1. Performance Work Statement.pdf

Department of Defense Defense Health Agency

Performance Work Statement

[FIRE EXTINGUISHER SERVICE SUPPORT]

[Occupational Safety Office]

[Directorate: Command Suite]

Solicitation Number:

Version:

Date:

PART 1

1.0 GENERAL INFORMATION

1.1 This is a non-personal services contract to provide fire extinguisher support services.

1.2 Description of services/introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Fire extinguisher service support services as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this PWS.

1.3 Background: There are approximately 1,150 existing portable fire extinguishers located on the NMCSD main campus and outlying clinics. Of the 1,150 fire extinguishers, up to 1138 shall be inspected monthly by the Contractor.

Type of Fire Extinguisher Units

CO2 27

K (Kitchen) 3

H2O 2 Standard Dry Powder 2.5 pound (A.B.C)

Total Units 1150

1.4 Objectives: The purpose of this contract is to provide all services, materials, equipment, and travel to perform the fire extinguisher support services defined in this performance work statement (PWS). All servicing and maintenance of the portable fire extinguishers shall be done in accordance with the manufacturer’s specifications and National Fire Protection Association

(NFPA) 10.

1.5 Scope: Inspection, Maintenance and Recharging is to occur on all Fire Extinguishers.

Services include monthly inspections at approximately 30-day intervals as required by NFPA

10. Fire extinguishers, depending on the type, also require annual maintenance, 5 year recharge, 6- Year recharge and 12-Year hydrostatic service. The contractor shall accomplish the services per NFPA 10 Chapters 7 and 8 at intervals not exceeding those specified in the applicable Chapters of 7 and 8.

Type of Fire Extinguisher 5-Year LifeCycle Internal Examination

6-Year LifeCycle Internal Examination

5-Year LifeCycle Hydrostatic Test

12-Year LifeCycle Hydrostatic Test

CO2 X

X

K X X H2O X X Standard Dry Powder 2.5 pound (A.B.C)

DHA PWS Template V13 November 16, 2021

1.6 Period of Performance (PoP):

Base Year August 15, 2024 through August 14, 2025 Option Year One August 15, 2025 through August 14, 2026

1.6.1 Transition: Transition-in/transition-out period

1.6.1.1 Transition-in period: Full performance start date is 28 May 2024. Transition-in performance is defined as Submitting request for Base Pass to all installation requiring service under this PWS. Required documents shall be submitted to all installation 8 weeks prior the full performance date. During the transition-in period, the contractor shall prepare to meet all contract requirements and ensure incoming personnel are functionally trained and qualified on the full performance start date except cybersecurity requirements, which must be fully adhered during transition and full performance periods

1.6.1.1.1 The contractor shall comply with transition-in requirements of the DHA, as listed in paragraph 1.11.1, for contractors needing to be issued Common Access Card (CAC) identification, including Department of Defense (DoD) and DHA-directed training and forms submission, prior to network access.

1.6.1.2 Transition-out period: The transition-out plan shall facilitate the accomplishment of a seamless transition from the incumbent to an incoming contractor/Government personnel at the expiration of the contract. See Part 7, Technical Exhibit 1.

1.6.1.2.1 The contractor shall comply with transition-out requirements of the DHA for contractors who have been issued a CAC or who generate “records”, as defined by DoD (records manual), including DoD-directed disposition of records, and others displayed on the In/Out (I/O) Processing Portal.

1.7 Administrative specifications

1.7.1 Place of performance: The work shall be performed at:

Location Buildings NMC San Diego Buildings 1, 2, 3, 4, 5, 6, 8, 9 25, 26, 35, 14 NAS North Island Building 252 Industrial Hygiene, Building

600 (Dental), Building 601 (Medical), Amphibious Base Building 506 (Medical & Dental) Naval Training Center (NTC) Building 624 (Medical) & Anti- Submarine

Warfare, Building 10 (Dental), Naval Base, Naval Station San Diego Buildings 3230/3231(Dental), 3300

(Medical), 3187 (Pharmacy next to the NEX) Substance Abuse Rehabilitation Program, Building 268 Marine Corps Recruit Depot, Building 595 (Dental) & 596 (Medical), Smart Clinic Building 573, Submarine Base Bldg. 624 (dental only), Substance Abuse Rehabilitation Program Building 500, MCAS Miramar Buildings 2495 - Women Health Center / Dental Clinic, Building 2496 -Medical Clinic and Building 2525

1.7.2 Recognized Federal holidays: The contractor ☐is or ☒is not required to perform services on holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

1.7.3 Hours of operation: The contractor is responsible for conducting business Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.7.4 Emergency Services:. N/A

1.8 Contractor travel: Contractor shall be authorized travel expenses consistent with the cost principles and procedures in Federal Acquisition Regulation (FAR) Part 31.2, Travel Costs and the limitations of funds specified in this contract. All travel requires Government approval/authorization and notification to the Contracting Officer Representative (COR).

1.9 Other Direct Costs (ODC): N/A

1.10 Quality

1.10.1 Quality Control (QC): The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure nonrecurrence of defective services. The contractor’s QC program is the means by which the work complies with stated requirements. The Quality Control Plan (QCP) is to be delivered, i.e., within 30 days after contract award or with the contractors proposal if it is an evaluation factor, a comprehensive written QCP shall be submitted to the CO and COR within 5 working days when changes are made thereafter. After acceptance of the QCP the contractor shall receive the Contracting

Bascon, Jhoana A CIV USN NAVMEDCEN SAN CA (USA) Mac- please verify if all locations & building are included

Officer’s (CO)acceptance in writing of any proposed change to his QC system. See Part 7, Technical Exhibit 1 - CDRL A001.

1.10.2 Quality assurance (QA): The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan provides a systematic method for the Government to evaluate performance and to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.11 Contractor personnel

1.11.1 CAC requirements: For all contractors who will work in Government facilities, the Facilities Security Officer (FSO)/Company's Security point of contact (POC) will provide the Government all the required information per the DHA CAC request process current version 2.1, January 2018, or more recent when updated. See process attached at Part 7 Section 7.1.1 of the PWS. A CAC is the standard identification for eligible DoD contractor personnel.

1.11.1.1 The contractor shall return all CACs to the COR upon the departure of the contractor(s).

1.11.2 Contractor onboarding and training. The contractor shall complete all requirements, training, and forms as prescribed in the following requirements:

1.11.2.1 The DHA’s “Onboarding Checklist for Contractor Employees” is located at the DHA Onboarding and Offboarding Portal at https://info.health.mil/cos/admin/hr/IO/SitePages/Home.aspx

1.11.2.2 The DHA’s contractor training instructions embedded at Part 7 Section 7.1.2.

(Government (DHA) requirements development staff must cut/paste onboarding checklist at https://info.health.mil/sites/DOP/OnboardingCtr/Contractor_OnBoarding_Checklist.pdf and embed most up-to-date form in Part 7, Section 7.1.2.)

1.11.2.3 The contractor shall comply with onboarding requirements of the DHA for contractors needing to be issued CAC identification, including DoD- and DHA-directed training and forms submission, prior to network access, as displayed in the In/Out-Processing Portal at:

https://info.health.mil/cos/admin/hr/IO/SitePages/home.aspx (note: Public Key Infrastructure (PKI)-restricted, printed versions available).

1.11.3 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.11.4 Key control: The contractor shall establish and implement methods of making sure all keys/key cards issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the contractor by the Government shall be duplicated. The contractor shall develop https://info.health.mil/cos/admin/hr/IO/SitePages/Home.aspx https://info.health.mil/sites/DOP/OnboardingCtr/Contractor_OnBoarding_Checklist.pdf https://info.health.mil/cos/admin/hr/IO/SitePages/home.aspx procedures covering key control that shall be included in the QCP. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

The contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the CO.

1.11.4.1 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction of the CO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor.

In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

1.11.4.2 The contractor shall prohibit the use of Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the CO.

1.11.5 Lock combinations: The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the contractor’s

QCP.

1.12 Key personnel (Contractor): The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the CO.

The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30 p.m. Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.13 Data rights: Reserved

1.14 Reporting

1.14.1 Contractor Manpower Reporting (CMR): RESERVED.

1.14.2 Non-Disclosure Agreement (NDA): N/A.

1.14.3 Government’s COR: The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor contractor's performance and notifies both the CO and contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.14.4 Post award conference/periodic progress meetings: The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The CO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance.

At these meetings the CO will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.15 Contractor Identification

1.15.1 Contractor personnel performing services in a contractor capacity in a Government facility are required to possess and wear an identification badge that displays his or her name and the name of their company. All contractor personnel shall identify themselves as contractor support personnel in all forms of communication with all entities with whom DHA/Deputy Assistant Director for Acquisition (DAD-A)/Head of the Contracting Activity (HCA) has business dealings. The contractor shall: Answer all telephone calls and have a personalized voice message with an introductory statement that includes the fact that the person is contractor support personnel. Ensure all those with whom the person interacts in any face-to-face dealings while supporting the DAD-A understands that the person is contractor support personnel.

Include a title block in all emails that states the fact that the person is contractor support personnel. Ensure all those with whom the person interacts in any face-to-face dealings while supporting DHA/DAD-A/HCA understands that the person is contractor support personnel.

1.15.2 Contractor personnel will be required to attend meetings or otherwise communicate with Government and/or other contract representatives to meet the requirements of this order.

Contractor personnel shall make their contractor status known during introductions.

1.15.3 Contractor personnel, while performing in a contractor capacity, are prohibited from using their retired or reserve component military rank or title in any written or verbal communications associated with the contracts in which they provide services.

1.16 Contractor Access to Health Affairs (HA)/DHA Network(s)

1.16.1 FSO/Company's Security POC shall notify the DHA Personnel Security Office after being awarded a contract that requires access to a DoD system (If applicable, if not delete 1.16.1 and 1.16.2 and replace to 1.16 Reserved). Contractor personnel requiring access to the HA/DHA networks for performance of their tasks require a background investigation and the security awareness training. The contractor shall be prepared for this process as it could take two (2) or more weeks. The FSO/Security POC shall submit a Standard Form (SF) 85/86 to DHA's Personnel Security Office for a background investigation.

1.16.2 Company's FSO/Security POC must notify the Personnel Security Office when the contractor has submitted the SF-85/86. The FSO/Security POC, or the COR must notify the DHA Personnel Security Office in writing of a contractor's termination from the contract, including the termination date.

1.17 Personnel Security

1.17.1 The contractor shall comply with DoD 8570.01-M, “Information Assurance Workforce Improvement Program, CH4” November 10, 2015 as amended; 8500.01, “Cybersecurity”, dated March 14, 2014; DoD Manual (DoDM) 6025.18, “Implementation of the Health Insurance Portability and Accountability Act (HIPAA) Privacy Rule Compliance in DoD Health Care Programs” dated March 3, 2019, Department of Defense Instruction (DoDI) 6025.18 “HIPAA Privacy Rule Compliance in DoD Health Care Programs”, dated March 13, 2019; and DoDM

5200.02 “Procedures for the DoD Personnel Security Program (PSP),” incorporation change 3, effective September 24, 2020. Contractor responsibilities for ensuring personnel security include, but are not limited to, meeting the following requirements:

1.17.1.1 Follow the DHA Personnel Security Office guidelines for submittal of security clearances. Contact the DHA Personnel Security Office for guidance on the appropriate background investigation required for personnel on the contract. The DHA Personnel Security Office can be reached at (703) 275-6038.

1.17.1.2 Initiate, maintain, and document personnel security investigations appropriate to the individual’s responsibilities and required access to Controlled Unclassified Information (CUI).

1.17.1.3 DHA Personnel Security Office does not deny any access to any automated information system (AIS), network, or Controlled Unclassified Information (CUI). If a contractor receives an unfavorable background investigation, the request for access will be sent back to the FSO for further action. Any unfavorable adjudication will result in DHA Personnel Security Office not signing off on any access request.

PART 2

2.0 DEFINITIONS, ACRONYMS, AND APPLICABLE

PUBLICATIONS/INSTRUCTIONS

2.1 Definitions:

2.1.1 Category D: Information Technology (IT) and Telecommunications Services (called D- Services)

2.1.2 Category R: Support (Professional/Administrative/Management) Services (called R- Services)

2.1.3 Contracting Officer (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.4 Contracting Officer’s Representative (COR): An individual, including a contracting officer’s technical representative (COTR), designated and authorized in writing by the CO to perform specific technical or administrative functions. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 Nonpersonal services contract: a contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

2.1.6 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance. The Government may either prepare the QASP or require the offerors to submit a proposed quality assurance surveillance plan for the Government’s consideration in development of the Government’s plan.

2.1.7 NFPA National Fire Protection Association

2.2 Acronyms:

AIS Automated Information System APL Approved Products List APL AQL Acceptable Quality Level ARRT Acquisition Requirements Roadmap Tool ATO Authority to Operate B2B Business-2-Business CAC Common Access Card CAP Cloud Access Point CCEVS Common Criteria Cybersecurity Evaluation and Validation Scheme CDI Covered Defense Information

CE Computer Environment CDRL Contract Data Requirement List CIO Chief Information Officer CJCSM Chairman of the Joint Chiefs of Staff Manual CMMC Cybersecurity Maturity Model Certification CMR Contractor Manpower Reporting CNSSI Committee on National Security Systems Instruction CO Contracting Officer(s) CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative CSP Cloud Service Provider CSSP Cyber Security Service Provider CUI Controlled Unclassified Information DAD-A Deputy Assistant Director for Acquisition DC3 DoD Cyber Crime Center DD Form 254 Department of Defense Contract Security Requirement List (if applicable) DB Design-Build DBB Design-Bid-Build DFARS Defense Federal Acquisition Regulation Supplement DHA Defense Health Agency DISA Defense Information System Agency DoD Department of Defense DoDD Department of Defense Directive DoDI Department of Defense Instruction DSAs Data Sharing Agreements DSAA Data Sharing Agreement Application DMZ Demilitarized Zone DoDM Department of Defense Manual DPCLO DHA Privacy and Civil Liberties Office DUA Data Use Agreement eMSM Enhanced Multi-Service Markets EULA End User License Agreement EVM Earned Value Management FAR Federal Acquisition Regulation FCI Federal contract information FE Facilities Enterprise FedRAMP Federal Risk Authorization and Management Program FISMA Federal Information Security Modernization Act FRCS Facility Related Control Systems FSO Facilities Security Officer HA Health Affairs HIPAA Health Insurance Portability and Accountability Act HCA Head of the Contracting Activity HIT Health Information Technology IGCE Independent Government Cost Estimate

IA Information Assurance IO Initial Outfitting I/O In/Out Processing Portal IPv Internet Protocol Version IS Information System ISP Internet Service Provider IT Information Technology ISCM Information Security Continuous Monitoring IV&V Independent Verification & Validation MedCOI Medical Community of Interest MHS Military Health System MIL-STD Military Standard MTFs Military Treatment Facilities NCR National Capitol Region NDA Non-Disclosure Agreement NIAP National Information Assurance Partnership NIST National Institute of Standards and Technology OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPM Office of Personal Management OSD Office of the Secretary of Defense P-ATO Personal Authorization to Operate P&R Personnel and Readiness PGI Procedures, Guidance and Information PDT Project Delivery Team PHI Protected Health Information PII Personally Identifiable Information PIT Platform Information Technology PK Public Key PKI Public Key Infrastructure POA&M Plan of Action and Milestones POC Point of Contact PMO Program Management Office PoP Period of Performance PP Personal Property PPSM Ports, Protocols, and Services Management PRS Performance Requirements Summary PSP Personnel Security Program PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan RFP Request for Proposal RFQ Request for Quotation

RMF Risk Management Framework SP Special Publication SPRS Supplier Performance Risk System SRM Sustainment, Restoration and Modernization SRG Security Requirements Guides STIG Security Technical Implementation Guides TOS Terms of Service US United States UFC Unified Facilities Criteria VPN Virtual Private Network XML Extensible Markup Language

2.3 Applicable Publications, DHA Administrative Instructions (AI), etc.

PART 3

3.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

The Requiring Activity Authority has assessed the need for Government Furnished Property, Equipment, and Services and determined:

3.1 Services: The Government:

☒ Will NOT provide Government Furnished Services in support of this contract/task order. As a result, this paragraph is Not Applicable.

☐ WILL provide Government Furnished Services required in support of this contract/task orders. These Services are described below: provide

3.2 Facilities: The Government:

☒ Will NOT provide Facilities in support of this contract/task order. As a result, this paragraph is Not Applicable.

☐ WILL provide Facilities in support of this contract/task orders. The Government provided Facilities are described below:

3.3 Utilities: The Government:

☒ Will NOT provide Utilities in support of this contract/task order. As a result, this paragraph is Not Applicable.

☐ WILL provide Utilities in support of this contract/task orders. The Government provided Utilities are described below:

3.4 Equipment: The Government:

☒ Will NOT provide Equipment in support of this contract/task order. As a result, this paragraph is Not Applicable.

☐ WILL provide Equipment in support of this contract/task orders. The Government provided Equipment is described below:

3.4.1 Procurement Integrated Enterprise (PIEE), GFP Module Application The contractor shall be responsible for obtaining and maintaining access, training and successful operation of the PIEE/GFP Module application for the entirety of the contract/task order PoP.

The PIEE GFP Module application is located at the following website: https://wawf.eb.mil/piee-landing/. Access to PIEE/GFP Module application training materials and in-depth information applicable to the contractor’s responsibilities regarding GFP can be found at the following website: https://dodprocurementtoolbox.com/.

Contracting Office Responsibilities:

The Contracting Office shall ensure close coordination and validation of the GFP items with the COR and DHA Accountable Property Officer prior to uploading the GFP Attachment into the PIEE/GFP Module. At the time GFP is anticipated and identified, the Government will upload the GFP Attachment into the PIEE/GFP Module. It is the Contracting Office’s responsibility to prepare, upload and maintain the GFP Attachment in the PIEE/GFP Module in accordance with the GFP Attachment instructions provided at the DoD Procurement Toolbox. The CO and COR shall manage and keep an inventory of any GFP associated with contract/task orders awarded through DHA, in accordance with applicable FAR Part 45, DoD FAR Supplement (DFARS) 245 with respective clauses, DHA AI 095 and PD 45-01 following the change in disposition of items listed on that PIEE/GFP Module Attachment.

The contracting office will also review, acknowledge, reject and/or approve shipment orders provided by the contractor as appropriate. Functional roles can be determined within the Contracting Office, and requested within the PIEE/GFP Module system.

Contractor Responsibilities:

A key contractor responsibility is to work with the CO and COR to ensure the PIEE/GFP Module data, to include the PIEE/GFP Attachment, provides a timely, complete and accurate accounting of the GFP applicable to the contract/task order. Contractors are required to report the receipt of any GFP shipped to them, regardless of whether it is listed on the GFP Attachment for their contract. Similarly, contractors are required to utilize the GFP Module application in conjunction with the shipment of GFP to the Government, or in reporting Property Loss of GFP issued (such as destruction or loss). Discrepancies or disputes regarding property shipped to or shipped from the contractor must be reported via the GFP Module application, with the CO having authority over final designation of status.

The contractor shall report semi-annually 100% inventories, reconciliations, and final disposition of GFP provided by the government. Final invoices will not be paid pending GFP reconciliation.

Contractors shall be aware of and ensure compliance with applicable FAR Part 45, DFARS 245 and 252.245, Defense Pricing and Contracting Policies, Procurement Integrated Enterprise Environment Standards, DHA Administrative Instruction 094 and DHA Guidance.

https://wawf.eb.mil/piee-landing/ https://wawf.eb.mil/piee-landing/ https://dodprocurementtoolbox.com/

3.5 Materials: The Government:

☒ Will NOT provide Materials in support of this contract/task order. As a result, this paragraph is Not Applicable.

☐ IS providing Materials in support of this contract/task orders. The Government-provided Materials are described below: N/A.

PART 4

4.0 CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 Services: The Contractor:

☒ Will NOT provide Contractor Furnished Services in support of this contract/task order. As a result, this paragraph is Not Applicable.

☐ WILL provide Contractor Furnished Services required in support of this contract/task orders.

These Services are described below: provide [Insert within the blank lines shown below what Services the Government will provide for the contractor staff to provide the support outlined in the PWS.]

4.2 General: The contractor shall furnish all supplies, equipment, facilities and services required to perform work listed under Section 5 of this PWS. N/A.

4.3 Secret Facility Clearance: The contractor shall possess and maintain a SECRET facility clearance from the Defense Security Service. The contractor’s employees, performing work in support of this contract shall have been granted a SECRET security clearance from the Defense Industrial Security Clearance Office. N/A.

4.4 Materials: N/A.

4.5 Equipment: N/A.

4.6 Facilities: N/A.

PART 5

5.0 SPECIFIC TASKS

5.1 Technical Requirement: The contractor shall be responsible for providing the following services outlined in Part 5.

5.1.1 Bar Coding of Fire Extinguishers: The Contractor shall initially barcode all of the existing 1,150 portable fire extinguishers and shall bar-code, on an as needed basis, any new portable fire extinguishers that are replaced and/or added under this contract.

Bar-coding shall include the following: unique identifying number associated with fire extinguisher location to include, specific location, building & floor number, size, type and service dates. Initial barcode system set up to 1,150 extinguishers

5.1.2. Monthly Inspections: The Contractor shall conduct monthly inspections at intervals of approximately 30 days, +/- 3 days of all portable extinguishers.

Inspection information will be entered into a database by the contractor and database will reflect monthly inspections and any discrepancies. If at any time services are not conducted per this contract/SOW, the contractor is to immediately (within 24 hours) inform NMCSD. Monthly inspection will include the following per NFPA 10:

1. Mounted properly in designated location.

2. No obstruction to access or visibility.

3. Pressure gauge reading or indicator in the operable range or position.

4. Fullness determined by weight or hefting for self-expelling-type extinguishers, cartridge-operated extinguishers, and pump tanks.

5. Condition of tires, wheels, carriage, hose and nozzle for wheeled extinguishers, if applicable.

6. Indicator or non-rechargeable extinguishers using push-to-test pressure indicators.

7. Verifying that operating instruction on nameplates are legible and face outward.

8. Checking for broken or missing tamper indicators

9. Examination for obvious physical damage, corrosion, leakage or clogged nozzle

When an inspection of a portable fire extinguisher reveals a deficiency in any of the conditions listed above, the NMCSD Safety Office shall be contacted immediately.

Personnel conducting inspections shall document record of all fire extinguishers inspected, including those found to require corrective action.

NMCSD will be provided access to electronic database for compliance of monthly inspections. All portable fire extinguishers listed above shall be inspected and documented with monthly inspection information. In the event a portable fire extinguisher is required to be replaced, the contractor will barcode the replacement extinguisher, including all identification information, and enter information in database.

Monthly inspection data shall be accessible to NMCSD at all times. NMCSD shall have capability to print reports of inspection data.

Portable fire extinguisher monthly inspections and documentation via database maintained by contractor, and accessible to the Safety Office, will be tracked by NMCSD Safety Office to ensure 100% of portable fire extinguishers are in compliance with monthly inspections. Any discrepancies with monthly inspection documentation will be brought to the attention of the contracting officer for immediate resolution.

Contractor shall remove from service any fire extinguishers that are unserviceable and dispose/recycle up to 1,150 and replace with fire extinguishers in current NMCSD Safety supply closet. Contractor shall document history of any fire extinguisher replaced/removed from service for tracking purposes and notify the Safety office.

Contractor shall put loaners in place of fire extinguishers being pulled for service if there is not enough supply in the Safety Supply closet to cover the extinguisher until they return from being serviced.

5.1.3 Annual, 5-Year LifeCycle , 6-Year LifeCycle and 12-Year LifeCycle Maintenance. The Contractor is responsible for the Annual Maintenance, 5-year lifecycle recharge, 6-year lifecycle recharge and 12-year lifecycle hydrostatic service of all portable fire extinguishers. The contractor is to perform Annual Maintenance, 5- Year lifecycle and 6-Year service lifecycle no later than the due date affixed on the fire extinguisher as per NFPA 10 Chapters 7 and 8. The 12-Year lifecycle service is to be conducted anytime within the year due prior to expiration as per NFPA 10 Chapter 7 and 8. If at any time services are not conducted per this contract/SOW, the contractor is to immediately (within 24 hours) inform NMCSD The contractor is required to provide all management, supervision, labor, material, and tools to provide service, inspection and tags. Safety Department will be responsible to schedule dates/time for contractor to service up to 1,150 portable fire extinguishers located on Naval Medical Center San Diego (NMCSD) main campus and outlying clinics in the locations defined in section 2.1 of this PWS.

If the extinguishers are a stored-pressure dry chemical with stainless steel shells, then a 5-Year maintenance is required IAW NFPA 10 table 7.3.3.1 For Hydro: If the fire extinguishers are dry chemical with stainless steel shells, then a 5-Year hydro is required IAW NFPA 10 table 8.3.1 Otherwise, fire extinguishers fall under the same criteria for any size fire extinguisher. Services are determined by the type of fire extinguisher not the weight of the fire extinguisher.

In cases where NMCSD does not have enough supply to replace fire extinguishers removed due to service types being conducted under this contract, the contractor shall supply loaners or conduct applicable services prior to the expiration date in a volume that can be supported by the number of loaners on hand by either NMCSD or contractor.

5.1.4 Maintenance of Individual Fire Extinguishers. The type of extinguisher maintenance that is required to be performed annually for each type of extinguisher shall be in accordance with the manufacturer’s recommendations. For annual maintenance, the year shall start on the first day maintenance is performed and end one calendar year later. If at any time services are not conducted per this contract/SOW, the contractor is to immediately (within 24 hours) inform

NMCSD.

1. At each annual maintenance, extinguishers shall be placed in a fully charged and operable condition free from defects which may cause malfunctions.

2. Cartridges of every cartridge-operated extinguisher shall be weighed annually in accordance with manufacturer’s recommendations, on an accurate scale.

3. Upon completion of annual maintenance, an extinguisher shall have a safety pin compatible with the valve required by the ANSI/UL standards installed. The safety pin shall be held in place with a tamper seal.

4. Extinguisher shall be fitted with an annual maintenance tag. The following information shall be located on inspection tag:

a. "Do Not Remove by Order of the State Fire Marshal" shall be placed at the top of the tag.

b. Concern Name as listed on license

c. Concern Business Location.

d. License Number ("E" Number.) and License Type

e. Service Maintenance/New Extinguisher Block.

f. Date service performed.

g. Certificate of Registration. Provide printed "EE" number followed by space for number.

h. The Seal of Registration of the Office of State Fire Marshal.

i. Space or line for signature of person performing or supervising the service work.

j. Valid local telephone number for the licensed concern

5. Annual Maintenance Tag shall be attached to each portable fire extinguisher in such a position as to be conveniently inspected. The annual maintenance tag may be attached to the extinguisher by means of wire, string, or plastic ties or by the use of a self-adhesive tag approved by the State Fire Marshal.

In cases where NMCSD does not have enough supply to replace fire extinguishers removed due to service types being conducted under this contract, the contractor shall supply loaners or conduct applicable services prior to the expiration date in a volume that can be supported by the number of loaners on hand by either NMCSD or contractor.

5.1.5 Maintenance Procedures for Dry Chemical Fire Extinguishers. Verification of Service collar shall be installed on each portable fire extinguisher in the following manner: The Verification of Service collar shall be installed on the neck of the fire extinguisher cylinder while the valve assembly is removed for maintenance. After the valve assembly is replaced and the maintenance completed, the collar will be trapped by the valve assembly so the collar cannot be removed. If at any time services are not conducted per this contract/SOW, the contractor is to immediately (within 24 hours) inform NMCSD.

1. Total up to (1,150) A. B. C. Dry Chemical Fire Extinguishers.

2. Ensure that a 6-Year lifecycle teardown is done on 101b and Sib

Dry Chemical Extinguishers. (Per NFPA 10; Fire Equipment Dry Chemical Extinguishers are 6-Year service/recharge procedures as specified)

3. Check the date of manufacture list on the nameplate or stamped into cylinder to determine if periodic hydrostatic testing is required.

4. Examine the nozzle and /or hose assembly for any obstructions, abrasions, cuts, cracks, or thread damage.

5. Remove nozzle or hose and visually inspect inside valve body.

(Chemical in the valve body may indicate that the extinguishers have been partially discharged and should therefore be recharged). Inspect nozzle or hose assembly for damage - replace as necessary. Blow air through nozzle or hose to ensure passage is clear of foreign material.

6. Examine the top portion of the valve assembly and verify that the valve stem is not corroded or damage.

7. Visually inspect the pressure gauge:

a. If bent, damaged or improper gauge, depressurize and replace.

b. If pressure is low, check for leaks.

c. If over overcharged, depressurize the extinguishers and follow recharge instructions.

8. Ensure handle and operating lever is not damaged and that the rivets are secure.

9. Examine the hose retainer band (if so equipped) and verify it is secure and properly retains the hose.

10. Weigh the extinguishers and verify that the correct total charged weight is as noted on the extinguishers.

11. Wipe all dirt or foreign deposits from the extinguishers with a damp rag.

12. Install new tamper seal if broken and record service data on the extinguisher inspection tag.

13. Properly tag the extinguishers per NFPA-10 recommendations and fill out the necessary records.

14. Thoroughly examine the extinguishers wall hanger and verify it is not damaged or worn and that it is securely mounted.

15. Return and secure the extinguisher to its designated location.

16. Check ring pin for freedom of movement. Replace if bent or if removal appears difficult.

Penetrante, Elliott G CIV DHA DHA CONTRACTING ACT (USA) 6 years exceeds POP. Can you please clarify.

Bascon, Jhoana A CIV USN NAVMEDCEN SAN CA (USA) During the life of the fire extinguisher, there are mandatory maintenance requirements at the 6-Year mark.

Penetrante, Elliott G CIV DHA DHA CONTRACTING ACT (USA) 22.1002-1 General.

Service contracts over $2,500 shall contain mandatory provisions regarding minimum wages and fringe benefits, safe and sanitary working conditions, notification to employees of the minimum allowable compensation, and equivalent Federal employee classifications and wage rates. Under 41 U.S.C.6707(d), service contracts may not exceed 5 years.

We need to remove 6 and 12 year language. We will have to reprocure services at that time.

conduct applicable services prior to the expiration date in a volume that can be supported by the number of loaners on hand by either NMCSD or contractor.

5.1.6 Maintenance Procedures for C02 Fire Extinguishers. The verification service collar shall be installed on the neck of the fire extinguisher cylinder while the valve assembly is removed for maintenance. After the valve assembly is replaced and the maintenance completed, the collar will be trapped by the valve assembly so the collar cannot be removed. If at any time services are not conducted per this contract/SOW, the contractor is to immediately (within 24 hours) inform NMCSD.

1. Total up to (100) Carbon Dioxide (C02) fire extinguishers.

2. Check the date of manufacture stamped on the extinguishers cylinder dome. Cylinder must be hydrostatically tested every 5-Years to the test pressure on the nameplate (3000 psi, 20.69 MPa).

3. Ensure that hydrostatic testing is done on C02 Extinguishers. (Per NFPA 10; C02 Extinguishers are periodic hydrostatic testing service/recharge procedures as specified)

4. Wipe all dirt or foreign deposits from the extinguishers with a damp rag.

5. Inspect the extinguishers for damaged, missing or substitute parts. Only factory replacement parts are approved for use on AMEREX fire extinguishers.

6. Check the date of the manufacture stamped on the on the extinguisher cylinder dome. Cylinder must be hydrostatically tested every 5-Years to the test pressure on the nameplate (3000 psi, 20.69 MPa).

7. Check ring pin for freedom of movement. Replace if bent or if removal appears difficult.

8. Check the discharge lever for freedom of movement. Inspect carrying handle for proper installation. If either is damaged, replace.

9. Remove the horn and horn assembly (10 lbs.) and inspect for damage.

Replace the hose if cut or cracked, or if threaded couplings are damages.

Replace the horn if brittle, cracked or deformed. Blow air through the hose and nozzle assemblies to ensure that the passage is clear of foreign material.

10. Carbon dioxide hose assemblies have a continuous metal braid that connects to both couplings to minimize static shock. A hose continuity test should be performed using a basic conductivity tester consisting of a flashlight having an open circuit and a set of two wires with a conductor (clamps or probe) at each end.

11. Inspect valve assembly for correction or damage to the hose thread connection. Visually inspect the safety relief PIN 4000 (tighten assembly to 250 in-lbs. of torque) if necessary. Valve removal or valve part replacement should be made only after completely discharging the content.

12. Inspect the 10 lb. extinguisher elbow and diffusion tip for blockage or damage. Replace damaged parts.

13. Reinstall horn and horn assembly to discharge valve.

14. Weight the extinguishers and verify that the correct total charged weight is as noted on the extinguisher’s nameplate.

15. Install new tamper seal and record service data on the extinguisher inspection tag.

conduct applicable services prior to the expiration date in a volume that can be supported by the number of loaners on hand by either NMCSD or contractor.

5.1.7 Maintenance procedures for K-Class Fire Extinguishers. The verification of service collar shall be installed on the neck of the fire extinguisher cylinder while the valve assembly is removed for maintenance. After the valve assembly is replaced and the maintenance completed, the collar will be trapped by the valve assembly so the collar cannot be removed. If at any time services are not conducted per this contract/SOW, the contractor is to immediately (within 24 hours) inform NMCSD

1. Total up to (10) K-Class fire extinguishers.

2. Perform the 5-Year lifecycle maintenance and replace the valve stem, 0-ring, tamper seal, and any damaged parts.

3. Wipe all dirt, debris, or foreign deposits from the extinguishers with a damp rag.

4. Replace the service tag and return the extinguisher to service.

conduct applicable services prior to the expiration date in a volume that can be supported by the number of loaners on hand by either NMCSD or contractor.

5.1.8 Maintenance procedures for H2O Water Mist Fire Extinguishers. The verification of service collar shall be installed on the neck of the fire extinguisher cylinder while the valve assembly is removed for maintenance. After the valve assembly is replaced and the maintenance completed, the collar will be trapped by the valve assembly so the collar cannot be removed. If at any time services are not conducted per this contract/SOW, the contractor is to immediately (within 24 hours) inform NMCSD

1. Total up to (10) H20 Water Mist fire extinguishers.

2. Remove and replace all of the fire extinguisher to service.

3. Perform the 5-Year lifecycle maintenance and replace the valve stem, 0-ring, tamper seal, and any damaged parts.

4. Wipe all dirt, debris or foreign deposits from the extinguishers with a damp rag.

5. Replace the service tag and return the extinguisher to service.

conduct applicable services prior to the expiration date in a volume that can be supported by the number of loaners on hand by either NMCSD or contractor.

Penetrante, Elliott G CIV DHA DHA CONTRACTING ACT (USA) 22.1002-1 General.

Service contracts over $2,500 shall contain mandatory provisions regarding minimum wages and fringe benefits, safe and sanitary working conditions, notification to employees of the minimum allowable compensation, and equivalent Federal employee classifications and wage rates. Under 41 U.S.C.6707(d), service contracts may not exceed 5 years.

We need to remove 6 and 12 year language. We will have to reprocure 5, 6 and 12 year services at that time.

Fiscal Year 2024, type of Fire Extinguisher and units that require examination that must be performed.

Type of Fire Extinguisher Units 6-Year Internal Examination

Standard Dry Powder 2.5 pound (A.B.C)

66 X

5.2 Special Requirement:

5.2.1 Employee Identification. The contractor must identify themselves as contractors at all times, such as when attending meetings, answering Government telephones, or working in situations where their actions couldbe construed as official government acts. The contractor must display his or her name and the name of the company while in the work area, wear and display a building pass, if required by security procedures, and include the company's name in his or her email display. All Contractor personnel must have a valid state-issued driver’s license or other state issued picture ID and other appropriate ID required for National Agency Check with Inquiries (NACI) Clearance. Contractor personnel are required to obtain a Common Access Card and wear a government provided identification badge for their primary work site as well as any required visitor badge while performing contract services at Government facilities.

5.2.2 Employee Conduct and Appearance. The Contracting Officer's Representative (COR), with the approval of the Contracting Officer, may require the Contractor to remove from the job site any employee working under this contract for reasons of misconduct, security violation, revocation/denial of requisite security clearance, or found or suspected to be under the influence of alcohol, drugs, or other incapacitating agents. Contractor personnel shall be subject to dismissal from the premises upon determination by the COR and the Contracting Officer that such removal is in the best interests of the Government. Contractor personnel shall maintain a well-groomed appearance at all times to facilitate credibility with the staff and command.

5.2.3 Work Hours. Normal duty hours are defined as Monday through Friday from 0700-1600, excluding Government holidays. Contractor personnel shall plan to perform the services in this PWS within normal duty hours. Any work being performed outside of normal duty hours shall be approved by the Government no less than two weeks in advance.

5.2.4 Security Requirements. The Contractor shall safeguard all Government Furnished Property provided for Contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

The Contractor may be provided keys, key cards, or access code(s) to allow access to buildings or rooms within a building. Such access provided to the Contractor shall not be duplicated or issued to any individual. Keys/cards/codes shall be safeguarded and carefully controlled in accordance with all applicable Government security regulations. Contractor personnel shall not

Penetrante, Elliott G CIV DHA DHA CONTRACTING ACT (USA) Need to revise. 22.1002-1 General.

Service contracts over $2,500 shall contain mandatory provisions regarding minimum wages and fringe benefits, safe and sanitary working conditions, notification to employees of the minimum allowable compensation, and equivalent Federal employee classifications and wage rates. Under 41 U.S.C.6707(d), service contracts may not exceed 5 years.

We need to remove 6 and 12 year language. We will have to reprocure services at that time.

permit the use of keys/cards entrusted to their possession by any other person to gain access to locked rooms…