1. ITN ATRIS No. DMS 24-25-257.pdf

4050 Esplanade Way Tallahassee, FL 32399-0950

Ron DeSantis, Governor Pedro Allende, Secretary

INVITATION TO NEGOTIATE

FOR

ITN NO: DMS-24/25-257

Advanced Threat Response and Intelligence System

THE STATE OF FLORIDA

DEPARTMENT OF MANAGEMENT SERVICES

Procurement Officer: Evan McLaughlin Florida Department of Management Services

4050 Esplanade Way, Suite 360 Tallahassee, FL 32399-0950

Phone: 850-414-6740 Email: Evan.McLaughlin@dms.fl.gov

NOTICE PURSUANT TO SECTION 287.057(25), F.S.

Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

mailto:Evan.McLaughlin@dms.fl.gov

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ATRIS

TABLE OF CONTENTS

SECTION 1. INTRODUCTION

1.1 Solicitation Objective

1.2 Definitions

1.3 Background

1.4 Questions Being Explored and Facts Being Sought

1.5 Goals of the ITN

1.6 Term

1.7 Special Accommodations

1.8 Procurement Officer

1.9 Timeline of Events

1.10 Order of Precedence for Solicitation

1.11 Department’s Rights to Reject Replies

SECTION 2. SOLICITATION PROCESS

2.1 General Overview

2.2 Questions and Answers

2.3 Attachment A, Forms, including Non-Disclosure Agreement

2.4 Addenda to the Solicitation

2.5 Respondent Firm Offer

SECTION 3. GENERAL INSTRUCTIONS

3.1 General Instructions

3.2 Special Instructions

3.3 MFMP Registration and Florida Substitute Form W-9 Process

3.4 How to Access the Sourcing Event in MyFloridaMarketPlace

3.5 Intentionally Omitted

3.6 Mandatory Responsiveness Requirements and Minimum Qualif ications

3.7 Contents of Reply

3.8 Public Records, Respondent’s Confidential Information, and Redacted Replies

3.9 Subcontracting

SECTION 4. SELECTION METHODOLOGY

4.1 Determination of Replies’ Responsiveness for Evaluation

4.2 Evaluation Process – General Overview

4.3 Evaluation of Attachment B – Technical Reply

4.4 Analysis of the Price Reply

4.5 Other Department Rights for Evaluation

4.6 Negotiations

4.7 Final Selection and Notice of Intent to Award Contract

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SECTION 5. AWARD

5.1 Rights for Award

5.2 Agency Decision

5.3 Other Reserved Rights

5.4 No Contract until Execution

Attachments:

Attachment A – Forms Attachment B – Technical Reply Attachment C – Price Reply Attachment D – Draft Contract

ITN No.: DMS-24/25-257 Page 4 of 24

SECTION 1. INTRODUCTION

1.1 Solicitation Objective

The State of Florida, Department of Management Services, Florida Digital Service, invites interested vendors to respond to this Invitation to Negotiate (“ITN”) for the design, demonstration, and potential implementation of an Advanced Threat Response and Intelligence System (“ATRIS”) that enhances security operations through machine learning and artif icial intelligence enhanced data integration, sophisticated threat intelligence analytics, and automated response mechanisms. The platform must improve threat detection accuracy, reduce response times, and optimize the operational workload of security teams.

1.2 Definitions

Capitalized terms used herein but not defined below are as defined in section 1.1, Definitions, of Attachment D – Draft Contract, and section 287.012, F.S. If a term is defined in both this section and section 1.1, Definitions, of Attachment D - Draft Contract, it will have the meaning ascribed below for the purposes of the ITN and the meaning ascribed in section 1.1, Definitions, of Attachment D – Draft Contract, for purposes of Attachment D – Draft Contract.

Advanced Threat Response and Intelligence System (“ATRIS”): A system prototyped and potentially implemented under the Contract which meets the requirements of Attachment B, Technical Reply.

Business Day: Monday through Friday, inclusive, excluding those holidays specified in section 110.117, F.S., from 8:00 a.m. to 5:00 p.m.

Business Network: The Business Network (formerly known as Ariba Network), an online marketplace that connects vendors and buyers for solicitations collaboration and purchasing transactions. A Business Network account is required to submit responses to electronic solicitations.

Commodity Code: The State’s numeric code for classifying commodities and contractual services which meet specific requirements, specifications, terms, and conditions herein. The State has adopted the United Nations Standard Products and Services Code (UNSPSC) for classifying commodities and services.

Confidential Information: Information that is trade secret or otherwise confidential or exempt from disclosure under Florida or federal law.

Contract: The written agreement between the Department and the Contractor that results from this ITN.

Contractor: A vendor that enters a Contract with the Department as a result of this ITN.

Critical Infrastructure: Existing and proposed information technology and operational technology systems and assets, whether physical or virtual, the incapacity, diminished capacity, denial, degradation, disruption, manipulation, or destruction of which would negatively affect security, economic security, public health, or public safety.

Department: The State of Florida Department of Management Services, a State agency.

Department Data: The data collected by, created for, or provided by the Department.

Florida Digital Service: The information technology and cybersecurity division created with the Department as established under Part I, Chapter 282, F.S.

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ITN: This Invitation to Negotiate No. DMS-24/25-257, including all attachments and addenda to the Invitation to Negotiate.

Reply: The document(s) submitted by a Respondent in response to this ITN.

Respondent: A vendor that submits a Reply to this ITN.

State: The State of Florida.

Vendor Information Portal (VIP): The State’s vendor registration, supplier diversity, and bidding system developed in accordance with section 287.042(3), F.S. The Vendor Information Portal is accessible at https://vendor.myfloridamarketplace.com.

1.3 Background

In response to the increasing complexity and frequency of cyber threats targeting State infrastructure, the State recognizes the urgent need for advanced security solutions and for developing a comprehensive security platform. This platform will enhance the State's ability to protect against, respond to, and mitigate cyber threats efficiently. By leveraging modern developments in machine learning and artificial intelligence to integrate security data orchestration, automation, and real-time analytics, the platform will provide a significant boost to the State’s cybersecurity capabilities, ensuring public safety and the security of critical infrastructure across Florida.

As it is unknown if an ATRIS can be implemented as envisioned, the Contract will be broken into two phases. Phase I, encompassing the initial term of the Contract, will be to design the proof of concept and validate the project goals. Based on the results of Phase I and at the Department’s discretion, the Contract may be renewed to pursue different avenues of utilization. A draft schedule for milestones per contract year is included in Attachment B – Technical Reply.

1.4 Questions Being Explored and Facts Being Sought

The Department would like to explore the following questions:

1.4.1 How can the Department best respond to and prepare for the growth in cyber threats to the

State’s Critical Infrastructure, its population, and its information technology assets?

1.4.2 How can the Department most efficiently correlate and act upon information from threat intelligence, real-time analytics, and the State’s diverse information technology ecosystem?

1.4.3 How can this information be leveraged into an integrated and automated platform to enable the

State’s efforts to prepare for, detect, analyze, contain, eradicate, and recover from cybersecurity incidents or threats?

1.5 Goals of the ITN

The goals of this ITN are as follows:

1.5.1 Establish a Contract that will provide for a Proof of Concept (“PoC”) of the Contractor’s proposed

ATRIS system.

1.5.2 Determine options to utilize the proposed ATRIS system, including options for ongoing service-related relationships.

https://vendor.myfloridamarketplace.com/

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1.5.3 Evaluate and determine the pricing model, dependencies, division of labor, and other considerations for the implementation and support of ATRIS.

1.6 Term

In accordance with this ITN, the Department anticipates contract execution on January 30, 2026. The Department anticipates a three-year initial term with the option for a three-year renewal, subject to negotiation.

1.7 Special Accommodations

Any person requiring a special accommodation due to a disability should contact the Department’s Americans with Disabilities Act (ADA) Coordinator at (850) 922-7535, or ADA.Coordinator@dms.fl.gov.

Requests for accommodation for meetings must be made at least f ive (5) Business Days prior to the meeting. A person who is hearing or speech impaired can contact the ADA Coordinator by using the Florida Relay Service at (800) 955-8771 (TDD).

1.8 Procurement Officer

The Procurement Officer is the sole point of contact for this procurement. Direct all contact with the Department to the Procurement Officer in writing by email.

Evan McLaughlin State Purchasing Florida Department of Management Services 4050 Esplanade Way, Suite 360 Tallahassee, FL 32399-0950 Email: Evan.McLaughlin@dms.fl.gov

***PLACE THE ITN NUMBER IN THE SUBJECT LINE OF ALL EMAILS TO THE

PROCUREMENT OFFICER***

If a Respondent claims that any portion of an email contains Confidential Information, the Respondent is to place the word “Confidential” in the subject line. (See also subsection 3.8 of this ITN for more information on confidential information.)

Any such contact by an affiliate, a person with a relevant business relationship with a Respondent, or an existing or prospective subcontractor to a Respondent is assumed to be on behalf of a Respondent unless shown otherwise.

1.9 Timeline of Events

The table below contains the anticipated Timeline of Events for this ITN. The dates and times within the Timeline of Events are subject to change. It is the Respondent’s responsibility to check the Vendor Information Portal (VIP) for any changes. The Respondent is responsible for ensuring the Department receives all required documentation by the dates and times (Eastern Time) specified below (or as revised by addenda).

TIMELINE OF EVENTS Event Time (ET) Event Date

ITN posted to VIP and in the Business Network February 25, 2025

Deadline to submit questions in the Business Network 11:59 PM March 17, 2025 mailto:ADA.Coordinator@dms.fl.gov mailto:Evan.McLaughlin@dms.fl.gov

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TIMELINE OF EVENTS Event Time (ET) Event Date

Department’s anticipated posting of answers to Respondents’ questions to VIP and in the Business Network March 31, 2025

Deadline to submit signed Attachment A, Forms, in the Business Network (see section 2.3, below) 2:00 PM June 2, 2025

Department’s anticipated provision of Confidential Information June 16, 2025

Deadline to submit questions in the Business Network regarding the Confidential Information 11:59 PM July 7, 2025

Department’s anticipated provision of answers to Respondents’ questions regarding the Confidential Information

NOTE: The Department will only provide access to this Q&A to the Respondent(s) that timely submitted signed Attachment A – Forms

July 28, 2025

Deadline to submit Reply and all required documents in the Business Network 2:00 PM August 25, 2025

Public Opening

In-person attendees:

Department of Management Services Conference Room 101 4050 Esplanade Way Tallahassee, Florida 32399-0950

Call In Number: 888-585-9008 Conference room number: 380-031-285

Any person requiring a special accommodation due to a disability should contact the Department’s Americans with Disabilities Act (ADA) Coordinator at (850) 922-7535 or ADA.Coordinator@dms.myflorida.com at least f ive (5) business days prior to the scheduled event.

3:00 PM September 1, 2025

Anticipated Evaluation Phase September 8, 2025

October 20, 2025

Anticipated Negotiation Phase November 3, 2025 – December 19, 2025 mailto:ADA.Coordinator@dms.myflorida.com

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TIMELINE OF EVENTS Event Time (ET) Event Date

Public Meeting: Anticipated Negotiation Team Meeting Department of Management Services Conference Room 101 4050 Esplanade Way Tallahassee, Florida 32399-0950

3:00 PM January 5, 2026

Anticipated date to post Notice of Intent to Award to VIP and in the Business Network January 27, 2026

1.10 Order of Precedence for Solicitation

In the event of a conflict between the documents comprising this ITN, the conflict will be resolved in the following order of priority (highest to lowest):

a) Addenda to ITN, if issued (in reverse order of issuance)

b) Attachment A, Forms

c) Attachment B, Technical Reply

d) Attachment C, Price Reply

e) Attachment D, Draft Contract

f) This ITN document

g) Other ITN attachments

1.11 Department’s Rights to Reject Replies

The Department may reject any Reply not submitted in the manner specified by this ITN.

Replies that do not meet all requirements, specifications, terms, and conditions of this ITN or fail to provide all required information, documents, or materials may be rejected as non-responsive. Respondents whose Replies, references, or current status do not reflect the capability, integrity, or reliability to fully and in good faith perform the requirements of the Contract may be rejected as not responsible. The Department reserves the right to determine which Replies meet the requirements of this ITN and which Respondents are responsive and responsible.

In this ITN, the words “should” or “may” indicate desirable attributes or conditions but are permissive in nature. Where language indicates that the attribute or condition is mandatory, the Department still reserves the right to waive any minor irregularity if the Department determines that it is in the best interest of the State to do so.

A deviation from a requirement or condition is material if, in the Department’s discretion, it provides a substantial advantage to one Respondent over another or has a potentially significant effect on the quality of the Reply or on the cost to the State.

SECTION 2. SOLICITATION PROCESS

2.1 General Overview

The ITN is a method of competitively soliciting contractual services under Chapter 287, F.S. This ITN will be administered through VIP and the Business Network. Vendors interested in submitting a Reply are to comply with all terms and conditions described in this ITN. The Department will hold a public opening of the Replies at the date, time, and location provided in the Timeline of Events.

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The ITN process is divided into two (2) phases: the evaluation phase and the negotiation phase. The evaluation phase involves the evaluator’s evaluation of Replies in accordance with this ITN. During this phase, the Department’s evaluators will evaluate the technical portion of all responsive Replies. The Department then selects one (1) or more Respondents within the competitive range with which to commence negotiations.

The negotiation phase involves negotiations between the Department’s negotiation team and the Respondent(s) whose evaluated Reply(ies) were determined to be within the competitive range, in accordance with this ITN. During this phase, the Department may request revised Replies and best and final offers (“BAFOs”) based on the negotiations.

Once negotiations have concluded and BAFO(s) have been received and reviewed, the Department will hold a public meeting where the negotiation team will recommend Contract award(s). The Department intends to post a notice of Intent to Award Contract(s), identifying the Responsive and Responsible Respondent(s) that provide the best value to the State based on the selection criteria set forth in subsection

4.7.2 of the ITN.

Any reservation or listing of reservations of the Department’s rights provided in this ITN is not intended to be exhaustive and shall not be construed to limit the rights of the Department in conducting this procurement.

2.2 Questions and Answers

Vendors will submit all questions during the Question-and-Answer periods in the Business Network.

Questions submitted by telephone, postal mail, hand delivery, or fax will not be accepted. The deadlines for submission of questions are reflected in the Timeline of Events.

The Department requests that all questions be numbered and include a reference to the Tab and/or Attachment to which the question pertains.

There will be two rounds of questions and answers: one regarding the ITN and one regarding the Confidential Information provided to potential Respondents that have properly completed and submitted Attachment A – Forms. Department answers to the first round of written questions will be issued by posting to VIP and on the Business Network. Department answers to the second round of written questions will be posted to the Business Network and will only be accessible to the Respondent(s) that timely submitted signed Attachment A – Forms. Verbal answers are not binding.

Questions will not constitute a formal protest of the specifications of the ITN.

2.3 Attachment A, Forms, including Non-Disclosure Agreement

Respondents are required to submit signed Attachment A – Forms, which includes Form 1 – Confidentiality Agreement, to the Procurement Officer through the Business Network prior to receiving certain Department Data that is considered Confidential Information and therefore not contained in this ITN. After provision of this Confidential Information, prospective Respondents will have the opportunity to submit additional questions to the Department regarding the Confidential Information prior to submitting a Reply. Submission of these completed, signed forms must be received prior to the deadline reflected in subsection 1.9, Timeline of Events. These forms may not be modified.

2.4 Addenda to the Solicitation

The Department reserves the right to modify this ITN by issuing one or more addenda posted on VIP. It is the responsibility of the Respondent to check the Vendor Information Portal for information and updates.

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2.5 Respondent Firm Offer

The Department may enter into a Contract within three hundred and sixty-five (365) Calendar Days after the date the Notice of Intent to Award is posted, during which period Replies shall remain firm and shall not be withdrawn. If a Contract is not executed within three hundred and sixty-five (365) calendar days, the Replies shall remain firm until either the Contract is executed, or the Department receives from a Respondent written notice that the Reply is withdrawn.

SECTION 3. GENERAL INSTRUCTIONS

3.1 General Instructions

In accordance with Rule 60A-1.002(7), Florida Administrative Code (F.A.C.), Form PUR 1001, General Instructions to Respondents, is incorporated by reference into this ITN and can be accessed at:

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_ purchasing_pur_forms

3.2 Special Instructions

The following special instructions modify the general instructions provided in the incorporated PUR 1001.

The terms of this ITN control over any conflicting terms of the PUR 1001.

Paragraphs eight (8) and ten (10) of the PUR 1001 are deleted in entirety.

Paragraph five (5) of the PUR 1001 is replaced with subsection 2.2, above. Paragraphs three (3), thirteen (13), fourteen (14), seventeen (17) and nineteen (19) of the PUR 1001 are replaced in subsections 3.5, 5.2, 2.4, 5.4, and 3.8 of this ITN, respectively. Paragraphs seven (7), nine (9), f ifteen (15), and twenty (20) of the PUR 1001 are inapplicable and are replaced as follows:

Section 9. Respondent’s Representation and Authorization.

In submitting a Reply, each Respondent understands, represents, and acknowledges the following:

• The Respondent is not currently under suspension or debarment by the State or any other governmental authority.

• The Respondent currently has no delinquent obligations to the State, including a claim by the State for liquidated damages under any other contract.

• The submission is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other noncompetitive Reply.

• Unless specifically requested by the Department, any response, pricing details, or amounts submitted by a Respondent throughout the ITN process have been formulated independently without any collaboration, communication, or agreement with other Respondents or potential Respondents. The content of a response or pricing information, whether actual or estimated, has not been shared with any other Respondent or potential Respondent, and it will remain confidential until the ITN opening.

• The Respondent has fully informed the Department in writing of all convictions of the firm, its affiliates (as defined in section 287.133(1)(a), F.S.), and all directors, officers, and employees of the firm and its affiliates for violation of state or federal antitrust laws with respect to a public contract for violation of any state or federal law involving fraud, bribery, collusion, conspiracy, or material misrepresentation with respect to a public contract. This includes disclosure of the https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms

ITN No.: DMS-24/25-257 Page 11 of 24 names of current employees who were convicted of contract crimes while in the employ of another company.

• Neither the Respondent nor any person associated with it in the capacity of owner, partner, director, officer, principal, investigator, project director, manager, auditor, or position involving the administration of federal funds:

o Is presently indicted or, within the preceding three years, has been convicted or found guilty of, or found civilly liable for:

commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a federal, state, or local government transaction or public contract; violation of federal or state antitrust statutes; or commission of embezzlement, theft, forgery, bribery, falsif ication or destruction of records, making false statements, or receiving stolen property; or o Has within a three-year period preceding this certification had one or more federal, state, or local government contracts terminated for cause or default.

• The Respondent has read and understands the Contract terms and conditions, and the submission is made in conformance with those terms and conditions.

• If an award is made to the Respondent, the Respondent agrees that it intends to be legally bound to the Contract that is negotiated during the ITN process.

• The Respondent has made a diligent inquiry of its employees and agents responsible for preparing, approving, or submitting the Reply, and has been advised by each of them that he or she has not participated in any communication, consultation, discussion, agreement, collusion, act, or other conduct inconsistent with any of the statements and representations made in the Reply.

• The Respondent shall indemnify, defend, and hold harmless the Department and its employees against any cost, damage, or expense which may be incurred or be caused by the Respondent’s Reply (including any errors therein).

• All information provided, and representations made, by the Respondent are material and important and will be relied upon by the Department in awarding a Contract. Any misrepresentation shall be treated as fraudulent concealment from the Department of the true facts relating to submission of the Reply. A misrepresentation may be punishable under law.

• If at any point during the course of the procurement circumstances change so that any of the above acknowledgements are no longer true, the Respondent will notify the Procurement Officer as soon as practicable.

Section 15. Clarifying Information.

No changes, modifications, or additions to the Replies will be allowed after the Replies have been opened, except as negotiated during the negotiation phase. However, the Department reserves the right to seek clarif ications from any Respondent at any time.

Failure to supply the information or documentation as requested may result in the Reply being deemed non-responsive.

Section 20. Protests

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Any protest concerning this ITN shall be made in accordance with section 120.57(3), F.S., and Rule Chapter 28-110, F.A.C. Any communication not in accordance with these sections or the ITN, including questions to the Procurement Officer, shall not constitute a formal protest.

Failure to file a protest within the time prescribed in section 120.57(3), F.S., or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, F.S.

Any protest concerning this agency decision or intended decision must be timely filed with the Agency Clerk. Protests may be filed by courier, hand delivery, or regular mail at: Department of Management Services, Office of the General Counsel, Attention: Agency Clerk, 4050 Esplanade Way, Suite 160, Tallahassee, Florida 32399-0950. Protests may also be filed by fax at 850-922-6312, or by email at agencyclerk@dms.myflorida.com It is the filing party's responsibility to meet all f iling deadlines.

3.3 MFMP Registration and Florida Substitute Form W-9 Process A Vendor must be registered in the MyFloridaMarketPlace (MFMP) Vendor Information Portal (VIP) to submit its intent to participate in this solicitation from the Advertisements Dashboard in VIP. A Vendor must also be registered in the Business Network (formerly known as Ariba Network) to submit questions and respond to this solicitation event. For additional information, please visit:

https://vendor.myfloridamarketplace.com

The awarded Respondent, if any, must complete a Florida Substitute Form W-9 prior to Contract execution. The Internal Revenue Service receives and validates the information provided on the Florida Substitute Form W-9. For instructions on how to complete the Florida Substitute Form W-9, please visit:

https://f lvendor.myfloridacfo.com/.

3.4 How to Access the Sourcing Event in MyFloridaMarketPlace

3.4.1 VIP and Business Network Registration Requirements

A Vendor must be registered in the MyFloridaMarketPlace (MFMP) Vendor Information Portal (VIP) to submit its intent to participate in this solicitation from the Advertisements Dashboard in VIP. A Vendor must also be registered in the Business Network (formerly known as Ariba Network) to submit questions and respond to the solicitation events.

To Participate in this solicitation, a Vendor must:

a) Create an account through VIP at https://vendor.myfloridamarketplace.com/ if not already registered. For information on how to register in VIP, access MFMP training materials using the link in the MFMP Training section below.

b) Once registered in VIP and logged into your company’s VIP account, search for this solicitation from the Advertisements Dashboard and click “Intends to Participate.”

c) The Vendor’s solicitation contact as listed in Vendor’s VIP account will receive an invitation to participate in the solicitation via email. This email will give the option to register the Vendor’s company on the Business Network or to log into the Business Network using the Vendor’s credentials if the Vendor already has a Business Network account.

If a Vendor is NOT registered in the Business Network, the Vendor must:

mailto:agencyclerk@dms.myflorida.com https://flvendor.myfloridacfo.com/

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a) Register in the Business Network using the provided link received after selecting “Intends to Participate” in VIP. The Vendor must follow the registration wizard to fill in all required sections, read, and agree to the MFMP terms of use by checking the box, and click “Register” to complete the registration process.

1) The Vendor’s contact will receive an email from the Business Network confirming the registration of the Vendor’s account. To activate the Vendor’s account, select the “Click here to activate your Ariba account” link. This will direct the Vendor to the Business Network welcome page.

If a Vendor is registered in the Business Network and has selected it Intends to Participate in this solicitation:

a) Login using the login credentials to gain access to the Business Network home page.

b) To navigate to different tools, select the “Business Network” drop down menu at the top left-hand corner of the screen. To access sourcing (solicitation) events select “Ariba Proposals & Questionnaires” and review the “Events” list.

c) Review the “Events” list for the title of this solicitation’s sourcing event.

1) The sourcing event will either be displayed in the “Preview” or “Open” status.

A sourcing event can appear in various statuses based on where the solicitation is in the solicitation process. The possible statuses are defined below:

• Preview – The sourcing event is not yet open to receive responses, but registered

Vendors can view the details of the solicitation and submit questions during the “Preview” period.

• Open – The sourcing event is currently open for viewing and registered Vendors may respond to the solicitation.

• Pending Selection – The sourcing event is no longer receiving submissions for the solicitation, but an agency decision has not yet been posted on VIP.

• Completed - The sourcing event is no longer receiving submissions for the solicitation and an agency decision has been posted on VIP

d) Click the sourcing event title to review the details of the event.

e) In the Event Details page, there is a “Checklist” of steps which must be completed before a Vendor can respond to this solicitation, including accepting the Business Network’s Respondent’s Agreement.

For more information on reviewing and submitting a response, access MFMP training materials using the link in the MFMP Training section below.

ALL VENDORS MUST SELECT ‘INTENDS TO PARTICIPATE’ IN VIP AND SUBMIT THEIR RESPONSE

AND ALL REQUIRED DOCUMENTS, INCLUDING COMPLETED AND SIGNED ATTACHMENT A,

FORMS, IN THE BUSINESS NETWORK BY THE TIMES AND DATES LISTED IN THE TIMELINE OF

EVENTS IN ORDER TO PARTICIPATE IN THIS SOLICITATION.

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NOTE: Changes made in VIP, including new registrations, may take up to 48 hours to take effect.

Do not wait until the last minute.

3.4.2 MFMP Sourcing Event Process

This solicitation will be conducted using two different Sourcing Events through the Business Network. The initial Sourcing Event and advertisement in VIP will be posted publicly and any interested potential Respondents may follow the steps in Section 3.4.1 VIP and Business Network Registration Requirements to access the Sourcing Event in the Business Network. Questions for the initial Sourcing Event must be submitted through the Business Network by the date listed in the ‘Deadline to submit questions in the Business Network’ in the Timeline of Events (Section 1.9 above). A response to the initial Sourcing Event, consisting of signed Attachment A, Forms, must be submitted through the Business Network by the date listed in the ‘Deadline to submit signed Attachment A, Forms, in Business Network’ in the Timeline of Events (Section 1.9 above).

Respondents who submit signed Attachment A, Forms, in accordance with Section 2.3 Attachment A, Forms, including a signed Non-Disclosure Agreement, will be invited to a secondary Sourcing Event, which will include the Confidential Information referenced but not included in this ITN. Invited Respondents may submit questions regarding the Confidential Information through the Business Network in accordance with Section 2.2 above by the date listed in the ‘Deadline to submit questions in the Business Network regarding Confidential Information’ in the Timeline of Events (Section 1.9 above). Replies must be submitted in the secondary Sourcing Event through the Business Network by the date listed in the ‘Deadline to submit a Reply and all required documents in the Business Network’ in the Timeline of Events (Section 1.9 above).

3.4.3 MFMP Training

MFMP University offers Vendor training materials on the Department’s MFMP Vendor Training website.

Please visit:

http://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_unive rsity/mfmp_u_for_vendors to access the MFMP Vendor Guide for information on VIP registration, commodity codes, and responding to solicitations in the Business Network.

3.4.4 MFMP Assistance

If you need assistance with using MFMP, please contact the MFMP Customer Service Desk at (866) 352- 3776 or VendorHelp@myfloridamarketplace.com. Note that specific questions regarding this solicitation must be submitted in accordance with the Question Submission section.

3.5 This section is intentionally omitted

3.6 Mandatory Responsiveness Requirements and Minimum Qualifications Respondents must complete, sign, and submit the forms in Attachment A – Forms, and Attachments B – Technical Reply, and C – Price Reply.

At any time during the ITN process, the Department may require the Respondent to submit documentation to demonstrate that it meets these mandatory responsiveness requirements and minimum qualif ications.

If the Respondent cannot produce sufficient documentation to demonstrate that it meets these mandatory responsiveness requirements and minimum qualif ications, the Respondent will be deemed non-responsive.

3.7 Contents of Reply

First Sourcing Event Include the completed and signed forms in Attachment A – Forms, in a Reply to the first Sourcing Event.

http://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_university/mfmp_u_for_vendors http://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_university/mfmp_u_for_vendors mailto:VendorHelp@myfloridamarketplace.com

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Second Sourcing Event Include the following in a Reply to the secondary Sourcing Event:

Tab 1 Completed Technical Reply (Attachment B – Technical Reply).

Tab 2 Completed Price Reply (Attachment C – Price Reply).

Respondent shall submit pricing for all work contemplated under this ITN, including any pricing for optional arrangements or other considerations as detailed in its Technical Reply, for both the initial and renewal terms. Please note that the expected yearly budget available for this Contract is $200,000.

Do not incorporate or reference dynamic links that are external to the Reply documents. If the Respondent deems it necessary to provide website references, provide screen shots in lieu of weblinks. References to dynamic links (Universal Resource Locators) will not be considered as part of the Respondent’s Reply.

3.8 Public Records, Respondent’s Confidential Information, and Redacted Replies The following replaces section 19 of the PUR 1001 Form, General Instructions to Respondents:

Article 1, section 24, Florida Constitution, guarantees every person access to all public records, and section 119.011, F.S., provides a broad definition of “public record.” As such, the entirety of the Replies are public records and are subject to disclosure unless exempt from disclosure by law. If the Respondent considers any portion of its Reply to be Confidential Information, the Respondent is to mark the document as “confidential” and simultaneously provide the Department with a separate, redacted copy of its Reply. For each portion redacted, the Respondent is to briefly describe in writing the grounds for claiming exemption, including the specific statutory citation for such exemption. On the cover of the redacted copy, the Respondent is to provide its name and the ITN name and number and clearly title it, “Redacted Copy.”

Only portions of material that the Respondent claims are Confidential Information are to be redacted.

If the Respondent is invited to negotiations, it will also be incumbent upon the Respondent to identify, in real-time, portions of the Respondent’s negotiation sessions which include references to materials and/or information Respondent claims are Confidential Information.

In accordance with section 119.0701, F.S., Replies are exempt from production in response to public records requests until such time as the Department provides notice of an intended decision or until 30 days after opening the final Replies, whichever is earlier. After that time, the Department will provide the redacted copy, if any, in response to a public records request. If the Respondent fails to mark a record it claims contains Confidential Information as “confidential,” or fails to submit a redacted copy in accordance with this section of a record it claims contains Confidential Information, the Department shall have no liability for release of such record. The foregoing will apply to every instance in which the Respondent fails to both mark a record “confidential” and redact it in accordance with this section, regardless of whether the Respondent may have properly marked and redacted the same or similar Confidential Information in another instance or record submitted to the Department.

In the event of a request for public records pursuant to Chapter 119, F.S., the Florida Constitution, or other authority, to which documents that are marked as “confidential” are responsive, the Department will provide the redacted copy to the requestor. If the Respondent has marked a record as “confidential” but failed to provide a redacted copy to the Department, the Department may notify the Respondent of the request and the Respondent may have up to ten (10) Business Days from the date of the notice to provide a Respondent -redacted copy, or else the Department may release the unredacted record to the requestor without liability.

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If a requestor asserts a right to the redacted Confidential Information, the Department will notify the Respondent such an assertion has been made. The notice will provide that if the Respondent seeks to protect the Respondent-redacted Confidential Information from release it must, within thirty (30) days after the date of the notice and at its own expense, file a cause of action seeking a declaratory judgment that the information in question is exempt from section 119.07(1), F.S., or other applicable law and an order prohibiting the Department from publicly disclosing the information. The Respondent shall provide written notice to the Department of any cause of action filed. If the Respondent fails to file a cause of action within thirty (30) days, the Department may release the unredacted copy of the record to the requestor without liability.

If the Department becomes subject to a demand for discovery or disclosure of documents that are marked as “confidential” in a legal proceeding, (whether by oral questions, interrogatories, requests for information or documents, subpoena, or similar process), unless otherwise prohibited by law, the Department will give the Respondent notice of the demand or request prior to disclosing any Confidential Information to allow the Respondent to seek a protective order or other appropriate relief at the Respondent’s sole discretion and expense. If the Respondent fails to take appropriate and timely action to protect the materials it has designated as Confidential Information or fails to provide a redacted copy that may be disclosed, the Department will provide the unredacted materials to the requester without liability.

By submitting a Reply, the Respondent agrees to protect, defend, and indemnify the Department for all claims, costs, f ines, settlement fees, and attorneys’ fees, at both the trial and appellate levels, arising from or relating to the Respondent’s determination that its records contain Confidential Information. In the event of a third-party claim brought against the Department for failure to release the Respondent’s redacted Confidential Information, the Respondent shall assume, at its sole expense, the defense or settlement of such claim, including attorney’s fees and costs at both the trial and appellate levels. If the Respondent fails to continuously undertake the defense or settlement of such claim or if the Respondent and the Department mutually agree that the Department is best suited to undertake the defense or settlement, the Department will have the right, but not the obligation, to undertake the defense or settlement of such claim, at its discretion. The Respondent shall be bound by any defense or settlement the Department may make as to such claim, and the Respondent agrees to reimburse the Department for the expense, including reasonable attorney’s fees and costs at both the trial and appellate levels associated with any defense or settlement that the Department may undertake to defend Respondent’s Confidential Information. The Department will also be entitled to join the Respondent in any third-party claim for the purpose of enforcing any right of indemnity under this section.

If at any point the Department is reasonably advised by its counsel that disclosure of the Confidential Information is required by law, including but not limited to Florida’s public records laws, the Department may disclose such Confidential Information without liability hereunder.

For the avoidance of doubt, the term “Reply” is inclusive of revised Replies and BAFOs.

3.9 Subcontracting

The awarded Respondent will be fully responsible for all work performed under the Contract. If the awarded Respondent wishes to use subcontractors other than those properly and specifically identified in the subcontracting form submitted with the Reply, the awarded Respondent must follow the approval process specified in the Contract. Submission of the subcontracting form with a Reply does not guarantee the Department’s approval of the proposed subcontractor.

3.10 Modification or Withdrawal of Reply

Respondents are responsible for the content and accuracy of their Replies. A Respondent may modify or withdraw its Reply in MFMP Sourcing at any time prior to the Reply due date and time set forth in the ‘Timeline of Events’ section.

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3.11 Cost of Reply Preparation

The costs related to the development and submission of a Reply are the full responsibility of the Respondent and are not chargeable to the Department.

3.12 Independent Preparation

A Respondent shall not, directly or indirectly, collude, consult, communicate, or agree with any other Respondent as to any matter related to the Reply each is submitting. Additionally, a Respondent shall not induce any other Respondent to modify, withdraw, submit, or not submit a Reply.

SECTION 4. SELECTION METHODOLOGY

4.1 Determination of Replies’ Responsiveness for Evaluation

The Department will determine which Respondents are responsive and responsible, and which have submitted a Responsive Reply that meets the requirements of this ITN. The Department will perform the initial responsiveness check. Replies found to be non-responsive will not be evaluated. Responsive Replies will be evaluated as described in the remainder of this section 4 below.

Notwithstanding the above, the Department reserves the right to make responsiveness and responsibility determinations at any time, including acting upon information discovered after the initial responsiveness check impacting the responsibility or responsiveness of the Respondent or the responsiveness of a Reply.

The Department is placing vendors on notice of the prohibitions against considering social, political, or ideological interests in government contracting contained in section 287.05701, F.S.

4.2 Evaluation Process – General Overview

The Department will appoint evaluators for the evaluation and scoring of the Responsive Replies for the evaluation phase.

For each Reply that is deemed Responsive, each evaluator will be provided a copy of a Respondent’s Attachment B – Technical Reply.

The evaluators will each independently evaluate the Attachment B – Technical Reply from each Responsive Reply pursuant to the instructions in section 4.3. These sections demonstrate how the areas for evaluation will be scored.

The Attachment C - Price Reply submitted by a Respondent will not be scored for purposes of evaluation or provided to the evaluators for consideration but will be provided to the Negotiation Team for examination and consideration.

4.3 Evaluation of Attachment B – Technical Reply

The Department-appointed evaluators will independently review, evaluate, and score the Respondent’s Technical Reply to this ITN in accordance with the criteria established in Section 4.3.1, Evaluation Criteria for Technical Replies. A Respondent’s Price Reply will not be provided to the evaluators or considered by the Department during evaluations.

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4.3.1 Evaluation Criteria for Technical Replies

The Respondent’s final technical score, for purposes of determining the competitive range, will be scored as follows:

A Respondent’s response in the applicable prompt to each area of evaluation in the Technical Reply located in the “Areas of Evaluation” Table will be independently reviewed and evaluated by evaluators and rated on a 0 - 5 scale using the criteria in the “Evaluator Scoring” Table.

For each area of evaluation, the Procurement Officer shall average the scores from all the evaluators, creating a total score for that area of evaluation. The Respondent’s total score for each area of evaluation will be added together by the Procurement Officer to determine the Respondent’s final technical score for Attachment B – Technical Reply. A total of 90 maximum possible points are available for the final technical score.

AREAS OF EVALUATION

Possible

Points per Response

Experience and Qualif ications 5

3.1.2.1 Requirements Gathering, subsection a. 5

3.1.2.1 Requirements Gathering, subsection b. 5

3.1.2.2 System Design, subsection a. 5

3.1.2.2 System Design, subsection b. 5

3.1.2.2 System Design, subsection c. 5

3.1.2.3 Prototype Development, subsection a. 5

3.1.2.3 Prototype Development, subsection b. 5

3.1.2.3 Prototype Development, subsection c. 5

3.1.2.4 Testing and Development, subsection a. 5

3.1.2.4 Testing and Development, subsection b. 5

3.1.2.4 Testing and Development, subsection c. 5

3.1.2.5 Documentation and Reporting, subsection a. 5

3.1.2.5 Documentation and Reporting, subsection b. 5

3.1.2.6 Demonstration 5

3.1.2.7 Feedback and Iteration, subsection a. 5

3.1.2.7 Feedback and Iteration, subsection b. 5

3.1.2.7 Feedback and Iteration, subsection c. 5

Total Points Available 90

Evaluator Scoring Table. Using the assessment information below, the evaluators shall assign a rating of zero to five for each area of evaluation based on the quality of each response within a Reply in Attachment B – Technical. Evaluators will assign whole numbers and will not use decimals.

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EVALUATOR

SCORING Assessment Assessment Criteria

0 Inadequate

For evaluation of the “Experience and Qualifications” area of evaluation prompt response ONLY: The response to the prompt: (1) is lef t blank, (2) demonstrates no relevant experience or ability to fulfill the requirements of the Technical Reply, or (3) does not address the prompt.

For evaluation of ALL OTHER prompt responses to areas of evaluation: The response to the prompt is inadequate when: (1) it is lef t blank, (2) it does not demonstrate the Respondent’s ability to fulfill the stated requirement, (3) the listed deviations or alternatives provided and explanations of how such changes will benef it the Department and ATRIS do not demonstrate the Respondent’s ability to fulf ill the stated requirement, or (4) it does not address the requirement.

1 Unsatisfactory

For the “Experience and Qualifications” prompt response ONLY: The response to the prompt demonstrates very limited relevant experience or ability to fulf ill the requirements of the Technical Reply.

For evaluation of ALL OTHER prompt responses to areas of evaluation: The response to the prompt is unsatisfactory when evaluated against the requirements in the relevant area of evaluation as the response: (1) inadequately fulfills the stated requirement or, (2) where the response does not fulfill the stated requirement, provides inadequate deviations or alternatives.

2 Poor

For the “Experience and Qualifications” prompt response ONLY: The response to the prompt demonstrates limited relevant experience or ability to fulfill the requirements of the Technical Reply.

For evaluation of ALL OTHER prompt responses to areas of evaluation: The response to the prompt is poor when evaluated against the requirements in the relevant area of evaluation as the response: (1) minimally fulfills the stated requirement or (2) where the response does not fulfill the stated requirement, provides minimally acceptable deviations or alternatives.

3 Adequate

For the “Experience and Qualifications” prompt response ONLY: The response to the prompt demonstrates sufficient relevant experience or ability to fulf ill the requirements of the Technical Reply.

For evaluation of ALL OTHER prompt responses to areas of evaluation: The response to the prompt is adequate when evaluated against the requirements in the relevant area of evaluation as the response: (1) suf ficiently fulfills the stated requirement or (2) where the response does not fulfill the stated requirement, provides suf f icient deviations or alternatives.

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4.4 Analysis of the Price Reply

Attachment C – Price Reply, will not be provided to…