1-RFP 25-10-566 - South Drive Automatic Gate (for POST 11.18.2025).pdf

RFP 25-10-566

South Drive Automatic Gate

Request for Proposal

South Drive Automatic Gate

November 18, 2025

INDIANAPOLIS PUBLIC TRANSPORTATION CORPORATION

9503 EAST 33rd STREET

INDIANAPOLIS IN 46235

EMAIL: procurement@indygo.net

General Guidelines:

This document is intended to assist prospective vendors in successfully making a proposal for the work contemplated herein. Vendors are strongly encouraged to read the entire document very carefully.

➢ All attachments must be filled out completely. Federal and State regulations mandate that all attachments be submitted.

➢ If an attachment does not apply to your business or proposal, mark the form “Not

Applicable.” Sign, date, and return such attachments.

➢ IPTC demonstrates a continued commitment to the success of minority, women, veteran and disability-owned (MBE, WBE, VBE, DOBE) businesses by promoting contracting opportunities for vendors certified by the City of Indianapolis Office of Minority and

Women Business Development (OMWBD) and MBE, WBE, and VBE businesses certified with the Indiana Department of Administrations Division of Supplier Diversity within public transit.

➢ The Indianapolis Public Transportation Corporation (IPTC) ensures that the

Disadvantaged Business Enterprises (DBEs), as outlined in 49 CFR Part 26, as amended, have the maximum opportunity to participate in the performance of contracts.

➢ If there is any evidence or indication that two (2) or more vendors are in collusion to restrict competition or are engaged in anti-competitive practices, the submissions of all such vendors shall be rejected; and the evidence may be a cause for disqualification of the vendors in any future IPTC procurement.

➢ IPTC reserves the right to reject any and all responses to this solicitation.

➢ IPTC is under no obligation to award a contract to any vendor responding to this solicitation and reserves the right to withdraw any award notification made before entering into a contract.

➢ Contact IPTC’s procurement department at Procurement@IndyGo.net with any questions.

mailto:Procurement@IndyGo.net

PROCUREMENT SCHEDULE

Solicitation Release: November 18, 2025

Pre-Proposal Site Walk: November 21, 2025 2:00 pm EST

Written Questions Due: November 25, 2025, 3:00 pm EST

Answers to Written Questions: December 2, 2025

Proposals Due: December 9, 2025 3:00 pm EST

INDIANAPOLIS PUBLIC TRANSPORTATION CORPORATION

Table of Contents

SECTION 1 INTRODUCTION & STATEMENT OF WORK

Section 1.1 Background of Indianapolis Public Transportation Corporation:

Section 1.2 Project Overview:

Section 1.3 Term of Engagement:

Section 1.4 Pre-Proposal Site Walk:

Section 1.5 Solicitation Submittal:

Section 1.6 Statement of Work:

Existing Conditions:

Section 1.7 Requirements:

Section 1.8 Technical Proposal Requirements:

Section 1.9 Evaluation Process:

1.9.1 Evaluation Criteria

1.9.2 Evaluation Methodology

Section 1.10 Bonds, Insurance, and Special Requirements:

Section 1.11 Federal Participation:

Section 1.12 Reserved Right:

Section 1.13 Access to Public Records Act (APRA):

Section 1.14 Business Enterprises: (not applicable to this project)

Section 1.15 Disadvantaged Business Enterprises (federally funded projects only):

Section 1.16 Diversity Commitment and Equal Opportunity:

SECTION 2 VENDOR INSTRUCTIONS

Section 2.1 Notice to Vendors:

Section 2.2 Vendor Registration with Bonfire:

Section 2.3 Required Responses:

Section 2.4 Solicitation Written Questions/Answers:

Section 2.5 Limitation of Responsibility:

Section 2.6 Vendor Warrants and Sub-Vendor Restrictions:

Section 2.7 Responsiveness and Responsibility Definitions:

Section 2.8 Taxes:

Section 2.9 Independent Vendor:

Section 2.10 Contract Required:

Section 2.11 Proposed Contract Exceptions:

Section 2.12 Federal Regulations:

Section 2.13 Proposal and Contract Procedures:

Section 2.14 Required Certifications:

Section 2.15 Protest Policy

APPENDIX A – Proposal Cost Offer Form

APPENDIX B – Certifications & Forms

APPENDIX C – Federal Funding Compliance Requirements

APPENDIX D – Davis-Bacon Wage Scales

SECTION 1 INTRODUCTION & STATEMENT OF WORK

Section 1.1 Background of Indianapolis Public Transportation Corporation:

The Indianapolis Public Transportation Corporation (IPTC), which does business as IndyGo, is a municipal corporation established and operating pursuant to the Indiana Urban Mass

Transportation Act of 1965, which is codified at Indiana Code 36-9-4. The corporation was chartered by ordinance adopted by the Indianapolis-Marion County City-County Council pursuant to the Act to provide public transportation in Marion County, which is codified at

Indianapolis-Marion County Revised Code Sections 116-401 – 116-505.

IPTC’s funding is derived from multiple sources, including federal assistance through the

Federal Transit Administration (FTA), state funds through the Indiana Department of

Transportation (INDOT), and from local funds including property tax, local income tax, and passenger fare revenue.

IPTC has more than 900 employees, the majority of which are represented by the Amalgamated

Transit Union (ATU), and its annual operating budget is approximately $138 million, subject to the approval of the City-County Council.

IPTC is led by a Board of Directors consisting of seven (7) members, four (4) appointed by the

City-County Council and three (3) appointed by the Mayor of Indianapolis.

IPTC functions on an operational basis under the rules and regulations of the United States

Department of Transportation (USDOT), through the FTA, applicable Indiana statutes, ordinances adopted by the City-County Council, and directives from its Board of Directors. The

Board of Directors has management oversight of IPTC, and it develops policies regarding the operation, contracts and procurement, safety, financing, and organizational structure of the

Corporation.

Section 1.2 Project Overview:

IPTC (IndyGo) is seeking a physical security solution for the south drive of IPTC’s 1501 West

Washington Street facility. IPTC is seeking proposals for and will consider 3 different automatic gate options. (See Section 1.6 for submission options.) The awardee shall provide full installation of the selected gate type including mechanical operator(s) and all onsite materials and labor required to interface with Owner’s existing access control system. Proposers may submit pricing and proposals for one or more of the three submission options.

Section 1.3 Term of Engagement:

The contract term is anticipated to be up to 5 months.

Section 1.4 Pre-Proposal Site Walk:

There will be a pre-proposal site walk on Friday, November 21, 2025, at 2:00 pm EST. Meet in the lobby at IPTC’s 1501 West Washington Street facility and we will walk back together to the proposed project site.

The purpose of the meeting is to provide prospective vendors with a formal opportunity for clarification of baseline technical requirements, procurement methods and procedures, and to view the site and existing conditions. Participation in the pre-proposal site walk is not mandatory but is highly recommended.

Any information given to prospective vendors concerning this RFP will be furnished to all prospective vendors as an addendum that will be posted on http://indygo.bonfirehub.com/207872. Receipt of an addendum by a vendor must be acknowledged on the Acknowledgement of Addendum form provided and submitted with the proposal.

Section 1.5 Solicitation Submittal:

All proposals must be submitted prior to Tuesday, December 9, 2025, at 3:00 pm EST.

Late proposals will not be accepted.

Section 1.6 Statement of Work:

Contractor shall provide all labor, supplies, materials, equipment, services, storage, rigging and supervision necessary for the successful installation of the selected gate type:

Option 1: Singular Pivot Gate

- Install a single automated pivot gate with accompanying side panels to eliminate pedestrian traffic from walking around the installation.

- Does not include removal of the existing gates

Option 2: Reuse of Existing Posts with Two New Operating Swing Gates

- Install two automated hinge gates with motorized openers on existing posts

- Includes removal of existing gates

Option 3: New Posts with Two New Operating Swing Gates

- Install two automated hinged gates with motorized openers on newly installed posts

- Includes removal of existing gate and posts

The following information is intended to describe requirements that apply to all three options.

Please note all measurements should be field verified.

- Installation of an 8’ tall chain link fence with 1’ barbed wire section on top that completely obstructs the drive lane from pedestrian traffic

- Install a system that is compatible with Johnson Controls’ access system/wiring

- Provide all parts and labor installation of required electrical elements o Electrical is in close proximity to the work at the existing arm gate

- Gate(s) to set approximately 4” off the ground to accommodate for snow accumulation

- All concrete work associated with the project should be included in the pricing

- It is the responsibility of the contractor to submit warranty information and operation & maintenance manuals for the installed product upon completion

- Commissioning of the gate shall be included in pricing http://indygo.bonfirehub.com/207872

Clouded area is location of the work:

Existing Conditions:

- Single arm gate is approximate location of power source

- Posts shown are to potentially be re-used in Option 2 o Large Support Post Height = 9’- 6” o Gates = 8’-0” with 1’-0” barbed wire on top o Gate Post to Post Distance = 28’ – 4”

Access and Site Requirements:

- Work hours are Monday – Friday 7:00 AM to 5:00 PM (extended hours available upon request)

- Access to site will be limited to the area immediately surrounding the workspace o Ongoing bus traffic throughout duration of project; temporary shutdowns to be scheduled with the Owner with minimum 48-hours’ notice

- On-site restrooms will not be available. Temporary facilities will be the responsibility of the awardee.

- Contractor access to the site to begin work is negotiable. Due to upcoming winter months, it is acceptable to anticipate this work occurring in spring 2026. Project must be complete no later than May 1, 2026.

Section 1.7 Requirements:

Submittals must demonstrate relevant experience delivering the services and installation outlined in the statement of work.

Section 1.8 Technical Proposal Requirements:

The following items are required. Failure to include them in your submission will cause your

Proposal to be ruled non-responsive.

Proposals shall include:

- Brief company information and related experience, including identification of project manager and his/her qualifications

- Product specifications / cut sheet for the proposed motor solution(s) as well as gate type to be installed

- Warranty terms

- Installation plan (provide plan for execution of the work including a high-level timeline that includes proposed month of project start and anticipated duration of work)

Vendors must submit complete information for each option if submitting proposals in response to more than one of the submission options.

Section 1.9 Evaluation Process:

This is a Best Value Procurement where IPTC reserves the right to select the most advantageous offer by evaluating and comparing all factors as listed in Evaluation Criteria below. IPTC will appoint an evaluation team. Each member of the team will be given a copy of the proposals and the RFP and will evaluate each proposal’s requirements (Section 1.8) against the RFP evaluation criteria (Section 1.9).

1) Phase I Preliminary Proposal Assessment – Proposals will be checked for compliance with and adherence to all submittal requirements requested in Section 2.3 Required Responses by the Procurement department. Proposals which are incomplete and missing key components necessary to fully evaluate the proposal will be rejected from further consideration due to non-responsiveness.

a) Financial capability will be evaluated and vendors who receive a score “fail” will not be evaluated by the EC.

b) IPTC will not contact/inform vendors of missing documentation nor allow vendors to submit documentation after the proposal's due date and time. It is the vendor’s sole responsibility to check their proposal for completeness before submitting it.

2) Phase II Proposal Evaluation – Proposals found to be responsive and responsible will be forwarded to the Evaluation Committee (EC). The EC will evaluate the extent to which the vendor’s proposal meets the project requirements set forth in the RFP. Phase II will include a detailed analysis of the proposals based upon the evaluation criteria listed below. Not all evaluation criteria carry equal weight.

a) As part of the evaluation process, the EC will review the information required by Section

1.6: Statement of Work, and Section 1.8: Proposal Requirements, for each proposal. The

EC may also review any other information that is available to it, including but not limited to information gained by checking references and by investigating the vendor’s financial condition.

b) IPTC reserves the right to seek clarification of any information that is submitted by any vendor in any portion of their proposal and/or to request additional information at any time during the evaluation process. Any material misrepresentation made by a vendor may void the proposal and eliminate the vendor from further consideration.

The final selection will be based on the EC’s scores of the evaluation criteria.

1.9.1 Evaluation Criteria

Proposals should clearly and concisely demonstrate the vendor’s experience, qualifications, and approach to successfully perform all aspects of the statement of work described in this

RFP.

Financial Capability: Vendors must show financial stability. Please provide three (3) years of consolidated financial statements (Balance Sheet, Income Statement). These should be sent electronically in the original file clearly marked as Financial Statements. Vendors must demonstrate sufficient financial resources to perform the required services under a reimbursement payment structure, ensuring the ability to cover cost until payment is issued.

Proposals that pass the Phase I evaluation will then be evaluated based on the following criteria:

1.9.2 Evaluation Methodology

Each criterion will be evaluated as follows:

• Acceptable - The proposal is adequately responsive with no major weaknesses. No major weaknesses noted.

• Marginal* - Fails to meet evaluation standard, however, any noted weakness is correctable but lacks essential information to support proposal.

EVALUATION CRITERIA

Company experience & PM qualifications 10 pts

Product specifications & warranty 30 pts

Installation Plan 10 pts.

Proposal Cost Offer Form 50 pts.

TOTAL 100 pts.

• Unacceptable** - The proposal is not adequately responsive or does not address the specific factor. The vendor’s interpretation of IPTC requirements is superficial, incomplete, vague, not comprehensive, or incorrect and therefore deemed unsatisfactory.

*Several marginal ratings may result in an overall rating of unacceptable

**A rating of unacceptable indicates that an evaluator believes that mandatory corrective action would be required to prevent significant weaknesses from affecting the overall contract performance. In essence, a complete rewrite of the proposer’s proposal would be necessary.

The 3 options will be evaluated separately for cost.

Section 1.10 Bonds, Insurance, and Special Requirements:

There are no bond requirements for this solicitation.

The vendor is required to maintain general liability, automobile and worker’s compensation insurance throughout the duration of the contract.

Please include a copy of your current Certificate of Insurance with your proposal.

Section 1.11 Federal Participation:

IPTC is a recipient of federal funding through the Federal Transit Administration of the

United States Department of Transportation.

Section 1.12 Reserved Right:

IPTC reserves the right to withdraw this solicitation at any time prior to contracting, upon notification to all vendors in receipt of the solicitation documents by fax, letter, or email to their last known business address. If such action is taken by IPTC, no vendor will have a claim for recompense.

Section 1.13 Access to Public Records Act (APRA):

Respondents are advised that materials contained in proposals are subject to the Access to Public

Records Act (APRA), IC 5-14-3 et seq., and, after the contract award, the entire RFP file may be viewed and copied by any member of the public, including news agencies and competitors. As a

Respondent it is your responsibility to identify any information that may fall under a statutory exemption to the APRA and clearly mark that information as Confidential. Any information marked Confidential must also identify the APRA exemption that applies (please refer to IC 5-14-

3-4 for the primary list of exemptions). If the Respondent does not identify the statutory exemption, the Procurement Department will not consider the submission confidential. In the event the

Respondent takes any legal or protective action and directs IPTC not to disclose the Confidential

Information, the Respondent shall indemnify IPTC against any losses, including reasonable attorney fees and costs, arising from the non-disclosure of the Confidential Information.

Section 1.14 Business Enterprises: (not applicable to this project)

Section 1.15 Disadvantaged Business Enterprises (federally funded projects only):

This procurement is subject to the requirements of 49 CFR part 26, Participation by Disadvantaged

Business Enterprises in Department of Transportation Financial Assistance Programs. The national goal for participation of Disadvantaged Business Enterprises (DBE) is 10%. IPTC has set an overall corporate DBE participation goal for the fiscal years 2023-2025 of 12%.

There is no DBE goal set for this project.

Section 1.16 Diversity Commitment and Equal Opportunity:

It is the policy of the IPTC to commit to the success of minority, women, veteran and disability-owned (MBE, WBE, VBE, DOBE) businesses in Indianapolis by promoting contracting opportunities for vendors certified by the City of Indianapolis Office of Minority and Women

Business Development (OMWBD) and/or MBE, WBE, VBE businesses certified by the Indiana

Department of Administration’s Division of Supplier Diversity.

There are no MBE/WBE/VBE/DOBE goals for this project.

For information on IPTC’s commitment to diversity and equal opportunity procurement program, please contact IndyGo’s Supplier Diversity Department at supplierdiversity@indygo.net.

SECTION 2 VENDOR INSTRUCTIONS

Section 2.1 Notice to Vendors:

Vendors are furnished with the following instructions to clarify conditions for work, development, and presentation of offers, clarification of contents, review of concerns, and other pertinent information from which knowledge of preparing and offering a responsible and responsive offer may be developed.

All forms required in the certification pages must be completed and submitted via the Bonfire website or the proposal will be considered non-responsive.

Section 2.2 Vendor Registration with Bonfire:

Vendors interested in submitting a response to this solicitation are required to be registered with Bonfire at https://indygo.bonfirehub.com. Only registered vendors can submit a response.

Registration is FREE.

To Register and view this RFP Online: https://indygo.bonfirehub.com/opportunities/207872

Section 2.3 Required Responses:

The following items are required. Failure to submit them with your proposal will cause your proposal to be ruled non-responsive.

1) Technical Proposal (see Section 1.8 for requirements)

2) Proposal Cost Offer Form

3) Certificate of Insurance

4) Financial Statements mailto:supplierdiversity@indygo.net https://indygo.bonfirehub.com/ https://indygo.bonfirehub.com/opportunities/207872

5) All Certifications & Forms Required by Section 2.14

Section 2.4 Solicitation Written Questions/Answers:

Please submit questions regarding this solicitation to Procurement@IndyGo.net. Questions may be submitted at any time prior to the date of November 25, 2025, at 3:00pm EST. An addendum with responses to questions will be posted on December 2, 2025, by EOD, and will become part of the solicitation. Any questions submitted after 3:00 pm on November 25, 2025, may not be answered and therefore will not be included in the solicitation.

Section 2.5 Limitation of Responsibility:

IPTC is not responsible, and will not accept any responsibility, for costs incurred by any vendor in the specific preparation or the associated activities aiding in the preparation of any proposal.

IPTC is not responsible to return to any vendor the proposal submitted to IPTC in response to this solicitation.

Section 2.6 Vendor Warrants and Sub-Vendor Restrictions:

Vendor will warrant that all information provided in its proposal is true and accurate, and the vendor by virtue of their submission is capable of supplying all required work.

Vendor warrants they will not delegate or sub-contract their responsibilities under the agreement beyond the level defined in its proposal without the prior written permission of IPTC.

Section 2.7 Responsiveness and Responsibility Definitions:

All offers must be responsible and responsive.

1) Definition of responsive for submitting vendors to this solicitation:

All certifications and form blanks must be filled in, all offered goods and/or services must conform with the Statement of Work requested, unless an alternate but equal request has been submitted for approval; and all information required in the request for submissions documents must have been completed and submitted through Bonfire by the proposal due date to conform with the definition of the term, responsiveness. Any alteration, erasure, or interlineations of the document may cause the submission to be determined as non-responsive. However, IPTC reserves the right to accept any offer or to reject any and all offers, or to waive any defect or irregularity found in any offer.

2) Definition of responsible for submitting vendors to this solicitation:

IPTC considers among other factors, the Vendors record of integrity, experience, and past performance, their financial status, the capability to perform the project as stated, and whether the vendor is in default of any contract or other obligation to IPTC, the Federal, State or Local Government(s). In arriving at a determination, IPTC may institute a pre-award survey on any or all vendors. Vendors will be required to cooperate with the pre-award survey team. Failure to cooperate may result in a finding of non-responsibility.

mailto:Procurement@IndyGo.net

Section 2.8 Taxes:

IPTC is exempt from the Indiana Gross Retail and Use Tax (generally called the “Sales Tax”).

Proposals shall be submitted without the inclusion of such taxes.

Section 2.9 Independent Vendor:

The successful vendor will be considered and must accept status as being that of an “Independent

Vendor” to IPTC and shall recognize that they are not an employee or officer of the Corporation.

Section 2.10 Contract Required:

The awardee will receive the contract for execution with the Notice of Award.

Section 2.11 Proposed Contract Exceptions:

Not applicable to this procurement.

Section 2.12 Federal Regulations:

This project is funded in part with financial assistance from the Federal Transit Administration

(FTA). As such, federal funding terms and conditions are required to be included in this solicitation and contract. Contractor shall comply with each and every federal funding compliance requirement set forth in Appendix C to this solicitation.

This project is subject to the Davis-Bacon Act and all associated requirements. Contractor shall comply with the Davis-Bacon Act, the Copeland Anti-Kickback Act, and all associated requirements with respect to the payment of wages and fringe benefits to laborers for the work on the project. A copy of the current Davis-Bacon General Wage Determination for Marion County, Indiana (as of the date of RFP posting) is attached herein as Appendix D. This shall be the “official” wage scale for the project.

Incorporation of FTA Terms. In addition to the provisions of Appendix C, all contractual provisions set forth in FTA Circular 4220.1G are incorporated herein by reference and made a part hereof. Contractor shall not perform any act, fail to perform any act, or refuse to comply with any

IPTC requests which would cause IPTC to be in violation of the FTA terms and conditions.

Section 2.13 Proposal and Contract Procedures:

IPTC reserves the right, when necessary, to postpone the times at which proposals are scheduled to be received and opened, and to amend the Solicitation scope of work. Prompt notification of such postponement or amendment shall be given by IPTC to all prospective proposers who have requested or received the solicitation documents.

If the work is amended, any responder from whom an offer had been received prior to the notice of amendment will be entitled to withdraw the submission and resubmit their response in conformance with the changed work.

IPTC reserves the right to reject any and all proposals at any time in the procurement process prior to final contract execution. IPTC will examine each proposal to determine if the responder was responsive to the solicitation, and if the vendor is a responsible vendor and able to fulfill any potential award.

Section 2.14 Required Certifications:

The following certifications, found in Appendix B, must be executed and returned with your proposal. The proposal submitted must contain completed, signed, and sealed (if required) documents. If the document is not applicable, write “N/A” on the face of the document and sign in the appropriate area.

- Proposal Checklist

- Certificate of Restriction on Lobbying

- Certificate Regarding Debarment

- Non-Collusion Affirmation

- Acknowledgement of Addendum

- DOT Assisted Contract Bidders List Certification

Section 2.15 Protest Policy

Protest(s) will only be accepted by IPTC’s Senior Director of Procurement from officers of a business whose direct economic interest would be impacted by the award of a contract or the refusal to award a contract. Protest(s) submissions should be concise, logically arranged, and state clearly the grounds for protest.

For more detailed information on IPTC Protest policy and procedures please visit IPTC website at the link provided below.

http://www.indygo.net/wp-content/uploads/2022/04/Protest-Procedure-rev-3.14.22.pdf http://www.indygo.net/wp-content/uploads/2022/04/Protest-Procedure-rev-3.14.22.pdf

APPENDIX A – Proposal Cost Offer Form

PROPOSAL COST OFFER FORM

Proposers may submit pricing for one or more options. All proposals shall include all labor, supervision, services, material, equipment, machinery, supplies, storage and rigging as required to complete the project:

Option 1 (Singular Pivot Gate): $____________________________________________

Option 2 (Reuse of Existing Posts with Two New Operating Swing Gates):

Option 3 (New Posts with Two New Operating Swing Gates):

Firm Name Firm Authorized Representative Name & Title (printed)

Date Firm Authorized Representative Signature

APPENDIX B – Certifications & Forms

All Offers must be received via Bonfire.

Proposal Data Check List Did you read and understand the General Specifications? Yes ___No ___Initials ___ Did you read and understand the Scope of Work? Yes ___No ___Initials ___

Are there any exceptions to the instructions as described? Yes ___No ___Initials ___ If yes, explain:

Certificate Items Required to Be Returned

_____ Proposal Check List _____ Certificate of Restriction on Lobbying _____ Certificate Regarding Debarment _____ Non-Collusion Affirmation _____ Acknowledgment of Addendums _____ DOT Assisted Contracts Bidders List Certification _____ Technical Proposal See Section 1.8 requirements _____ Proposal Cost Offer Form _____ Certificate of Insurance _____ Financial Statements

It is the responsibility of the vendor to notify IPTC if the contents of the solicitation do not match the description found in the Table of Contents included in the solicitation. Failure of the vendor to complete all forms and sign at all signature blocks may disqualify the offer from consideration.

NO OFFER SHALL BE ACCEPTED OR CONSIDERED THAT IS RECEIVED LATER THAN THE TIME AND DATE STATED AS THE SUBMISSION REQUIREMENT. Time given in the solicitation is the current time observed by the Consolidated City of Indianapolis, Indiana.

Offerors Name Offerors Signature

Company Name

CERTIFICATION OF RESTRICTIONS ON LOBBYING

(Must be returned with your offer)

I, _________________________________, hereby certify on behalf of

(Company Name)

No appropriated Federal funds have been paid or will be paid, by or on behalf of the undersigned to any person influencing or attempting to influence an officer or employee of any Agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal Grant, the making of any Federal Loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer, or employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit the Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions.

The undersigned shall require that the language of this certification be included in the awards documents for any and all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance is placed when this transaction is made or entered into. Submission of this certification is prerequisite for making or entering into this transaction as imposed by Section 1352, Title 31 USC.

Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000.00 and not more than $100,000.00 for each such failure.

Executed this __________ day of ________________, 20___

By: _____________________________________________ (Signature of Authorized Official)

(Title of Authorized Official)

CERTIFICATION REGARDING DEBARMENT

(Must be returned with your offer)

To be submitted on all contracts reasonably anticipated exceeding $25,000.00 in value.

THE UNDERSIGNED PROPOSER, OFFORER, OR SUBCONTRACTOR (“ATTESTER”) CERTIFIES, TO THE

BEST OF ITS KNOWLEDGE AND BELIEF THAT:

The attester and/or any of its principals or subcontractor:

Are not presently debarred, suspended, proposed for debarment, or declared ineligible for award of contracts by any Federal Agency.

Have not for a three (3) year period proceeding this offer, been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offences in connection with obtaining, or attempting to obtain, or performing a public (Federal, State, or Local) contract or subcontract: violation of Federal or State antitrust status relating to the submission of offers, or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

and

Are not presently indicted for, or otherwise criminally or charged in any civil action by a government entity with commission of any of these offenses enumerated above.

The Attester has not, within a three (3) year period preceding this offer, had one (1) or more contracts terminated for default by any governmental agency.

“Principals”, for the purpose of this certification, means officers, directors, owners, partners, and persons having a primary management or supervisory responsibilities within a business entity.

This certification concerns a matter that may be within the jurisdiction of an agency of the United States and the making of false, fictitious, or fraudulent certification may render the maker subject to prosecution under Section 1001, USC.

The Attester shall immediately notify the Procurement Department at any time the attester learns that its certification was erroneous when submitted or has become erroneous.

A certification in which any of the items detailed above exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Attester’s responsibility. Failure of the Attester to furnish a certificate or provide such additional information as requested by IPTC may render the Attester non-responsive.

Nothing contained in the forgoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

If it is later determined that the Attester knowingly rendered an erroneous certification, in addition to other remedies available to IPTC, the Authority may terminate the contract resulting from this solicitation for default.

If Attester is unable to certify to any of the statements in this certification, attach an explanation to this certification.

(Signature of Authorized Company Official) Company Name TYPED

(Title of Official, Including Name, Typed)

NON-COLLUSION AFFIRMATION

Pursuant to Ind. Code 5-22-16-6, the undersigned attests that the undersigned is the Offeror or is the properly authorized agent of the Offeror, and that, to the undersigned’s knowledge, neither the undersigned nor any other member, employee, representative, agent or officer of the Offeror, has entered into any combination or agreement relative to the price to be offered by a person; to prevent a person from making an offer; to induce a person to refrain from making an offer; and that the Offeror’s offer in response to this solicitation is made without reference to any other offer.

I affirm, under the penalties for perjury, that the foregoing representations are true.

Offeror (Firm)

Signature of Offeror or Agent

Name

Title

Date

INDIANAPOLIS PUBLIC TRANSPORTATION CORPORATION

ACKNOWLEDGMENT OF ADDENDUM

(Must be returned with your Offer)

The undersigned acknowledges receipt of the following amendment(s) to the Bid and supporting documentation.

ADDENDUM NUMBER _____ DATED: ________________________

ADDENDUM NUMBER _____ DATED: ________________________

ADDENDUM NUMBER _____ DATED: ________________________

Note: Failure to acknowledge receipt of all addendums that may have been issued may cause the Proposal offer to be considered non-responsive to the solicitation. No further consideration will be given to non-responsive offers. Acknowledged receipt of each addendum must be clearly established and included with the bid response.

(Proposing Company Name)

(Representative’s Name)

(Street Address)

(City, State, and Zip Code)

Signature of Authorized Company Official

Date

DOT ASSISTED CONTRACTS BIDDERS LIST

[49 CFR, Part 26] 49 CFR, Part 26 requires that all recipients of Federal Funds collect certain information from all bidders submitting responses to solicitations. To assist in the building of demographics for the area upon which reasonable and effective expectations of DBE/MBE/WBE opportunities may be based, all bidders are required to return this certificate with their offer. Any offer submitted that does not contain a completed copy of this form will be ruled as non-responsive and dropped from further consideration in the procurement process for the solicitation.

Firm Name: _________________________________________________________________

Firm Address: _______________________________________________________________

Firm Phone: (___) _______________ Firm Fax: (___) ________________________

General Classification of firm by quantity of employees

___ Less Than 10 ___ 11 – 50 ___ 51 – 100 ___ 101 – 500

___ 501 – 1000 ___ 1001 – 5000 ___ More than 5000

General Classification of Firm in Years in Business

___ 0 – 5 years ___ 6 – 10 years ___ 11 – 50 years ___ Over 50 years

General Classification by Type

___Firm is a Small Business ___Firm is a certified DBE ___Firm is a certified MBE

___Firm is a certified WBE ___Firm is none of the above.

General Classification by Annual Gross Income

___ The approximate annual gross income for this firm is less than $100,000 ___ The approximate annual gross income for this firm is $100,000 - $250,000 ___ The approximate annual gross income for this firm is $250,001 - $500,000 ___ The approximate annual gross income for this firm is $500,001 - $1M ___ The approximate annual gross income for this firm is $1M - $5M ___ The approximate annual gross income for this firm is greater than $5M

I certify this information is accurate to the best of my knowledge.

Signature Printed Name Date

APPENDIX C – Federal Funding Compliance Requirements

APPENDIX C

FEDERAL FUNDING COMPLIANCE REQUIREMENTS

The following Federal Funding Compliance Requirements, set forth in ¶1 through ¶25 below, are incorporated into and made a part of the Contract for performance of the Work on the Project:

1. Domestic Preferences for Procurements. Contractor should, to the greatest extent practicable and consistent with law, provide a preference for the purchase, acquisition, or use of goods, products or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products).

a. “Produced in the United States” means, for iron and steel products, that all manufacturing processes, from the initial melting state through the application of coatings, occurred in the

United States.

b. “Manufactured products” means items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber.

2. Government Access to Records and Reports. In accordance with 49 CFR §18.36(i), Contractor agrees to provide the IPTC, the FTA Administrator, the Comptroller General of the United States or any of their authorized representatives access to any books, documents, papers and records of Contractor which are directly pertinent to this Contract for the purpose of making audits, examinations, excerpts and transcriptions. Contractor also agrees, pursuant to 49 CFR §633.17, to provide the FTA Administrator or his/her authorized representatives, including any Project Management Oversight Contractor (“PMOC”), access to Contractor’s records and work sites pertaining to a major capital project, defined at 49 U.S.C.

§5302(a)1, which is receiving Federal financial assistance through the programs defined at 49 U.S.C §5307, 5309 or 5311.

2.1. Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed.

2.2. Contractor agrees to maintain all books, records, accounts and reports required under this

Contract for a period of not less than three (3) years after the date of termination or expiration of this

Contract, except in the event of litigation or settlement of claims arising from the performance of this

Contract, in which case the Contractor agrees to maintain same until the IPTC, the FTA Administrator, the

Comptroller General, or any of their duly authorized representatives, have disposed of all such litigation, appeals, claims or exceptions related thereto.

3. Government-Wide Debarment and Suspension. In accordance with Executive Order 12549, as implemented by 49 CFR Part 29, a person (as defined in 49 CFR Part 49.105) who is debarred or suspended shall be excluded from Federal financial and non-financial assistance and benefits under Federal programs and activities. As a participant in a federally assisted primary covered transaction (grant recipient), the IPTC is required to obtain a certification entitled “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transactions” from all lower tier participants on this Contract whose contract or agreement will exceed $25,000. Contractor will submit for itself and obtain and submit from all consultants and subcontractors whose contracts will exceed $25,000 the certification entitled “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary

Exclusion—Lower Tier Covered Transactions” Any contract or subcontract executed without such certification will be voidable by the IPTC.

3.1. In the event that Contractor has certified prior to award that it is not debarred, suspended, or voluntarily excluded from covered transactions by any Federal Department or agency and such certification is found to be false, this Contract may be cancelled, terminated or suspended by the IPTC and Contractor will be liable for any and all damages incurred by the IPTC as a result of such cancellation, termination or suspension because of such false certification.

3.2. Contractor will ensure that certifications completed by subcontractors, lower tier subcontractors or suppliers are attached to and incorporated into their subcontracts or agreements.

4. Civil Rights. The following requirements apply to this Contract:

a. Nondiscrimination. In accordance with Title VI of the Civil Rights Act, as amended, 42

U. S. C. 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C.

§6102, section 202 of the Americans With Disabilities Act of 1990, 42 U.S.C. §12132, and the Federal law at 49 U.S.C. §5332, Contractor agrees that it will not discriminate against any employee or applicant for employment because of race, color, creed, national origin, sex, age, or disability. In addition, Contractor agrees to comply with applicable Federal implementing regulations and other implementing requirements FTA may issue.

b. Equal Employment Opportunity. The following equal employment opportunity requirements apply to this Contract:

1. Race, Color, Creed, National Origin, Sex. In accordance with Title VII of the

Civil Rights Act, as amended, 42 U.S.C. § 2000e, and Federal transit laws at 49

U.S.C. § 5332, Contractor agrees to comply with all applicable equal employment opportunity requirements of U.S. Department of Labor (U.S. DOL) regulations, “Office of Federal Contract Compliance Programs, Equal Employment

Opportunity, Department of Labor,” 41 C.F.R. Parts 60 et seq., and with any applicable Federal statutes, executive orders, regulations, and Federal policies that may in the future affect construction activities undertaken in the course of the

Project. Contractor agrees to take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, national origin, sex, or age. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. In addition, Contractor agrees to comply with any implementing requirements FTA may issue.

2. Age. In accordance with section 4 of the Age Discrimination in Employment Act of 1967, as amended, 29 U.S.C. § 623 and Federal transit law at 49 U.S.C. § 5332, Contractor agrees to refrain from discrimination against present and prospective employees for reason of age. In addition, Contractor agrees to comply with any implementing requirements FTA may issue.

3. Disabilities. In accordance with section 102 of the Americans with Disabilities

Act, as amended, 42 U.S.C. § 12112, Contractor agrees that it will comply with the requirements of U.S. Equal Employment Opportunity Commission, “Regulations to Implement the Equal Employment Provisions of the Americans with Disabilities Act,” 29 C.F.R. Part 1630, pertaining to employment of persons with disabilities. In addition, Contractor agrees to comply with any implementing requirements FTA may issue.

c. Subcontracts. Contractor agrees to include these requirements in each consultant contract or subcontract financed in whole or in part with Federal assistance provided by FTA, modified only if necessary to identify the affected parties.

5. Clean Air Requirements. – Reserved.

6. Clean Water Requirements. – Reserved.

7. Changes to Federal Requirements. Contractor shall at all times comply with all applicable

FTA regulations, policies, procedures and directives, including without limitation those listed directly or by reference in the Master Agreement between the IPTC and the FTA, as they may be amended or promulgated from time to time during the term of this Contract. Contractor’s failure to so comply shall constitute a material breach of this Contract.

8. Anti-Lobbying. – Reserved.

9. False Statements or Claims. Contractor acknowledges that the provisions of the Program

Fraud Civil Remedies Act of 1986, as amended, 31 U.S.C. §3801 et seq and U.S. DOT regulations, “Program Fraud Civil Remedies,” 49 CFR Part 31, apply to its actions pertaining to this Agreement. Upon execution of the underlying Agreement, Contractor certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying Agreement or the FTA-assisted project for which this Agreement work is being performed. In addition to other penalties that may be applicable, Contractor further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission or certification, the Federal Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on Contractor to the extent the Federal Government deems appropriate.

9.1. Contractor acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government under an agreement connected with a project that is financed in whole or in part with Federal assistance originally awarded by FTA under authority of 49 U.S.C. §5307, the Government reserves the right to impose the penalties of 18 U.S.C. §1001 and 49 U.S.C. §5307(n)(1) on Contractor, to the extent the Federal Government deems appropriate.

Contractor also agrees to include the terms of ¶9 and ¶9.1 in each consultant contract and subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clauses shall not be modified, except to identify the consultants and subcontractors who will be subject to the provisions.

10. Fly America. – Reserved.

11. Seismic Safety. – Reserved.

12. Energy Conservation. Architect has agreed to comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy plan issued in compliance with the

Energy Policy and Conservation Act. To the extent that Contractor discovers or becomes aware of a violation of these requirements during the course of performing this Contract, Contractor agrees to report immediately such violation to Owner. Contractor also agrees to ensure that its Work performed under the

Contract, including all portions of the Work performed by subcontractors, shall be in compliance with the energy efficient standards required in the Contract Documents.

13. Contract Work Hours and Safety Standards Act. – Reserved.

14. Davis-Bacon and Copeland Anti-Kickback Acts. Contractor shall comply with the requirements of the Davis-Bacon Act (as codified at 29 CFR parts 1 et seq.) and the Copeland Anti-Kickback Act (as codified at 29 CFR part 3) (“Acts”), with respect to the payment of wages and fringe benefits to laborers for the Work on the Project, and these Acts are incorporated by reference in this Contract. Contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all the contract clauses in 29 CFR 5.5. Contractor and its subcontractors shall insert in any subcontracts the clauses contained in 29 CFR 5.5(a)(1) through (10) of the Davis-Bacon Act, as follows, and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts:

a. Minimum Wages:

(i) All laborers and mechanics employed or working upon the site of the work (or under the

United States Housing Act of 1937 or under the Housing Act of 1949 in the construction or development of the project), will be paid unconditionally and not less often than once a week, and without subsequent deduction or rebate on any account (except such payroll deductions as are permitted by regulations issued by the Secretary of Labor under the

Copeland Act (29 CFR part 3)), the full amount of wages and bona fide fringe benefits (or cash equivalents thereof) due at time of payment computed at rates not less than those contained in the wage determination of the Secretary of Labor which is attached hereto and made a part hereof, regardless of any contractual relationship which may be alleged to exist between the contractor and such laborers and mechanics.

Contributions made or costs reasonably anticipated for bona fide fringe benefits under section 1(b)(2) of the Davis-Bacon Act on behalf of laborers or mechanics are considered wages paid to such laborers or mechanics, subject to the provisions of paragraph (1)(iv) of this section; also, regular contributions made or costs incurred for more than a weekly period (but not less often than quarterly) under plans, funds, or programs which cover the particular weekly period, are deemed to be constructively made or incurred during such weekly period.