1 - Instructions to Offerors and Evaluation Criteria.pdf

INSTRUCTIONS TO OFFERORS

SUBMISSION OF QUOTES

Vendors are required to meet all solicitation requirements in addition to those identified as evaluation factors.

Failure to meet a requirement may result in a vendor submission being ineligible for award. If the vendor finds it necessary to take exception to any of the requirements specified in the solicitation, the vendor shall clearly identify where it is addressed in its proposal and provide a complete explanation of why the exception was taken, what benefit (if any) accrues to the Government, and its impact (if any) on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall clearly identify the specific paragraph and/or part of the solicitation to which the exception is taken.

Questions shall be submitted by 12:00 noon Eastern Standard Time on August 15, 2023.

Quotes shall be submitted by 3:00 PM Eastern Standard Time on August 18, 2023.

Quotes shall be submitted to Christopher Dooley (christopher.dooley@dot.gov) and Rachel Anderson (rachel.anderson@dot.gov).

Quote submission will consist of two parts:

I. Price Submission II. Technical Submission

In addition to price the following technical factors will be used to determine best value. Factor One: Technical Approach

• Factor Two: Staffing

• Factor Three: Past Performance

SECTION I –PRICE

The price component shall include the following:

Vendors shall submit a price component, which shall include the following:

• Unit Price and Total Cost

• Supporting documentation

• Assumptions, conditions, and exceptions related to price

• Discounted Rate(s) showing percentage of discount from GSA Schedule Contract Rate(s) will be accepted

The Government anticipates that a Firm Fixed Price (FFP) purchase order will be issued as a result of this solicitation. The vendor shall propose sufficient detail to meet the requirements of the Statement of Work (SOW) The vendor should propose what is believed to be the most advantageous to the government.

SECTION II-TECHNICAL SUBMISSION

The Technical submission shall include the following:

FACTOR 1 –Technical Approach FACTOR 2 –Staffing FACTOR 3 –Past Performance

FACTOR 1 –Technical Approach

Vendors shall provide a Technical Approach Summary of how they will successfully meet contents in the SOW for this Request for Quote (RFQ). The Technical Approach Summary shall be no longer than 5 pages.

Technical approach must be scientifically sound and consider operational realism. Special awareness of the industry and organizational assessment methodology should be leveraged when developing the technical approach.

FACTOR 2–Staffing

The Government will consider and evaluate the following aspects of the Vendor’s quote regarding Staffing:

The Vendor shall provide résumés that demonstrate the qualifications of the proposed key personnel and other proposed staff in terms of technical experience and expertise relevant to the effort described in the SOW.

• Vendor staff must have expertise with government hiring practices and position categories/descriptions.

• Vender staff must have previous SES experience at the Federal government level.

• Vendor staff must have at least 20+ years conducting organizational assessments at the highest levels of government.

• Vendor staff must have expertise in executive coaching

Resumes should be provided for only those personnel for whom the vendor can make a firm commitment to being assigned to this order.

FACTOR 3–Past Performance

The Government will evaluate the past performance record of the proposed vendor. The past performance section shall be no longer than 5 pages in length.

The Government will only evaluate projects or contracts that have already been performed. Past performance submission shall include:

• Customer’s Name / Organization

• Reference POC

• Contract or Project Number and Title

• Dates of performance:

o Recency - Projects are considered recent if they have been completed within the last (2) years. Information that fails to meet this condition will not be evaluated.

• Description of the work performed and how it is relevant to the SOW:

o Relevance – projects will be considered relevant if they are similar to the tasks described in the SOW. Prior work should focus on entities who regulate large truck and bus industry.

Evaluation and Basis of Award

This order will be awarded to the vendor that can provide the services that represent the best value to the Government. The Government will make award to the responsible vendor whose submission conforms to the solicitation terms and conditions and represents the “Best Value” to the Government. Therefore, award may be made to other than the lowest priced offer.

The Government reserves the right to award without discussions. Therefore, each initial offer should contain the Vendor’s best terms.

However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer (CO) to be necessary.

In addition to price, this assessment will be based on the Technical Factors: Factor 1 –Technical Approach, Factor 2 – Staffing, and Factor 3 – Past Performance.

Comparative Evaluation: The Government may perform a comparative evaluation (comparing offers to each other) to select the contractor that is best suited and provides the best value, considering the evaluation factors in this solicitation.