1-RFP - Project Mgmt. Svcs..pdf

Request for Proposals (RFP) for Project Management Consulting Services

C.I.P. No. 570030 - 100209

Response Due Date and Time:

April 30, 2026, 1:00 PM local time

Submit Proposal Electronically to:

Bonfire

(RFQ032560)

https://columbus.bonfirehub.com/projectDrafts/230824/details

Project Mgmt. Svcs.

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PROPOSAL SIGNATURE FORM

This page, signed by an officer of the offering firm or a designated agent empowered to bind that entity in a contract with the City of Columbus, Ohio, by and through its Department of Finance and Management, is required to accompany the proposal submitted for consideration. If signed by someone other than an officer, complete and submit the Proposal Signature Affidavit along with this form.

I, the undersigned, having carefully examined this Request for Proposals (RFP), propose to furnish services in accordance therewith as set forth in the attached proposal.

I hereby certify that, to the best of my knowledge, this submission is complete and all statements made therein are true and accurate.

I also affirm I am duly authorized to sign and submit this response on behalf of the Firm named below.

I further acknowledge that by signing this form I am representing that, in the event this proposal is accepted, the Firm is willing and able to execute a contract in the form shown in the RFP, with the understanding that the project scope and compensation provisions will be negotiated and included in the final contract in a same or similar form as that attached hereto.

By my signature below, I attest that I have read, understand, and agree to the terms, conditions, and requirements set forth in the RFSQ, including any special terms and conditions incorporated in the solicitation documents.

Failure to sign and return this form shall result in the rejection of the accompanying proposal.

FIRM INFORMATION:

FIRM (Company Name):

ADDRESS:

CITY, STATE, ZIP:

PHONE: _________________________ EMAIL: ___________________________________

CITY OF COLUMBUS CONTRACT COMPLIANCE/VENDOR NUMBER: _________________

AUTHORIZATION TO PROPOSE:

Signature Date

Name (print) Title

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PROPOSAL SIGNATURE AFFIDAVIT

COUNTY OF:

STATE OF:

, being duly sworn deposes and says that he/she is

(NAME OF AFFIANT)*

of , (TITLE) (COMPANY) a corporation organized and existing under and by virtue of the laws of the State of and having its principle office at

(NUMBER AND STREET) (CITY/STATE) (ZIP CODE)

Affiant further says that he/she is familiar with the records, minute books and by-laws of

; Affiant further says that

(NAME OF COMPANY)

is

(NAME OF PERSON SIGNING

PROPOSAL/CONTRACT)

(TITLE)

of the corporation, is duly authorized to submit a proposal for

Project Management Consulting Services

(CONTRACT OR PROJECT NAME)

for said corporation by virtue of

(STATE WHETHER A PROVISION OF BY-LAWS OR A RESOLUTION OF THE BOARD OF DIRECTORS. IF BY

RESOLUTION, GIVE DATE OF ADOPTION.)

(SIGNATURE OF AFFIANT)*

*AFFIANT MUST BE SOMEONE OTHER THAN THE INDIVIDUAL SIGNING THE

PROPOSAL/CONTRACT.*

Sworn to before me and subscribed on in my presence this

____ day of _______ , 20 ___

(NOTARY PUBLIC)

My Commission Expires:

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LOCATION OF LEAD OFFEROR FORM

This form will be used to determine the scoring for the location of the lead offeror per Evaluation Criteria Section 6.6.2 of the Request for Proposals (RFP). Failure to submit this form will result in the submittal receiving one point for the location of the lead offeror. This form does not count toward the submission page limit for this RFP.

Location of Lead Offeror status (check only one box below):

Lead Offeror meets the definition of a “local business” as defined in City Code Section 329.01(bb) (has a current and fixed local occupancy and is a taxpayer in good standing) by meeting all of the following criteria (10 points):

• Owns or leases office space within the corporate limits of the City of Columbus.

• The office space is occupied and used by at least one executive officer of the business entity.

• The office space has been owned or leased by this business for no less than twenty-four consecutive months immediately prior to the due date of this RFP; or if the business has relocated within the City of Columbus during the preceding twenty-four months, it has owned or leased office space within the City of Columbus for twenty-four consecutive months immediately prior to the due date of this RFP.

• The office space is not just a Post Office box or similar mailing address; is not a moveable work site such as a construction trailer or offices at a construction job site; is not a location zoned for residential use, unless such a location is the sole office space owned and/or leased by the business entity; and is not a location rented or used by the business entity for temporary business functions such as meetings or teleconferences.

• Has filed tax returns for both net profits and payroll taxes with the City of Columbus for no less than two consecutive fiscal years preceding the due date of this RFP.

• Is current and compliant in the payment of any City of Columbus taxes on payroll and net profits; or, if not current and compliant, has entered into an agreement to pay any delinquency and is abiding by the terms of the agreement at the due date of the RFP.

Lead Offeror is located within Franklin County, either not within the City’s corporate limits or does not meet all of the criteria for a City of Columbus local business as detailed above (7 points).

Lead Offeror is located within one of the counties adjoining Franklin County, Ohio (5 points).

Lead Offeror is located within the State of Ohio (3 points).

Lead Offeror is located outside the State of Ohio (1 point).

I hereby certify that the Location of Lead Offeror status claimed above is true and accurate. I also affirm I am duly authorized to sign and submit this information on behalf of the Offeror.

Signature Date

Printed Name Title

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PROPOSAL TERMS AND CONDITIONS FOR CONSULTANTS

SUBMISSION OF PROPOSAL

Proposals must be submitted according to this proposal.

SUBMISSION OF RESPONSE

All proposals and other material submitted in response to this Request for Proposal (RFP) become the property of the City of Columbus (Owner). The City may choose to retain or return these materials to the Consultant, at the Consultant’s expense.

The City is not liable for any cost associated with the preparation of the proposal or any other costs incurred by any CONSULTANT prior to the execution of the contract. The rejection of any proposal in whole or in part, at the City’s discretion, will not render the City liable for incurring any cost or damage.

ACCEPTANCE AND REJECTION

The proposal submitted by the CONSULTANT to the City of Columbus will be accepted or rejected within a period of 180 days from the proposal due date. The City reserves the right to waive technicalities and to request new proposals (re-advertise) on the required material. The Request may be cancelled and that any proposal may be rejected in whole or in part when it is for good cause and in the best interests of the City.

WITHDRAWAL OF PROPOSALS

The CONSULTANT may withdraw their proposal at any time prior to the time specified in the advertisement as the closing date and time for the receipt of proposals.

This shall be accomplished by contacting the Director of the contracting Department and requesting to have the proposal withdrawn.

Notice to the contracting Department must be received before the proposal due date and time. No CONSULTANT shall withdraw or cancel his/her proposal for a period of 180 calendar days after said advertised closing date and time for the receipt of proposals. If the CONSULTANT has been notified of the City’s intent to negotiate a contract and the contract negotiation process is not fully completed within 180 days after the due date and time of the proposal, the CONSULTANT is not allowed to withdraw or cancel the proposal.

SIGNATURE REQUIRED

The responses must be signed, (preferably with a secure digital signature). If the CONSULTANT is a firm or corporation, insert the corporate name followed by the signature of a person authorized to sign said response;

if a partnership, indicate partnership name followed by the signature of one of the partners; if a sole proprietorship the signature of the owner is required. Where the person signing for a corporation is NOT an officer or Member of the Company, an affidavit or a resolution of the Board of Directors showing the authority of that person to bind the corporation must be furnished.

APPLICABLE LAWS

The Revised Code of the State of Ohio, as applicable, the Charter of the City of Columbus, and all City ordinances insofar as they apply to the laws of competitive bidding, contracts, and purchases, are made a part hereof.

PUBLIC RECORDS REQUESTS

The City of Columbus, as a political subdivision of the State of Ohio, is subject to Ohio Revised Code Chapter 149, known as the Ohio Public Records Law. Consequently, the CONSULTANT understands that ALL documents submitted in response to this RFP are considered public records and WILL be released if and/or when a public records request is made by news media, competitors, or other interested parties, in accordance with the Ohio Public Records Act. If you contend that certain CLEARLY MARKED portions of your response constitute an exception to Ohio’s public records law, you MUST submit your legal basis in support of that assertion with your response.

If a public records request is made for any portion of the documents that you have submitted and you have NOT clearly marked such documents as information constituting

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an exception to Ohio’s public records law, your information will be released.

If a public records request is made for such information and you HAVE clearly marked portions of your response as information constituting an exception to Ohio’s public records law, AND you have submitted the legal basis supporting such claim with which the City agrees, the City will release an appropriately redacted version of your submittal to the requestor and notify you that a request was made and will provide you with a copy of the redacted version of your submittal that was released. Should the requestor indicate that the redacted version is not sufficient for their purposes, you then will be IMMEDIATELY responsible for obtaining an order from a Court of competent jurisdiction in Franklin County, Ohio enjoining release of your clearly marked information constituting an exception to Ohio’s public records law.

If a public records request is made for such information and you HAVE clearly marked portions of your response as information constituting an exception to Ohio’s public records law, but you have NOT submitted the legal basis supporting such claim, the City WILL RELEASE your information to the requestor and notify you that a request was made and that your response was released.

DO NOT mark your entire response/submittal as information constituting an exception to Ohio’s public records law. If your entire response/submittal is so marked, the City of Columbus will not consider your offer.

CONFIDENTIAL INFORMATION

The director of the agency requesting proposals may choose to keep RFP information in confidence during the evaluation process and until the time a contract is executed. This information may include all proposal documentation, notes, including detailed prices, references, resumes, technical and cost information, etc.

Thereafter, proposals and all submissions will become public information, as the City is subject to R.C. 149.43, the Public Records Act.

CONSULTANT’S PROPRIETARY

INFORMATION

CONSULTANT acknowledges that the City is subject to Chapter R.C.149.43, the State of Ohio Public Records Law. The City agrees to keep any information confidential except as otherwise required to be disclosed by law including but not limited to the contract.

CONTRACT

The CONSULTANT to whom an award is made will be required to execute a written contract with the City of Columbus, Ohio within ten business days after receiving such contract for execution.

An agreement which may result from this proposal shall not be modified or altered by any subsequent course of performance between parties or by additional terms contained in any subsequent documents unless said additional or differing terms are incorporated by contract modification authorized to be entered into by ordinance.

CHANGES AND ADDENDA TO

PROPOSAL DOCUMENTS

Questions as to the interpretation of the Request for Proposal shall be submitted in writing to Bonfire. In order to receive consideration, questions must be received by the question cut-off date as indicated in the advertisement. Any interpretations of questions so raised, which in the opinion of the City or its representative require interpretations, will be issued by addenda posted to the Bonfire web site. The City or its representative will not be bound by any oral interpretations which are not reduced to writing and included in the addenda.

CAMPAIGN CONTRIBUTIONS

CONSULTANT hereby certifies the following: that it is familiar with Ohio Revised Code (“O.R.C.”) Section 3517.13; that it is in compliance with Divisions (I) and (J) of that Section; that it is eligible for this contract under the law and will remain in compliance

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with O.R.C. Section 3517.13 for the duration of this contract and for one year thereafter.

APPLICABLE LAW REMEDIES

All claims, counterclaims, disputes, and other matters in question between the City, its agents and employees, and the CONSULTANT, arising out of or relating to this RFP and the CONSULTANT’S submittal, or its breach, will be decided in a court of competent jurisdiction within the County of Franklin, State of Ohio.

Any Agreement shall be governed by and in accordance with the laws of the State of Ohio and the ordinances, statutes and provisions of the Columbus City Code and Charter; specifically including, but not limited to, Charter Sections 159 and 161. Chapter 377 of the Columbus City Codes will be incorporated into the contract, and the CONSULTANT is required to comply with said provisions. This includes but is not limited to reporting requirements and the obligation to review the Commission list of contractors and subcontractors that received an adverse determination. Penalties for failure to comply with the wage theft prevention code include suspension for three years, up to permanent disbarment.

DIVERSITY AND INCLUSION

The City of Columbus is committed to ensuring meaningful opportunities for City Certified Business Enterprises to participate in the City’s professional services, construction, and goods and services contracts.

CONTRACT COMPLIANCE AND

VENDOR REGISTRATION

All contractors, consultants, and subcontractors, who are a party to a contract as defined in Columbus City Codes must hold valid contract compliance certification numbers (register with the City of Columbus) before the contract is executed. A contractor, consultant, and subcontractor must also register with the City before becoming a City Certified business enterprise. The CONSULTANT may include in their proposal response the anticipated scope of work that will be performed by all Subconsultants along with their valid contract compliance number(s). Visit the following link to register with the City of Columbus:

https://new.columbus.gov/Business- Development/Bids-Solicitations/Vendor- Resources

For assistance with identifying potential City Certified Businesses, contact:

https://columbuscompliance.gob2g.com/.

Office of Diversity and Inclusion 1111 E. Broad Street, 2nd Floor Columbus, Ohio

(614) 645-4764

City Certification/Contract Compliance

Tia Roseboro 614-645-2203

*While the participation and or partnering of City Certified Business Enterprises is encouraged it will not be a condition of the proposal award.

To obtain information about City Certified professionals working in Columbus and their areas of expertise, contact: ODI.

https://new.columbus.gov/Business-Development/Bids-Solicitations/Vendor-Resources https://new.columbus.gov/Business-Development/Bids-Solicitations/Vendor-Resources https://new.columbus.gov/Business-Development/Bids-Solicitations/Vendor-Resources https://columbuscompliance.gob2g.com/ https://new.columbus.gov/Government/Mayors-Office/Diversity-Inclusion

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REQUEST FOR PROPOSAL

1. Project Information

1.1 Project Management Consulting Services

1.2 Project Overview:

The Department of Finance and Management, Office of Construction Management (hereinafter, “DOFM”) is initiating this procurement effort that will result in the award and execution of an Indefinite Quantity contract with a professional project management consulting firm with experience in all areas of project management. The selected Offeror for this contract must document their competence to perform the “typical service” noted in this request along with their ability to perform. Services on request and detailed scopes of this project will be developed at the appropriate time.

DOFM anticipates awarding a contract at an estimated amount of $250,000.00. The term of the contract is one year from the date of issuance of the purchase order, with the option for up to three (3) annual renewals.

1.3 Scope of Services:

The project management consultant shall have had previous experience in construction project management of new facilities, as well as renovation and repair of existing structures/facilities with project budgets up to $100 million.

The project management consultant will be responsible for aforementioned project management tasks as assigned, including but not limited to:

• cost estimating

• Primavera P6

• critical path method scheduling

• RASI charts

• estimating

• specifications

• construction observation

• cost engineering

• cost control

• scope management

• budget reporting

• constructability analysis

• feasibility

• risk management

• funding

• program management

• shop drawing review

• progress meetings

• configuration management

• claims analysis and avoidance

• construction documents management

• life cycle costing

• Master Format

• construction site control

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• environmental phase assessments and investigating

• hazardous materials testing

• geotechnical investigating

• space programming

• determining existing and construction easements

• site logistics

• plans examining and approving

• addendum processing

• on-site inspections

• project/site observation reporting

• change order processing and tracking

• contractor pay request review and approval

• punch list(s) development and approval

• receipt inspection

• managing changes, additions and permissions of all utilities

• managing landscaping design process

• managing sustainable design that demonstrates cost-effective Green Building

Practices wherever possible

• Assistance with project delivery method selection (design-bid-build, CM at Risk, design-build, IPD, etc.)

• Support for architect/engineer/consultant selection and procurement (developing scopes, RFPs, evaluating, interviews, contract negotiation)

• Development or validation of project charter / goals / success criteria

• Regular reporting to owner

• Quality control / quality assurance oversight of design and construction

• Coordination and oversight of third-party testing, inspections, and special inspections

• Maintainability / operability / accessibility reviews (ADA, building code compliance, future maintenance considerations)

• Monitoring contractor safety programs and compliance (not just general safety)

• Dispute resolution support (beyond just claims avoidance)

• BIM coordination / model management (clash detection, 4D/5D usage, etc.)

• Use of common data environment / project management software (e.g., requiring familiarity with Procore, Autodesk Construction Cloud, Bluebeam, etc.)

• Electronic document management and digital closeout requirements

• Contract compliance monitoring (ensuring all parties meet contractual obligations)

• Commissioning coordination / oversight (especially for complex MEP systems)

• Training of owner personnel on new systems / facilities

• Post-occupancy evaluation or warranty period support

• Final project closeout report / lessons learned facilitation

• Staff augmentation (ex. temporary on-site staff or long-term embedded personnel)

• Phased / occupied renovation management (logistics, swing space, minimizing disruption)

• Utility coordination — early utility locating / relocation planning

• Right-of-way (ROW), MOT, easements, and permitting coordination

• other services required for the completion of projects

1.4 References:

1.4.1 Hard copies of the CMS are available for examination or purchase at the

Department of Public Service, 111 N. Front St., Columbus, Ohio 43215 (614) 645-7433, and at the office of the Director of Public Utilities, 910 Dublin Rd., 4th Floor, Columbus, Ohio 43215, (614) 645-6141. Note that the hard copy edition

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will not include any revisions (i.e., supplemental specifications) added to the Public Service website after the hard-copy publication date of January, 2025. It is the AR’s responsibility to stay current. An electronic version of the CMS, with revisions, along with the Standard Drawings, can be viewed at the Department of Public Service’s website at 2025 CMSC.

Other document references are available online.

1.4.3 The CONSULTANT shall use current versions of all industry specifications upon execution of the Agreement unless otherwise approved by the City.

1.5 Requirements:

1.5.1 The City prefers an active State of Ohio license in Architecture or Engineering for the Consultant and/or Subconsulants’ staff, but is not required. The Consultant and Subconsulting firms must have a current contract compliance number as issued by the City of Columbus Office of Diversity and Inclusion.

1.5.2 The Consultant shall demonstrate previous successful experience in the management of projects similar in type, scale, and complexity. The Owner prefers that the Consultant have recent successful experience with public sector projects of similar type and complexity as being most relevant to the needs of this project.

1.6 Fee:

1.6.1 Do not submit a fee proposal with your response to this RFP. A fee proposal shall be requested from and negotiated with the selected Consultant.

1.7 Agreement:

1.7.1 Attached to this RFP is the Draft Agreement for these services.

2. Scope of Services:

2.1 Site Presence During Construction: as needed

During the Construction Stage, the CONSULTANT and appropriate Subconsultant(s) shall be present at the Site as needed.

The on-site employees shall be qualified to perform the necessary work, and licensed as required, and the City shall approve the CONSULTANT’s employee(s) who are on site performing the required services.

3. CONSULTANT Personnel

3.1 All professionals associated with this project shall be appropriately licensed.

4. RFP Schedule:

Questions Due: April 21, 2026, 1:00 PM, local time Proposal Due: April 30, 2026, 1:00 PM, local time Consultant Selected: May, 2026 City Council Legislation: May/June, 2026 Executed Contract: June/July, 2026

5. Pre-Proposal Meeting: There will be no pre-proposal meeting.

https://www.columbus.gov/Business-Development/Building-Zoning-Services/Documents-Forms/Design-and-Construction-Documents/Document-Library/Construction-and-Material-Specifications

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6. Proposal Submittal Instructions:

6.1 Proposals will be received electronically, via Bonfire, by the City until 1:00 PM local time on April 30, 2026. Proposals received after this date and time shall be rejected by the City.

Submit Proposal Electronically to: Bonfire

6.2 Electronic Submittals

6.2.1 Proposals shall be submitted as a compressed, secure, PDF document. Make sure that the document is printable, but not editable.

6.2.2 The file is NOT to be password protected. Password protected proposals will be deemed non-responsive.

6.2.3 It is the CONSULTANT’s responsibility to ensure that an attachment to the

CONSULTANT’s response to the City’s request for proposals is included in Bonfire. If the City does not receive the correct attachment (response to the RFP as advertised) the proposal shall be deemed non-responsive, and the CONSULTANT shall be notified after the due date/time.

6.2.4 Bonfire will show the attached posted in the Bonfire portal.

6.2.5 The date/time stamp of the Bonfire portal constitutes the official date/time of receipt of proposal responses and those responses received after the specified deadline contained in the request for proposal are hereby deemed to be non-responsive and will not be considered for selection by the City. The CONSULTANT is solely responsible for ensuring that their proposal response has been successfully transmitted and received by the City before the deadline indicated in the request for proposal. The City shall notify the CONSULTANT of a proposal’s rejection.

6.3 Questions

Direct questions through: Bonfire

No contact is to be made with the City other than through Bonfire with respect to this proposal or its status. The deadline for questions is 1:00 PM local time on April 21, 2026. Answers to questions received will be posted in the Bonfire portal.

6.4 Proposal Format (only the following format will be accepted)

6.4.1 Proposals may not exceed thirty-five (35) letter-size (8.5” x 11”) pages, unless otherwise allowed, and shall include the information specified in 6.6. Typeface must be not less than 12 points.

6.4.2 Complete the required Proposal Signature Form. That document shall be signed by a person authorized to obligate the CONSULTANT firm and be included as the front page of the CONSULTANT’s proposal. Failure to include this Form shall render the proposal nonresponsive. This Form does not count towards the maximum page limit described in section 6.4.1.

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6.4.3 Page numbers must be centered at the bottom of each page.

6.4.5 Margins must be no less than one inch (1”) on all sides.

6.5 Proposal Content

6.5.1 The CONSULTANT shall limit the proposal to provide the information requested but must be limited to no more than thirty-five (35) total pages of information (e.g.

text, graphics, etc.) and follow the format described in 6.4. The proposal shall include the Proposal Signature Form as the front page, which is not counted in the maximum page limit. A cover page, table of contents, letter, etc. will be counted as part of the maximum pages. Proposals exceeding the maximum page limit will be rejected.

6.5.2 Provide information requested below in the order outlined or the proposal may be rejected.

6.5.3 Proposals must address each of the subjects in Section 6.6 (starting with 6.6.2) in the order specified below, using the headings provided.

6.5.4 If the firm submitting a proposal is a subsidiary of a parent firm and has a separate federal identification number, the Proposal Signature Form shall be in the name of the subsidiary and all information provided in Section 6.6 shall relate to the subsidiary. If the parent firm will provide additional resources to the subsidiary, be sure to list the parent firm as a Subconsultant.

6.6 Proposal Evaluation

6.6.1 Proposals will be evaluated based on the enclosed selection criteria and in accordance with Columbus City Code, Title 3, Section 329.28 (“Awarding professional service contracts through requests for proposals”).

For purposes of the Proposal Evaluation, CONSULTANT means the ‘Lead Consultant’ or ‘Lead Offeror’ as appropriate.

6.6.2 Location Lead Offeror (Consultant) (Maximum 10 points):

Omitting any the information requested in this section shall result in a score of one (1) point. Provide all of the following information and complete and sign the “Location of Lead Offeror Form”:

• Location of the Lead Offeror office where the majority of the work will be performed.

• Indicate the number of Ohio registered professional staff currently employed by the Lead Offeror where the majority of the work will be performed and list the staff by name and professional license number. “Ohio registered professional staff” is defined as: Registered Architect, Registered Landscape Architect, Professional Engineer, Professional Surveyor, and Certified Public Accountant.

• Failure to complete the “Location of Lead Offeror” form shall result in a score of one (1) point for this section.

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6.6.3 Subconsultants (Maximum 5 points):

Provide a list of all Subconsultants who will work on the project and provide all of the following information about each:

• Office location where the majority of their work will be performed.

• Type of work the Subconsultant will perform.

• Contract Compliance number of each Subconsultant

Please provide Consultant and Subconsultant information similar to the following format:

6.6.4 Statement of Understanding (Maximum 20 points):

Provide all of the information below:

• Description of the Lead Offeror’s understanding of the scope of work (do not copy and paste from the RFP).

• Identification of any challenges of this project (including its limits, opportunities, etc.) and how the Lead Offeror plans to address these issues.

6.6.5 Competence to Perform (Maximum 20 points):

• Identify the Project Manager (defined as the daily point of contact) for each firm participating in the project.

• Identify the key personnel being assigned from each firm, and their roles on this project. Include each assigned person’s recent experience relevant to this project.

• Describe each Project Manager’s experience in their disciplinary field.

• Provide examples of each Project Manager’s experience on similar projects:

project scope, what role they played, project delivery method, etc. Provide owner contact information for three projects that are described in the Lead Offeror’s Project Manager’s experience.

• Describe the Lead Offeror’s Project Manager’s current workload/availability to perform the work necessary for this contract.

Subconsultant Name Contact name, Phone #, E-mail Address (where majority of sub's work will be performed) Type of Work Contract

Compliance No.

Contract Compliance Expiration

Date

Any City Certified Business Enterprise with City (i.e.

M/WBE,

SRBE)

One Fine Vendor Jon Jones, (614) 555-5555, J.Jones@Onefinevendor.com 1234 Main St., Columbus, OH 43215 MEP 12-3456789 9/30/25 MBE

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6.6.6 Past Performance (Maximum 20 points):

• Describe a project that was led by the Lead Offeror’s Project Manager that had challenges (e.g. schedule, communication, funding, etc.) and how the Lead Offeror’s Project Manager dealt with the challenges and the outcome of the project (on time, on budget, etc.).

• If the Lead Offeror has provided prior services to the City of Columbus, list the Department and Division name, Contract Name, year contract was executed and completed, and brief project description. List up to five most recent contracts.

6.6.7 Project Tasks Defined (Maximum 10 points):

• Provide a narrative description of the understanding of the project, describing staff assignments strategy, and the approach the Consultant intends to take to complete the project.

6.6.8 Innovative Approach (Maximum 15 points):

• Describe any proposed innovative approaches to be used. Such approaches shall be considered for feasibility and must be clearly defined on their impact to project scope, budget, and schedule.

6.6.9 Cost Containment (Maximum 10 points):

Provide all of the information below:

• Provide three to five examples of the Lead Offeror’s Project Manager’s success in containing design project costs in past or current projects.

• Provide three to five examples of the Lead Offeror’s Project Manager’s success in containing construction project costs in past or current projects.

• Provide the owner’s name, project name, original contract amount, final payment amount for each example listed.

6.6.10 Present Workload with the City of Columbus at the Time of Submitting Proposal (Maximum 10 points):

• Present workload shall be provided by identifying the original contract award amount and its remaining unbilled balance for all contracts the Lead Offeror has with the City of Columbus (all Departments, Divisions, and offices) at the time of submitting this proposal, along with their role in the project (i.e. lead or sub on the project).

$0 - $250K:

$250K - $500K:

$500K - $1.0M:

$1.0M - $1.5M:

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$1.5M - $2.0M:

$2.0M - Greater:

6.6.11 Environmentally Preferable Approach (Maximum 5 points):

• Demonstrate or offer an environmentally preferable approach to the services being sought by the City.

7. Selection Process:

Consistent with Columbus City Code Section 329.28 for awarding professional services contracts through requests for proposals, an evaluation committee (“Committee”) will evaluate each RFP submitted for this Project.

The committee shall evaluate all offerors and proposals received and rank the offerors based upon the evaluation criteria specified in the RFP. The committee may select two (2) or more of the highest qualified offerors with which to hold additional discussions. Offerors not selected for further discussions may be excluded from further consideration for the contract upon notification by the committee or city agency.

Based upon the content of the proposals received including any revisions thereto, and upon any additional discussions with the offerors the committee shall rank the remaining offerors based upon the evaluation criteria specified in the RFP.

The Committee shall submit its ranking of the offerors, along with a written explanation of the basis for the ranking to the City’s Director of Finance and Management. The ranking and written explanation shall become part of the contract file.

The Director of the city agency shall have discretion consistent with appropriate departmental and/or citywide administrative rules in selecting the offeror with which to enter into contract negotiations. The city agency shall enter into contract negotiations with the selected offeror to determine the terms and conditions of the contract, including compensation to be paid by the city. If negotiations fail, negotiations with this offeror shall be terminated, and the city agency may enter into contract negotiations with another offeror as selected by the director.

This process may continue until a contract is successfully negotiated.