposal Acknowledgement Form, Build America Buy America & Buy America Certification, and Anti-Lobbying Certification).

a. A written company overview and description of the proposed products and features.

b. Service Provider history and experience in the distribution and support of Detection

Systems as described in the RFP.

c. A written description of the services such as Technical Support, Warranties, Service

Plans, and Service Level Agreements (SLAs). The Service Provider must define the proposed service terms, including the proposed methods of communication, hours of availability and maximum response times for support.

d. References from five or more organizations which have used your company for similar products and services within the last two years. All references should have installations that have been operational for more than two years with at least two that have installations in Colorado. At least two references should have bicycle differentiation detection installed and operational.

e. Proposed pricing for Detection System equipment (per complete intersection), Technical Support, Software and applicable Service Plans. If the Service Provider charges for training, travel, lodging expenses, or a service plan for software upgrades and patching, it shall be identified as a line item in the pricing submittal. All product costs shall be priced per unit and include delivery to the City. It is the Service Provider’s responsibility to describe clearly the terms that are included within the scope and budget of its submittal.

f. The name of the company representative responsible for responding to questions regarding company proposals and for coordinating interviews and demonstrations, etc.

g. The Proposal Acknowledgement Form must be signed by a duly authorized representative of the firm submitting the proposal. The signature shall include the title of the individual signing the proposal.

h. Proposed product delivery terms: i.e. expected lead time following receipt of order.

Include the availability of the Service Provider to supply and install a demonstration system.

i. Functional Requirements Matrix (Attachment A)

j. Software Compliance Letter – an end-user license agreement and/or statement from the company regarding software usage provisions. If the use of the software is

RFP 10222 Intersection Detection Systems Page 12 of 54 included with purchase of the hardware, indicate that the software is free for use on any number of computers with the purchase of the hardware.

k. Acknowledgement Form

l. Build America Buy America Certification (Attachment B)

m. Buy America Certification (Attachment C)

n. Certification Regarding Lobbying (Attachment D)

B. Demonstration Requirements – Top-Rated Service Provider(s)

The City will review proposals and select top-ranked Service Providers for system demonstrations. Service Providers selected for additional review will be expected to install equipment in a test environment to verify functionality and compatibility of the product with the City’s Advanced Traffic Management System (ATMS). The City will not reimburse any Service Provider for the costs to provide/install the demonstration Detection System. The demonstration Detection System will be installed for a minimum of one week and a maximum of four weeks.

a. Service Provider Responsibilities

The Service Provider will be required to supply and assist with installation of a complete Detection System (except wire) meeting the requirements described in II.

SCOPE OF PROPOSAL B. System Requirements. The Service Provider will supply the equipment for up to one month. The Service Provider will have one day (up to 8 hours) to setup and prepare the Detection System for testing by the City.

The Service Provider should be prepared to setup all available types of detectors for two directions.

b. City of Fort Collins Responsibilities

The City will provide a test environment including traffic cabinet, electrical power, wire, bucket truck and personnel to install provided equipment per the direction of the Service Provider. The City will supply personnel and a bucket truck for one day (up to 8 hours) to assist with installation and setup of the demonstration equipment.

Upon completion of testing, the City will remove and return all equipment to the Service Provider. The City will evaluate the demonstration Detection System(s) as described in IV. REVIEW AND ASSESSMENT CRITERIA B. Demonstration Evaluation.

C. References Prior to award, the Project Manager may check references using the criteria in IV. REVIEW AND ASSESSMENT CRITERIA C. Reference Evaluation Criteria.

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IV. REVIEW AND ASSESSMENT CRITERIA

N. Proposal Criteria The Proposals will be evaluated by a team comprised of Traffic Technicians, Engineers and Purchasing representatives. Service Provider proposals will be evaluated on the following criteria. These criteria will be the basis for review and assessment of the written proposals and selection of Service Providers for a demonstration installation.

The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5 being an outstanding rating.

WEIGHTING

FACTOR QUALIFICATION STANDARD

3.0 Scope of Proposal

Does the proposal address all elements of the RFP? Does the proposal show an understanding of the project objectives, methodology to be used and results/outcomes required by the project? Are there any exceptions to the specifications, Scope of Work, or agreement?

2.0 Firm Capability

Does the firm have the resources, financial strength, capacity and support capabilities required to successfully complete the project on-time and in-budget? Has the firm successfully completed previous projects of this type and scope?

1.0 Assigned Personnel

Do the persons who will be working on the project have the necessary skills and qualifications? Are sufficient people of the requisite skills and qualifications assigned to the project?

1.0 Availability

Can the work be completed in the necessary time? Can the target start and completion dates be met? Are other qualified personnel available to assist in meeting the project schedule if required? Is the project team available to attend meetings as required by the Scope of Work?

3.0 Cost

Does the proposal include detailed cost break-down for each cost element as applicable and are the line-item costs competitive?

O. Demonstration Evaluation – Top Rated Service Providers The Demonstration will be evaluated by a team comprised of Traffic Technicians and Engineers. Accuracy will be measured over time intervals containing at least one hundred vehicles with lane change anomalies excluded from calculations. Detection types will be evaluated based on availability, ease of setup, and accuracy of the feature.

Features will be evaluated based on availability and feature inclusiveness.

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The rating scale shall be from 0 to 5, with 0 being an unavailable feature, 1 being a poor rating, 3 being an average rating, and 5 being an outstanding rating.

Demonstration Evaluation Criteria Weighting

Factor Qualification Standard

Detection Types

3 Standard presence Does the product have the feature? Are there exceptions to the specifications or Scope of Work? Does product testing indicate an acceptable level of accuracy and ease of setup? Is the product reliable and consistent?

Does the product perform under all weather, lighting, and traffic congestion levels?

3 Bicycle differentiation

2 Queue detector

2 Advance (250’)

1 Speed

2 Count

1 Occupancy

1 Classification

1 Flow Rate

1 Headway

1 Level of service Feature

3 SDLC outputs Does the product have the feature? Are there exceptions to the specifications or Scope of Work? Does product testing indicate an acceptable level of accuracy or ease of setup?

3 332/170 outputs

3 TS1/TS2/332/170 compatible

2 Minimum 32 outputs (SDLC)

2 Minimum 24 outputs (332/170)

2 Scalable (up to 8 directions)

3 Detect 7 lanes per direction

3 Centracs compatible

3 UL Listed

3 IP addressable

2 Browser functionality included

2 Live video streaming

3 Surge suppression

3 Zoom/focus at cabinet

3 Installation

3 Ease of setup

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P. Reference Evaluation Criteria Prior to award, the Project Manager may check references using the following criteria.

Negative responses from references may impact the award determination.

CRITERIA STANDARD QUESTIONS

Overall Performance Would you hire this Service Provider again? Did they show the skills required by this project?

Timetable Was the original Scope of Work completed within the specified time? Were interim deadlines met in a timely manner?

Completeness Was the Service Provider responsive to client needs;

did the Service Provider anticipate problems? Were problems solved quickly and effectively?

Budget Was the original Scope of Work completed within the project budget?

Job Knowledge

If a study, did it meet the Scope of Work?

If Service Provider administered a construction contract, was the project functional upon completion and did it operate properly? Were problems corrected quickly and effectively?

Q. Overall Selection Final selection will be based on the following criteria. The ratings from each category will be combined to determine a final score.

WEIGHTING

FACTOR QUALIFICATION STANDARD

20% Proposal Overall Proposal scores (less Cost score)

30% Cost Cost score taken from written Proposal

50% Functional Requirements and Demonstration

Compliance to Functional Requirements and Demonstration scores

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ATTACHMENT A

FUNCTIONAL REQUIREMENTS MATRIX

Feature Functional

Category

Functional

Compliance

Comments

Detection Types

Standard presence – detects the presence of standing or moving traffic with an output generated for as long as the detected vehicle is within the detection zone.

M

Bicycle differentiation – detects the presence of standing or moving bicycles with an output generated until the traffic signal serves a green for the movement (lock on operation). The detector distinguishes between a bicycle and a vehicle and only generates an output for a bicycle.

M

Queue detector – detector that calls the signal phase when the phase is red, extends the green until the queue clears, and turns off until the start of the next conflicting phase.

P

Advance (>250’) – located 250 feet or more from the intersection to detect the presence of moving traffic and generate an output while the detected vehicle is within the detection zone.

Speed – measures the speed of a vehicle moving within the detection zone. D

Count – tracks the number of vehicles passing a given point during a specified period of time. An output is generated for every vehicle detected.

Occupancy – detects the amount of time a detector is occupied by a vehicle over time.

D

Classification – detector with the capability to differentiate among types of vehicles and classify the traffic stream into categories.

Flow Rate – detector to determine the flow rate of detection zone, measured as vehicles over time

Headway – measures the time interval from the end of detection of one vehicle to the start of the next detection.

Level of service – detector to determine performance measure of lane associated with the zone.

RFP 10222 Intersection Detection Systems Page 17 of 54

Feature

SDLC outputs M 332/170 outputs M TS1/TS2/332/170 compatible M Minimum 32 outputs (SDLC) P Minimum 24 outputs (332/170) P Scalable (up to 8 directions) P Detect 7 lanes per direction M Centracs compatible P UL Listed M IP addressable M Browser functionality included P Live video streaming M Surge suppression M Zoom/focus at cabinet P Logical capabilities P

*Note: Mandatory (M), Preferred (P) and Desired (D)

RFP 10222 Intersection Detection Systems Page 18 of 54

ATTACHMENT B

BUILD AMERICA, BUY AMERICA CERTIFICATION

Build America – Construction materials used in the Project are subject to the domestic preference requirement of the Build America, Buy America Act, Pub. L. 117-58, div. G, tit. IX, §§70911 – 70927 (2021), as implemented by the U.S. Office of Management and Budget, the U.S. Department of Transportation, and FTA. The Recipient acknowledges that this agreement is neither a waiver of § 70914(a) nor a finding under § 70914(b).

Buy America – The domestic preference requirements of 49 U.S.C. § 5323(j), and FTA regulations, “Buy America Requirements,” 49 CFR Part 661, to the extent consistent with 49 U.S.C. 5323(j) apply to this contract.

BIDDER MUST SIGN THE FOLLOWING:

Certification requirement for Build America, Buy America.

The bidder or offeror hereby certifies that it will meet the requirements of Build America, Buy

America.

Date _______________________________________________________________________

Signature ____________________________________________________________________

Company Name _______________________________________________________________

Title ________________________________________________________________________

RFP 10222 Intersection Detection Systems Page 19 of 54

ATTACHMENT C

BUY AMERICA CERTIFICATION

BUY AMERICA

The Contractor agrees to comply with 49 U.S.C. 5323(j) and 49 C.F.R. Part 661, which provide that Federal funds may not be obligated unless steel, iron, and manufactured products used in FTA-funded projects are produced in the United States, unless a waiver has been granted by FTA or the product is subject to a general waiver. General waivers are listed in 49 C.F.R. 661.7, and include final assembly in the United States for 15 passenger vans and 15 passenger wagons produced by Chrysler Corporation, and microcomputer equipment and software. Separate requirements for rolling stock are set out at 49 U.S.C. 5323(j)(2)(C) and 49 C.F.R. 661.11. Rolling stock must be assembled in the United States and have a 60 percent domestic content.

A bidder or offeror must submit to the FTA recipient the appropriate Buy America certification (below) with all bids or offers on FTA-funded contracts, except those subject to a general waiver.

Bids or offers that are not accompanied by a completed Buy America certification must be rejected as nonresponsive. This requirement does not apply to lower tier subcontractors.

BIDDER MUST SIGN ONE (1) OF THE FOLLOWING:

Certification requirement for procurement of steel, iron, or manufactured products.

Certificate of Compliance with 49 U.S.C. 5323(j)(1)

The bidder or offeror hereby certifies that it will meet the requirements of 49 U.S.C. 5323(j)(1) and the applicable regulations in 49 C.F.R. Part 661.5.

Date

Signature____________________________________________________________________

Company Name________________________________________________________________

Title

Certificate of Non-Compliance with 49 U.S.C. 5323(j)(1)

The bidder or offeror hereby certifies that it cannot comply with the requirements of 49 U.S.C.

5323(j)(1) and 49 C.F.R. 661.5, but it may qualify for an exception pursuant to 49 U.S.C.

5323(j)(2)(A), 5323(j)(2)(B), or 5323(j)(2)(D), and 49 C.F.R. 661.7.

Date

Signature

RFP 10222 Intersection Detection Systems Page 20 of 54

Company Name ______________________________________________________________

Title

Certification requirement for procurement of buses, other rolling stock and associated equipment.

Certificate of Compliance with 49 U.S.C. 5323(j)(2)(C).

The bidder or offeror hereby certifies that it will comply with the requirements of 49 U.S.C.

5323(j)(2)(C) and the regulations at 49 C.F.R. Part 661.11.

Date

Signature

Company Name ______________________________________________________________

Title

Certificate of Non-Compliance with 49 U.S.C. 5323(j)(2)(C)

The bidder or offeror hereby certifies that it cannot comply with the requirements of 49 U.S.C.

5323(j)(2)(C) and 49 C.F.R. 661.11, but may qualify for an exception pursuant to 49 U.S.C.

5323(j)(2)(A), 5323(j)(2)(B), or 5323(j)(2)(D), and 49 CFR 661.7.

Date

Signature

Company Name ______________________________________________________________

Title

RFP 10222 Intersection Detection Systems Page 21 of 54

ATTACHMENT D

Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)

CERTIFICATION

The Contractor attests that it has filed the required certification under the Byrd Anti-Lobbying Amendment. The Contractor attests that it has certified that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal Contract, grant or any other award covered by 31 U.S.C.1352. The Contractor further attests that it has disclosed, and will continue to disclose, any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award.

The undersigned certifies, to the best of his or her knowledge and belief, that:

(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for making lobbying contacts to an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form--LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions [as amended by "Government wide Guidance for New Restrictions on Lobbying," 61 Fed. Reg. 1413 (1/19/96).

(3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

The Contractor, ________________ ___, certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. A 3801, et seq., apply to this certification and disclosure, if any.

__________________________ Entity Name

__________________________ Signature of Authorized Official

__________________________ Name and Title of Authorized Official

__________________________ Date

RFP 10222 Intersection Detection Systems Page 22 of 54

V. ACKNOWLEDGEMENT

This form may not be redlined and must be submitted with your proposal. Failure to adhere to these requirements may result in your proposal being rejected.

Service Provider hereby acknowledges receipt of the City of Fort Collins Request for Proposal and acknowledges that it has read and agrees to be fully bound by all of the terms, conditions and other provisions set forth in the RFP 10222 Intersection Detection Systems and sample Agreement except as otherwise noted. Additionally, Service Provider hereby makes the following representations to City:

a. All of the statements and representations made in this proposal are true to the best of the

Service Provider’s knowledge and belief.

b. Service Provider commits that it is able to meet the terms provided in this proposal.

c. This proposal is a firm and binding offer, for a period of 90 days from the date hereof.

d. Service Provider further agrees that the method of award is acceptable.

e. Service Provider also agrees to complete the proposed Agreement with the City of Fort

Collins within 10 days of notice of award. If contract is not completed and signed within 10 days, City reserves the right to cancel and award to the next highest rated firm.

f. Service Provider acknowledges receipt of addenda.

g. Service Provider acknowledges no conflict of interest.

h. Service Provider acknowledges that the City is a governmental entity subject to the

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