10 - The RFQ_Federal Building TN 2021 05 11.pdf

Unison Buy # 1064333 Solicitation No. 47PE0321Q0003

REQUEST FOR QUOTE (RFQ)

Memphis, TN Feasibility Study

Federal Building Courthouse 167 N Main St #242 Memphis, TN 38103

Availability of Funds: Issuance of this Solicitation does not warrant that funds are presently available for award of a Contract. Award of the Contract shall be subject to the availability of appropriated funds, and the Government shall incur no obligation under this Solicitation in advance of such time as funds are made available to the Contracting Officer for the purpose of Contract award.

This is a Request for Quote (RFQ) using GSA Multiple Award Schedule Category Number 541330ENG (Engineering Services)—under FAR Part 8.405. All submissions in responses to this RFQ are considered quotes and not proposals or offers, even if labeled as such.

All vendors agree to, and are bound by, all instructions, procedures, and rules of this RFQ.

This RFQ contains an attached Statement of Work (SOW). The Government intends to issue a Firm-Fixed-Price (FFP) task order based on the SOW.

The Government will evaluate the submitted quotes (see instructions) against the criteria set forth below and then determine which quote represents the best value that meets the requirements, price and other factors considered. The Government reserves the exclusive right to make an award based on the lowest evaluated price quote meeting the acceptability standards for non-price factors. The Government anticipates selecting an awardee and issuing a task order award based on initial quotes received; therefore, vendors are cautioned to submit their best price and technical quote up front.

Reminder: Since submissions are quotes under the GSA Schedule, the Government is not obligated to determine a competitive range, conduct discussions with all vendor’s, solicit final revised quotes, or use other techniques associated with FAR Part 15, “Contracting by Negotiation.” The contracting techniques associated with FAR Part 15 do not apply. Only FAR Part 8.405, “Ordering Procedures for Federal Supply Schedules”, applies.

Questions: Any questions, regarding this RFQ, shall be sent to the “Unison Marketplace Reverse Auction Site.” In posing questions, Contractors must cite the relevant RFQ or SOW section and page number(s). Questions should be written in a manner that enables clear understanding of the Contractor’s questions or concerns. Statements expressing opinions or sentiments are not considered valid inquiries and will not receive a response. Further, Contractors are reminded that GSA will not address hypothetical questions aimed at receiving a potential “evaluation decision.”

https://easi.pbs.gsa.gov/suite/tempo/records/item/lIBinLDeHJegYbgj4pEnkiRCI1DbSUsup2_hohwKZP-PMZ6RM6HfLGBnnd78tRtXyJtR0OFWj2DWMPxa6ApZMscra6TYfJCzciNdlB7pZeOT5jG/view/summary

Written answers will be provided all prospective Contractors, giving due regard to the proper protection of proprietary information. All questions regarding this requirement shall be submitted by the date and time listed in the Unison Marketplace Reverse Auction posting.

Site Visit Information: N/A

Quote Due Date/Time: Quotes are due on or before the date and time specified via the Unison Marketplace Reverse Auction RFQ. All quotes must be submitted electronically (scanned documents) by the established date and time.

Note: After the closing time and date noted above, the Government will immediately begin review and evaluation; therefore, contractor submissions or information requests received after the RFQ is closed will not be considered.

Contractors hereinafter referred to as “vendors”, who respond to this RFQ acknowledge and agree to all the instructions and procedures described above.

Vendors are reminded not to include assumptions, caveats, or exceptions within any part of the submission. Submit the information requested by the RFQ as per instruction. Inclusion of assumptions, caveats, or exceptions to the requirement of any kind may result in the quote not being considered.

General Contractor Instructions

Quotes shall clearly demonstrate an understanding of both general and specific requirements, as well as convey the vendor’s capability for transforming its understanding into successful performance under this award.

A complete quote shall consist of the Technical and Price Quote (Price Submittal Form, GSA300, and Completed Unison Marketplace Buy#1064333 Line Item(s)). As detailed below (technical and price must be in separate Volumes). Incomplete quotes will be considered non-responsive and will not be further evaluated.

Quotes submitted via facsimile or email(s) are not permitted and will not be accepted as valid quotes. Any quote or modification will not be accepted after the due date and time for quotes.

All vendors whose quotes are not considered or selected for award will be so notified. Such notification will state in general terms the basis of non-selection.

All quotes shall be handled in accordance with FAR 3.104, Procurement Integrity.

Information requested herein must be furnished in writing and be fully and completely in compliance with RFQ instructions. The information requested and the manner of submission is essential to permit prompt evaluation of all quotes on a fair and uniform basis. Simple statements of compliance without the detailed description of how compliance will be accomplished may not be considered sufficient evidence that the vendor can meet the technical requirements.

https://easi.pbs.gsa.gov/suite/tempo/records/item/lIBinLDeHJegYbgj4pEnkiRCI1DbSUsup2_hohwKZP-PMZ6RM6HfLGBnnd78tRtXyJtR0OFWj2DWMPxa6ApZMscra6TYfJCzciNdlB7pZeOT5jG/view/summary

Selection and Award

As a result of this solicitation, GSA intends to award one (1) task order, under the vendor’s already established GSA Schedule contract. All labor categories offered, must reflect the rates listed in the vendor’s current GSA Schedule contract. The vendor’s prices proposed shall not exceed the rates listed in their current GSA Schedule contract, but the rates can be less than the vendor’s current GSA Schedule contract rates.

Quotes must demonstrate a clear understanding of the nature and scope of the work required.

Failure to provide a realistic, reasonable, and complete quote may reflect a lack of understanding of the requirements and may result in a determination that the vendor is technically unacceptable.

*Award will be made based on the lowest evaluated price quote meeting the acceptability standards for non-price factors.

Evaluation Criteria and Quote Submittal Instructions

The Government will evaluate all technical proposals on an acceptable/unacceptable basis to determine all offers that meet the minimum technically acceptable requirements. Failure to meet a requirement may result in an offer being determined technically unacceptable. An unacceptable rating, for any one factor, makes the entire proposal unacceptable. Any costs incurred by vendors, in preparing or submitting offers, are the vendors' sole responsibility; the United States will not reimburse any vendor for any proposal preparation costs. Award will be made based on the lowest total evaluated price of the proposal meeting the acceptability standards for non-price factors.

The written submission shall be broken into two separate documents consisting of: Volume 1 – Technical Quote and Volume 2 – Price Quote.

Volume I – Technical Quote

Technical Quotes will be evaluated and rated based on the following Technical Factors:

(1) Technical Expertise (acceptable/unacceptable)

(2) Past Performance (acceptable/unacceptable)

The Technical Factors are listed in descending order of importance. The Technical Factors when combined are considered more important than price. Technical Factor 1 (Technical Expertise) is considered more important than Technical Factor 2 (Past Performance). The technical factors, when combined, are considered more important than price. However, price is always evaluated, and price rises in importance when technical merit among the quotes becomes more equal.

https://easi.pbs.gsa.gov/suite/tempo/records/item/lIBinLDeHJegYbgj4pEnkiRCI1DbSUsup2_hohwKZP-PMZ6RM6HfLGBnnd78tRtXyJtR0OFWj2DWMPxa6ApZMscra6TYfJCzciNdlB7pZeOT5jG/view/summary

(1) TECHNICAL EXPERTISE

Acceptability Standard (acceptable): The vendor’s technical expertise narrative must demonstrate the vendor’s team’s technical knowledge and capability to perform and complete the scope of work. The vendor must also demonstrate experience with web-based data collection and reporting generation. To obtain an acceptable rating, the vendor must demonstrate the ability to perform the scope of work both technically and with the needed amount of personnel with minimal risk to the Government.

TECHNICAL EXPERTISE NARRATIVE: The vendor shall submit a technical expertise narrative that is limited to three (3) one-sided, letter size (8.5” x 11”) pages. Anything over three (3) pages will be ignored (including attachments or exhibits). Number the pages consecutively and use an 11-point (or larger) font size, in an easily readable font, such as Times New Roman.

The technical expertise narrative shall include information the vendor considers relevant to demonstrating its technical expertise with personnel that are knowledgeable of:

a. Feasibility Studies (FB)

Note: The Vendor shall not submit resumes with its technical expertise narrative.

The Government will evaluate the information presented for the purpose of assessing the vendor’s ability to support the work with minimal risk and maximum efficiency using personnel that are knowledgeable of the SOW performance requirements.

(2) PAST PERFORMANCE

Acceptability Standard (acceptable): The vendor will receive an acceptable rating when its past performance record demonstrates satisfactory performance on at least two (2) similar projects substantially completed within the last three (3) years. Any vendor, which does not demonstrate satisfactory performance on at least two (2) similar projects substantially completed within the last three (3) years, will not be considered technically acceptable. The vendor must provide a GC Reference Form for each reference (a person or persons who may be contacted regarding the quality of the vendor’s past performance). The name, title, company name, current address, current phone number, and current fax number for each reference must appear on the form, and contract numbers for each project.

PAST PERFORMANCE NARRATIVE: The vendor shall provide two (2) examples of past performance that is similar to the size and scope of this requirement. The vendor shall provide an example in which the vendor provided Feasibility Studies. The example shall be limited to two (2) one-sided, letter size (8.5” x 11”) pages for each reference for a maximum page limitation of four (4) pages for past performance references. Number the pages consecutively and use an 11-point (or larger) font size in an easily readable font, such as Times New Roman.

Anything over two (2) examples will be ignored. Anything exceeding the page limit will be ignored (including attachments or exhibits.)

https://easi.pbs.gsa.gov/suite/tempo/records/item/lIBinLDeHJegYbgj4pEnkiRCI1DbSUsup2_hohwKZP-PMZ6RM6HfLGBnnd78tRtXyJtR0OFWj2DWMPxa6ApZMscra6TYfJCzciNdlB7pZeOT5jG/view/summary

The past performance shall have been performed within the past three (3) years and may have been performed (as a prime or sub) under a federal, state, local or private commercial contract or task order. The past performance example shall have been performed by the vendor.

If applicable, the vendor shall list any contract under or purchase order, which the vendor received either a cure notice or show cause letter, or that was terminated for cause, by the Government, within the past three years. If this is the case, vendors must briefly explain the facts and circumstances in each such instance.

So that the Government may efficiently evaluate and verify the past performance information, include the following information:

1. Name and Address of Organization and Contract Number

2. Number of labor categories that performed on the job

3. Period of Performance and Dollar Value

4. Points of Contact with correct phone numbers, titles, and e-mail addresses to allow the

Government to verify information submitted. For each example provide at least 1 verifiable contracting or technical point of contact. If possible, provide both contracting and technical points of contact. The vendor shall ensure that information presented for points of contact is accurate and current (i.e.: current phone numbers, email addresses).

5. Brief narrative describing the work the vendor performed and an explanation detailing the relevance of the work to the SOW in the current RFQ.

The Government will evaluate the similarity, quality, timeliness, and customer’s satisfaction for each of the vendor’s past performance examples. In evaluating the past performance examples, the Government reserves the right to use data obtained from other sources as well as that provided in their offer. This includes information contained in the Past Performance Information Retrieval System (PPIRS).

Note: Vendors are cautioned that it is exclusively the vendor’s responsibility to ensure that information provided is accurate and complete for all points of contact listed. Further, vendors are responsible for ensuring references will willingly participate in the Government’s attempts to verify information provided in the quote. The Government is not responsible for the inability to contact a vendor’s references due to inaccurate contact information or uncooperative references.

Volume II – Price Quote

PRICE QUOTE

The vendor shall submit a price quote for this requirement using the Price Submittal Form, GSA300, and Unison Buy #1064333 Line Item(s). The Government anticipates the use of a Firm-Fixed Price (FFP) type task order.

The quoted price shall be derived from the labor category skill-level rates on the vendor’s current GSA Multiple Award Schedule Category Number 541330ENG (Engineering Services) contract. The vendor will identify its GSA FSS Schedule contract number with its price quote.

https://easi.pbs.gsa.gov/suite/tempo/records/item/lIBinLDeHJegYbgj4pEnkiRCI1DbSUsup2_hohwKZP-PMZ6RM6HfLGBnnd78tRtXyJtR0OFWj2DWMPxa6ApZMscra6TYfJCzciNdlB7pZeOT5jG/view/summary

Additional Terms and Conditions

The vendor shall comply with all terms and conditions of their awarded GSA Schedule Contract.

Period of Performance

*180 calendar days from the date of the Notice-to-Proceed (NTP).

Travel

All travel costs associated with the performance of this task order will be reimbursed in accordance with the Federal Travel Regulations (FTR). Lodging and per diem rates are to be based on GSA’s per diem rates. Vendor shall make every effort to minimize the travel costs to accomplish this work.

Costs incurred for transportation and per diem (lodging, meals, and transportation) will be billed in accordance with the regulatory implementation of Public Law 99-234, FAR 31.205-46 Travel Costs, and the vendor’s cost accounting system. These costs are directly reimbursable by

GSA.

The Government shall not be charged G&A fees or overhead fees for any travel unless other procedures are specified in the underlying schedule contract. Vendors shall be reimbursed only for incurred costs at or below the “not to exceed” estimate.

Costs for transportation, lodging, and meals, incurred by vendor personnel on official company business are allowable subject to the limitations contained in FAR 31.205-46 Travel Costs.

Travel cost must be identified in the quotation. The Estimate for Travel must include costs for transportation, lodging, meals, and anticipated taxes.

Security Requirements

Upon award of this requirement the vendor, and their employees—who are assigned to perform this work—shall also provide personal information and fingerprints as required by the Department of Homeland Security and Federal Protective Services in compliance with HSPD-

12. Employees who are not found to be of ‘Suitable” status cannot be assigned to any part of the Work

Inspection and acceptance

The vendor is responsible for the day-to-day inspection, monitoring and quality control of all work performed under the vendor to ensure compliance with the contract requirements. The results of inspections conducted shall be documented and made available to the Government upon request.

https://easi.pbs.gsa.gov/suite/tempo/records/item/lIBinLDeHJegYbgj4pEnkiRCI1DbSUsup2_hohwKZP-PMZ6RM6HfLGBnnd78tRtXyJtR0OFWj2DWMPxa6ApZMscra6TYfJCzciNdlB7pZeOT5jG/view/summary

The Contracting Officer Representative (COR) designated for each contract shall inspect and accept materials and services provided under this contract.

The vendor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the vendor shall be maintained and made available to the Government during contract performance and for as long afterward as the contract requires.

The Government has the right to inspect and test all services called for by the contract, to the extent practicable, and at all times and places during the term of the contract. The Government shall perform inspection and tests in a manner that will not unduly delay the work.

If the Government performs inspections or tests on the premises of the vendor or a subcontractor, the vendor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties. If any of the services do not conform to contract requirements, the Government may require the vendor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by performance, the Government may (1) require the vendor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed. If the vendor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may (1) by contract or otherwise, perform the services and charge the vendor any costs incurred by the Government that is directly related to the performance of such service or (2) terminate the contract for default.

https://easi.pbs.gsa.gov/suite/tempo/records/item/lIBinLDeHJegYbgj4pEnkiRCI1DbSUsup2_hohwKZP-PMZ6RM6HfLGBnnd78tRtXyJtR0OFWj2DWMPxa6ApZMscra6TYfJCzciNdlB7pZeOT5jG/view/summary